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Home My WebLink About2002 02 25 Consent C Upgrades to Sunshine Park COMMISSION AGENDA ITEM C CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR 2/25/2002 Meeting MGR. f--- IDEPT cQ Authorization REQUEST: The Parks and Recreation Department is requesting the City Commission approval to apply for a Community Development Block Grant (CDBG) for upgrading accessibility, restrooms, building and parking of Sunshine Park and authorize the City Manager to apply for this grant on behalf of the City of Winter Springs. PURPOSE: The purpose of this item is to apply for potential Grant Funds in the amount of $ 429,324.10 to upgrade accessibility, restroom, building and parking at Sunshine Park. CONSIDERATIONS: . Parks and Recreation conducts a summer recreation program, various classes and programs and rents the Civic Center facility for public usage. The Senior Center conducts many programs and activities for the senior citizens. . The Civic Center building is over 30 years old and in need of many renovations. . Improvements include demolition of exiting bathroom, new paving, re-surfacing and re-striping. Construction of a new restroom/storage building behind the Civic and Senior Center. Renovate Civic Center restrooms, flooring, walls, ceiling, HV AC, roof, lighting and power, signage, entry and office space, automatic doors, and new electric stove, ice machine, freezer, refrigerator, and sinks. Senior Center automatic doors and signage. . Upgrading the accessibility, restrooms, building and parking at Sunshine Park is eligible for potential CDBG funding. 1 . Staff is in the process of completing all the required grant exhibits in order to meet the March 8, 2002 grant deadline. FUNDING: N/A RECOMMENDATION: Staff is recommending that the City Commission approve this application of a Community Development Block Grant and authorize the City Manager to apply for the grant on behalf of the City of Winter Springs. IMPLEMENTATION SCHEDULE: . Application deadline, March 8, 2002 . Staff review, April, 2002 . Published recommendation list, May 2002 . Public comments, June, 2002 . County Commission Approval, July, 2002 . Funding available, October, 2002 ATTACHMENTS: Attachment # 1 Community Development Block Grant (CDBG) Program Consolidated Plan Development Process, Project Submission Sheet. Attachment # 2 Site Plan and Opinion of Construction Value. COMMISSION ACTION: 2 ATTACHMENT #1 SEMINOLE COUNTY CONSOLIDATED PLAN DEVELOPMENT PROCESS PROJECT SUBMISSION SHEET 1. NAME OF PROJECT: UPGRADING ACCESSIBILITY AND OTHER SUNSHINE PARK IMPROVEMENTS 2. CONTACT PERSON: CHUCK PULA, PARKS AND)RECREATION DIRECTOR 3. TELEPHONE NUMBER: (407) 327-4761 4. NAME OF APPLICANT: CITY OF WINTER SPRINGS 5. ADDRESS OF APPLICANTS: 1126 EAST STATE ROAD 434 WINTER SPRINGS, FL 32708 6. LOCATION OF PROJECT (city, neighborhood, community, census tract, etc.) [Attach Map] SUNSHINE PARK. 400 NORTH EDGEMON AVF.NTTF., WTN'T'F.R ~PRTNr.:~, 1<'T 3?70A 7. Based upon the criteria for which Seminole County is seeking funding requests (published in the Orlando Sentinel and the Seminole Herald on January 20, 2002) in what area of housing assistance, capital improvements, (public facilities & improvements), public service(s), emergency shelter housing assistance or homeless prevention assistance does your activity qualify? CAPTIAL IMPROVEMENTS (PUBLIC FACILITIES & IMPROVEMENTS) 7 8. \Nho will administer and implement the activity? CITY OF WINTER SPRINGS/PARKS:AND RECREATION 9. Number of people to benefit from the project: NUMBER TO BE SERVED Total $ 18,000 Low/Moderate Income (No More than 80% of the area media income for the Orlando Metropolitan Statistical Area) 9,000 % Low/Moderate served 5,000 PROGRAM DESCRIPTION " 1. Description of Project (how grant funds will be used) (Attach additional sheets if necessary): SEE ATTACHED 2. Does this activity presently exist? If Yes, \Nhere? Yes or x No 3. Justification: Exactly why is this project needed? SEE ATTACHED 4. How will your goals, performance and success be measured if you are awarded CDBG, HOME or ESG funds? 8 SEE ATTACHED PROGRAM BUDGET PROPOSED PROGRAM COSTS: All construction related activity requests must contain the information requested in items a, band c below. Also, see paqe 11, items #9 & #10. (a) Total proposed Design/Engineering Costs $ 42,228.60 (b) Total proposed Construction Costs $ .'.387,095.50 (c) Total proposed Operational Costs $ 259,400.00 (d) Total requested CDSG Funding $ 429,324.10 ADDITIONAL FUNDING What other sources of funds have been sought for this project and what are the status of those requests? Provide documentation that other sources of funds have been sought or are in place and committed to the project. Please submit the Certificate of Governmental and Non-governmental Assistance Form that is found on Pages 12 and 13. Please be aware that other sources of fundinQ awarded, in place or committed to a potential subrecipient will have a positive impact in the fundinq decision (award) process. Fundinq Source Status of Request WINTER SPRINGS..SENIORS CORP. COMMITMENT LETTER 9 DISCLOSURE FORM Answer the following questions by placing an "X" after "YES" or "NO". If you answer "YES" to anyone of the following questions, please be advised that your application will not be considered for funding. Has your agency, any member of your agency or any officer of your agency received a reprimand or a sanction or warning of any nature or been suspended by the Florida Department of Professional and Business Regulation or any other Florida agency (e.g. Department of Community Affairs, Florida Housing Finance Corporation, etc.) or the US Department of Housing and Urban Development or professional association within the last five (5) years? YES 0 NO 0 Has your agency, any member of your agency or any officer of your agency, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES 0 NO 0 Has your agency, any member of your agency or any officer of your agency had filed against it, him, or her or filed any requests for equitable adjustment, contract claims or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES 0 NO 0 I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of this application as well as agree that should this agency receive funding and it is determined at a later date that this statement has been misstated, misrepresented or contains falsification of facts, my agency understands and agrees that our Interlocal Agreement or Subrecepient Agreement or HOME CHDO Agreement is to be declared null and void and terminated immediately. CITY OF WINTER SPRINGS FIRM 2/25/2002 DATE r.T'T'V MANAr.FR OFFICER TITLE AUTHORIZED SIGNATURE RONALD W. MCLEMORE PRINTED OR TYPED NAME 10 REQUIRED DOCUMENTS CHECKLIST 1. Organizational Chart. 2. Resume of project administrator(s). 3. Resume on qualifications of fiscal officer. 4. Financial statement (Auditor's Independent Report for the end of the latest fiscal year or an accountant's assessment and summary of the financial stability of the organization) 5. Proposed Budget 6. Proof of nonprofit status (if applicable) 7. Disclosure Form (Page 10) 8. Certificate of Governmental and Non-Governmental Assistance (Page 12 &13) 9. If this request requires any type of construction activity (renovations, buildinq improvements, etc.), plans /specifications by a licensed /certified enqineer/architect must be submitted with this request. 10. Siqned Cost estimates for any type of construction activity prepared Qy contractor(s)/enqineer(s)/architect(s), and work write-ups must be submitted with this request. ~ FAILURE TO SUPPLY THE INFORMATION REQUESTED ON PAGES 7.13 WILL RESULT IN AN IMMEDIATE DISQUALIFICATION OF THE FUNDING REQUEST. FOR SEMINOLE COUNTY COMMUNITY DEVELOPMENT OFFICE USE ONLY: Date Received: Eligible Activity: National Objective: 11 CERTIFICATION OF GOVERNMENTAL AND NON- GOVERNMENTAL ASSISTANCE DETERMINATION OF LEVERAGING AND/OR MATCHING FUNDS TO BE USED FOR THE REQUESTED PROJECT Governmental and Non-Governmental Assistance includes any loan, grant, donation, guarantee, rebate, subsidy, credit, tax benefit, or any other form of direct or indirect assistance from the federal, state or local government as well as private market funds for use in. or in connection with, a specific CDBG, HOME or ESG project. I, RONAT n TAT MrT FMQIU: being a duly authorized representative of CITY OF WINTER SPRINGS hereby certify that. in addition to the assistance being sought through Seminole County Government, other forms of financial assistance ~'will Owill not be provided for the project referred to as TTPr-RAnnuc ACCESST.BILITY & OTHER SUNSHINE PARK IMPROVEMENTS The following financial assistance will be sought for the project referenced above: To be used for: Type of Assistance Funded by [example: Construction of 3 units] FINANCIAL WINTER SPRINGS SENIORS COl P. UPGRADING ACCESSIBILITY 12 The information above is a true and complete representation of the financial assistance being sought for this project. [Signature] CITY MANAGER [Title] State of Florida County of: Sworn to (or affirmed) and subscribed before me on this day of I _' by . He/she is personally known to me or has produced FL OL or 10 as identification. [Notary's Signature] [Printed Name] 13 \. \. SITE PLAN ATTACHMENT //2 LEGEND Exl.tlng FecUltle. \. \. \. \. \. \. '\, cdP, ~"'''' PAYl.,ON PRlNKl""'- FO\.NT AIN \. Ipk """"""ATION """"'" PARKJNU, \. ytb TE>NIO . VOLLEY BAlL \ II TOT LOT Pl..A"'6~ I ,1 "r'C\Jl1-l L01 PI..ATGROlND : Propo.ed Improyement. \. 1 NEW ""OTROCMO \. 2. ADDITIONAl. PARK'''' 3 ~VATE CMC CENT:E~ \. -"~ -"-"-"-" -" 8 RE5TROClM5 TO eE OEMOl.I51olEO b CIvIC CENTER C 5ENlOR CENTER d 0""'"""" e POND bb bd eAeK.ETeAL.L BAlL DIAMOND """'" {) ~ Ranaldi K= ~ ~1'.IOC. ___Inc: Sunshine Park Improvements Opinion of Construction Value City of Winter Springs 15-Feb-02 improvement unit quantity unit cost subtotal 1 New Restroom new building sf 558 155 $ 86,490.00 additional side walk sf 256 2 $ 512.00 landscaping allow 1 3500 $ 3,500.00 subtotal $ 90,502.00 2 Renovate Civic Center new restrooms sf 380 80 $ 30,400.00 new rubber flooring (multi-purp room) sf 2130 6.5 $ 13,845.00 new wall finish (multi-purp room) sf 1840 3.25 $ 5,980.00 new ceiling sf 2800 2.1 $ 5,880.00 new quarry tile floor (kitchen) sf 300 9.5 $ 2,850.00 new hvac sf 2800 15 $ 42,000.00 new lighting and power sf 2800 14 $ 39,200.00 new ada signage ea 8 25 $ 200.00 new ada automatic doors ea 2 4500 $ 9,000.00 replace flat roof sf 2800 5 $ 14,000.00 new ice machine ea 1 1300 $ 1,300.00 new electric range and grill wI hood ea 1 7100 $ 7,100.00 new side by side freezer ea 1 5800 $ 5,800.00 new side by side refrigerator ea 1 6170 $ 6,170.00 new 3 compartment sink ea 1 180 $ 180.00 new hand wash sink ea 1 3800 $ 3,800.00 new entry I service casework If 16 128 $ 2,048.00 convert storage to office space sf 210 80 $16,800.00 subtotal $ 206,553.00 3 Additional Parking demoish existing bathroom cf 4000 1.2 $ 4,800.00 new paving sy 200 17 $ 3,400.00 landscaping allow 1 2500 $ 2,500.00 resurface and restripe exist parking lot sy 3300 8 $ 26,400.00 $ 37,100.00 4 Miscellaneous new ada signage at senior center ea 10 25 $ 250.00 new ada auto doors at senior center ea 2 4500 $ 9,000.00 new kiosk information sign ea 1 8500 $ 8,500.00 subtotal $ 17,750.00 total construction cost $ 351 ,905.00 ale and permitting fees 12% $ 42,228.60 contingency 10% $ 35,190.50 project total $ 429,324.1 0