HomeMy WebLinkAbout2001 05 14 Informational B "State of the City" Address
COMMISSION AGENDA
ITEM B
Consent
Informational X
Public Hearing
Regular
May 14,2001
Regular Meeting
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Mgr. I \Jf Dept.
Authorization
REQUEST:
City Clerk is providing requested information to the City Commission on
the "State of the City" Address.
PURPOSE:
This Agenda Item's purpose is to provide the City Commission with
information on the costs of the "State of the City" address, and to identify
any contributions that have been received by the City of Winter Springs
from Mayor Paul P. Partyka's sponsors.
CONSIDERATIONS:
The recent "State of the City" Address was held on Tuesday, April 17,
2001 at the intersection of Tuskawilla Road and State Road 434.
At the April 23, 2001 Regular Meeting of the City Commission, under
"Reports," Commissioner Cindy Gennell asked the City Clerk to provide
information on the costs of the "State of the City" address; and if any
donations have been received.
CITY OF WINTER SPRINGS
REGULAR MEETING - MAY 14,2001
INFORMA TIONAL AGENDA ITEM US"
PAGE20F4
The following table represents Cost, Pledges, and Collections to-date:
COST PLEDGED RECEIVED
TO-DATE
VENDOR COST $5,480.80 $5,000.00 $1,000.00
CITY COST $2,987.50 $2,987.50 $2,987.50
TOTAL COST $8,468.30 $7,987.50 $4,000.00
FUNDING:
The following represents what items/services the City used for this event,
and the related costs:
Invitations:
Vendor: Idea Art; Nashville, Tennessee
Total Cost: $337.60
40 x 80 Tent/Portable Flooring/500 Chairs/Stage/Delivery & Set-Up-:
Vendor: Kirby Rental; Orlando, Florida
Total Cost: $3,673.20
2 Portable Commodes/Delivery:
Vendor: Metro Waste; Orlando, Florida
Total Cost: $180.00
Catering For 250 Guests:
Vendor: Catering by the Valentino's; Oviedo, Florida
Total Cost: $1,290.00
GRAND TOTAL: $5,480.80
The following represents what funds were pledged and what monies the
City has received from the companies that Mayor Paul P. Partyka
identified as co-sponsors of this event:
CPH Engineers, Inc.; Orlando, Florida:
Amount Pledged: $1,000.00
Amount Received: $0.00 (As of May 7, 2001)
James Doran Company; Charleston, South Carolina:
Amount Pledged: $1,000.00
Amount Received: $1,000.00
CITY OF WINTER SPRINGS
REGULAR MEETING - MAY 14,2001
INFORMA TIONAL AGENDA ITEM "8"
PAGE 3 OF 4
McDirmit, David, Puckett & Company, PA.; Orlando, Florida: .
Amount Pledged: $1,000.00
Amount Received: $0.00 (As of May 7, 2001)
Morrison Homes; Florida:
Amount Pledged: $1,000.00
Amount Received: $0.00 (As of May 7, 2001)
Time Warner Communications; Orlando, Florida:
Amount Pledged: $1,000.00
Amount Received: $0.00 (As of May 7, 2001)
GRAND TOTAL PLEDGED: $5,000.00
GRAND TOTAL RECEIVED: $1,000.00
AMOUNT STILL DUE THE CITY: $4,000.00
The following represents an approximate summary of the hours that City
Staff assisted with this event, to include preparation and planning; set-up
on the day before the event; and day of event assistance.
Preparation and Planning: includes initial planning; correspondence
with vendors; actual ordering; and mailing of invitations.
Departments InvolvedIHours:
City Manager's Department - 1 Hour
Office of the City Clerk - 31 Hours (involving 3 individuals)
Public WorkslUtility Department - 2 Hours (involving 2 individuals)
Total of Hours: 34
Day before the event work: includes contact with vendors; and actual set-
up.
Departments InvolvedIHours:
City Manager's Department -.5 Hour
Office of the City Clerk - 5 Hours (involving 3 individuals)
Public WorkslUtility Department - 24 Hours (involving 3 individuals)
Total of Hours: 29.5
CITY OF WINTER SPRINGS
REGULAR MEETING - MA Y 14,2001
INFORMA TIONAL AGENDA ITEM !is''
PAGE 4 OF 4
Day of the event work: includes contact with vendors, and actual work.
Departments Involved/Hours:
Office of the City Clerk - 13 Hours (involving 3 individuals)
Fire Department - 3 Hours (involving 2 individuals)
Police Department - 16 Hours (involving 4 individuals)
Public WorkslUtility Department - 24 Hours (involving 3 individuals)
Total of Hours: 56
GRAND TOTAL: 119.5 HOURS
CITY STAFF'S AVERAGE SALARY: $25.00 PER HOUR
APPROXIMATE COST FOR WORK DONE BY CITY STAFF:
$2,987.50
ATTACHMENTS:
None.
COMMISSION ACTION: