HomeMy WebLinkAbout2005 05 09 Regular 508, Commission Review Blackberry Information/Proposal
COMMISSION AGENDA
ITEM 508
Consent
Informational
Public Hearing
Regular X
May 9. 2005
Regular Meeting
~
Mgr. I Dept.
Authorization
REQUEST:
Information Services requests Commission review
Blackberry information/proposal, select tbe appropriate
plan, and fund tbe plan accordingly.
PURPOSE:
To have Commission review Blackberry choices, choose a plan, and
fund accordingly.
CONSIDERATIONS:
At the request of the Commission, a proposal has been compiled for Blackberry
devices and service for the Mayor, Commission, and Department Directors. The
Commission and Department Directors may choose not to get a Blackberry if they
wish.
Who chose to get a Blackberry?
Mayor & Commission: Mayor Bush, Commissioner Krebbs, Commissioner
McGimris, and Commissioner Blake. Commissioner Miller was unavailable
during this time so he was included in the number of units needed. The costs are
outlined below.
Deoartment Directors: Police Chief, Community Development Director, City
Clerk, Finance Director, Fire Chief, and Information Services Director.
Who is the Service Provider?
Mavor & Commission: T -Mobile
S:\Intonnation _ Services\Admin _ Docs\Agenda Iterns\FV 2005\May
2005\050905_ COMM __Regular _508_ Blackberry ]ricing.doc
CITY OF WINTER SPRINGS
CITY COMMISSION
REGULAR MEETING - MAY 9, 2005
REGULAR AGENDA ITEM "508"
PAGE 2 OF 3
Department Directors: Nextel
What hardware is needed?
Mawr & Commission: 5 units@$19.95 (Model 7230) ~ $99.75 (one-time
charge) This is a one-time special offer on this device which retails for up to
$299.99
Department Directors: 6 units@$149.99 (Model 7520 which is capable of
ntilizing Nextel Direct Connect) ~ $899.94 (one-time charge)
What software, if any, is needed?
License upgrade is now necessary. Currently have 5-user license. Must now
upgrade to Blackberry Enterprise Server (BES) License.
Mavor & Commission: 5 server licenses @$200=$1,000
Department Directors: 6 server licenses@ $200 = $1,200
(one-time charge) needed to integrate with our current Microsoft Exchange
Server for corporate email.
What are the choices in monthly service plans? The Commission must come
to a consensus on phone plan for the Mayor and Commission to use (see attached
sheet). All plans include caller ill, voice mail, lUllimited mobile to mobile,
lUllimited nights and weekends, unlimited emaiVdata. The cellular minutes are
shared by all phones in this plan (Mayor and 4 commissiolleTs). This must be
funded through 9/30/05.
Mavor & Commission:
Plan 1 - 500 minute shared plan $229.94 + tax monthly (approx 9%)
Plan 2 - 1000 minute shared plan $249.94 + tax monthly (approx 9%)
Plan 3 - 1600 minute shared plan $279.94 + tax monthly (approx 9%)
Department Directors:
Most of the six department directors are already on a Nextel phone plan (except
for the Finance Director). So the additional costs for them will be emailldata
which is $36.89 + 1.10% tax (approx) - $37.30 X 6 department directors-
$223.80 X 5 months (May- Sept.) ~ $1,119. In addition. the Finance Director
does not currently have a phone; theTefore, an additional amount will need to be
funded for her through the rest of this fiscal year (approx $41.49 per month X 5
montbs ~ $207.45).
So how much is needed for this im lementation?
Descri tion Ma or & Commission
Hardware $100 one-time
Software $1,000 one-time
De artment Directors
$900 one-time
$1,200 one-time
CITY OF WINTER SPRINGS
CITY COMMISSION
REGULAR MEETING - MAY 9, 2005
REGULAR AGENDA ITEM "508"
PAGE30F3
Service Plan through 9/30/05 N/A (already have a Nexte1
Plan 1 (MUST CHOOSE $1,254 ($250.64/month) phone plan in department
ONE) bud~et)-
Service Plan through 9/30/05 N/ A (already have a Nextel
Plan 2 (MUST CHOOSE $1,363 ($272.43/month) phone plan in department
ONE) bud~et\
Service Plan through 9/30/05 N/A (already have a Nextel
Plan 3 (MUST CHOOSE $1,526 ($305. 13/month) phone plan in department
ONE) budget)
EmaiVOata Add-on for
Department Directors thru Included in above pricing $1,119 ($223.80/montb)
9/30/05
Phone service for Finance N/A $208 ($41.49/month)
Director thru 9/30/05
Plan 1 $2,354
TOTALS Plan 2 $2,463 $3,427
Plan 3 $2,626
Plan 1 $5,781 (request $6,000)
Grand Totals Plan 2 $5,890 (request $6,000)
Plan 3 $6 053 (reanest $6,200)
One-time costs:
Recurring monthly costs:
$3,200 (phones & licensing)
Plan 1: $516
Plan 2: $538
Plan 3: $571
FUNDING:
General Fund
RECOMMENDA nONS: That the Commission choose a phone plan and appropriate the
additional funds needed according to the plan chosen to implement this
project.
ATTACHMENTS: Attachment 1- T-Mobile Plan Choices
COMMISSION ACTION:
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