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Home My WebLink About2001 06 25 Regular E Annual Business Session of the Florida League of Cities Annual Conference COMMISSION AGENDA ITEM E Consent Informational Public Hearin Re ular X Tllnp. ) ~ )001 , Regular Meeting ., .~. -I Mgr. / Dept. Authorization REQUEST: City Manager is requesting that the City Commission designate one member from the Commission to represent the City of Winter Springs at the Annual Business Session of the Florida League of Cities Annual Conference; and determine if there are any issues that the City would like to submit in the form of a Resolution for consideration by the Resolutions Committee. PURPOSE: Mr. Michael Sittig, Executive Director of the Florida League of Cities has requested that each municipality designate one member to represent the municipality at the Annual Business Session of the Florida League of Cities Annual Conference, this coming August. Information was also forwarded about possibly submitting any issues of concern, for consideration, in the form of a Resolution for deliberation by the Resolutions Committee. CONSIDERATIONS: The 75th Florida League of Cities Annual Conference is being held August 23 - 25, 2001 at the Wyndam Palace and Spa, Lake Buena Vista, Florida. A formal request from the Executive Director of the Florida League of Cities, Mr. Michael Sittig has been received, which requests that each municipality designate one member to represent each municipality as the CITY OF WINTER SPRINGS REGULAR MEETING-JUNE 11,2001 REGULAR AGENDA ITEM "E" PAGE20F2 "Voting Delegate" at the Annual Business Session of the 75th Florida League of Cities Annual Conference. The "Voting Delegate" will "make decisions that determine the direction of the League." Additionally, information was forwarded requesting that if there are any issues that a municipality would like to have considered by the Resolutions Committee, that such matters be submitted in the form of a Resolution for consideration. FUNDING: None required. RECOMMENDATIONS: It is recommended that the City Commission designate one member to represent the City of Winter Springs as our "Voting Delegate" at the Annual Business Session of the 75th Florida League of Cities Annual Conference, this August 23 - 25,2001. If the:re: !'Ire: !'Iny i""lIe:" thRt the: rity rommi""ion m!'lY wi"h to h!'lve: considered by the Resolutions Committee, then a Resolution should be drafted and forwarded to the Resolutions Committee, no later than July 20, 2001. ATTACHMENTS: A. Copy of a Memorandum from Mr. Michael Sittig, Executive Director of the Florida League of Cities, dated June 8, 2001. COMMISSION ACTION: ~ . 1 ~~~~~~ FLORIDA LEAGUE OF CITIES, INC. ~ MEMORANDUM TO: City Managers/City Clerks ~. FROM: Michael Sittig, Executive Director DATE: June 8, 2001 SUBJECT: 75th Annual Conference - Downtown: Connecting Communities, Cultures and Commerce VOTING DELEGATE AND RESOLUTION INFORMATION August 23-25,2001 - Wyndham Palace & Spa, Lake Buena Vista As you know, the Florida League of Cities' Annual Conference will be held at the Wyndham Palace Resort and Spa in Lake Buena Vista on August 23-25. This year's theme, Downtown: Connecting Communities, Culture and Commerce, will provide valuable educational opportunities to help Florida's city officials serve their citizenry more effectively. It is important that each city designate one person to be the voting delegate. Policy development, election of League leadership and adoption of resolutions are undertaken during the business meeting. One official from each city will make decisions that determine the direction of the League. Registration materials have already been sent to each city. Call us if you need additional copies. We have attached the procedures your city should follow for presenting resolutions to the League membership. . Resolutions must be received by the League no later than July 20, 2001. Should you have any questions or need additional information, please feel free to call Allison Payne or Jenny Anderson at Suncom 278-5331 or (800) 342-8112. Attaclunents: Form Designating Voting Delegate Procedures for Submitting Conference Resolutions 301 South Bronough, Suite 300 . Post Office Box 1757 . Tallahassee, FL 32302-1757 Telephone (850) 222-9684. Suncom 278-5331 . Fax (850) 222-3806 . Internet: www.flclties.com 75th Annual Conference Florida League of Cities, Inc. August 23-25, 2001 Lake Buena Vista, Florida It is important that each member city sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each city select one person to serve as the city's voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Desi~nation of V otin~ Dele~ate Name of Voting Delegate: Paul P. Partyka Title: Mayor City of: Winter Springs AUTHORIZED BY: Ronald W. McLemore /' c/ultfW ;It, ? ~/I.~ Name City Manager Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 or Fax to Gail Dennard at (850) 222-3806 ,." 75th Annual Conference Florida League of Cities, Inc. August 23-25, 2001 Lake Buena Vista, Florida It is important that each member city sending delegates to the Annual Conference of the Florida League of Cities, designate one of their officials to cast their votes at the Annual Business Session. League By-Laws requires that each city select one person to serve as the city's voting delegate. Please fill out this form and return it to the League office so that your voting delegate may be properly identified. Desi2nation of V otin2 Dele2ate Name of Voting Delegate: Title: City of: AUTHORIZED BY: Name Title Return this form to: Gail Dennard Florida League of Cities, Inc. Post Office Box 1757 Tallahassee, FL 32302-1757 or Fax to Gail Dennard at (850) 222-3806 Procedures for Submitting Resolutions Florida League of Cities 75th Annual Conference Wyndham Palace Resort Lake Buena Vista, Florida August 23-25, 2001 In order to fairly systematize the method for presenting resolutions to the League membership, the following procedures have been instituted: (1) Proposed resolutions must be submitted in writing, to be received in the League office a minimum of 30 days prior to the first day of the annual conference. (2) Proposed resolutions will be rewritten for proper form, duplicated by the League office and distributed to members of the Resolution Committee at least 15 days prior to the first day of the annual conference. (Whenever possible, multiple resolutions on a similar issue will be rewritten to encompass the essential subject matter in a single resolution with a listing of original proposers.) (3) Proposed resolutions may be submitted directly to the Resolutions Committee at the conference; however, a favorable two-thirds vote of the committee will be necessary to consider such resolutions. (4) Proposed resolutions may be submitted directly to the business session of the conference without prior committee approval by a vote of two-thirds of the members present. In addition, a favorable weighted vote of a majority of members present will be required for adoption. (5) Proposed resolutions relating to state legislation will be referred to the appropriate standing policy committee. Such proposals will not be considered by the Resolutions Committee at the conference; however, all state legislative issues will be considered by the standing policy committees and the Legislative Committee, prior to the membership, at the annual Legislative Conference each fall. At that time, a state Legislative Policy Statement will be adopted. Resolutions must be received by the League no later than July 20, 2001. Cities unable to formally adopt a resolution 30 days prior to the first day of the conference may submit a letter to the League office indicating their city is considering the adoption of a resolution, outlining the subject thereof in as much detail as possible, and this letter will be forwarded to the Resolutions Committee for consideration in anticipation of receipt of the formal resolution. Important Dates June 11, 2001 Notice to Local and Regional League Presidents and Municipal Associations regarding the Resolutions Committee JuIV.~ Appointment of Resolutions Committee Members July 20 Deadline for Submitting Resolutions to the League office July 24 Resolutions Mailed to Associations Requesting Nominees to the Resolutions Committee August 23 League Standing Committee Meetings Resolutions Committee Meeting V oting Delegates Registration August 25 Immediately Following Luncheon - Pick Up Voting Delegate Credentials Followed by Annual Business Session