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Home My WebLink About2000 12 04 Regular J Starmer Ranaldi Planning and Architecture Contract COMMISSION AGENDA CONSENT INFORMATIONAL ITEM J PUBLIC HEARING 11/27/2000 Meeting MGR. ~ Authorization x ~.\y REGULAR REQUEST: The Parks and Recreation Department is requesting that The City Commission approve proceeding with alternative master plans for improvements on the property south of the Police Station with a supplemental appropriation from general fund reserves. PURPOSE: The purpose of this item is to authorize the city manager to execute a contract for services with Starmer Ranaldi Planning and Architecture in a form approved by the city attorney. Services shall be in accordance with the scope of services and payment amount provided in the agenda package with funding from the general fund reserves. ISSUE ANALYSIS: . On June 28~ 1999~ the City Commission directed staff to consider the area around the Police Station for recreation practice fields. . On January 1 O~ 2000~ the City Commission discussed the property and possible sports field activities and referred it to a Parks and Recreation Workshop. . On March 20,2000, a Recreation Workshop was held and the Commission consensus was to bring back the information and budgetary amount to explore the wetlands. . On May 22~ 2000~ the City Commission approved $5~000.00 for Environmental Services~ Inc. to do a wetland study and present a report containing estimated costs to mitigate the wetlands. 1 . On September 25,2000, the City Commission directed staff to look into the development, for recreational uses, the south 3.4 acres of to parcel adjacent to the Police Station (wetlands #4 area). . Staffhas requested that SRI be the design consultant on the project. The information provided will enable staff to present to the City Commission possible uses and costs. This information is necessary to be able to submit for a CDBG grant in early March, 2001. . Scope of services is not to exceed $1,530.00. . Parks and Recreation distributed an informational flyer to those living adjacent to the proposed site on November 17,2000 for public input. FUNDING: This request is not budgeted and will require $1,530.00. Sufficient funding is not available in the Parks and Recreation budget. A supplemental appropriation from the general fund reserves is needed. RECOMMENDATION: The Parks and Recreation Department is recommending that the City Commission authorize the City Manager to execute a contract for services with SRI in a form approved by the City Attorney. Services shall be in accordance with the scope of services and payment amount provided in the agenda package with funding from the general fund reserves. IMPLEMENTATION SCHEDULE: December 4, 2000 January 8, 2000 January 22, 2000 Execute agreement with Starmer Ranaldi Complete design services including estimated construction costs Staff makes recommendation to City Commission A TT ACHMENTS: Attachment #1 Attachment #2 Attachment #3 Wetlands survey map Neighborhood flyer Starmer Ranaldi's professional design services proposal COMMISSION ACTION: Agenda78 2 ----- +J J:: Q) S ..c: c.J C1j +J +J < - -~~N A~ - -- -- 1) 'l1li11.......,.... ~~===i5r..:.~.=--.:.~ Il.,:""...:r,r=.- --..--.- L""T':-'::'--=:--=:"'- -- !O ........ .-. ... __ .. ~... .. .... .... =-= "~~..:o-.t=.'Io.._~- - ....; ~ I I 100' 1/ ~ - - - - - WETLAND ill ~ -, 1 I I I I I I I 1 I I I ___J ---- .. ... --~ --- WETLAND #4 e ~ l:J ~ ~ jjjaI -- ... POND ... WETlANDS FOR CITY OF WINTER SPRINGS f ~.... .. .. -.....-... '-- .. .. ... __ ~':'''Z.b.~1.-::'=:t.-'''''e~'' "'D FlDJ) c-''''''':' a:';. '::.= .=,:-.,S~~ ===::.=. -:"-::&::':l.r" . - ... DAlE JJ\~~e~~gl~l:. . m .. ...... .... ... _ ......... __ ~ .. (qfJ....., ..... C4II'I) ~ s.- __ .. .... .. an" -- rrr N.&1ta...!!!ll.- _ '--fnI' -.. SKEET Attachmerit 112 The City of Winter Springs parks and recreation is studying the possibilities of developing the city property, which is now wooded behind the new Torcaso Park restroom and playground and to the left of the Police Station. Possible usage could be youth football and soccer practice fields : .' l/~ and parking. Up to an estimated 100 vehicles ' ~.I~ would come to this area daily during the respec- . ~ tive sports seasons. Another possible usage r could be a public splash park area or neighbor- r hood swimming pool and parking areas. I If you have any comments or concerns, please, contact Chuck Pula, Director of Winter Springs Parks and Recreation a t (407) 327-4761; or at- tend the City Commission Meeting on Monday, November 27, 2000 beginning at 6:30 PM at Winter Springs City Hall. i:' Attachment tt3 . sri 1 Nov 00 Chuck Pula, Director Park and Recreation Department City of Winter Springs . 1000 East SR 434 Winter Springs, Florida 32708 Re: Torcaso I Police Station Site Local Parks Rehabilitation Project . Professional Design Services Proposal Chuck We are delighted to have the opportunity to work with you and the City as your design consultant for the above referenced project. I. SCOPE OF PROJECT Provide alternative master plans for improvements to the above referenced park site to include possible improvements such as ball fields, soccer fields, splash park, sWimming pool, and lor parking areas. ' II. SCOPE OF BASIC SERVICES sri will provide complete preliminary design services to demonstrate alternative cOl1cepts showing the build out potential of this site. The following outline describes our basic services for the project. A. Pre Design Phase (PD) 1. Confirm owners goals and objectives 2. Prepare initial list of improvements to establish project budget 3: Confirm overall project schedule B. Master Planning Phase (MP) 1. Prepare Master Plan alternatives identifying how various improvements might be accomplished 2.' Prepare opinion of probable construction cost for each.master plan alternative Starmer Ranaldi Planning and Architecture .Inc. AA-002984 890 Northern Way Suite E-I Winter Springs. Florida 32708 Phone 407 977 1080 F;ix 407 977 1019 ~. .~ III. SCOPE OF ADDITIONAL SERVICE The following services are considered beyond the scope of basic service for this project and can be provided by sri upon the written request and approval of the owner. A. Architectural 1. grant applications 2. renderings 3. models 4. 3D computer modeling and I or walk throughs B. Complete design services for construction purposes. C. Construction Administration Phase (CA) 1. Assist owner with advertising for bids, and lor inviting contractors 2. Chair a pre-bid conference with all interested contractors 3. Assist owner with review and awarding of bids 4. Assist owner in preparing and executing contract with contractor 5. Chair a pre-construction conference with contractor and all sub-contractors 6. Review and process all shop drawing submittals 7. Review and process all quality control and test reports 8. Prepare and issue all written documentation a. field orders b. change orders c. requests for additional information d. site inspection reports 9. Review and approve contractors request for payments 10. Make periodic construction inspections 11. Provide periodic trouble shooting I problem solving 12. Obtain all contractor required close out documents a. as built record drawings b. testing and balancing reports c. monitor completion of all punchlist items d. warranty certificates e. operation and maintenance manuals IV. SCHEDULE OF BASIC SERVICES A. Pre Design Phase B. Master Planning Phase 2 weeks 2 weeks V. SCHEDULE OF FEES A. Basic Services 1. Pre Design 2. Master Planing 3. Cost Estimates 4. Commission Presentation 2 hrs 8 hrs 6 hrs 2 hrs Total @85 @85 @85 @85 $ 170.00 $ 680.00 $ 510.00 $ 170.00 $ 1,530.00 4- f B. Additional Services To be negotiated at sri's standard hourly rates C. Reimbursable Expenses 1. Phone calls 2. Mailing 3. Central Florida travel 4. Express mailing 5. Reproduction, copies, blueprints no charge no charge no charge cost + 15% cost + 15% VI. CLARIFICATIONS A. Fees quoted herein are based on our current understanding of the scope of work as described herein and significant modification to the scope of work may warrant modification of our fees. B. Fees quoted herein are based on the owner providing reasonable site surveyor boundary information. We trust this proposal will be well received and we look forward to working with you in making this project a great success.