HomeMy WebLinkAbout2005 01 24 Regular 502 Winter Springs Celebration of Freedom on July 3
COMMISSION AGENDA
ITEM 502
Consent
Informational
Public Hearing
Regular X
January 24, 2005
Regular Meeting
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cG?
Mgr. / Dept.
Authorization
REQUEST:
The Parks and Recreation Department is requesting City Commission
direction on conducting the Winter Springs Celebration of Freedom on
July 3rd instead on July 4th and direction on expanding the event into a
regional event or staying a local city celebration.
PURPOSE:
The purpose of this item is to receive City Commission direction on the
date of the Celebration of Freedom and the future direction of the event.
CONSIDERATIONS:
. The Winter Springs Celebration of Freedom has been celebrated on July 4 since it began
in 1999. It has grown to become the city's Primer Special Event and also most costly
$ 75,000.
. The City of Altamonte Springs has conducted the Red, Hot, and Boom July 3rd event
since 1995. It grew into a regional event costing $ 150,000.
. Altamonte has indicated to staff that they will not conduct the event for 2 years and may
not conduct it at all in the future because of space limitations at Cranes Roost Park.
Regular Agenda Item 502
January 24, 2005
Page 2
MOVING CELEBRATION OF FREEDOM TO JULY 3RD
Advantages
*
We have July 4th as a rain date
(entertainment & fireworks).
We have better TV, radio
and press coverage because
it is first and no other city/
entity is celebrating on this day.
We are able to obtain more readily
fireworks, entertainment, vendors
and sponsors because no other
venues are on this date.
Weare able to reduce holiday
pay, staffing expense (police & fire
support) .
The expansion property addition
provides space for a larger crowd.
The public can enjoy the event
and spend July 4th with family
and friends or go to another event.
*
Disadvantages
The celebration will not be
conducted on the traditional
July 4th date.
We will have a larger
regional crowd because there
is no other event on this
day (more traffic, parking
concerns).
EXP ANDING THE CELEBRATION OF FREEDOM TO A REGIONAL EVENT
*
*
*
*
*
*
Advantages
*
The City of Winter Springs will be *
known more regionally.
Two stages can be done, 1 in amphitheater *
area for traditional music and 1 on the
expansion property of modem music *
(Jr. High to College Crowd).
Could use bigger fireworks (10-12 in)
by shooting from the back of the passive *
area and both stage areas could see it well.
More interest and funding by sponsors,
vendors, entertainment, radio, TV
because of the larger crowd.
Disadvantages
Lots of traffic and parking
problems.
This event is not the
traditional July 4th date.
The cost of the event
doubles ($ 75,000 to
$ 150,000)
The risk is much greater
(rain, liability, incidents).
. Does the City of Winter Springs want to stay a nice local city event or take the
opportunity now to move to a large regional event?
*
*
*
Regular Agenda Item 502
January 24,2005
Page 3
FUNDING: $ 75,000/$ 150,000
RECOMMENDATIONS:
The Parks and Recreation Department recommends that the City Commission give direction on
the date of the Celebration of Freedom and the future direction of the event.
ATTACHMENTS:
COMMISSION ACTION: