HomeMy WebLinkAbout2001 05 14 Informational C Purchasing Card Program
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COMMISSION AGENDA
ITEM C
Consent
Informational X
Public Hearing
Regular
May 14,2001
Meeting
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Mgr. / Dept.
Authorization
PURPOSE: To inform the Commission of the status of the Purchasing Card Program.
CONSIDERATIONS:
e 1. At the Commission meeting of April 23, 2001, Commissioner Blake asked for an
update on the status of the Purchasing Card Program.
2. The Commission will recall that preliminary steps were taken several months ago to
introduce the program by having representatives of Bank of America make
presentations to staff regarding procedures and implementation measures.
3. Soon thereafter, the program was explained at a City Commission meeting, at which
time several concerns and questions from individual Commissioners were addressed.
4. At a point where implementation of the program was imminent, the City coincidentally
contracted with Munis for new financial software.
5. Representatives from Munis requested information from Bank of America to
integrate the Purchasing Card Program with accounting features of the new
financial software.
6. After reviewing that information, Munis felt that implementation of the Purchasing
Card Program should be delayed until the new financial software
was installed, de-bugged, and operating properly.
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7. Staff has coordinated the delay with appropriate representatives of Bank of America,
but at the same time, has reviewed policies and procedures for implementation adopted
by other communities, and is prepared to draft such a document when appropriate.
8. It is now estimated that implementation of the program will not begin before the
beginning of the next fiscal year, 200112002.
COMMISSION ACTION: None Required.