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HomeMy WebLinkAbout2000 11 13 Consent E SR 434 Landscaping Professional Design Services Proposal COMMISSION AGENDA ITEM E CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR November 13,2000 Meeting MGR r-;;PT )JY Authorization REQUEST: Public Works Department Requesting Authorization to Enter into a Contract fOil" Landscape Architecture Services with SRI Planning and Architecture, Inc. for the Design of Landscape and Irrigation Improvements to the S.R. 434 medians from Tuskawilla Road to S.R. 417. PURPOSE: The purpose of this Board item is to recommend that the City Commission authorize the City Manager to Enter into a Contract for Landscape Architecture Services with SRI Planning and Architecture, Inc. for the Design of Landscape and Irrigation Improvements to the S.R. 434 medians from Tuskawilla Road to S.R. 417 at a cost of$19,500. CONSIDERA TIONS: This agenda item is needed to retain professionallandscape architecture services for the design oflandscape and irrigation improvements to the S.R. 434 medians from Tuskawilla Road to S.R. 417. The City Commission approved SRI as the architect and landscape architect for the City on March 22, 1999 based on the staff rankings of the consultants submitting for RFP-008-99-KL. The scope of services includes preparation of landscape and irrigation drawings in accordance with the Florida Highway Beautiful Grant. Submittals of the grant application and responses are included. The deadline for the grant submittal is February 1, 2001. The consultant will solicit input from the staff, BOWS Board and City Commission prior to submittal. November 13, 2000 Consent Agenda Item E Page 2 FUNDING: The cost for these services was budgeted at $15,000 in the Public Works Department 434 Beautification line code (#4410-58225). Funds amounting to $4,500 will be transferred from Consulting Services (#4410-53160) to the 434 Beautification line code to fund $19,500 cost of these professional services. The funds for this project will be expended over the next 90 days. RECOMMENDA TION: It is recommended that that the City Commission authorize the City Manager to Enter into a Contract for Landscape Architecture Services with SRI Planning and Architecture, Inc. for the Design of Landscape and Irrigation Improvements to the S.R 434 medians from Tuskawilla Road to S.R 417 at a cost of$19,500. IMPLEMENTATION SCHEDULE: The scope of services will be completed within 90 days of approvaL ATTACHMENTS: 1. SRI Proposal for Services COMMISSION ACTION: Attachment No. 1 . sri 1 Nov 00 Kipton Lockcuff, Director Utilities and Public Works Department City of Winter Springs 1000 East SR 434 Winter Springs, Florida 32708 Re: SR 434 Landscaping Professional Design Services Proposal Kip We are delighted to have the opportunity to work with you and the City as your design consultant for the above referenced project and provide you with the following proposal for professional design services. I. SCOPE OF PROJECT New landscaping and irrigation system for the center median islands only, along SR 434 between Tuskawilla Road and the 417 Greenway. II. SCOPE OF BASIC-SERVICES sri will retain the landscape design services of David Wickham & Associates, Inc. and provide complete professional design services suitable for construction and the following outline describes our basic services for the project. A. Pre Design Phase (PD) 1. Confirm owners goals and objectives 2. Prepare initial list of improvements to establish project budget 3. Confirm overall project schedule 4. Preparation of base drawings B. Grant Application Phase (GA) I. Prepare construction design documents to approximately a 60% to 75 % completion level 2. Prepare an opinion of construction estimate of probable cost 3. Complete the Florida Highway Beautiful Grant (FHBG) application and submit for approval Slarmer Ranaldi Planning and ArehileelUre Inc. AA-002YX4 R90 Northern Way Suite E-I Winter Springs. Florida 3270M Phone 407 977 IOHO Fax 407 ')77 101') C. Final Construction Documents Phase ( CD ) I. Prepare construction design documents to a 100 % completion level 2. Prepare an opinion of construction estimate of probable cost 3. Incorporate all City review comments and FHBG approval requirements III SCOPE OF ADDITIONAL SERVICE The following services are considered beyond the scope of basic service for this project and can be provided by sri upon the written request and approval of the owner. A Architectural 1 . renderings 2. models 3. 3D computer modeling and I or walk throughs 4. Public hearings or presentations beyond those specifically included herein B. Construction Administration Phase (CA) I. Assist owner with advertising for bids, and lor inviting contractors 2. Chair a pre-bid conference with all interested contractors 3. Assist owner with review and awarding of bids 4. Assist owner in preparing and executing contract with contractor 5. Chair a pre-construction conference with contractor and all sub-contractors 6. Review and process all shop drawing submittals 7. Review and process all quality control and test reports 8. Prepare and issue all written documentation a. field orders b. change orders c. requests for additional information d. site inspection reports 9. Review and approve contractors request for payments 10. Make periodic construction inspections 11. Provide periodic trouble shooting I problem solving 12. Obtain all contractor required close out documents a. as built record drawings b. testing and balancing reports c. monitor completion of all punchlist items d. warranty certificates e. operation and maintenance manuals IV. SCHEDULE OF BASIC SERVICES A Pre Design Phase B. Grant Application Phase C. Final Construction Documents Phase 2 weeks 4 weeks 4 weeks V. SCHEDULE OF FEES A Basic Services 1. Pre Design Phase 2. Grant Application Phase 3. Final Construction Documents Phase Total lump sum $ 4,500 $ 10,500 $ 4.500 $ 19,500 B. Additional Services To be negotiated at sri's standard hourly rates C. Reimbursable Expenses 1. Phone calls 2. Mailing 3. Central Florida travel 4. Express mailing 5. Reproduction, copies, blueprints no charge no charge no charge cost + 15% cost + 15% VI. CLARIFICA nONS A Fees quoted herein are based on our current understanding of the scope of work as described herein and significant modification to the scope of work may warrant modification of our fees. B. Fees quoted herein are based on the owner providing reasonable site surveyor boundary information. C. Fees quoted herein are based on the owner providing digital files for all medians to be used as our drawing bases. D. Fees quoted herein include 4 meetings with owner and 2 meetings with FDOT. E. Fees quoted herein are based on the grant application paperwork and filing taking no longer than 12 hours. F. Fees quoted herein are based on adequate sizing, sleeves, pressure and supply from existing reuse lines to the medians to be used for irrigation. G. Fees quoted herein do not include any hardscape improvements. (ie: pavers, walks, walls, signage, and/or lighting) H. Fees quoted herein are based on owner providing all meters for irrigation system. 1. Client will be billed monthly, proportionate to the work completed. We trust this proposal will be well received and we look forward to working with you in making this project a great su ess.