HomeMy WebLinkAbout2005 02 14 Regular 501 TLBD Street Lighting and Decorative Sign Improvement Project
COMMISSION AGENDA
ITEM 501
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR X
February 14.2005
Meeting
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Authorization
REQUEST: Public Works Department - Beautification Division, requesting Commission
approval to move forward on the Tuscawilla Lighting and Beautification District
(T.L.B.D.), Street Lighting and Decorative Street Sign Improvement Project.
PURPOSE: This agenda item is needed to obtain the Commission to move forward with gathering
costs and distributing preliminary information in the newsletter of the
recommendations of the T.L.B.D. Advisory Board to install additional upgraded street
lighting and street signage on the main entrance roads in the Assessment Area.
CONSIDERATIONS:
This agenda item is needed for staff to begin the information gathering process for a second
capital improvements phase of the Tuscawilla Lighting and Beautification Assessment District. The
Tuscawilla Lighting and Beautification District Advisory Board is recommending additional capital
improvements within the original scope of the T.L.B.D., which includes the installation of decorative
street lighting (487 units) and street signage (168 units) on primary roadways; resembling the existing
improvements on Winter Springs Boulevard. Roads included in the scope of the proposed project
include: Northern Way, Seneca Boulevard, Vistawilla Drive, Tuscora Drive, Trotwood Boulevard,
Deer Run, Howell Creek Drive, Dyson Drive, and Shetland Avenue.
The initial step in the process would be for GSG and Nabors, Giblin and Nickerson to evaluate
the program, develop cost estimates and propose a timeline for implementation. This information
would be brought back to the Commission at the 2nd March meeting along with a sample straw ballot
for authorization to proceed to the next step. The estimated cost to get to this step is $13,000. The
total cost for these two consultants if the program was implemented is estimated at $23,000.
February 14,2005
Regular Agenda Item 501
Page 2 of 5
The TL.B.D. annual assessment maximum (cap) was originally set at $110.00. The current
capital and maintenance assessment is $93.36. The initial work would include developing the
methodology to implement this phase, develop projected capital and maintenance cost increases, and
assisting with creating the information needed to poll the residents. Commission review and
authorization would be sought before proceeding with the straw ballot.
The TL.B.D. currently has $51,137.00 available in the capital improvement line code (308-63000)
that may be used toward the construction of this project which include developing the information
necessary since it is directly related to the original project scope.
Preliminary estimates of the costs are as follows:
Proiected Cost Schedule
CaDital Costs
Streetlighting (Progress Energy)
Street Signage
Promotional
Consultant (GSG & NG&N)
Cert. Mailings
Contingency (5%)
Total CaDital
$301,000.00
$158,000000
$6,500.00
$23,000.00
$5,400.00
$24,695,00
$518.595.00
Maintenance Costs
Annual Costs
Total Maint.
$150,000.00
$1,500.00
$151.500.00
Progress Energy Rental, Fuel, Power,
Repair of Street Signage
RECOMMENDATION:
Recommend the Commission approve the T.L.B.D. Advisory Board and City Staff to:
authorize Government Services Group (GSG) and NGN to begin a sufficiency review of the recent
notice of intent and to calculate the impact the new program will have on the TL.B.D. assessment
schedule at an estimated cost of $13,000 payable from the TLBD Improvement Fund (308-63000).
IMPLEMENTATION SCHEDULE:
GSG will begin the sufficiency review and calculate impact to the TL.B.D. capital and
maintenance assessments immediately as per the attached Critical Events Schedule. The City
February 14,2005
Regular Agenda Item 501
Page 3 of5
Commission will have the opportunity to consider this project at no less than (2) future public
meetings. Construction of the project could potentially begin mid year 2006.
ATTACHMENTS:
1. GSG/NG&N - Critical Events Schedule (CES)
2. Project Area Map
COMMISSION ACTION:
February 14,2005
Regular Agenda Item 501
Page 4 of5
CITY OF WINTER SPRINGS, FLORIDA
TUSCA WILLA STREET LIGHTING "ADD ON" PROJECT
CRITICAL EVENTS SCHEDULE (CES)
FISCAL YEAR 2005-2006
DATE
EVENT
GSG confirms annual caoital & maintenance costs with Citv Staff April 2005
GSG obtains Data from Prooertv Aooraiser June 2005
Reconcile Subdivisions and Combinations with Property Appraiser's June 2005
Office
GSG Prepares Draft Memorandum & Proposed Annual Assessment July 2005
Rates
NG&N provides draft assessment resolution to GSG & City for July 2005
reVIew
GSG & City provide comments on draft assessment resolution to July 2005
NG&N
NG&N orovides assessment resolution for al!enda August 2005
Citv adoots annual assessment resolution August 2005
GSG provides test tape of Non-Ad valorem assessment roll to County August 2005
Tax Collector
GSG Provides Hard Cooies of Assessment Roll to Citv By September 15, 2005
Citv Certifies Assessment Roll to Tax Collector By September 15, 2005
GSG Comoutes Preoavrnent Amounts September-October 2005
Tax Bill Mailed October - November 2005
(GSG & NG&N)
February 14,2005
Regular Agenda Item 501
Page 5 of5
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Attachment 2 - Project Am Me,
Green = Existing (IS Blvd)
Red = Proposed Streets
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