HomeMy WebLinkAbout2001 03 26 Regular F Additional Funds
COMMISSION AGENDA
ITEM F
Consent
Informational
Public Hearin
Re ular X
M::lrr:h 1? ?001
J
Regular Meeting
~.
Mgr. 1 Dept.
Authorization
REQUEST:
Commissioner Michael S. Blake is asking that the City Commission
consider his request for additional funds, as he has reached (and exceeded)
the appropriated amount of $2,000.00 under Line Code 1100-54010
(Travel & Per Diem).
PURPOSE:
The City Commission is requested to review the request of Commissioner
Michael S. Blake for additional funding, as the appropriated amount of
$2,000.00 under Line Code 1100-54010 (Travel & Per Diem) for this
Budget Year has been exceeded.
CONSIDERATIONS:
The Budget for Fiscal Year 2000-2001 appropriated $2,000.00 for each
Commission Member, under Line Code 1100-540 I 0 (Travel & Per Diem),
to cover such expenses.
As of this date, Commissioner Blake has expended $2,241.11 in hotel
accommodations and related travel expenses.
CITY OF WINTER SPRINGS
REGULAR MEETING - MARCH 12,2001
REGULAR AGENDA ITEM uF'
PAGE20F2
FUNDING:
$241.11 is requested to cover Commissioner Blake's expenses incurred up
until this date.
$2,000.00 in additional funding is requested to cover the anticipated future
government related trips that Commissioner Blake is expecting to take,
through the remainder of this Budget cycle.
A large part of Commissioner Blake's expenses resulted from the meeting
with the Governor and Cabinet regarding the Town Center, and his
membership on the Municipal Finance and Tax Committee and the
Intergovernmental Relations Committee.
RECOMMENDATION:
Commissioner Michael S. Blake is requesting that the Commission agree
to forward $241.11 to balance his expenditures against what was
appropriated, and to add an additional $2,000.00 for anticipated Travel &
Per Diem expenses through the end of the current fiscal year.
ATTACHMENTS:
A. Copies of Commissioner Blake's expenses as of this date.
COMMISSION ACTION:
Commissioner Blake's Expenses
Date Amount Description
10/2-4/00 $ 267.00 Hotel
10/5/00 $ 89.00 Hotel
1 0/9/00 $ 89.00 Hotel
10/17/00 $ 89.00 Hotel
$ 785.08 Reinbursement for 10/2-6/00.10/18/00. & 10/9-10/00
11/16-17/00 $ 178.00 Hotel
1/17/01 $ 89.00 Hotel
1/16&17/0 $ 303.65 Rein bu rsement
1/17/01 $ 242.38 Reinbursement ,
l
3/5/01 $ 109.00 Hotel
2241 .11 Total
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BID NO,
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CITY MANAGER
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TAX NO,
69-13,035082-54q..
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City of Winter Spri'ngs
REQUEST FOR CHECK
Date: 10-6-00
Vendor No.: 49875
Payable to: Hampton Inn
Address: 2979 Appalachee Parkway
City: Tallahassee State: FL Zip Code: 32301
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ft-;:' ~ :S-9ftt{jJ ~ .,~'". , OCT 0 6 ZOOD
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Amount:
$89.00
Charge to:
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C:Tyot='V\t;NrE.-'tr-;~u~., ~
r.'t"v'-:l..iF, 'I\f'hf..,:..:>,~~,;~,,('~ '
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1100-54010
For:
CllY OF \M NTER SPRI NGS
Finance Department
Commissioner Michael Blake's trip for the Governor & Cabinet Meeting
10-9-00 one night stay
Requested By: City Clerk
Approved By:
. Date paid:
Check No:
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City of Winter Spring.s
REQUEST FOR CHECK
Date:
/o}/ /00
Vendor No.: J./q g 7 ___C::;
Payable to: I-h UpJoAJ r/Y)
6X1 '79 IJ-p j::(:L/aCh e e. I1c tU(
'"7(jjJ / G..hQ.55ee State: FE . Zip Code: .5;;)
Address:
City:
Amount: 89. 00
Charge to: I/CO- 6(/0/0
For: &IJLlI';x:"o-ee ttf/lgel6. 3/oK~
Ur2eltrg -:!7> /W Q hQ,xsee...
Approved By:
Date paid:
Check ~;"'r "'-'__ _.
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OCT 1 2 2000
CITY OF ~>~:. i;. '. . .' __
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CITY OF WINTER SPRINGS
REQUEST FOR
REIMBURSEMENT
NAME:
-fJ!/iCdllle.L
/3; L A-KL
CONFERENCE
ATTENDED:
/f.eL_Jdrr1l C&M'1'"~l-cd.. fI4/l. "t.-J/IJ J &-~,1" 5.4 ,j- C!A.IJ IN if
DATE ATTENDED:
DC! 2 - /0
2. 07/7)
LOCATION:
,-.---
-l A 1- f-/11/11~.$ CL
LIST OF EXPENSES: (Attach receipts for all expenditures for transportation. meals and
lodging or a signed statement listing expenses for which no receipts are available.)
TRANSPORTATION:
USE OF PERSONAL VEHICLE
. rJl';L MILES @ $.29/MILE
PREPAID AIR TRAVEL:
LODGING ACCOMMODATIONS:
. OUT OF POCKET:
PREPAID:
MEALS OR PER DIEM: Y o...(J*,,~
TIPS/GRA TUITIES:
TELEPHONE:
OTHER REIMBURSEABLE EXPENSES:
PARKING
TOLLS
SUB-TOTAL:
LESS: PREPAID TRANSPORTATION
PREPAID LODGING ACCOMMODATIONS
NET REIMBURSABLE EXPENSES:
LINE CODE:
tdI~
~
DATE: 0 c,r /1..- nJ
VENDOR NO.: 0 lo~
SIGNA TURE:
APPROVED BY:
DATE:
DATE PAID:
CHECK NO.:
JANUARY 113. 1996
CITY OF WINTER SPRINGS
REQUEST FOR
REIMBURSEMENT
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NAME: -Iii I cIIA6L i!J LilA It-
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CONFERENCE
ATTENDED: /lik j!. r: ;:'lJ,e1t /AS/<. hJ~c-L- .pA~~ CNllf7IOrJ
DATE ATTENDED: OC-r /~ ':<cJ<rD
)
LOCATION:
~
--1- A LeA-ilk'> 5:> ~E-
LIST OF EXPENSES: (Attach receipts for all expenditures for transportation, meals and
lodging or a signed statement listing expenses for which no receipts are available.)
TRANSPORTATION:
USE OF PERSONAL VEHICLE
,S-7-6 MILES @ $.29/MILE
PREPAID AIR TRAVEL:
LODGING ACCOMMODATIONS:
OUT OF POCKET:
PREPAID:
MEALS OR PER DIEM: b & v~,tr-E:ll->
TIPS/GRATUITIES:
TElEPHONE:
OTHER REIMBURSEABLE EXPENSES:
PARKING
TOLLS
SUB-TOTAL:
LESS: PREPAID TRANSPORTATION
. PREPAID LODGING ACCOMMODATIONS
NET REIMBURSABLE EXPENSES:
4/L/L
-640\0
DATE: /9 (/U/ ~tit70
VENDOR NO.: 0
SIGNATURE:
LINE CODE:
DATE:
APPROVED BY:
CHECK NO.:
DATE PAID:
JANUARY 18, 1996
-
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CITY OF WINTER SPRINGS
REQUEST FOR
REIMBURSEMENT
NAME: tl/c-IIIIE-I- .s. 13 L/tXf:-.
CONFERENCE
ATTENDED: TIIHAIIASSEL- C A~I ~ ~r- /I, of.> ) (IE A6!vc. "F c. fftt..t I'i/W""ODP',4l1rrttL-
DATE ATTENDED: 0 (!..T. :2
CJ Q,. b
~thIO
LOCATION:
TAJ..t..,I/'IA>SU-. r t.oJl../~A
,
LIST OF EXPENSES: (Attach receipts for all expenditures for transportation. meals and
.Iodging or a signed statement listing expenses for which no receipts are available.)
TRANSPORTATION:
USE OF PERSONAL VEHICLE
6.< Y MILES @ $.29/MILE
PREPAID AIR TRAVEL:
LODGING ACCOMMODATIONS:
. OUT OF POCKET:
PREPAID:
MEALS OR.fER DIFM'. 1] &.IJAI<~~
TIPS/GRATUITIES:
TELEPHONE:
OTHER REIMBURSEABLE EXPENSES:
PARKING
TOLLS
SUB-TOTAL:
LESS: PREPAID TRANSPORTATION
PREPAID LODGING ACCOMMODATIONS
NET REIMBURSABLE EXPENSES:
SIGNATURE:
dI/I/--
DATE: /0- /tJ--t1V
.
VENDOR NO.: Q\-b
LINE CODE:
\\00- 6C\O\O
DATE:
APPROVED BY:
DATE PAID:
CHECK NO.:
JANUARY 18. 1996
v
Vendor No.:
Payable to:
Address:
City:
Amount:
Charge to:
For:
. . . ~. ".' .
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City of Winter Sprin:g'$!,;\'j'
REQUEST FOR CHEC:K
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<:'.>.'\"1".> II
49875
Date: 11/13/00
Hampton Inn
2979 Appalachee Parkway
State: FL. Zip Code: 32301
Tallahassee
$178.00
POSTeD
NOV 1 It ?nnn
Of~""~
~ F1f1.00e
1100-54010
.CEIVED.
NOV 1 4 2000
0llY Of WNTER SPRltfGf;
FiI'lanCe Oepament
r.omm;~~;onP.r Blake - 2 Night Stay
Requested By: Andrea Lorenzo-Luaces. Gity,yClerk
Approved By:
Date paid:
Check No:
MOV
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C1lY'OF\WlNJER SPRINGS'"
,:'~'26 E.. STATE ROAD 434
vJiNTER'SPREN~ FLORmDA 32708
(401) 327..1800
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IS NUMBER MUST APPEAR ON ALL' .,
PACKAGES, INVOICES AND CORRESPONDENCE
~CHASE ORDER DATE DATE REQUIRED REQUISITION NUMBER VENDOR NO. SPCL INST./PURPOSE
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IRRMATION BLANKET CONTRACT
PAYMENT TERMS
FREIGHT
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QUANTITY
UNIT OF MEASURE DESCRIPTION
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DEPARTMENT COPY
BID NO.
CITY OF WINTER SPRINGS
REQUEST FOR
REIMBURSEMENT
NAME:
J1!!1f!dIA;::'L -;3. f3 L/JI<L
LOCATION:
OjU..PtN6D /} I~;:>o/(f
c!). dUO
CONFERENCE
ATTENDED:
fl-C- l..e6-/s F t- r ~Hlrrli!-L-
DATE ATTENDED: No\.l II, r- 17 , ,?..t!tJO
LIST OF EXPENSES: (Attach receipts for all expenditures for transportation, meals and
lodging or a signed statement listing expenses for which no receipts are available.)
TRANSPORTATION:
USE OF PERSONAL VEHICLE
81 +- ~1-b . 6 JS- MILES @ $.29/MILE
PREPAID AIR TRAVEL:
LODGING ACCOMMODATIONS:
. OUT OF POCKET:
PREPAID:
MEALS OR PER DIEM: f!f a. T~
TIPS/GRATUITIES:
TELEPHONE:
OTHER REIMBURSEABLE EXPENSES:
PARKING g of (,
TOLLS '1- /0
SUB-TOTAL:
LESS: PREPAID TRANSPORTATION
. PREPAID LODGING ACCOMMODATIONS
NET REIMBURSABLE EXPENSES:
SIGNATURE:
p/L-_
DATE: / - ....sa. 0 I
,
LINE CODE:
VENDOR NO.:
APPROVED BY:
DATE:
DATE PAID:
CHECK NO.:
JANUARY 18, 1996
U.I, ~. ;). '/
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CITY OF WINTER SPRINGS
REQUEST FOR
REIMBURSEMENT
NAME:
jlIJl C.//-/l-e..L 1.;3 LJUiL
CONFERENCE
ATTENDED: rLo,(/lJfi {ilK /(~,efCt 711>'< /OIUL rr~rl"'(J~
DATE ATTENDED: JIW /7 ,;1.tJVl
LOCATION: --rAul/JIll'>'> ~
LIST OF EXPENSES: (Attach receipts for all expenditures for transportation, meals and
lodging or a signed statement listing expenses for which no receipts are available.)
TRANSPORTATION:
USE OF PERSONAL VEHICLE
,~7;1.. MILES @ $.29/MILE
PREPAID AIR TRAVEL:
LODGING ACCOMMODATIONS:
. OUT OF POCKET:
PREPAID:
MEALS OR PER DIEM: S- 9..ril-S
TIPS/GRATUITIES:
TELEPHONE:
OTHER REIMBURSEABLE EXPENSES:
PARKING
TOLLS
s~~o
pO",.'
tE~ U u '611\
.,......... '3P~GS
-.J". ~'.l ~ r.~'
...~ ::J1- ",."'2!1(\ce>
c1" :;-\..
SUB-TOTAL:
LESS:
PREPAID TRANSPORTATION
PREPAID LODGING ACCOMMODATIONS ~
~
NET REIMBURSABLE EXPENSES:
APPROVED BY:
Ufl
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~OO'- S-'-ftJI 0
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DATE: /, -3 0- 01
VENDOR NO.: 6( ~3 L
SIGNA TURE:
LINE CODE:
DATE:
DATE PAID:
CHECK NO.:
JANUARY 18, 1996
1100- 029
l~I~:Y or V~ Jlter Spriings
Purchase Requisition No.
Purchase Order No.:
"...:: ~ J-j
Date
2/28/01
Change Order 0
Purchasing Use Only
Vendor No. PA 49875 PA PA
Vendor Name Hampton Inn
Please furnish th e : City Commission Department Address
To be delivered to :
Phone
F.O.B. Ship VIA Delivery Date I Bid No. Project No. Quoted By
Qty Unit Full Description, specs, part no., size, grade, color, etc. Line Code Unit Price Unit Price Unit Price
1 night For March 5, 2001 for Commissioner Blake 1100-54010 109.00
1n lal.l.anassee, rl.orl.<1a
,
I
I Purpose of Order: Commissioner Michae~ S. Blake FreightJMisc FreightfMisc FrcightJMisc
Certification by Department: I Total 109.00 I Total I Total I
I hereby approve the purchase of the above items and/or
services and certify that there are sufficient unencumbered
funds to grant same.
\
)riginill (White) Purchasing; (Yellow) Department; (Pink) Finance
Department Head
Funds
Available Unavailable
Finance Department
Purchasing Agent