HomeMy WebLinkAbout2001 09 10 Consent E Tarcaso Park Expansion
COMMISSION AGENDA
ITEM E
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
9/10/01
Meeting
MGR. 'fG/ /DEPT e-V
Authorization
REQUEST: The Parks and Recreation Department is requesting the City Commission to apply
for a Florida Recreational Development Assistance Program Grant for the Torcaso
Park Expansion and authorize the City Manager to apply for this grant on behalf of
the City of Winter Springs.
PURPOSE: The purpose of this item is to apply for potential grant funds in the amount of
$ 200,000.00 for the Parks and Recreation improvements to Torcaso Park.
CONSIDERATIONS:
. The Torcaso Park Expansion Improvements (Football/Soccer field, Parking Lot, and Splash
Playground) are funded in the amount of$ 485,000.00 by a CDBG Grant to the City of Winter
Springs.
. The FRDAP grant program allows dollar matches with CDBG grant funds.
. Construction at Torcaso Park, which begins after July 1, 2002, is eligible for potential grant
funding.
. Staff is in the process of completing all the required grant exhibits in order to meet the October
12, 2001 grant deadline.
FUNDING:
None Required.
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RECOMMENDATION:
Staff is recommending that the City Commission approves this application of a Florida Recreation
Development Assistance Program Grant for Torcaso Park and authorize the City Manager to apply
for the grant on behalf of the City of Winter Springs.
IMPLEMENTATION SCHEDULE:
January 2002
May 2002
June-August 2002
September 2002
October 2002
Project priority list (ranking).
Final legislative approval and grant award.
Execution of project agreement.
Completion of documentation submitted.
$ 200,000.00 funding received by the City of Winter Springs.
A TT ACHMENTS:
Attachment # 1
Florida Recreation Development Assistance Program 2002/2003 Grant
Application Package.
COMMISSION ACTION:
2
ATTACHMENT III ...
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FLORIDA RECREATION DEVELOPMENT
ASSISTANCE PROGRAM
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2002-2003
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FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION ...o.~-!Ioi~.
DIVISION OF RECREATION AND PARKS
BUREAU OF DESIGN AND RECREATION SERVICES
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FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM
GRANT APPLICATION PACKAGE
INTRODUcnON
The Florida Recreation Development Assistance Program (FRDAP) provides grants to local governmental
entities to acquire or develop land for public outdoor recreation. The Florida Department of Environmental
Protection (DEP), Bureau of Design and Recreation Services administers FRDAP. DEP evaluates grant
applications according to policies and procedures described in Chapter 62D-5, Part V, Florida
Administrative Code (F.A.C.). This is commonly known as the FRDAP Rule. Applicants should
familiarize themselves with these policies and procedures. This packet will assist all applicants in
preparing and presenting the information needed for DEP to evaluate proposed FRDAP applications.
GENERAL APPUCATlON INFORMATION
Please submit the application In a SOFT COVER 3 prong binder (please, no
HARD 3-rlng binders). To facilitate the review and scoring process, tab all
support documents or attachments according to Part III of this application. We
appreciate your cooperation.
A proposed FRDAP project must be for one of the three following categories: acquisition of land for public
outdoor recreational purposes, development of land for public outdoor recreational purposes, or
';' . construction or renovation of a public recreational trail. If an acquisition project receives a FRDAP grant,
the applicant must develop the acquired site for public outdoor recreation use within three (3) years.
A development proposal should consist of the complete or partial development of the site for public
outdoor recreational use. A development project may consist of one improvement or a group of related
improvements designed to provide primary facilities for outdoor recreation. A trail project should consist
of a new trail or renovation of an existing trail for public outdoor recreation. A. trail project may consist of
one trail or multiple trails and related improvements within one project boundary.
-:,:
Secondary or support facilities or improvements for access, safety and protection of the project are viable
project components for development or trail projects, but should not dominate the proposed project.
Primary facility costs must be greater than or equal to fifty percent of the total project cost. Support
facilities alone do not constitute an eligible project, except development projects which provide or improve
sandy beach access and trail projects which provide trailhead or trailside facilities. Eligible areas and
facilities are described in the FRDAP Rule. The grantee will have up to three (3) years from the effective
date of the project agreement to complete the project. The Department's performance and obligation to
. award program grants is contingent upon an annual appropriation by the Florida Legislature.
. MAXIMUM GRANT FUNDS AN APPLICANT MA Y REQUEST FOR FY 2002-2003: $200,000
GRANT MATCH RATIOS: (Based on the grant cap of $200,(00)
Proiect Cost
$50,000 or less
$50,001 to $150,000
$150,001 up to $400,000
State Share
100%
75%
50%
Grantee Share
0%
25%
50%
Project Cost = Grant Funds + Grantee Match
Please refer to Chapter 62D-5.055(4), F.A.C. for complete information on match requirements and match
types.
Page 1 of 24
FPS-A033
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EVALUAnON PROCESS
Following DEP staff review of the applications, DEP will notify applicants of any deficiencies. Missing or
incomplete documentation will usually constitute a deficiency. Applicants must submit requested
deficiency information within fifteen (15) working days from date of deficiency notification. After the
deficiency period, DEP ranks all eligible applications in accorda.D.ce with the evaluation criteria set forth in
the FRDAP Rule.
APPUCATlON SUBMISSION INFORMATION
Applicants must submit proposals for FRDAP grants on application form FPS-A033. DEP evaluates
applications on the basis of the information provided by the applicants, except where such data is
superseded by official DEP information. Failure by an applicant to present all required application
information and documentation may result in the application being declared ineligible for funding
consideration. Failure by an applicant to provide accurate information and documentation relating to the
evaluation criteria for the proposed project set forth in the FRDAP Rule may result in a loss of points for
the applicant's competitive score.
Applicants must submit three copies (1 original and 2 copies) of the completed application and all
supporting documents during the announced submission period of September 12, 2001, through October 12,
2001. Applications must be postmarked NO LATER THAN October 12, 2001, and submitted to:
DEPARTMENT OF ENVIRONMENTAL PROTECTION
DMSION OF RECREATION AND PARKS
BUREAU OF DESIGN AND RECREATION SERVICES
3900 COMMONWEALTH BOULEVARD, MAIL STATION 585
TALLAHASSEE. FLORIDA 32399-3000
If questions arise while preparing the application, please contact the Bureau of Design and Recreation
Services at 850/488-7896 or SUNCOM 278-7896.
Please Note: If you plan to prepare this document by retyping or downloading it to your
computer, the language and format used must exactly match this application.
We will be glad to submit this application to you
electronically. Please request this bye-mailing:
Latonya.M .Davis@dep.state.fl.us
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FPS-A033
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FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM
PART I - GENERAL INFORMATION
( DEP USE ONLY)
RECEIVED:
POSTMARKED.:
APPL. NO.:
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1. APPLICANT INFORMATION
A. Name of Applicant:
CITY OF WINTER SPRINGS
B. Federal Employer Identification Number:
59-1026364
C. Population: 31,666 D. CurrentOperatingBudget: 11,678,280
(This is the operating budget for the city, county or special district, and not just the department budget)
E. Contact Person: CHUCK PULA Title: PARKS AND RECREATION DIRECTOR
('The conllJct person is someone who will be in direct contact with DEP and be responsible for administering this grant if
awarded)
Addre S tIP 0 B 1126 EAST STATE ROAD 434
ss: tree . . ox:
City/State: WINTER SPRINGS, FL Zip Code: 32708
Telephone:( 407) 327-4761 E-mail: FAX: (407) 327-4763
If project is not funded, please check here if the grantee wishes to receive application back. D
I hereby certify that the information provided in this application is true and accurate. I further certify that I
possess the authority to apply for this grant on behalf of the applicant.
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Signature of Authorized Representative
Date
2. PROJECT INFORMATION
A. Name of Project:
TORCASO PARK EXPANSION
B. Project Type (Check One): Project cannot be a combination of acquisition and development
Acquisition:
Development:
x
On land owned by applicant
On land currently under site control by applicant
Date site control expires:
On land owned by applicant
On land currently under site control by applicant
Date site control expires:
Development projects must be under site control (owned by deed, or leased or dedicated for minimum
of 25 years) by the close of the submission period (October 12, 2001). School board property is
ineligible. Include a copy of the site control documents (e.g., deed,lease, etc.). (please Tab as Exhibit "N")
Trail Construction:
Page 3 of 24
FPS-A033
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FPS-A033
C. PROmCf LOCA nON:
104 NORTH MOSS ROAD
Street Address:
City:
WINTER SPRINGS
County: SEMINOLE
D.
LEGISLATIVE DISTRICfS IN WInCH THE PRomCf SITE IS LOCATED:
This should be the Senate and House district in which the proposed project site is located. If you
are not sure of the district, contact your local office of the Supervisor of Elections. (There is only
one each.)
State Senator: LEE CONSTANTINE
Senate District Number: 9
State Representative:
THOMAS FEENEY
House District Number: 33
E.
Briefly describe the physical characteristics of the project. Include land resources, vegetation, fish
and wildlife, historical, archaeological resources, previous land usage and transportation access
as well as other pertinent information.
SEE ATTACHED PHYSICAL CHARACTERISTICS OF PROJECT SITE.
Page 4 of 24
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( 3. FINANCIAL INFORMATION
The Total Project Cost (Line F) must equal the grant request (Line A) plus the total local funds availllble
(Line E). This figure (Line F) should not total more than $400,000 for the purpose of this application.
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A. FRDAP Funds Requested
LineA $ 200.000.00
B. Local Funds Available:
1. Cash:
LineB $ 200,000.00
2. In-Kind:
Line C $
3. Land Value Line D $
If property is developed, lllnd value CANNOT be used as a match.
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Total Local Funds Available:
LineE $ 700,000 00
Sum of lines B, C and D
C. Total Cost of Proposed Project:
Line F $ 400,000.00
Sum of Lines A and E
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D.
PROJECI' COST ESTIMATE (COMPLETE ONLY FOR DEVELOPMENT & TRAILS
PROJECI'S): The project cost estimate break down is on the following page of this application.
If land value is used as match, it should be included under primary cost. Primary costs include all
recreation facilities and opportunities. Primary cost must be equal to or greater than fifty percent
of the total cost. Attach a separate sheet if needed. Remember to include each element in your
conceptual site pUm. Submit a conceptual site plan displaying the areas and facilities to be
developed as proposed on page 6 of this application. The site plan must con-elate with the
project boundizry mop and cost estimate. The site plan must CLEARLY DEUNEATE between
facilities/opportunities currently existing, facilities proposed for funding (page 6) in this
application and facilities planned for future development. Please color code your site pllln to
indicate facilities that are existing, proposed for funding and plllnned for future development
(not in this project.) (please Tab As Exhibit "G")
1...
SEE ATTACHED EXHIBIT "G"
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FPS-A033
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PRIMARY RECREATION AREAS AND FACILITIES: Including, but not limited to, beach access, picnic
facilities, fishing piers, ballfields, tennis courts, trails, trailheads, etc. Costs of planning and site preparation should be
included within the cost of each element. If this is a trail project, list the uses or types of trails.
Quantity Description Estimated Cost
N 1 FOOTBALL/SOCCER FIELD $ 90,000
E'
W 1 SPLASH PLAYGROUND $ 17.5 ,000
1 BIKE PATH $ 8,000
R
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N
0
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Total Primary $ 271 .000
SUPPORT FACILITIES AND IMPROVEMENTS: Parking, restrooms, landscaping, security lighting, and
other such costs should be included under support costs. Costs of planning and site preparation should be included
within the cost of each element. Amenities such as benches, trash cans, utilities, water fountains, or bike racks will
receive no points when being scored.
Quantity Description Estimated Cost
1 SIGNS $ 2,000
N 60 PARKING SPACES. $ 90,000
E
W 1 LANDSCAPING AND IRRIGATION $ 28,000
1 LIGHTING :~ 5 ,000
1 WATER FOUNTAIN 2,000
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Total Support $ $ 127,000
TOTAL COST OF PROPOSED PROJECT $
$ 400,000
Page 6 of 24
FPS-A033
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FPS-A033
PART 11- EVALUATION CRITERIA
I. GENERAL EVALUATION CRITERIA
1. CAPITAL IMPROVEMENT PLAN
A.
Is the proposed project identified, in whole or in part, in the applicant's capital
improvement
plan or schedule during the current or next three (3) fiscal years?
X
(20 points)
Yes
No
-OR-
B.
. Is the proposed project identified as part of the plan through an adopted resolution
committing the applicant to amend their capital improvement plan or schedule and
complete the project should it receive program funds?
(10 points)
Yes
No
If "Yes," provide a copy of the five-year capital improvement schedule included in the applicant's
adopted Local Comprehensive Plan - OR -. a copy of a resolution amending the 'existing
schedule to include the proposed project. The capital improvements schedule or resolution must
clearly indicate the proposed project by name, amount and year. County or City budgets are not
the same as capital improvement schedules and are not acceptable. Please highlight project
name, amount and year. (please tab as Exhibit "A")
STATE COMPREHENSIVE OUTDOOR RECREATION PLAN
A. Explain how the proposed project would address one or more of the issues or goals
identified in the State Comprehensive Outdoor Recreation Plan. Use the OUTDOOR
RECREATION IN FWRIDA - (SCORP). Provide quotations or other appropriate
references with explanations to justify the correlation.
(please tab as Exhibit "B") (4 points)
SEE ATTACHED EXHIBIT "B"
Page 7 of 24
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B. 1995 RELATIVE NEED INDEX BY REGION
Locate the applicant's region and circle each priority
resource/facility need as proposed in the project on page 6 of
this application which is included in the applicant's planning
region: (7 points)
x
FPS-A033
I Bicycle Riding'" Hiking'" Freshwater Fishing (No Boat)
Horseback Riding "'Freshwater Beach Activities"'Outdoor
Swimming Pool Use
IT Freshwater'Fishing (No Boat)'" Bicycle Riding
Bicycle Riding'" Saltwater Fishing (No Boat)
IV
Bicycle Riding'" Archaeologica1lHistoric Sites
Saltwater Fishing (No Boat) ... Freshwater Beach Activities
Hiking'" Horseback Riding'" Freshwater Fishing (No Boat)
. XI
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Bicycle Riding'" Saltwater Fishing (No Boat)
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Bicycle Riding'" Hiking'" Saltwater Fishing (No Boat)
Freshwater Beach Activities ... Outdoor Swimming Pool Use
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Bicycle Riding.. Horseback Riding
.vm Bicycle Riding'" Saltwater Beach Activities'" Hiking · Horseback Riding
Hunting'" Outdoor Swimming Pool Use
IX Bicycle Riding'" Freshwater Beach Activities'" Nature Study'" Hiking
Horseback Riding'" Hunting'" Outdoor Swimming Pool Use'" Shuffleboard
X Bicycle Riding'" Freshwater Fishing (No Boat) ... Hiking'" Horseback Riding
Saltwater Fishing (No Boat) ... Freshwater Beach Activities'" Outdoor Swimming Pool
Use
XI Horseback Riding'" Hiking'" Hunting'" Freshwater Fishing (No Boat)
Page 8 of 24
3. PUBLIC PARTICIPATION
Indicate which of the following apply (Check ALL that apply):
(To receive points for this section any meetings, presentations, or surveys must be held in the
current year or within the previous 3 years of application)
x
X;~
B.
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A.
An advertised public meeting was held solely for the purpose of discussing the
proposed project. Attach a copy of proof of publication for the advertisement.
Meeting must be for the SOLE PURPOSE of discussing the project proposed in
the application. If submitting 2 applications, must hold separate meeting for
each project. The advertisement should indicate that the purpose of the meeting is
to discuss a FRDAP grant for this project site.
(please tab as Exhibit"C-l") (10 points)
The project was discussed at a regularly scheduled meeting of the applicant's
advisory board responsible for park, recreation and leisure service activities.
Provide a copy of the agenda and/or minutes of the advisory board meeting(s)
where this project was discussed. The board must be an appointed group of
citizens. such as a parks and recreation advisory board, who would nonnally
review projects similar to the proposed grant application. Discussion must take
place at a regularly scheduled meeting. Planning and zoning or similar boards
may be used if a parks and recreation advisory board does not exist. CITY OR
COUNTY COMMISSIONS ARE NOT CONSIDERED ADVISORY BOARDS.
(Please tab as Exhibit "C-2") (7 points)
Public input on the proposed project was obtained through presentations to
community organizations, neighborhood associations and/or a written opinion
survey. Provide documentation (agenda, minutes' or thank-you letter from an
organization, association, etc.) showing that presentations regarding this project
were made to community organizations or groups OR provide a copy of the survey
instrument AND a summary of the results and explain how the results relate to the
proposed project. Letters of support are not acceptable to receive points.
(Please tab as Exhibit "C-3") (4 points)
4. OPERATION AND MAINTENANCE
X
Capability to develop, operate and maintain the project site: (Please check ONLY one):
FPS-A033
The applicant has a full-time recreation or park department staffed to provide
facility development, programming and maintenance. If this option is selected,
provide a copy of an agency organizational chart. A brief position description may
be requested if clarification is needed. (please tab as Exhibit "D") (6 points)
The applicant has demonstrated the existence of a full-time ability to provide
facility development, programming and maiiltenance. If this option is selected,
explain on a separate sheet. (please tab as Exhibit ''D'') (4 points)
Page 9 of 24
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The applicant has other means of providing facility development, programming and
maintenance. If this option is selected, explain on a separate sheet.
(Please tab as Exhibit ''0'') (2 points)
5. PARK PARTNERSIDP
The proposed project is supported through a written cooperative agreement between the applicant
and a private or public entity in which said entity agrees to furnish 10% or more of the total project
costs in cash, land,' or labor services for the development/construction of this project with the
applicant holding the leading management responsibility. (A management or maintenance
agreement is not acceptable)
Yes X No
If "Yes", submit a signed copy of the cooperative agreement. Written agreement must be executed
by the end of the submission period and quantify the donation in monetary units.
(please tab as Exhibit "E") (3 points)
6. TRAIL CONNECTIVITY
The project provides for increased trail access by (a) connecting an existing, publicly owned and
designated recreational trail with a project trail outside the project boundary; or (b) connecting two
publicly designated trails outside of any park.
Yes X No
If "Yes", mark and indicate new project trail and where it connects to the existing trail(s) on the
project site plan. (please tab as Exhibit ''G'') (5 points)
II. DEVELOPMENT CRITERIA (COMPLETE ONL Y FOR DEVELOPMENT
PROJECTS)
1. NEW DEVELOPMENT
List the existing facilities/improvements on the project site. Include improvements such tisbaseball
fields, basketball courts, trails, boat ramps, etc. (Bullet lists are encouraged. If undeveloped, state
None.) (5 points, if undeveloped)
UNDEVELOPED
Page 10 of 24
FPS-A033
2. INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION
AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA
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A. List the facilities which are addressed on page 5 of this application which are identified in the
priority ranked index clusters of outdoor facilities needs for renovation and/or new construction
identified within the applicant's population density as set forth in the Department's study entitled
"Infrastructure Assessment of Local Government Recreation and Park Department Facility Needs
in the State of Florida" effective December 1995. (See attached pages 15-19 for Priority Ranked
Index Clusters. A project facility not listed in the priority ranked indexes will receive a score of a
similar facility included in the indexes, as determined by the Department staff)
(Maximum 30 points)
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NEW
FOOTBALL/SOCCER FIELD
SPLASH PLAYGROUND
BIKE PATH
SUPPORT FACILITIES
B. Does the proposed project, in whole or in part. address the highest priority of infrastructure funding
needs for the applicant's population density as set forth in the study titled "1995
INFRASTRUcrURE ASSESSMENT OF WCAL GOVERNMENT RECREATION AND PARK
DEPARTMENT FACIUTY NEEDS IN THE STATE OF FWRlDA". Use the table below to
determine in which priority funding need ranking the project falls. (Check ONLY one):
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Highest Priority Funding Need
(13 points)
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Second Highest Priority Funding Need
(8 points)
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1 Construction 87.7
2 Renovation 84.0
. 10'.~ " _:...~:.: :;~~~~:-.;:;: >; '".Popu/~on.DensJtt;2 ~,Pop~/atfon:TO,OO(rto~24,~91l:'.~.:~:-~>~~: .;'~~ :-'.~'.
RaDk. . :':" "';""-. ,.-,- ':'~:.=~_'~"',~ :i~~-"'" :,.::c'.:' ~::';;;;;I;~';::;:'~\'-'~' ;.',..:"'-:>' :;'_.~,.::so.:::', I;:~:;-:<~In'- "d'-ex" ..:..:...~.'.:":.~ ., .
-~ _"'._ _ --_-, - ,"- - ,~,ruuu.&M6: '--, -: -, -- -, r..r-_' - _:'-
1 Renovation 86.9
2 Construction 79.8
~:... .., :,:.::. .~~1W~~f?~~!Gf'J::~f1pu~~~g~~~;~~~~~;:1~~~r!~~:'~:::.'['..';:'..~"":"'"
1 Construction 88.8
2 Renovation 76.7
. ": ,;,~.-::~ ic:':' i~,~' ~J-: i.. .Li'~i;lJopulatlon Def1slty?4'~ population. 5O~OOO 'to '99~~:~.;,'
'R8nk3'~/::'::"t:' :';t,:\ ['.::,:i ,: ':":':r:":,:~i~::::5; ..': ..1:!:::'F.iDdiIig':~:::'::;:":" '::!;:'~r.~ .: '."~::'",'.J.:-~;;:!;,:~-;+',:.i~:...,"iD.d~;::/: ..,: .'" ' . '
1 Construction 93.8
2 Renovation 91.8
. .... .0,::.1'"_"':":':" Population Density 5 - PQpulatlon 1 OO~OOO ane! Over" '."
D__l~..~....,...,.".,.,:.:,.,.:..".>!:", ...., ......, , ...... -.::' ..' "Funding " . . ',"'~ ,.....;;.dex -".;.
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1 Renovation 97.4
2 Construction 82.2
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Source: The 1995 1nfrastructure Assessment of Local Government Recreation and Park Depanment Facility Needs in
the State of Florida
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FPS-A033