HomeMy WebLinkAbout2000 12 11 Regular J Supplemental Appropriations
COMMISSION AGENDA
ITEM J
Consent
Informational
Public Hearing
Regular X
December 11, 2000
Regular Meeting
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Authorization \
REQUEST:
The City Clerk requests that the City Commission consider authorization
of a supplemental appropriation of $9,125.29 to cover the costs associated
with the recent recodification of the City of Winter Springs' Code of
Ordinances.
PURPOSE:
The purpose of this Agenda Item is that the City Commission consider
authorizing supplemental appropriations to cover the costs associated with
the recodification of the City of Winter Springs' Code of Ordinances
CONSIDERATIONS:
In Fiscal Year 1999-2000, the City Commission of the City of Winter
Springs approved a budget of $5,000 under the category of "Codification."
This funding, (though just an estimated of potential costs), was primarily
planned to fund the much needed recodification of the Code of
Ordinances, which had not been done for several years.
The overall project associated with recodifying the Code of Ordinances
actually started in 1999; however, a great deal of the work took place from
January 2000 through September 2000.
CITY OF WINTER SPRINGS
REGULAR MEETING - DECEMBER 11,2000
REGULAR AGENDA ITEM ")"
PAGE 2 OF 3
The task of recodifying the Code of Ordinances required numerous
actions, including locating misplaced Ordinances; verifying dates of
approvals and typing in such information; consultations with Staff;
obtaining required signatures and seals; and recording many of the
Ordinances. The project of recodifying the Code of Ordinances correctly,
required much concern with accuracy, attention to detail, and overall, it
was a long and very involved task. In fact, much of the work was done on
my own time, due to the numerous obligations required of the City Clerk.
Overall, the process of recodifying the Code of Ordinances required
several submissions to the Municipal Code Corporation (the organization
responsible for this recodification), with several requests from the
Municipal Code Corporation for additional information. Also included
was a draft review by all City departments, which took approximately six
weeks to complete.
All in all, the recodification was completed in late summer of this year,
and the new Code Books arrived on October 31 st, 2000 .
The actual pricing of this recodification process was determined by the
following factors:
· no final pricing could be determined until all revisions were finalized
· the price is basically determined by the total number of pages issued,
upon completion of this recodification
· the total number of pages would not be evident until all revisions and
reviews had taken place
· this process was not finalized until October 2000, (shortly after the
new 2000-2001 Budget had taken effect)
· the final price of this project was issued via invoice just recently.
Unfortunately, the Fiscal Year 2000-2001 Budget only included $2,000.00
in funds. I am contemplating another revision prior to September of this
year, therefore I would like to keep these funds available for this planned
expenditure.
FUNDING:
Funding based upon Commission approval from the General Fund
Reserves.
CITY OF WINTER SPRINGS
REGULAR MEETING - DECEMBER 11,2000
REGULAR AGENDA ITEM "J"
PAGE30F3
RECOMMENDATIONS:
In order to pay the attached two bills, I respectfully request a supplemental
appropriation of$9,125.29 from the General Fund be approved by the City
Commission.
A TT ACHMENTS:
A. An invoice in the amount of $9,050.29 from the Municipal Code
Corporation.
B. An invoice in the amount of $75.00 from the Municipal Code
Corporation.
COMMISSION ACTION:
ATTACHMENT
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INVOICE
MUNICIPAL CODE' CORPORATION
PHONE (850) 576-3171
P.O. BOX 2235
TALLAHASSEE, FLORIDA 32816
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CITY OF WINTER SPRINGS, FL
MARGO HOPKINS, CITY CLERK
1126 EAST STATE ROAD 434
WINTER SPRINGS, FL 32708-2799
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UNITED PARCEL
NET 30 DAYS
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280 SUPPLEMENT PAGES 22.00 6,160.00
206 SUPPLEMENT PAGES 4.00 824.00
UNAFFECTED PAGES
1 BINDERS 8 1/2 X 11 2,000.00 2,000.00
PRICE OF BINDERS INCLUDES THE PRICE
OF THE TABS
1 FREIGHT 66.29 66.29
75 COPIES OF THE WINTER SPRINGS
CODE OF ORDINANCES
INVOICE ..
. TOTAL'
9,050.29
Add $ per month late charge if paid after 30 da:fs from irvoice date.
Interest will be charged at the rate of 1.1/2% ler moni:lh, ". , " I . , ,
ATTACHMENT
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PHONE (850) 576-3171
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TALLAHASSEE, FLORIDA 82316
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SOLO
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CITY OF WINTER SPRINGS, FL
MARGO HOPKINS, CITY CLERK
1126 EAST STATE ROAD 434
WINTER SPRINGS, FL 32708-2799
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UPGRADE TO FOLIOVIEWS 4.2
75.00
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RE: ELECTRONIC MEDIA CONTAINING
THE WINTER SPRINGS CODE OF
ORDINANCES
INVOICE -a......
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75.00
Add $ per month late charge if paid after 30 days from invoice date.
Interest will be charged at the rate of 1-112% per month on the un Jaid
balance of any account remaining unpaid more than 30 da r,' ,',. . . u, ,