HomeMy WebLinkAbout2000 11 27 Regular F Trotwood Connection Park Improvement
Date: 112700
Due to time constraints, the following Item F
was not heard on 11/13/2000 Meeting.
COMMISSION AGENDA
ITEM F
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR X
November 13,2000
Meeting
MGR ~IDEPT ).YY
Authorization
REQUEST: Public Works Requesting Approval to Accept Funds from the Developer of
Winding Hollow for the City to Complete the Trotwood Connection Park
Improvements.
PURPOSE: The purpose ofthis Board item is to request approval to accept $47,716 from The
Pizzuti Companies for the City to complete the improvements to the Trotwood
Connection Park and formally designate the area as Oak Hollow Park.
CONSIDERATIONS:
This approval is needed to complete the scope of the proposed improvements to the
Trotwood Connector within the previous budget constraints. On March 22, 1999, the City
Commission approved the linear park plans for the Trotwood Connection at a maximum cost
of $83,247.00. Pizzuti completed the grading, road hammerheads at both ends, and sidewalk
connection at a cost $35,531.00. The remaining work includes decorative concrete work,
lighting, landscaping, irrigation, playground equipment, and removable bollards to allow for
emergency vehicle access.
This past March, Pizzuti met with us to review bids they had received to complete the
scope of work. The costs far exceeded the available funds and as we reduced the scope the
interest of contractors also decreased. Pizzuti offered to remit the remaining balance to the
City for us to complete the work using City labor where possible. Staff has met on numerous
occasions with Jim Toukatly and Dean Kowal, representing Oak Forest Unit 8 and Winding
Hollow, respectively, to refine the project scope to within budget limits. The attached
November 13,2000
Regular Agenda Item F
Page 2
construction cost estimate details how we anticipate completing the project within the $47,716
budget. The only significant difference in the originally approved plans and proposed
improvements is that seed and mulch with some Bahia sod will be used in lieu of all 8t.
Augustine sod.
During our meetings with Mr. Toukatly and Mr. Kowal, there was some concerns
about the "Trotwood Connection" designation of this linear park and it was suggested that it
be officially designated Oak Hollow Park to alleviate those concerns. The Parks and
Recreation Director supports this designation.
FUNDING:
No City funds are anticipated to be needed at this time. The Pizzuti Companies will
remit to the City the $47,716 if approved.
RECOMMENDA TION:
It is recommended that the City Commission approve the acceptance of
$47,716 from The Pizzuti Companies for the City to complete the improvements to the
Trotwood Connection Park and formally designate the area as Oak Hollow Park.
IMPLEMENTA TION SCHEDULE:
The improvements will be completed within 60 days of the receipt of the funds from
Pizzuti. Maintenance of the area will be added to the landscape maintenance contract. Parks
and Recreation personnel will perform daily maintenance functions as needed.
ATTACHMENTS:
1. Pizzuti letter of March 23, 2000
2. City Construction Cost Estimate to Complete
COMMISSION ACTION:
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ATTACHMENT NO. 1
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MAR 2 4 2000
CITY OF VVlNTER SPfi.!NGS
Ci(y A.~an~~
March 23, 2000
Mr. Ron Mclemore
City Manager
CITY OF WINTER SPRINGS
1126 East State Road 434
Winter Springs. FL 32708- 1800
Re:
lhe Trofwood Connector @ Winding Hollow
Dear Ron,
Over the past several months, we have been working with Kip Lockcuff, SRI Architects
and a number of vendors in an effort to complete the work outlined within the
enclosed Commission Meeting Agenda (Minutes) dated 3/22/99 for the above
project.
To date, we have completed and paid for the concrete sidewalk and the vehicular
turnarounds on both sides of the connector. We have also completed and paid for
the necessary design work. responded to the homeowner's association comments
and concerns with design revisions, and have obtained competitive pricing for the
balance of the work. Following the completion pricing, we met with Kip lockcuff and
Don LeBlanc (on 2/14/00) because the contractor pricing exceeded the proposed
budget quite substanTially. We agreed during that meeting 10 .value engineer" (VE)
the project in an effort to get it back within budget, and decided collectively to use
the low landscape bidder to try to do this. Unfortunately, the scope of the project
following VE has gotten so small that we have been unable to get any of the
landscape contractors interested in pursuing it further.
After some discussion with Kip, we feel that the City may be able to accomplish this
work more cost effectively than Pizzuti can, and thus I am recommending that Pizzuti
make a cash payment to the City to satisfy Pizzuti's responsibility for the work. lhe
amount would be calculated by subtracting the current direct costs from the original
budget of $83,247 stipulated in the enclosed document. Please let us know if this is
an acceptable methodology, and we will move forward with a summary of the
costs-to-date, which we will first present to Kip for his approval.
C.'.ITlV docurw,;,'nts\v.;ndlng hdl()W\rnc..ch 23 In 10 r(.fi rnclt."YTlC)l'e of wintt.... :..09:; do:
If you have any questions or would prefer to discuss this matter further, please feel
free to contact me at 407/541-1344. Thank you for your consideration in this matter.
Sincerely,
THE PIUUTJ COMPANIES
C4~
Mark W. Rieker
Vice President of Construction
Orlando
Cc: Ken Simback
Kip Lockcuff/Cily of Winter Springs
Bill StarmerlSRI Architects
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Trotwood Connector
Budget Value as per 3/22/99 City of Winter Springs Commission Minutes
Costs-to-date:
JMHC Contracting (See letter dated 3/24/00.)
SRI Architects (Per ContracUP.O.)
Pizzuti's management expenses (valued at approx $4,500)
Pizzuti's direct expenses (valued at approximately $1,000)
Subtotal of Expenses
Proposed payment to City of Winter Springs:
Proposed Settlement
$30,771.00
$4,760.00
n/c
n/c
$83,247.00
$35,531.00
$47,716.00
3/27/00
ESTIMATED HARD COSTS FOR CITY COORDINATED CONSTRUCTION
of
Trotwood Connector (aka Oak Hollow Park)
Subcontracted Hard Costs Product Cost labor
Miracle Recreation Equipment Company Playgrounds $8,484.70 City
Course Tech Materials Sand $977.50 City
Castille Company Concrete w/o Bollards $22,785.00 Vendor/City
Bollard Material SCH 40 Steel pipe $800.00 City
Florida Power Corp. Light Posts $3,443.00 Vendor
Landscape Trees, plants, mulch, sod $4,308.00 City
Irrigation Pipe, valves, heads, trencher $2,700.00 City
TOTAL $43,498.20
OPTIONS
Raised Brick Planters (2) $1,000.00 City & Vendor
Concrete Landscape Curbing $3,200.00 Vendor
ITOTAl w/options
$47,698.20l
$47,716.001
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IAvailable Funds from Pizzuti
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Oak Hollow Park
Landscape Plan View
---..-------------
All landscape island
boarders to be decorative
concrete curbing
(terra-cotta color).
LANDSCAPE PLANTING NOTES:
~5 ~tt ~~~~ ~~Zt e~E ~~7ilBX' :to~'{f~l ~~H~W.A~; ~(AJ=[O ~siro~~~ DdW=~~~S'
AND S"" ANOARDS rc.q NURS(k y Pi. A~HS.
3) AU PLANTS ARE SUBJECT 10 APfRQVA!... 81' THE LANDSCA.PE. ARCH'TEeT AND C"''\'~[R,
BUfF[. DURING, AND AFTER t.:sTN...tA.r;Or~.
1l Ru(q 10 Y.'RlTT!N spE.CIr.CA11.1~IS fOR CHAli.ED P....ANtNG ItJSTRuCnouS.
5 ALL '$.~GLE -ThUNKED TR[E~ SHALL eE. $fR.,A'(iHl TR\.:~K(D \'.llH ONE ~TRAL L(AOER
AND HAVE A FU:..L. DENSE. CR.&.......
6} All. TREES SHAll at STAKEO AND c.vYEr'> AS SHOr.N iN PlANll'llG (lOA1.S.
1 AlL utl!..CH PtANllNC AREA~ SHAll Sf A I.UN1U"u or 2" IN OEPTH.
8 ALL PLANTING AREA!:; ~1A1.L .1/1..\'[ A LtINJMU~ OF ,," TO~SO"L.
9 ALl. lREES SHAll SE rRIT Ct OPE'"~ WDUPiOS ""'0 WOUND SCARS IN THE CLEAR TRt:NK l\REA..
1 ) 1:-~iA~~T;~l~ ~RAlNf uA:fiR?fl. \~-fEN~~I[s61~~tS1p BI~ ~~~~ ~ ';.,~~~o /:;~I~ Tgu".~
1/3 ()c THE ROOTBAU.
LANDSCAPE CONTRACTCR NOlES:
1) ~~~}T~W~:f~s.c~~W~<r ...!Jq ~~s~~~~'to fl~R nit~NJ~IN~~.d~~~lLI:Lfutt!l~~trl
WAT(R'NC, PfST CO:HROl, UUlCHt~4G. MO'#tNC, H.R1J;JlINC AND RESETTING TRetS H.fAT ARE OUT OF PLU),(8.
2) TNe: LANDSCAPE CONTRACTOR SHA'..L COM?lETtLV GUARANTEE ALL INS1AllED PLANT ~ATERtAl
FCR ^ PERIOD or ONE CAlEN:)AR YEAR BEGlNNINC ou THE DATE OF' lCOs:. CQi,lPlETIQU
ANY AND ALL REQUIR[O PlANT REPlACEMEN1S 9-lALL BE MACE PROMPll.. Y AND AT NO .ADDITIONAl
COST TO ThE O,^~ER.
3) T~E lAr>;OSCAP( CONTRAC"fOR S'1AU. STAKE THE: lOCATIONS Of All PLAta MATERIAl AND PLA."lTINC
BED LINES fOR REVi~W By lHt: It.NC~CAP1::' I.RCH'Tf..CT A"\D m'.N[.~_
4) TliE lA~t'SCAPE CONTRACTOR ~IiAU BE RESPC'4SBlE FeR V(R!flCA11C:'II or All Y.'R.TT[N PLANT
OUANlnE.S PRIOR TO f"'lT1AllO~1 Of Hit. WORK. :-I nu.. EVlNT lHAT THE PLANS CO.'tTRAlr.Cl THE
PLANT us T. lHE PLAtlS RUtf
50) mE LANO~CAPE COSlRAC"CR SHAU fif FAU:UAR \\jlH AND ACCEPT Tl-U: EXISTING SITE CONomo:-r$
PRIOR TO IHITlA110N OF WE V.CoRK. 4NV VARIATlCi'l fROM THE SPECtnfD \\'ORK SHALL BE mE
RrSPO~S:8:uTY Of' THE LAN-oSCAPE CONTRACTOR
6) THE lANDSCAPe CONTRACTOR SHAU.. BE R(:SPo."rIS~BU: F"OR lOCATl!-lG AU liND[R0ROUND U1'UTlt5.
DRAlt~AGE STRUCTURES. CURBS. SlD(WAlKS. AND AllY OTHER OB.:tCTS 't,liICH I,IICHl BE OAI.lAGED
DURjNC THE WORK,
7) THE LANDSCAPE CONTRACTOR SHAll BE REspo'''4~8LE 10 MAKE ANY ANO All NE.CESS,l_RY R(PAlRS TO
DAMAGE CAUSED BY HS WORK AT NO ACOITIONAL COST TO THE OW\l(R OR LANDSCAPE ARCHJ1tCT.
8) THE LANDSCAPE cmHRACTCR SHAll BE RE'5PONS9LE FOR oeTAINING ALL NECESSARY PERMITS.
AND rQtLOWiNG All APPuCABtE LOCAL CODES PERTAINING TO THe PRO...'(CT OURtNG THE COURSE.
Of HIS WORK.
City Mtg: 1-Sep-2000
Cost savings: All trees to be obtained from Tree-Bank.
Alternate plant options specified by City Arborist.
TROTwo6b CONNECTOR - PLANT LIST
SYMBOL I ClUA'ITnY I 6OTAN'CA!.. NAM::: I COMMON NAME T DESCRIPTION I REMARKS
Tl<EES _(...or walters Iburnum) 15 aal.
lEI" 11 ILEx 'EA.5'!' F'''-LA 11(4.............. E.t.$T FkLkTKL. t40L!.. y e'.!o' ..r.:l', 4-~S' !;;PR:;. ~I~.~_~G I 7~E ~ SP~E A$ 5;4Ou.N
FUL.L. 6YM'METR~CAL.. Cl'CUI...S , >' C.T. MIN. I
av l:t. O."E~ ....lR6I!'..:IA~A LIve O.<oK 12'.14~ (..:T. x e.'-e>' $P"RD:, 1:0 !,7'-3 IiZ" C.AJ.../~GI R.l ~-:CE LS 5'-lOUN
15 gal.
~
(...or Zamla) ~ ]
...or illicium)
GROI.NDCOvER I
LEG 410
L1RIOPE MUSCARI
'EvE~REEN GIAN,
IANT BORDER GRASS 4.5 FPP MIN. I RJLLJ IG 24" O.C.
RI 4&3
IO".IS' I-lT. . 12".18" Sf'!<!:). I Fl:~L 1:3<. 30' o.c.
SOD
TElD
5TENOTA.
MJLCH
(...or mulch)
TElD
MINI F'INE BAF<!< NUGGETS
an. AS REO'D.
2" SETTLED DEPTl-I MrNIMU"1 . FREE OF DEBRIS> FIEL..D vERrFY
sources: CAD by SRI (15-Jun-99, 9-Sep-99), Grading by Mcintosh (15-Dec-98), Equip by GameTime.
5
Oak Hollow Park
Hammerhead Detail
(Typical) one end shown, duplicate other end.
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.
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OENLARGED ~,~~~
, lIlEMO'oIEAel..E. ao;"LA~
EI"'E~y ACGEM Oh....""
?1'x 24' ROOQ.l c..R5
4 (;z) ~ 6.A'"I: COf'.,.:-......o...t&
.
;:~,,;
Built-up planter outlined with
decorative building-block wall,
terra-cotta color, rough-face.
(at north-end only):
Move drain to
pr<;wide clearance for
planned landscape
...
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------ \
\,,\
+- 1 Removable
"~
- "
"'-
11 Fixed
I FIXE=' 6Oi..:...A;;:O&
/~
;(
Terra-cotta color concrete
.
Add enough
. Fixed Bollards to
extend all the way to
. meet the woods' edge.
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..,.,."~.,.,.~".,.~.~.,.,.",.,.,.,.,.,.,.,,,.~.,.,.,.,.",.~.~.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,.,,~.,.,.~".,.\
l~'~'~'~'~'~'~,~,~,~,~,~,~,~,~,~,~,~,~,~,~,~,~,~,~,~,~.~.~.~.~.~.~.~.~.~.~.~.~,~.~.~.,,~.~.~.~,~.~.~.~.~.~.,.~.~.~.~.
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City Mtg: 1-Sep-2000
sources: CAD by SRI (15-Jun-99, 9-Sep-99), Grading by Mcintosh (15-Dec-98), Equip by GameTime.
2