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HomeMy WebLinkAbout2005 01 10 Consent Item 211 supplemental appropriation from the General Fund to City Hall Line Code COMMISSION AGENDA ADD-ON ITEM 211 Consent X Informational Public Hearing Regular January 10.2005 Regular Meeting /'l--- Mgr. / Dept. Authorization REQUEST: The City Manager is requesting that the City Commission authorize a supplemental appropriation in the amount of $5,000.00 from the General Fund to the City Hall Line Code for "art walls" to further enhance the Lobby area and make it more customer-friendly. PURPOSE: The purpose of this Agenda Item is for a supplemental appropriation from the General Fund in the amount of$5,000.00 which needs to be transferred to the City Hall Line Code for items to further enhance the Lobby area. CONSIDERATIONS: Prior to October 2003, on a number of occasions, the Mayor and Members of the City Commission had noted their interest in making the Lobby area of City Hall more attractive, and more customer-friendly. In late September 2003, some aesthetic changes to the Lobby area were made. Two major changes still needed to be done - one is to have a kiosk area with a computer; and the other is to replace the bulletin board and numerous easel and forms that are currently in the Lobby. CITY OF WINTER SPRINGS CITY COMMISSION REGULAR MEETING - JANUARY 10,2005 ADD-ON CONSENT AGENDA ITEM "211" PAGE 2 OF 2 The attached shows a quote and sketch from Architect, Bill Starmer who has been working on this project. This quote and sketch will provide aesthetically pleasing "art walls" so that renderings, drawings, City forms, and Public Notices can now be placed on the proposed art walls" rather than on numerous easels, the unattractive bulletin board and all over the counters. This should improve the Lobby area considerably. FUNDING: Funding would be transferred from the General Fund to City Hall Line Code. RECOMMENDATION: Staff recommends that the City Commission approve a supplemental appropriation in the amount of $5,000.00 to further enhance the Lobby area and make it more customer-friendly. ATTACHMENTS: A. An excerpt from the June 16,2003 City Commission Workshop Minutes. B. An excerpt from the October 13, 2003 City Commission Regular Meeting Minutes. C. A copy of a quote from Architect, Bill Starmer. ATTACHMENT "A" CITY OF WINTER SPRINGS MINUTES CITY COMMISSION WORKSHOP - JUNE 16,2003 PAGE 4 OF 9 Tape I/Side B With further discussion, Commissioner Blake stated, "I noticed certain entries in here such as the Mechanical, Plumbing, Electric - those kind of Permit Fees are multiples of what we had originally budgeted. Other Permit Fees are up forty, fifty percent (40,50%) perhaps - Plan Review maybe almost even 100%, but these mechanical type Permits are up 500%, 600%. Why is that? Why are they so off the mark? I would expect that they would all be off by, not exactly the same, but by similar amounts if we are having full development which I think is what is going on here." Ms. Frangoul responded, "Looking at the year to date actual for instance, the Electrical Permits are already at $28,500.00 that we have collected and we still have a quarter to go. Plumbing, $60,500.00 - a quarter to go. Mechanical, $39,750.00 - so we have...." Commissioner Blake said, "...I understand it. I am not saying the numbers are wrong, it is just a curious thing going on here where we have some of these permits up five (5) times, six (6) times, from what we looked at and what we budgeted." Ms. Frangoul stated, "They are probably consistent with what they have been in the past, but yes there is something that has happened this year that has made them much larger than they have been in the past." Manager McLemore added, "It is worth looking into." Next, discussion developed regarding Enterprise Funds in relation to the Building Department, and the front counter area of the Building Department. Regarding the overall aesthetics of the Lobby area, Mayor Bush stated, "I do not know where this would fit in but when people walk into City Hall they do not know where to go and they usually go to the wrong place." Mayor Bush added, "If we talk about customer service, I think' that is one of the places we could start with - helping people when they walk in the door." Mayor Bush said, "Well, there is no proposal in there to address that in this Budget is there?" Manager McLemore said, "No." Commissioner McGinnis added, "I think the whole lobby is really shabby and unattractive, the trophies...." Commissioner Martinez suggested, "... Upgrading..." Furthermore, Mayor Bush stated, "I still would like at some point, some time - that we have some customer service" when people enter the Lobby area of City Hall. Commissioner Blake suggested, "Actually those signs could probably come under the Development Enterprise Fund because that helps us to operate a lot more efficiently." Manager McLemore said, "That sounds like a good idea to me." On the subject of Inspections, Commissioner Blake said, "If we can get - say the last eight (8) weeks or so, commit to spending a little more money on much faster inspections to help people get C.O.'s [Certificates of Occupancy] faster, that helps us to get a years worth of Ad Valorem revenue." Manager McLemore responded, "I agree with you, I just do not know if more Inspectors can necessarily speed up the Contractor." Furthermore, Commissioner Blake stated, "All I would suggest is that in the last eight (8) weeks or so that if we could find a way to have a much faster turn-around on inspections, when requested - within twenty-four (24) hours." ATTACHMENT "B " CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 13, 2003 PAGE 23 OF 25 REPORTS 605. Commission Seat Three - Edward Martinez, Jr. Commissioner Martinez suggested "It would behoove this Commission to direct the [City] Manager to look for ways and means to improve the fayade of City Hall to resemble that of the Town Center that we so much are trying to sell." Secondly, Commissioner Martinez asked, "What is the status of the mediation issue with Esterson [Construction]?" Discussion. Thirdly, Commissioner Martinez advised the City Commission that in light of a possible upcoming meeting with the City of Oviedo, a "Notice of Public Hearing came out over the weekend in the paper and calls for a Hearing for developing thirty-seven (37) acres north of [State Road] 434 and in the vicinity of Florida Avenue, which is - in the middle of the Hammocks." Fourthly, Commissioner Martinez spoke of Staffs input and stated, "Staff is not always 100 percent" correct. Commissioner Martinez added, "Many times we rely on their information to make decisions instead of trying to do a little research or checking things out ourselves." In light of recent Tree Removal requests, Commissioner Martinez added, "We cannot always rely on Staff - especially when a Commissioner sitting up here brings you information to the contrary - you should make an effort to corroborate the facts and come up with who is right and who is wrong before you make decisions." REPORTS 606. Commission Seat Four - Sally McGinnis , 1 Commissioner McGinnis commented on the improvements to the Lobby area of City \ Hall. Next, Commissioner McGinnis suggested that a small light be added to the podium in the Commission Chambers. Mayor Bush said, "I think Andrea [Lorenzo-Luaces, City Clerk] can take care of that." Commissioner McGinnis spoke of the Mayor giving the Teacher of the Year Award and suggested "I would request that we do that for all of our schools this year." Commissioner McGinnis added, "Make that an annual thing - we send a Notice to the schools, saying we are going to do this every year." Mayor Bush said, "That is a good idea, and Andrea [Lorenzo-Luaces, City Clerk] you will help get that out." A TT ACHMENT "C" )bby, art display stands Page I of 1 jan Palladino r...._-.... D;II c...""'.....--_... rh.......""'l"'''''''''''''...t.=;'\....lr''i'''..."h "^r'Y'\1 rlUIII. WIll vlCllllltJl lU';:)Lallllvl~';:)IIOIVII."-'VIIIJ RECEIVED JAN 0 4 2005 Sent: Tuesday, January 04, 2005 1 :51 PM To: Ron McLemore Cc: Kip Lockcuff Subject: lobby art display stands CITY OF WINTER SPRINGS City Manager ~on '0 follow up shall I have two of the attached stands made to house drawings and graffics in the lobby. The cost is pproximately $ 2500 ea for a total of $ 5000. 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