HomeMy WebLinkAbout2006 02 13 Consent 401 SR 434 Landscape Maintenance Contract Village Walk
COMMISSION AGENDA
ITEM 401
CONSENT X
February 13, 2006
Meeting
MGR/DEPT
Authorization
REQUEST: Community Development Department, Urban Beautification Services Division,
Requesting Authorization To Increase The Scope Of Work For The SR 434
Landscape Maintenance Contract Due To The Completion Of The Village Walk
Project.
PURPOSE: The purpose of this Board item is to request authorization to increase the scope of work
contained in the contract for SR 434 Landscape Maintenance (ITB 013-04/SR), by way
of an addendum, to include new landscaping installed as part of the SR 434 Access
Management Project (Village Walk).
CONSIDERATIONS:
The City of Winter Springs contracts landscape maintenance services for the
SR 434 Medians, Rights-of-Way and Ponds on a yearly basis. Dawnalee Corporation
currently maintains these areas under an annual maintenance contract in the amount of
$93,786; ending on September 30, 2006.
On January 16, 2006, final completion was gIVen on the SR 434 Access
Management Project (Village Walk) for landscaping. The landscape installation contractor
agreed to complete a minor punch list which included weeding of the plant beds and
cleanup to be finished within a (2) week time period. Regular maintenance of these areas
is scheduled to begin in mid February 2006.
Dawnalee Corporation submitted a negotiated proposal in January 2006 for
landscape maintenance and chemical application services for the new landscaping within
Village Walk at a monthly cost of $2150; as an addendum to the current annual
maintenance contract between the City and Dawnalee Corporation.
FUNDING:
The scope of work for the addendum to our current landscape maintenance contract
(ITB 013-04/SR) will be funded from line code (1525-54682) Urban Beautification
Services - R&M Grounds at a cost of $2,150 per month expended over a (7) month
period between March 1, 2006 and September 30, 2006; totaling $15,050. FDOT
reimburses the City $46,350 annually for S.R. 434 Maintenance, with approximately
$35,000 allocated for landscape maintenance.
RECOMMENDATION:
It is the recommendation of City Staff that the Commission approve the landscape
maintenance addendum for contract (ITB 013-04/SR) with a total expenditure of $15,050
from line code (1525-54682) to fund additional work required for the Village Walk Project
landscaping.
IMPLEMENTATION SCHEDULE:
The addendum to the SR 434 landscape maintenance contract (ITB 013-04/SR) will be
implemented beginning on March 1, 2006.
ATTACHMENTS:
1. Contract Addendum Agreement (ITB 013-04/SR)
COMMISSION ACTION:
Attachment 1 - Item 401, February 13, 2006
Urban Beautification Services Division
1126 E. State Road 434 I Office (407) 327-5976
Winter Springs, FL 32708 I FAX: (407) 327-6695
SR434 Addendum for Village Walk
ADDENDUM TO CONTRACT: ITB 013-04/SR
SERVICE AREA: SR434 Medians, Rights of Way and Ponds
CONTRACT DATED: October 1st, 2005
CONTRACT EXPIRES: September 30, 2006
As of March 1. 2006. the following addendum becomes part of the landscape maintenance service contract ITB
013-04/SR between The City of Winter Springs and Dawnalee Corooration. being bound by all the same terms,
covenants, and considerations as the original agreement. The City of Winter Springs agrees to pay Service
Provider in the amount specified below for maintenance services as defined in this addendum.
ITEM# &. DESCRIPTION
1. SR434 Village Walk Project located between SR419 to 17-92 with all areas to be maintained as
per original contract specifications and service schedule.
A. Medians, Rights-of-Way and Easement areas added as part of the SR 434 Access
Management Project.
B. Adjustment made for existing mowing in Rights-of-Way where landscaping has been
installed in areas covered by the original agreement.
C. Landscape Maintenance, Fertilization and Pest Control.
D. Mulching for bed areas related to this addendum not included.
E. Irrigation Maintenance is not included.
The addendum total shall not exceed $15,050 and will be expended in equal monthly
installments of $2,150 over a (7) month period between March 1, 2006 and
September 30, 2006. This addendum becomes invalid without penalty to the City of
Winter Springs if contract ITB 013-04/SR is terminated.
Authorized By:
City of Winter Springs
City Manager
Service Provider
President
Date:
Date: