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Home My WebLink About2005 04 25 Regular 503, Commission Requests and Directives COMMISSION AGENDA ITEM 503 Consent Informational Public Hearing Regular X /1// Mgr. ! AuthmizatiDn REQUEST: The City Manager requests the City Commission to discuss Commission Requests and Directives. April 25. 2005 Regular Meeting Dep!. PURPOSE: This Agenda Item is needed to discuss issues staff is having with Commission Requests and Directives. CONSIDERATIONS: As per the City Charter, the resources of the City may not be used to ful1ill the desires of individual elected olTicials. The folloVo.!ing is an excerpt from the City of Winter Springs' Charler: Section 4.06. General powers and duties. .. An powers of the cit)' shall be vested in the commiSSIon, except as otherwise provided by law or this Charter, and the commission shall provide for the exercise thereof and for the performance of all duties and obligations imposed on the city by law." Therefore, staff does nut place individual comments, requests, and directives on a priority list for action unless the Commission acknowledges the directive or request by fonnal vote or consensus vote or unless the directive or request is encompassed in previuusly established policy directive or authorized work programs. Additionally. it is oHcn difficult, if not impossible to understand the intent and content uf motions and requests made by the Commission at Commission meetings, and from the tapes of Commission meetings. C1TY OF WINTER SPRINGS CITY COMMISSION REGULAR MI:TJlNG - APRIL 25. 7.005 REGULAR AGFNOA ITEM "503" l'AGE20FJ Examples of wmmcnts and requests are as follows: Cumment/'Directive" made during "Public Input" (there was no Motion): stated, "J would like the City Manager to bring back in January, something regarding hmv the Cily can react to these types of offenses perpetrated hy people whu are especially doing business with the City o.f"Winler Springs. " Commentl"Dil'ective" made during a Consent Agenda Jtem, but not during the Motion: stated, "What I would like you to do if you could is before you actually get started, go back and check the creek - there where that water is going to keep running in and make sure il is properly reinforced. " Commenll"Directive" made during an Informational Agenda Item, but not during the Motion: added. "I u'ould like to see an Informational Item on lhis, maybe even a hriefing by Stqff " Comment/"Directive" made during a Public: Hearing Agenda Item, but not during the Motion: said, "Why don't lve take another quick look at this Park for skateboards?" added, "Check with Oviedo - what has their response been over there?" Commem/"Direcfive" made during a Regular Agenda item - (there was no Motion with this Agem/a Item): said "Is there a way, Mr. Baker you can go hack and take a look at the PUD's lnanned Unit Developmenls I? I think we prohably ought to average that - also so that we can come up lvilh - the same thing doesn't apply 10 every district or every Zoning District as to the size olthe out parcel. I think we need to find out what that means 10 the size of the lot and it may be that it becomes a percentage of - the lot, maximum; and I think that is what l\'e are ttying to get to, by getting this information. I! Comment/"Directive" made during a Workshop -- (there were of course no "Motions" at this/any Works/top): asked. ''Are you asking to have it put in the Budget?" With further discussion. said. "Put if in there." Manager McLemore then said, "Okay, we'll make that amendmenl. " As shown in the partial excerpts noted above, none of those statements were part uf a Motion; none of those "Directives" received a consensus of the City Commission for Stall to comply with; and one or morc of those statements could have been stated by the Mayor. CITY or WINTER SPRINW; ('!TV COMMISSION RF(il I1,AR MFETING - APRIL h 2005 REGULAR AGENDA ITEM "SOT" PAGE30F3 RECOMMENDATION: In order for the staff to clearly understand the policy direction of the Commission, and for the Commission to avoid incorrect assumptions about staff commitments to Commission comments, requests. and directives, the following is recommended. L Individual Commission Jesin:s expressed as comments, requests, or directives will not be added to the directives list unless; a) The request is voted on by formal vote, or; b) The request is acknowledged by action of the Mayor to confirm a consensus of the Commission on the request. 2. In either case the reqL~est will be verified by action of the Mayor requiring all parties to acknowledge understanding of the request in question prior to the fomml vote or the acknowledgement by consensus. COMMISSION ACTION: