HomeMy WebLinkAbout2005 01 24 Consent 201 Value of Grizzlies Coaches time and equipment in Central Winds Park
COMMISSION AGENDA
ITEM 201
Consent
Informational
Public Hearing
Regular
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January 24, 2005
Regular Meeting
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Mgr. / Dept.
Authorization
REQUEST:
The Parks and Recreation Department requests that the City Commission
accept the valve of Grizzlies Coaches time and equipment in Central
Winds Park storm recovery $ 9,150 for payment of$ 6,493 which was due
for the 2003 partnership fee.
PURPOSE:
The purpose of this item is to approve the Grizzlies contribution for storm
recovery for payment of a past due debt.
CONSIDERATIONS:
. November 2003 - April 2004, grizzlies expressed financial difficulties regarding payment
of $ 6,493 to Winter Springs per the Partnership Agreement.
. At the April 10, 2004, City Commission Meeting, several parents of the Winter Springs
Grizzlies spoke regarding concerns about the Grizzlies Organization.
. The City Commission directed staff to try to resolve issues.
. Staff responded to the City Commission on June 14,2004 that lot of progress had been
made.
. In September, 2004 the Grizzlies paid their 2004 partnership fee of $ 5,994 in full, but
could not pay the 2003 bill.
. On September 8, 10, and 19,2004 Winter Springs Grizzlies Coaches worked and brought
in their own equipment to assist in the hurricane recovery effort at Central Winds Park.
The value of that volunteer effort was $ 9,150 and submitted to FEMA as a soft match for
non-federal share of disaster costs.
. No other youth or adult sports organization offered or performed any hurricane recovery
assistance.
. Officers of the Winter Springs Grizzlies are present to address the City Commission.
FUNDING:
FY 03/04 due to City
$ 6,493
Value of Central Winds Park Storm Recovery
$ 9,150
RECOMMENDATIONS:
The Parks and Recreation Department recommends that the City Commission accepts the value
of the Winter Springs Grizzlies Central Winds Park Storm Recovery Assistance $ 9,150 for the
2003 Partnership past due fee of $ 6,493.
ATTACHMENTS:
# 1 History and Calendar of Events.
COMMISSION ACTION:
'History and Calendar of Event of the Winter Sprines Youth Football & Cheerleadine Proeram
Old Leadership
Oreanization:
President:
Commissioner:
Date
June 2001
Aug 2002
July 2003
Nov 2003
March 2004
April 2004
May 2004
May 2004
Winter Springs Grizzlies, Inc. (Incorporated in 1999)
Don Rowe
Mike Julian
Description of Activitv
Paid $6,126 Partnership Fees
Paid $5,527 Partnership fees
Attempted to renew grizzlies contract and found out they needed to
reactivate their corporation, Grizzlies applied to the state for this. I notified Parks &
Recreation Director of delay in contract renewal.
Asked Grizzlies to pay partnership fees for 2003. Don stated that the grizzlies had
to spend $13,000 to replace cheerleading uniforms and they didn't have any
money. He said he would pay after their next registration. I continued to inform the
Parks & Recreation Director of the issues.
Sent email to partners requesting to pay the Fall 2003 fees. Spoke in person to Don
Rowe about paying the fees, He stated, he still didn't have the money but he would
pay the fees next month (April 2004) after registration.
I was informed by Don James (former parks superintendent & grizzlies coach) that
there was financial problems with the Grizzlies. I contacted Don Rowe
immediately and he confirmed there were outstanding debts to vendors and they
would work through things. I informed Parks &Recreation Director.
Don Rowe resigned as President of Winter Springs Grizzlies and Mike Julian
resigned as Commissioner. The Winter Springs Grizzlies, Inc folded as a
corporation.
Corporation folded without ever paying 2003 partnership fees of $6,493.
New Leadership
Oreanization:
President:
Commissioner:
The Winter Springs Grizzlies, Inc. (Incorporated in 2004)
Bill Riccard
Jimmy Roberts
May 2004
New Leadership was voted in and assumed the responsibilities of forming a new
corporation and Board of Directors. The new corporation is "The Winter Springs
Grizzlies, Inc.". The new President is Bill Riccard and Jinuny Roberts is the
Commissioner.
June 2004
New Grizzlies organization formed and running operations for the youth group.
July 2004
Revised the new Partnership Agreement with new corporation's input and
requested changes.
August 2004
Practices started at our practice fields and new leadership had organizational,
coaches and parent's meetings.
Sept. 2004
Grizzlies paid their 2004 fees of $5,994 in full.
Oct. 15. 2004
Signed new partnership contract in agreement with Bill Riccard.
;
In Sept 2004 the new Grizzlies coaches gave of their time, efforts, equipment and resources to assist the
Winter Springs Parks & recreation Department and the community in storm recovery. The following is a
list oftime and services after the storms. The $50 per hour rate is the amount Daniel's Tree service would
charge to do the work if we had to hire them.
Date
Description of Activity
Value in Dollars
9/19-04
5 Coaches for 3 hours building fences
12 Coaches for 4 hours cutting trees
and removal of debris
12 coaches for 10 hours securing fences
and cutting trees & removal of debris
15hrsx$50= $750
9/8/04
9/10/04
48 hrs x 50 = $2,400
120 hrs x $50 = $6,000
Total Value in Dollars
$9.150
..
Winter Springs Grizzlies, Inc
Fall 2003 Season
Football Participants
Tackle
Flag
Total
$19,375
$ 1,465
$20.840
125 kids @ $155.00
23 kids @ $65.00
Cheerleadine Participants 75 kids @ $ 155.00
$11.625
Total Revenue
$32.465
20% partnership Fees to City of Winter Springs
$6,493
These fees were not paid to the City because of financial problems during the Fall of
2003 and then the crumbling ofthe leadership of the grizzlies and new Board of Directors
being established. '
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