HomeMy WebLinkAbout2000 11 13 Consent E SR 434 Landscaping Professional Design Services Proposal
COMMISSION AGENDA
ITEM E
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
November 13,2000
Meeting
MGR r-;;PT )JY
Authorization
REQUEST: Public Works Department Requesting Authorization to Enter into a
Contract fOil" Landscape Architecture Services with SRI Planning and
Architecture, Inc. for the Design of Landscape and Irrigation Improvements
to the S.R. 434 medians from Tuskawilla Road to S.R. 417.
PURPOSE: The purpose of this Board item is to recommend that the City Commission
authorize the City Manager to Enter into a Contract for Landscape Architecture
Services with SRI Planning and Architecture, Inc. for the Design of Landscape and
Irrigation Improvements to the S.R. 434 medians from Tuskawilla Road to S.R.
417 at a cost of$19,500.
CONSIDERA TIONS:
This agenda item is needed to retain professionallandscape architecture services
for the design oflandscape and irrigation improvements to the S.R. 434 medians from
Tuskawilla Road to S.R. 417. The City Commission approved SRI as the architect and
landscape architect for the City on March 22, 1999 based on the staff rankings of the
consultants submitting for RFP-008-99-KL.
The scope of services includes preparation of landscape and irrigation drawings in
accordance with the Florida Highway Beautiful Grant. Submittals of the grant application
and responses are included. The deadline for the grant submittal is February 1, 2001. The
consultant will solicit input from the staff, BOWS Board and City Commission prior to
submittal.
November 13, 2000
Consent Agenda Item E
Page 2
FUNDING:
The cost for these services was budgeted at $15,000 in the Public Works
Department 434 Beautification line code (#4410-58225). Funds amounting to $4,500 will
be transferred from Consulting Services (#4410-53160) to the 434 Beautification line code
to fund $19,500 cost of these professional services. The funds for this project will be
expended over the next 90 days.
RECOMMENDA TION:
It is recommended that that the City Commission authorize the City Manager to
Enter into a Contract for Landscape Architecture Services with SRI Planning and
Architecture, Inc. for the Design of Landscape and Irrigation Improvements to the S.R
434 medians from Tuskawilla Road to S.R 417 at a cost of$19,500.
IMPLEMENTATION SCHEDULE:
The scope of services will be completed within 90 days of approvaL
ATTACHMENTS:
1. SRI Proposal for Services
COMMISSION ACTION:
Attachment No. 1
.
sri
1 Nov 00
Kipton Lockcuff, Director
Utilities and Public Works Department
City of Winter Springs
1000 East SR 434
Winter Springs, Florida 32708
Re: SR 434 Landscaping
Professional Design Services Proposal
Kip
We are delighted to have the opportunity to work with you and the City as your design consultant for the
above referenced project and provide you with the following proposal for professional design services.
I. SCOPE OF PROJECT
New landscaping and irrigation system for the center median islands only, along SR 434 between
Tuskawilla Road and the 417 Greenway.
II. SCOPE OF BASIC-SERVICES
sri will retain the landscape design services of David Wickham & Associates, Inc. and provide
complete professional design services suitable for construction and the following outline describes
our basic services for the project.
A. Pre Design Phase (PD)
1. Confirm owners goals and objectives
2. Prepare initial list of improvements to establish project budget
3. Confirm overall project schedule
4. Preparation of base drawings
B. Grant Application Phase (GA)
I. Prepare construction design documents to approximately a 60% to 75 % completion level
2. Prepare an opinion of construction estimate of probable cost
3. Complete the Florida Highway Beautiful Grant (FHBG) application and submit for
approval
Slarmer Ranaldi Planning and ArehileelUre Inc. AA-002YX4
R90 Northern Way Suite E-I Winter Springs. Florida 3270M Phone 407 977 IOHO Fax 407 ')77 101')
C. Final Construction Documents Phase ( CD )
I. Prepare construction design documents to a 100 % completion level
2. Prepare an opinion of construction estimate of probable cost
3. Incorporate all City review comments and FHBG approval requirements
III SCOPE OF ADDITIONAL SERVICE
The following services are considered beyond the scope of basic service for this project and can be
provided by sri upon the written request and approval of the owner.
A Architectural
1 . renderings
2. models
3. 3D computer modeling and I or walk throughs
4. Public hearings or presentations beyond those specifically included herein
B. Construction Administration Phase (CA)
I. Assist owner with advertising for bids, and lor inviting contractors
2. Chair a pre-bid conference with all interested contractors
3. Assist owner with review and awarding of bids
4. Assist owner in preparing and executing contract with contractor
5. Chair a pre-construction conference with contractor and all sub-contractors
6. Review and process all shop drawing submittals
7. Review and process all quality control and test reports
8. Prepare and issue all written documentation
a. field orders
b. change orders
c. requests for additional information
d. site inspection reports
9. Review and approve contractors request for payments
10. Make periodic construction inspections
11. Provide periodic trouble shooting I problem solving
12. Obtain all contractor required close out documents
a. as built record drawings
b. testing and balancing reports
c. monitor completion of all punchlist items
d. warranty certificates
e. operation and maintenance manuals
IV. SCHEDULE OF BASIC SERVICES
A Pre Design Phase
B. Grant Application Phase
C. Final Construction Documents Phase
2 weeks
4 weeks
4 weeks
V. SCHEDULE OF FEES
A Basic Services
1. Pre Design Phase
2. Grant Application Phase
3. Final Construction Documents Phase
Total
lump sum
$ 4,500
$ 10,500
$ 4.500
$ 19,500
B. Additional Services To be negotiated at sri's standard hourly rates
C. Reimbursable Expenses
1. Phone calls
2. Mailing
3. Central Florida travel
4. Express mailing
5. Reproduction, copies, blueprints
no charge
no charge
no charge
cost + 15%
cost + 15%
VI. CLARIFICA nONS
A Fees quoted herein are based on our current understanding of the scope of work as described
herein and significant modification to the scope of work may warrant modification of our fees.
B. Fees quoted herein are based on the owner providing reasonable site surveyor boundary
information.
C. Fees quoted herein are based on the owner providing digital files for all medians to be used as
our drawing bases.
D. Fees quoted herein include 4 meetings with owner and 2 meetings with FDOT.
E. Fees quoted herein are based on the grant application paperwork and filing taking no longer
than 12 hours.
F. Fees quoted herein are based on adequate sizing, sleeves, pressure and supply from existing
reuse lines to the medians to be used for irrigation.
G. Fees quoted herein do not include any hardscape improvements. (ie: pavers, walks, walls,
signage, and/or lighting)
H. Fees quoted herein are based on owner providing all meters for irrigation system.
1. Client will be billed monthly, proportionate to the work completed.
We trust this proposal will be well received and we look forward to working with you in making this project
a great su ess.