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HomeMy WebLinkAbout2001 08 02 Regular D Workshop Dates fo Proposed Charter COMMISSION AGENDA ITEM D Consent Informational Public Hearing Regular X August 2, 2001 Special Meeting -1~ Mgr. / Dept. Authorization REQUEST: City Manager requests the City Commission schedule Workshop dates to present the proposed Charter to various neighborhoods, as stipulated in Resolution Number 2000-27. PURPOSE: Resolution Number 2000-27 identifies that Workshops on the proposed Charter should be presented to various neighborhoods in the City of Winter Springs, and this Agenda Item is requesting that the City Commission schedule those Workshops. CONSIDERATIONS: At the August 28th, 2000 Regular Meeting of the City Commission, Resolution 2000-27 was adopted. On page four (4) of this Resolution is a reference to holding several Workshops on the issue of the Charter. Therefore, to be in compliance with what was originally set forth in Resolution 2000-27, it is necessary for the City Commission to schedule Workshops, which need to be held prior to the Referendum that is scheduled for Tuesday, September 4,2001. CITY OF WINTER SPRINGS SPECIAL MEETING - AUGUST 2, 2001 REGULAR AGENDA ITEM "D" PAGE 2 OF 2 Page two (2) of the Summer 2001 (Volume 15) City of Winter Springs' "Insider" Newsletter under the section entitled "City Charter Revision," notes that "Public meetings will be scheduled in August to provide additional information to the residents." These Workshops will be an opportune time to provide a desirable "voter education" to the City's residents about the proposed revised Charter amendments (prior to the upcoming Referendum), while also complying with Resolution 2000-27. FUNDING: None required. RECOMMENDATIONS: It is recommended that the City Commission establish dates and times for Charter Workshops to be presented to the public, and what their preference is regarding notification to the public on the proposed Workshop dates. ATTACHMENTS: A. An excerpt from the August 28, 2001 City Commission Minutes. B. Resolution Number 2000-27. C. Page two (2) of the City of Winter Springs' "Insider" Newsletter. D. Revised City Calendar for August 2001 and September 2001. COMMISSION ACTION: ATTACHMENT "A" CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 28,2000 PAGE90F 16 "MAYOR, I'D LIKE TO MAKE A MOTION TO DIRECT THE CITY MANAGER AND THE ATTORNEY TO GET TOGETHER AND TAKE A BIG PICTURE LOOK AT THE ENTIRE 'PUD' AND 'CCR' QUESTION, AND MAKE APPROPRIATE RECOMMENDATIONS TO THE COMMISSION, AS SOON AS PRACTICABLE." MOTION BY COMMISSIONER BLAKE. SECONDED BY DEPUTY MAYOR GENNELL. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER MILLER: AYE DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. REGULAR B. City Manager Discussion Of Charter Amendment. Manager McLemore introduced this topic. Discussion ensued on the proposed Resolution and how it fits a community. Commissioner Blake stated, "I understand the flexibility is in there, all I'm trying - my concern is that it may be perceived as though we have a predetermined outcome here, and I want to make certain that that's not the case, and I want to make sure I'm on the record stating that I'm not looking for a predetermined outcome - I'm looking for something that fits Winter Springs and is an operable form that will allow us to get the work done, that we have to do in the most efficient manner." Discussion. "MR. MAYOR - I WAS PREPARED TO MAKE AT LEAST TWO MOTIONS, ONE FOR THE ADOPTION OF RESOLUTION 2000-27." MOTION BY DEPUTY MAYOR GENNELL. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. Attorney Garganese inquired about the "Duration of project" on page two (2), and that for a May Referendum, you need to insert a reference as to the "First meeting in February." Attorney Garganese also stated, "The Mayor brought up additional Public Workshops under the timeline, you may want to under IX, Put a number 4., Any other locations required by the City Commission." DEPUTY MAYOR GENNELL STATED, "AS AMENDED." SECONDED. DISCUSSION. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 28. 2000 PAGE 10 OF 16 VOTE: DEPUTY MAYOR GENNELL: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. "MY SECOND MOTION IS THAT THE COMMISSION DETERMINE THE TIMELINE IN WHICH THE COMMISSION WOULD LIKE TO COMPLETE THE PROJECT AND THAT WAS ALREADY ENCOMPASSED IN THE FIRST MOTION ANYWAY. WELL - TO COMPLETE THE PROJECT IS NOT WHEN THE REPORT WOULD BE, TO COMPLETE THE PROJECT WE NEED TO KNOW - THAT SHOULD BE THE DATE WHEN THE SUPERVISOR OF ELECTION REQUIRES THE INFORMATION TO BE SUBMITTED FOR THE MAY REFERENDUM - THAT'S WHAT THAT DATE WILL BE." DEPUTY MAYOR GENNELL FURTHER STATED, "AND, THAT THE COMMISSION APPROVE MR. JIM BURGESS AS LEAD CONSULTANT FOR THE PROJECT AND THAT WE AUTHORIZE A SUPPLEMENTAL APPROPRIATION OF $25,0000 GENERAL, FROM THE GENERAL FUND REVENUES FOR IMPLEMENTING THIS CHARTER REVIEW PROCESS." MOTION BY DEPUTY MAYOR GENNELL. DEPUTY MAYOR GENNELL ALSO ADDED TO HER MOTION, "WITH THE ASSISTANCE OF THE INSTITUTE OF GOVERNMENT, MARILYN CROTTY." SECONDED BY COMMISSIONER MILLER. DISCUSSION. Mayor Partyka read a statement from Commissioner McLeod into the record. (See Attachment "E"). VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE DEPUTYMAYORGENNELL: AYE MOTION CARRIED. The consensus of the Commission was that appointments for this Committee should be made at the next Commission Meeting. Mayor Partyka stated, "Let the record show, that this Commission has decided to do it by the next Commission Meeting." Manager McLemore stated, "And we'll start drafting a more refined schedule on that basis." Attorney Garganese added, "That it probably would be appropriate just to waive competitive bidding to retain Mr. Burgess for professional services." "SO MOVED." MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - AUGUST 28, 2000 PAGE 11 OF 16 VOTE: COMMISSIONER MILLER: AYE DEPUTY MAYOR GENNELL: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. REGULAR C. City Manager Requesting The Commission To Consider Adoption Of Resolution #2000-28 Providing For Parcels Within The Tuscawilla Lighting And Beautification District To Be Assessed At $0.00 For The Tax Year 2001. Brief discussion. "I MAKE A MOTION WE ADOPT RESOLUTION 2000-28." MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. Mayor Partyka stated, "Are you going to notify people in Tuscawilla that this is happening - either through the newsletter or utility bill, or something." Manager McLemore stated, "We can do that - yes." REGULAR D. Not Used REGULAR E. Community Development Department Requests That The Commission Consider The Request Of Centex Homes To Allow The Issuance Of More Than One Hundred (100) Building Permits Prior To The Construction Of The Park Area Within The Parkstone PUD. Mr. Carrington introduced this subject, and discussion ensued on previous comments on thirty-three (33) acres of green space and estimated completion dates for the bathhouse, pool, tot lot, and tennis court. ATTACHMENT "B" RESOLUTION 2000-27 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA PROVIDING FOR THE EST ABLISHMENT OF A CHARTER REVIEW ADVISORY COMMITTEE, SETTING OUT RESPONSIBILITIES, AND REPORTING REQUIREMENTS. WHEREAS, in 1981 the Charter of the City of Winter Springs, Florida was adopted by referendum, and WHEREAS, the Charter has from time to time been amended, and WHEREAS, there are certain provisions of the Charter that have been challenged relative to interpretation of its provision, and WHEREAS, there has been an expression of interest among City Officials and members of the public for a review and modernization of the Charter, and WHEREAS, as the "Model City Charter", as researched and published by the National Civic League has provided the template for City Charters since publication of its first Model City Charter in 1899, and WHEREAS, the seventh edition of the "Model City Charter" as updated and published by the National Civic League in February 1989, is the most current template for City Charters, and WHEREAS, the Winter Springs City Charter has not been reviewed for consistency with the current "Model City Charter", and WHEREAS, it is the desire of the Winter Springs City Commission to have the current Winter Springs City Charter reviewed for consistency with the current "Model City Charter", and WHEREAS, the Winter Springs City Commission desires to provide an open, objective, and deliberative process to provide ample opportunity for the public to participate in the City Charter amendment process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, AS FOLLOWS: Section I. Committee: There is hereby established the City of Winter Springs Charter Review Advisory Committee, which shall be an ad-hoc committee composed of six members, appointed one each by the Mayor and City Commission. The members shall serve for the duration of the Committee as provided herein. Section II: Committee Responsibilities: The Committee shall have the responsibility for working with the technical resource team reviewing the City's existing City Charter and providing recommendations to the City Commission for modernizing the existing City Charter in order to be consistent with the seventh edition of the "Model City Charter" published by the National Civic League. In their review the Committee shall not make recommendations relative to changing the current form of government from the Commission- Manager form, but shall determine what changes need to be made, if any, to make the City's current form of Commission-Manager government consistent with the provisions provided for in the seventh edition of the "Model City Charter" published by the National Civic League. All meetings of the Committee shall be open to the public as provided by Florida Law. Section III. Technical Resource Team: There is hereby established the Technical Resource Team which shall be made up of three highly competent professional members whose area of expertise and experience include local government charters, codes and administration. Technical Resource Team Responsibility: The responsibility of the Technical Resource Team shall be to review the current Charter, to review public input, to assist the Citizens Advisory Committee in analysis of the Charter and public input and formulating Charter Amendment recommendations, to publish recommendations for updating the Charter consistent with the seventh edition of the "Model City Charter", and publish on behalf of the Charter Committee a final report to the City Commission. In addition, the Technical Resource Committee shall publish an exception report with the City Commission highlighting any recommendations of the Charter Review Committee which in its professional judgement are not consistent with the seventh edition of the "Model City Charter" or may not be in the direct best interest of the citizens of Winter Springs. Proiect Coordinator: The City Commission shall contract with the Institute of Government at the University of Central Florida to coordinate the Charter Review process on behalf of the City of Winter Springs. Duration of Proiect: The Charter Review Committee shall present its final report and recommendations to the City Commission no later than the first meeting in February of 200 1, which is the meeting of February 12,2001. Page 2 of 4 Organizational Chart PUBLIC Mayor Commission Project Liaisons City Manager City Attorney Project Coordinator Technical Charter Resource Review Committee Advisory Committee Process: The Charter review process shall be as follows; I. Adoption of Resolution II. Agreement with CFU III. Employment of Technical Team IV. Appointment of Citizen Committee V. Session 1- Full Project TeamlPublic Meeting a) Technical Team Meeting b) Project Team Orientation c) Public Meeting 1) Overview of Process 2) Public Input 3) Call for Position Papers d) Project Team Debriefing VI. Session 2 - Full Project Team a) Project Team Meeting b) Review of Draft 1 c) Consensus on Provision Alternatives VII. Session 3 - Full Project TeamlPublic Meeting a) Project Team Review of 2nd Draft b) Public Meeting on Second Draft c) Project Team Debriefing Page 3 of 4 VIII. Session 4 - Project Team/Public Meeting a) Presentation of Final Report to Mayor andCommission b) Public Input c) Commission Direction to staff. d) Charter Amendment Referendum Ordinance _, First Reading e) Charter Amendment Referendum Ordinance _, Second Reading IX. Public Workshop I. Tuscawilla 2. Oak Forest/Hacienda 3. Highlands 4. Any Other Locations Required By The City Commission X. Referendum ADOPTED by the City Commission of the City of Winter Spling3, Florida, in a regular meeting assembled on the 28th day of August .",2000. Paul P. Partyka, May r ATTEST: 1\ . / ' I V\....L---- t~--'-(J, ,--...-....... Andrea Lorenzo,,:tuaces, City Clerk ./ APPROVED AS TO LEGAL FORM AND SUFFICIENCY FOR.:r-H CITY OF WINTER SPRINGS ONLY: ~7 / \: /1 /., / . t..' . ,-1 ~ / /.-- ....- Anthony A. Garganese, Cit Page 4 of 4 ATTACHMENT "c" MESSAGE FROM CITY MANAGER RON McLEMORE September Referendums Need Our Support Two referendums arc scheduled to be placed on the September 4, 200 I ballot that need serious consideration and hopefully the support of Winter Springs residents. Extension of Local Option Infrastructure Sales Tax First is the extension of the countywide I-Cent Local Option Infrastructure Sales Tax for a.n additional 10 years. This sales tax was first approved by voters in Seminole County ten years ago to construct badly needed transportation projects. For example: The four laning and beautification ofTuskawilla Road currently under construction in Winter Springs was funded from the first 10 year sales tax. Wh)' Should We Support Extension of the Sales Tax for Another 10 Years'? There are three simple answers to this question. 1. Schools - 25% of the tax is dedicated to building new schools to reduce over crowding, and to modernize older schools throughout the County. This is important to Winter Springs because funds from the extension of the sales tax will guarantee construction of a new elementary school serving Winter Springs on S.R. 419, and 10 new classrooms, and complete modernization of Winter Springs Elementary School located on S.R. 434. These projects will resolve the over crowding we are currently experiencing in our elementary schools. If the sales tax is not approved, the school board will have to eliminate one of the two elementary schools proposed for the Winter Springs/Oviedo area. Passage of the sales tax will guarantee the construction of both elementary schools. 2. Transportation - Extension of the sales tax will provide $12.9 million to Winter Springs for street improvements to improve traffic movement, traffic safety, street construction, including streets in the new Town Center, street lighting and S.R. 434 Beautification, Village Walk project, and paving of dirt roads. 3. A large percentage of the sales tax will be paid by tourists. Some studies have shown that as much as 50-60% of the sales tax is paid by tourist and other persons traveling through our County. City Charter Revision The second issue voters will be asked to vote on will be a revised City Charter. The twenty-three recommended revisions to the Charter are the result of months of study and public meetings by the City Charter Advisory Committee appointed by the City Commission, and the City Commission in conjunction with the University of Central Florida. There is nothing to fear in the Charter revision. The powers of the Mayor, Commission, and City Manager are the same. Most of the changes are minor and intended to provide for a much improved organization of Charter provisions, removal of provisions outdated by changes in State and Federal Law, and clarification of confusing language. The most substantive change is the recommendation to increase the length of terms for the Mayor and Commission from three to four years in line with other Federal and State election cycles, and reflecting the nationwide movement to fmu-year elections in local governments. All the Charter revisions will be available in hard copy at City Hall and on the City's web site www.winterspringfl.org. by July 1, 2001. Additionally, public meetings will be scheduled in August to provide additional information to the residents. A special issue of the City Newsletter will be sent to residents in August providing a detailed recap of the recommended Charter revisions. OVA. ~m._. jj;;~d~/ ATTACHMENT "D" CITY OF WINTER SPRINGS AUGUST 2001 (REVISED) SUNDAY I MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Notes: 1 2 3 4 City Commission Special Meeting - 6:30 P.M. Tuscawilla Lighting & Planning & ZoningfLP A Beautification District Regular Meeting - 7:00 P.M. Advisory Committee Special Meeting -7:00 P.M. 5 6 7 8 9 10 11 Oak Forest Wall & Beautification of Winter Beautification District Springs Board (BOWS) Advisory Committee Regular Meeting -7:00 P.M. Regular Meeting - 7:00 P.M. 12 13 14 15 16 17 18 City Commission Regular Meeting - 6:30 P.M. 19 20 21 22 23 24 25 Code Enforcement Board FLORIDA LEAGUE OF CITIES ANNUAL CONFER ENCE Regular Meeting - 7:00 P.M. Tuscawilla Lighting & City Commission Beautification District Special Meeting - 6:30 P.M. Advisory Committee Regular Meeting -7:00 P.M. 26 27 28 29 30 31 City Commission Regular Meeting - 6:30 P.M. CITY OF WINTER SPRINGS SEPTEMBER 2001 (REVISED) SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Notes: 1 2 3 4 5 6 7 8 CALNO (Alternating Cities) ..CITY OF WINTER SPRINGS Regular Meeting - 6:30 P.M. HOLIDAY REFERENDUM" Board of Adjustment Labor Day Planning & ZoninglLPA Regular Meeting - 7:00 P.M. Regular Meeting - 7:00 P.M. (If Scheduled) 9 10 11 12 13 14 15 Oak Forest Wall & Beautification of Winter Beautification District City Commission Springs Board (BOWS) Advisory Committee Regular Meeting - 6:30 P.M. Regular Meeting - 7:00 P.M. Regular Meeting - 7:00 P.M. 16 17 18 19 20 21 22 Code Enforcement Board Regular Meeting - 7:00 P.M. Tuscawilla Lighting & Beautification District Advisory Committee Regular Meeting - 7:00 P.M. 23 24 25 26 27 28 29 City Commission Regular Meeting - 6:30 P.M. 30 Notes: