HomeMy WebLinkAbout2005 02 28 Consent 204 Contract Agreement with Starmer-Ranaldi, Inc. for Design of City Hall Expansion
COMMISSION AGENDA
ITEM 204
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
February 28, 2005
Meeting
MGR /J,./ IDEPT
Authorization
j'/j/
REQUEST: The Public Works Department Requesting City Commission Approval to
enter into a contract for the Design of the City Hall Expansion.
PURPOSE: The purpose of this Board item is to request authorization for the Public Works
Department to enter into a contractual agreement with Starmer-Ranaldi, Inc. for
design services for the City Hall Expansion at a cost of $34,500.
CONSIDERATIONS:
This project is the planned addition of a new wing that would be
constructed in the area located to the west of the commission chambers and north
of the existing west side wing. This project is needed for additional office space as
the City's employee base increases.
The proposal from Starmer Ranaldi includes complete schematic designs,
site plans, and construction documents. Construction administration services
would be separately authorized by the Commission at the time of construction
authorization. The cost of these services is $34,500.00.
The projected expansion is for 4,600 square feet. Construction costs are
estimated at $600,000. Some conceptual design work has already been performed.
The recommended final concept design will be brought back to the Commission
for approval prior to proceeding with final design.
FUNDING:
Funds are available from the Public Facilities Impact Fee Fund for the
design ofthis project. The $42,292 budgeted for debt service is not needed this
fiscal year and $34,500 would be transferred to the project line code. The debt
Consent Agenda Item 204
February 28, 2005
Page 2
service funds are not needed because construction funds have not and are not
anticipated to be borrowed this fiscal year.
Due to the need to construct both the City Hall Expansion and
Utility/Public Works Compound over the next 12 months, it is anticipated that the
Public Building Impact fee revenues will not support both projects. Staff is
anticipating recommending the impact fee portion of the Utility/Public Works
Compound be funded from an interfund loan from the Utility Enterprise fund until
such time as revenues increase or sufficient debt has been retired for the public
building impact fee to support the payments and reimburse the Utility Enterprise
Fund.
RECOMMENDATION:
It is recommended that authorization be given to the Public Works
Department to enter into a contractual agreement with Starmer Ranaldi, Inc for the
design ofthe City Hall Expansion in the amount of $34,500 payable from the
Public Facilities Impact Fee Fund and recognize that the Utility/Public Works
Compound construction costs will likely need to be funded by loan on an interim
basis from another source such as the Utility Enterprise Fund.
IMPLEMENTATION SCHEDULE:
The scope of this work will be completed within 180 days from approval.
ATTACHMENTS:
1. Starmer Ranaldi, Inc Proposal (Electronic version - original on file)
COMMISSION ACTION:
Attachment No. 1
31 Aug 04
Ron McLemore
City Manager
City of Winter Springs
1126 East SR 434
Winter Springs, Florida 32708
Re: City Hall Expansion
Professional Services Proposal
Ron
Based on our meeting on 11 Aug 04 and direction to proceed with the revised floor plan we offer the following
revised proposal for your review and comment. The revisions to the original scope of work consist of increasing the
addition size from 3300 sf to 4600 sf, and adding an exterior image change to the building to try to tie the
architecture into the "town center" style a little better.
L Scope of Project
A. A new addition to City Hall consisting of a single story addition of approximately 4600 square feet as
shown on the attached floor plan labeled exhibit" A".
B. Proposed Project Budget
1. Construction Cost 4600 sf ($ 105/sf)
2. Fees & Permits
3. Surveying Services
4. Geotechnical Services
5. Furnishing Fixtures and EQuioment
6. Subtotal
7. 10% Contingency
8. Proposed Total Project Budget
$ 483,000
15,000
1,200
1,200
46,000
$ 546,400
54.000
$ 600,400
II. Scope of Basic Services
sri can provide complete professional design services for this project including feasibility study,
programming, master planning, civil engineering, landscape architecture, architecture, structural
engineering, mechanical engineering, and electrical engineering suitable for obtaining building permits
and construction.
A. Pre- Design (PD)
1. Confirm clients goals and objectives
2. Obtain available site data to define limits of project
3. Assist owner with obtaining required boundary and topographical survey data
4. Assist owner with obtaining required geotechnical sub-surface soils data
5. Identify all permitting and jurisdictional constraints
6. Hold a pre-design workshop with all design consultants and appropriate City personnel to
identify all constraints and opportunities for the project.
B. Schematic Design (SD)
1. Develop alternative schematic site plans
2. Develop alternative schematic floor plans
.., T"\..--......1...._ ~1...__........:_._ .......:1..___........:.... ....1................:....__
Consent Agenda Item 204
February 28, 2005
Page 2
4. Develop schematic building sections
5. Prepare outline specifications
6. Prepare estimate of probable cost
7. Hold work shop to review and approve schematic design
C. Design Development (DD)
1. Develop drawings to 50 % complete
2. Develop specifications 50 % complete
3. Prepare estimate of probable cost
4. Review documents with owner and obtain approval
D. Construction Documents (CD)
1. Prepare final construction drawings
2. Prepare final construction specifications
3. Prepare final estimate of probable cost
4. Obtain building permits and approvals from all jurisdictional agencies
E. Construction Administration (CA)
1. Assist owner with bid procedures
2. Hold pre-bid conference
3. Assist owner with bid review and recommendation for contract award
4. Hold pre-construction conference
5. Review and approve shop drawing submittals
6. Provide periodic problem solving
7. Provide periodic construction inspection
8. Review and approve contractor application for payment
9. Develop final punch list
10. Assist owner with obtaining all project close out documentation
III. Scope of Additional Services
The following services are considered beyond the scope of basic services and can be provided by sri upon
confirmation of scope and written authorization by the owner:
A. Models
B. Renderings
C. 3D modeling, graphics, fly arounds, videos
D. Public hearing and/or presentations
E. Expert witness I legal testimony
IV. Schedule of Services
A. Pre Design (PD)
B. Schematic Design (SD)
C. Design Development (DD)
D. Construction Documents (CD)
E. Construction Administration (CA)
3 weeks
3 weeks
5 weeks
8 weeks
as reqd
V. Schedule of Fees
A. PD
B. SD
lump sum
lump sum
$ 4,100
$ 8,400
Consent Agenda Item 204
February 28, 2005
Page 2
C. DD
D. CD
E. CA
lump sum
lump sum
lump sum
Total
$ 10,000
$ 12,000
$ 6,500
$ 41,000
VI. Clarifications
A. The fees quoted herein are based on our current understanding of the scope of work and should the
scope change significantly additional compensation may be warranted.
B. Fees quoted herein are based on the owner providing Civil Engineering work including paving,
drainage, and utility design and permitting.
C. The owner shall pay for all permitting, building, and impact fees.
We trust this proposal will be well received and we look forward to helping you make this project a great success.
Regards
Wm E Starmer NCARB
President