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Home My WebLink About2001 03 26 Consent A Vistawilla Drive Traffic Signal -; .' COMMISSION AGENDA ITEM A CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR ~-. March 26, 2001 Meeting 1~/ MGR If - fDEPT Authorization j/Y- REQUEST: Public Works Department Requesting Authorization to Piggyback ofT of the Seminole County contract for the design of the Vistawilla Drive Traffic Signal. PURPOSE: The purpose of this Board item is to request authorization to Piggyback off of Seminole County contract (PS-555-00/BJC) for the Vistawilla Drive Traffic Signal design, plan preparation, and permitting with PEC, Inc, at a cost of$15,838.20, CONSIDERATIONS: These design services are needed to proceed with the design of the traffic signal at Vistawilla Drive and S,R, 434. We are proposing to piggyback off of Seminole County's design contract for signalization (pS-555-00/BJC) with PEC, Inc. of Orlando. The City Commission directed staff to proceed with the design and permitting of this signal in anticipation of funding, PEC, Inc, is in the process of doing four other signals for the County and is well versed in the Math Cad design required by FDOT, The scope of work includes surveying, subsurface sampling and field testing, signalization design, and permitting for the traffic signal at Vistawilla Drive and S.R, 434, Bidding Services and Post Design Services are quoted separately and not part of this request. The preliminary construction cost estimate is $140,000 for the signalization work which includes the decorative mast arms. FUNDING: The funding source for the design cost of$15,838,20 is from the consulting line code reserves of the Transportation Impact Fee Fund - (140-53180), The funds for this project will March 26,2001 Consent Agenda Item A Page 2 be expended over the next 120 days. RECOMMENDA TION: It is recommended that authorization be given to Piggyback off of Seminole County contract (pS-555-00/BJC) for the Vistawilla Drive Traffic Signal design, plan preparation, and permitting with PEC, Inc, at a cost of$15,838,20 with PEC Inc, at a cost of$15,838.20 payable from the consulting services line code of the Transportation Impact Fee Fund - (140-53180), IMPLEMENTATION SCHEDULE: The scope of services will be completed within 120 days of approval. ATTACHMENTS: 1. PEC Inc, Proposal COMMISSION ACTION: A TT ACHMENT NO. 1 PROFESSIONAL ENGINEERING CONSUL TANTS, INC. March 13,2001 P-I055 MK-03 Mr, Kipton Lockcuff, P ,E. Public Works Director/ Utilities Engineer City of Winter Springs 1126 E, State Road 434 Winter Springs, Florida 32708 RE: State Road 434 / Vistawilla Drive Intersection Signalization Project Proposal for Professional Engineering Services Dear Mr, Lockcuff: Professional Engineering Consultants, rnc, (PEC) is pleased to present this proposal for professional engineering design, permitting, bidding, and post design services for the State Road 434/ Vistawilla Drive intersection signalization project. The terms ofthis proposal are consistent with our continuous Seminole County Minor Roadway and MSBU Design contract (PS-555- OOIBJC) terms and conditions, including manhours and hourly rates, PEC staff has a great deal of experience in similar projects throughout Central Florida. This experience includes the permitting process through (1) the Florida Department of Transportation District 5 and (2) Seminole County (maintaining agency), SCOPE OF SERVICES . The scope of this project is broken into three major tasks, These tasks are (1) Signalization design, construction plans preparation and permitting, (2) Bidding phase services, and (3) Post design services, Task 1: Signalization Design. Construction Plans Preparation and Permitting. This task includes the following: Design topographic survey to include locating all improvements and utilities as evidenced by above ground features or as marked by the designated utility company representative, The coverage/limits of this survey will be sufficient to construct the proposed improvements. 2. Design right-of-way established based on existing right-of-way maps and monumentation, 3, Execute a program of subsurface sampling and field testing. This includes performing two Standard Penetration Test (SPT) borings to depth of35 feet. e::jf!It'~:!S E::rji/l("t!:ii'l} (Jllr C(}/lIlIllIlIii.' ;.,',)[:n..)(-; : " .... I ~ ., ) T. ; ;;.~)() L:;:sl Hr):)"-:;:)(; f':;jJl:.:,T . .t.~'.! ~;: ':::-:1"1 . '~)~>''';tJ. F":t")I;(;(: ~l~'J~' . .1;")7-':~~';o:>.~-: . :-:\>: ::'r'~ ~:::.'; :.i.;;'j; Mr. Kipton Lockcuff, P.E, March 13, 2001 Page 2 4, Visually classify and stratify representative soil samples in the laboratory using the Unified Soil Clasisification System, 5. Collect groundwater level measurements and estimate normal ,,)Yet seasonal high groundwater levels. 6, Prepare complete signalization plans in accordance with the latest design standards, design manuals and policies adopted by FDOT and Seminole County as applicable, and in accordance with the City of Winter Springs criteria and preferences. 7. Provide isolated intersection timings, 8, Prepare complete signing and pavement marking plans to include the addition of stop bars and lane lines on State Road 434 and removal of the existing stop sign on Vistawilla Drive, 9, Provide structural analysis and foundati<?n design for the proposed mast arm structures in accordance with the FDOT Mathcadd program based on the Seminole County pre- approved Standard Mast Arm Design and Calculations, 10, Perform utility coordination, 11, Perform four (4) utility verification / vaccuum excavation test holes at the proposed mast arm pole locations. 12, Submit the construction plans to FDOT and Seminole County for review and approval. Task 2: Biddin2 Phase Services. This phase includes providing bid tabulation sheets suitable for bidding purposes by the contractors, transmitting bid packages to interested contractors, reviewing the received bids and providing the City with a letter of "recommendation to award" letter. The City may elect, to utilize the existing Seminole County construction contract to construct these improvements assuming an parties agree to such. Task 3: Post Desi2u Services. 1, Review mast arm poles shop drawings, 2, Review submittal data for the signalization hardware. 3. Respond to "request for information" during construction. 4. Assist in resolving any construction related issues, 5, Attend on-site meetings to discuss construction progress, Mr, Kipton Lockcuff, P ,E, March 13,2001 Page 3 SCHEDULE A sixty (60) to ninety (90) day project schedule is anticipated to complete the construction drawings, This time is exclusive of any review time by FDOT and Seminole County, Close coordination will be required in order to minimize the review time by the various agencies, GENERAL CONDITIONS 1, Signal Warrant Analysis is not included under this proposal. 2, The City will provide PEC with a copy of all the traffic reports including the signal warrant analysis and the existing traffic volume counts at this intersection, 3, Interconnect plans and coordination timings are not included under this proposal. PROFESSIONAL FEES Task 1: Task 2: Task 3: Signalization Design, Construction Plans Preparation and Permitting. , $15,838,20 Bidding Phase Services """""""".""""""",..". $1,809,60 Post Design Services ... , . , . . . . , , . . . . , , , , , . . . . , . , , , , , , , , , , , , $3,665,60 The attached sheet provides a breakdown of the manhours and fees, We appreciate the opportunity to submit this proposal and look forward to working with you. If you have any questions, please contact me. Very truly yours, PROFESSIONAL ENGINEERING CONSULTANTS, INe. ~~~ Fursan S, Munjed, P,E, Project Manager/Associate Principal Attachment cc: Robert B. Zaitooni, P,E" Seminole County Kenneth R. Hooper, V,P" PEC G:\clcrical\H1GHW A Y\PEC\MK-03~r434\P.1 055.ltr City of Winter Springs State Road 434 / Vistawilla Intersection Signalization PEC Manhour and Fee Estimate Signalization Design 6 46 34 4 90 $5,167.80 Structural Design 2 12 6 2 22 $776,00 Foundation Design 2 8 4 2 16 $916.40 Utility Coordination 5 10 6 3 24 $1,421.00 Coordination With FOOT 2 8 2 12 $696,00 Quality Control/Constructibility Review 2 2 4 $278.40 SUNey/Right-of-Way (Southeastern SUNeying & Mapping Corp,) $3,000.00 $1,200,00 $1,500,00 $400,00 Utility VerificationNacuum Excavation Geotech (Professional SeNices Industries, Inc,) Direct Reimbursables Task 2: