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HomeMy WebLinkAbout2001 09 24 Regular H Expansion of Central Winds Park Conceptual Master Plan COMMISSION AGENDA ITEM H CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X 9/24/01 Meeting MGR.A Authorization- IDEPT e.(y REQUEST: The Parks and Recreation Department is requesting the City Commission to discuss the Conceptual Master Planning of the Expansion of Central Winds Park. PURPOSE: To discuss several options on Master Planning the Expansion of Central Winds Park. CONSIDERATIONS: . On September 4, 2001, a majority of Citizens of Winter Springs voted for a bond referendwn to acquire and develop property adjacent to Central Winds Parks known as the Parker Property. . The primary purpose of the acquisition is to provide needed sports fields and parking. . Citizen input is very important from the youth sports groups and other interested citizens in the master planning process. . Although this list is not inclusive of all the options available, the following does explore some alternatives to consider. 1. The City Commission could establish a Central Winds Park Expansion Committee made up of Sports Leagues Representatives and other interested Citizens. These Citizens would meet on a regular basis in public meetings through the master planning process and make a recommendation for development to the City Commission. 2. The City Commission could now select the master plan design service proposal or allow the committee once it is formed to interview and recommend to the Commission a firm to provide this service or have staff recommend a firm. 3. The City Commission could now select a design firm and have them work with staff. Staff would establish public meetings and invite all youth group representatives, interested citizens, and promote these meeting citywide. Staff and design firm would present the recommended final design to the group and also to the City Commission for [mal approval. 1 FUNDING: Up to $ 8,500 for master planning services. RECOMMENDATION: That the City Commission discuss the options presented and provide further direction to staff in this matter. IMPLEMENT A TION SCHEDULE: N/A A TT ACHMENTS: Attachment # 1 Conceptual Master Plan Proposals from Starmer Ranaldi and Michael Design Associates. COMMISSION ACTION: 2 ATTACHMENT 1/ 1 Planning and Architecture Inc ~ Ranaldi 13 Sep 01 Chuck Pula, Director Park and Recreation Department City of Winter Springs 1000 East SR 434 Winter Springs, Florida 32708 Re: Central Winds Park Expansion Professional Design Services Proposal Chuck We look forward to having the opportunity to work with you and the City once again, as your design consultant for the above referenced project, and submit the following proposal for your consideration. 1. SCOPE OF PROJECT Development of the Parker property containing approximately 27 acres adjacent to, and as an expansion of, Central Winds Park. The development of the property will be initially for open play fields and additional parking for Central Wmds, however the City would like to look into the future and analize the site's long range potential as well. II. SCOPE OF BASIC SERVICES sri will provide complete professional design services to demonstrate alternative concepts showing both initial use and the build out potential of this site. The following outline describes our basic services for the project. A. Pre Design Phase (PD) 1. Confinn owners goals and objectives. 2. Assist owner in obtaining any necessary survey, soils, and environmental data. 3. Confinn overall project schedule and budget. 890 Northern Way Suite E 1 ph 407977 1080 fx 407977 1019 Winter Springs, Florida 32708 e-malllnfo@srlarch.com AA-002984 B. Master Planning Phase (MP) 1. Prepare Master Plan alternatives identifYing how various improvements can be accommodated on the site. 2. Prepare opinion of probable construction cost for each master plan alternative, and phases of construction within the alternatives. 3 . Using these initial master plan concepts meet with City staff and hold public work shops to assess the recreational and athletic desires of the community. 4, Based on community input we will prepare a couple alternative plans that address the desires of the community and hold a second meeting for public input. 5. Prepare a minimum of two alternative master plan concepts, which reflect both city staff and community concerns and make a formal presentation to City Council for input. 6. Based on City Council input prepare a final master plan including opinion of construction value for the City to move forward with a well thought out road map on how to develop this property in a series of phases. Ill. SCOPE OF ADDITIONAL SERVICES The following setvices are considered beyond the scope of basic service for master planning of this project and can be provided by sri upon the written request and approval of the owner. A. Architectural 1. grant applications 2. community awareness brochures 3. models 4. 3D computer modeling and / or walk throughs B. Complete design services for construction purposes. C. Construction Administration setvices during construction. IV. SCHEDULE OF BASIC SERVICES A. Pre Design Phase B. Master Planning Phase (subject to public input meetings) 2 weeks 4 weeks V. SCHEDULEOFFEES A. Basic Services 1. Pre Design 2. Master Planing 3. Cost Estimates 4. Public Meetings 5. Commission Presentation 6 hrs 75 hrs 6 hrs (4)@2hrs 2 hrs Total @85 @85 @85 @85 @85 $ 510 $ 6,375 $ 510 $ 680 $ 170 $ 8,245 B. Additional Services To be negotiated r a lump sum, or at sri's standard hourly rates C. Reimbursable Expenses 1. Phone calls 2. Mailing 3, Central Florida travel 4. Express mailing 5. Reproduction, copies, blueprints no charge no charge no charge cost + 15% cost + 15% VI. CLARIFICATIONS A. Fees quoted herein are based on our current understanding of the scope of work as described herein and significant modification to the scope of work may warrant modification of our fees, B. Fees quoted herein are based on the owner providing reasonable site surveyor boundary information. We trust this proposal will be well received and we look forward to working with you in making this project a great success. Michael Design Associates Co~nH:NITY ANI) URIJAN PI.ANNI:'<IG PARKS. G"f.F.l'iWAYS A:'<ID TRAILS INCORPORATErl 1983 September 16, 200 I Mr, Chuck Pula, Director Parks and Re~reation Department City of Winter Springs Winter Springs Boulevard Winter Springs, Florida Re: Proposal for the Expansion of Central Winds Park (Parker Tract) Conceptual Park Master Planning Dear Mr. Pula. 'v'le arc providing this proposal to the City ofWintcr Springs for the Conceptual Mastcr Planning of the above referenced project as previously discussed with you. We have worked with the City previous planning efforts on this same Parker tract and would very much like to carry forth that work and incorporate your current aspirations. Michael Design Associates wil1 provide conceptual master planning level graphics of the park expansion and interaction with the Commission, agencies and the Public as detailed below. At this time, no detailed design plans or administration is proposed. A description of the work proposed follows: Expansion Area Planning - The new park expansion area planning will include items that thc City wishcs to be included into the designated area with allowance for stormwater treatment facilities and adequate buffers to neighboring properties. The planning will provide a plan that will make thl: expansion an integTal part of the "whole" Central Winds Park and will delineate a new park entrance treatment as part of that integral experience, The Town Center Design Code will be followed where applicahle and feasible to provide facilities that are cohesive with the civic fabric of the Town Center. Facilities will include but not be limited to ball fields of varying intensities and sports, parking, restrooms, courts, maintenance facilities as desired, possihle pool area and other facilities desired by the City. The Cross Seminole Trail/Florida National Scenic Trail will be reCOh'l1ized and addressed throughout the master planning with the appropriate trail oriented entities when desirable to the City staff. The potential use of the Springs Land Tract as a regional trailhead will also be addressed. Public Involvement - Michael Design Associates welcomes the interaction of all entities into the planning process and at the request of the City is including the following meetings in this proposal: 2 City Commission meetings with presentations (1 at Draft Plan completion and 1 at Final Plan completion) MICHAEl. DESIC!" AssOCl.o\n:s, 130 NORTH CENTER STREH, StllTE 1, WIIHER PARK. FI.ORIIl,\ 32789 Telephone: (407) 645.3377, Fax: (407) 645-3760, Email: FOREST@MDA.WINTERPARK.COM License: lC0000322 IO"d LIOI 8LS ZIE s~aU+~~d pu~ aL^~~ ~EI:90 IO-9I-das City of Wioter Springs Proposal- Central Winds Park Expansion Parker Tract - September 16,2001 1 Public Workshop at the Senior Center (including user and Commission one-on-one intervicws as desired) (please note that this workshop will not be as intcnsive as the Town Center Charrette dm: to budgets but will be of the degree necessary to provide interaction with the desired Park users and Commissioners. The workshop will begin at 9:00 AM Saturday morning with an informative Powerpoint presentation of the initial ideas, followed by Q&A, and then a table session to answer persons questions one on one lasting until 2 - 3:00 PM). 2 - 3 meetings with Staff for review and intcraction purposes Other data collection and planning meetings as determined necessary by the Consultant Michael Design Associates will provide Powcrpoint slide presentations as detailcd above to convey planning intents and will also utilize large scale graphics as needed throughout the planning process. MDA will maintain a listing of needed contacts but is not providing advertis\:ment, meeting notice or mailings in this proposal. Delh:cry Tcrms MDA will deliver the initial graphics within 90 - 100 days of the signing of this proposal barring any unforcsc~n circumstances beyond the control of the Consultant. The end of year holidays may affed this projection and it is anticipated that the City and MDA work together to estahlish a r\:asonahle schedule with the appropriate user entity and City needs considered. Delivery Items MDA will provide the following items in this agreement: Gral)bic Conceptual Master Plan board: Include 3 final laminated color graphic plans at 24" x: 36" of the Park Expansion Area; Other plots or lamination will be charged on a direct cost basis from the printing company Booklets: I bound and 1 unbound (2 total) booklets at 8.5" x 11" fonnat illustrating the intent of the Conceptual Park Master Plan, with color covers and a z-fold master plan and the rest of the document in black and white print; Archival and Printable CD's - 1 CD of the document for archival and mass printing purposes will be provided with the full document in color including all photographs inserted into the narrative, that the City may print as many copies as desired lor distribution purposes. MIOIAF.I. DF:SI(i"i .':\'''SOClATF:S, 130 NORTH CF.NTF:R STRF:F.T, Sl'ITF: 1, WI/liTF:R PARK, FI,OKIJ)A 32789 Telephone: (407) 645-3377, Fax: (407) 645.3760, Email: FOREST@MDA-WINTERPARK.COM License: LC0000322 20.d LIOI BLS 2IE s~aU~~~d pu~ al^~~ VEI:90 Io-gI-das City of Winter Springs Proposal - Central Winds Park Expansion Parker Tract - September 16,2001 Payment Terms MDA will invoice an initial retainer fee of20 percent of the total fee at the beginning of the project for payment during nonnal City check writing cycles. Other invoices will occur on a monthly basis as appropriate, MDA will provide additional back-up infonnation if requested. The total amount of this proposal is $8,500, including the meeting coordination and graphic items proposed above, We appreciated this opportunity to be of service to the City of Winter Springs once <lgain, Your signature below constitutes our notice to proceed. Sincerely yours, Acceptance of Agreement by the City: Forest Michael, Principal Representative of the City of Winter Springs Date: Date: Fax Transmittal: Sheet Count: Fax Sent From: Fax Number: Chuck Pula, Director 3 sheets total Forest Michael 407327-4763 MI('IIAEL DF:SIGI'i ASSOClATF.S, 130 NORTII CE='TF.R STREET, StllTI': 1, WINTER PARK, FI.ORIUA 32789 Telephone: (407) 645-3377, Fax: (407) 645-3760, Email: FOREST@MDA-WINTERPARK.COMLicense: lC0000322 EO"d LIOI SLS ZIE s~aU+~~d pU~ al^~~ ~vI:90 IO-9I-das