HomeMy WebLinkAbout2006 02 13 Consent 404 Utility Enterprise Fund Change Order 1 Storage Building Utility Public Works
COMMISSION AGENDA
ITEM 404
REGULAR X
February 13, 2006
Meeting
MGR/DEPT
Authorization
REQUEST:UtilitylPublic Works Department Requesting Approval for a Supplemental
Appropriation from the Utility Enterprise Fund and Change Order #1 for a 2nd
Storage Building for the Utility/Public Works Facility project.
PURPOSE: The purpose of this Board item is to request authorization for a Supplemental
Appropriation from the Utility Enterprise Fund of $332,800 and Change Order #1 for
a 2nd Storage Building for the Utility/Public Works Facility project.
CONSIDERA TIONS:
This project is needed to provide the facilities necessary for the operations activities
of the Utility/Public Works Department through the build out of the City. The City
Commission approved on January 2,2006 the base contract with Ruby Builders of
$3,657,157.00 for buildings 2 (garage), 3 (operations), and 4 (storage) with complete site
infrastructure. Staff indicated at that meeting a 2nd storage building was needed and would be
proposed in the upcoming budget.
After reviewing the preliminary audit numbers with the City Manager, it was
determined that the Fiscal Year 2005 projected cash fund balance for the Utility Enterprise
Fund would be in excess of$3.9 million. The 9/30/05 projected budget cash fund balance
was $3.15 million. The 25% fund balance policy will still be exceeded after the supplemental
appropriation.
The 2nd storage building (building 5 on the site plan) will enable the Department to get
out of the weather all of the Utility and Public Works heavy equipment and machinery. This
would help us extend the life of the equipment to our 20 year target. The additiona building
was bid at an additive alternate in the original bid at a cost of$302,533 plus a 10%
021306_ COMM _Consent _ 404 _ Supp _ Appr _ Storage_Building
Consent Agenda Item 404
February 13, 2006
Page 2 of2
contingency equalling $332,800. The contingency is to allow for steel price increases per the
contract.
FUNDING:
The supplemental appropriation will be from the Utility Enterprise Fund (3600) fund
balance to the Transfer to Capital Projects Fund line code (3600-59161). The 311 Fund
revenues and expenditure authorization will increase by the additional transfer amount of
$332,800. Change Order #1 will be funded from the line code 311-65000-30037. Available
funding in this line code would increase to $4,205,490.
Building 2 (Garage - 7,488 sq. ft.)
Building 3 (Operations - 7,332 sq. ft.)
Building 4 (Storage)
Site work
Original Bid Award
Change Order #1 _2nd Storage Building
New Contract Amount
Original Bid Contingency (3%)
2nd Storage Building Contingency
Professional Services
Misc. (telecom, furn, etc.)
PROJECTED CONSTRUCTION COST
RECOMMENDATION:
$1,042,839
$1,156,857
$302,534
$1. 154,928
$3,657,157
$302,534
$3,959,691
$109,715
$30,266
$50,000
$50,000
$4,199,672
It is recommended that authorization be approved for a Supplemental Appropriation
from the Utility Enterprise Fund of $332,800 and Change Order #1 be approved for
$302,534 for a 2nd Storage Building for the Utility/Public Works Facility project increasing
the project authorization to $4,099,672 with contingencies. The supplemental appropriation
will be from the Utility Enterprise Fund (3600) fund balance to the Transfer to Capital
Projects Fund line code (3600-59161). The 311 Fund revenues (#381602) and expenditure
authorization (311-65000-30037) will increase by the additional transfer amount of
$332,800.
IMPLEMENTATION SCHEDULE:
The scope of work will be completed within 365 days of issuance of the Notice to
Proceed. Notice of Award and all Bonds and Agreements have been executed.
ATTACHMENTS:
None
COMMISSION ACTION: