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Home My WebLink About2006 01 23 Regular Item 310 Utility Public Works Facility Contract COMMISSION AGENDA ITEM 310 REGULAR X January 23,2006 Meeting MGR / DEPT Authorization REQUEST: Public Works Department Requesting Approval to enter into a contract to construct the UtilitylPublic Works Facility. PURPOSE: The purpose of this Board item is to request authorization to enter into a contractual agreement with Ruby Builders, Inc in the amount of $3,657,157.00 plus 3% contingency to construct the UtilitylPublic Works Facility. CONSIDERATIONS: This project is needed to provide the facilities necessary for the operations activities of the UtilitylPublic Works Department through the build out of the City. This project was publicly advertised on October 30,2005 as bid #ITB 001l06/GB. A non- mandatory pre-bid meeting was held on November 21,2005. Bids were opened on December 14, 2005 (extended from December 7, 2005 at the request of one of the plan holders). Only two companies obtained plans and attended the pre-bid meeting. One bid was received from Ruby Builders, Inc. for the base bid in the amount of $4,561,504.39 for building 1 (Administration), 2 (Garage) and 3 (Operations). Building 4 (storage) was an alternate at a cost of$302,533.00. These costs exceeded the funds budgeted for the project. A meeting was held on January 5 with Ruby Builders, SRI, Inc. and staff to review prices and building options with Ruby Builders providing a schedule of values for construction costs. In an effort to stay within available project budget, Building 1 was deleted. Considerations by staff, evaluation of costs and needs, it was determined that it was feasible to build buildings 2, 3, and 4 with complete site infrastructure for $3,657,157.00. This selection accomplishes the critical needs of a new vehicle and Regular Agenda Item 3 10 January 23, 2006 Page 2 of4 equipment repair facility, locating of all Public Works and Utility operations staff in one location and critically needed storage of supplies and equipment. This combination of buildings allows for the vacating of the Public Works Compound on First Street with the exception of the office on Flamingo Avenue. Weare evaluating possible alternatives for administrative staff which include: 1) remain in the current Flamingo Avenue and City Hall locations, 2) renting temporary offices at the new site at a cost of $755/month, or 3) reevaluating the space needs of the Administration Building and redesign for an expandable building. A recommendation will be brought back to the Commission in the future for a final decision. FUNDING: The funding for this project is budgeted in the current fiscal year under the line code 311-65000-30037. Available funding in this line code is currently $3,872,690. Building 1 (Admin - 7,095 sq. ft.) Building 2 (Garage -7,488 sq. ft.) Building 3 (Operations - 7,332 sq. ft.) Site work Base Bid Deduct Building 1 Add Storage Building Recommended Bid Award Contingency (3%) Professional Services Misc. (telecom, furn, etc.) CONSTRUCTION COST RECOMMENDA TION: $1,206,881 $1,042,839 $1,156,857 $1.154.928 $4,561,504 ($1,206,881) $302.534 $3,657,157 $109,715 $50,000 $50.000 $3,866,872 It is recommended that authorization be given to enter into a contractual agreement with Ruby Builders Inc, in the amount of $3,657,157.00 plus 3% contingency ($109,714.71) payable from line code 311-65000-30037. It is estimated the total construction cost for this scope of work including professional services and miscellaneous costs is $3,866,872. IMPLEMENTATION SCHEDULE: The scope of work will be completed within 365 days of issuance of the Notice to Proceed. Authorization for Professional Services with the architect will be brought back to the Commission at a later date. Regular Agenda Item 310 January 23,2006 Page 3 of 4 ATTACHMENTS: 1. Bid # ITB 001/06/GB 2. Ruby Builders Alternative Pricing 3. SRI, Inc Recommendation COMMISSION ACTION: Regular Agenda Item 310 January 23,2006 Page 4 of4 Attachment No.1 CITY OF WINTER SPRINGS, FL 1126 EAST STATE ROAD 434 WINTER SPRINGS, FL 32708 407-327-1800 ITB NUMBER: ITBOOl/06/GB City of Winter Springs Public Works Facility Was Called By: Nancy Vobomik, Purchasing Coordinator ITB Opened: 3:00 pm ITB: Closed: 3 :05 pm Date: December 14, 2005 Witnesses: Bill Starmer, Architect Greg Bishop, Capital Projects Coordinator Ruby Builders, Inc Contact: Alec J. Suberman 3939 Silver Star Road Orlando, FL 32808 Phone 407-293-8217 Fax 407-293-6481 Base Bid: $4, 561, 504. 39 Alternate No. 1 Alternate No. 2 Alternate No.3 Alternate No. 4 $ 302,533.00 $ 613,701.00 $ 928,740.00 $1,232,797.00 Ranaldi Planning and Architecture Inc 12 Jan 06 Greg Bishop Capital Projects Coordinator City of Winter Springs 1126 East SR 434 Winter Springs, Florida 32708 Re: Public Works Complex Bid Review Greg Based on our meeting Monday with Ruby Builders and subsequent cost break down received from their office yesterday, in our opinion, it is in the best interest of the City to select Ruby Builders as a qualified bidder and move into contract negotiations with them. We have worked with Ruby Builders on several projects in the past and can recommend them with confidence in terms oftheir qualifications to perform the construction of this project. The base bid for the project of $ 4,561,504.39 although quite high, seems to be comparable to today's construction market costs for similar facilities. Based on our recent discussions, since this figure is approximately $ 1,000,000 over your current available funding, In our opinion the City should proceed with a contract for construction for buildings 2, 3, and 4 including all site improvements for $ 3,657,157.00 per the attached letter and associated cost break down from Ruby Builders dated 11 Jan 06. We recommend that you seek the advise and approval from the City's attorney prior to award of this contract to be certain that having received only a single bid does not violate any City or State procedures. We believe, with additional cost break down from the contractor and possible value engineering efforts, as a team, we can continue to reduce the overall construction cost below the $ 3.6 mil figure above. We trust this opinion will be welI received and we look forward to helping you make this project a success. Regards William E. Starmer AlA, NCARB President RUBY BUILDERS Attn: Greg Bishop City of Winter Springs 1126 E. S.R. 434 Winter Springs, Florida 32708 Re: Winter Springs Public Works Facility The City of Winter Springs Public Works Compound is broken out per building with a preference on buildings 2,3 & 4 with the site included. The cost for building 1: $1,206,881 with no site package. $1,042,839 with no site package. $1,156,857 with no site package $ 302,533 with no site package The cost for building 2: The cost for building 3: The cost for building 4: The cost for complete site package: $1,154,928 The cost for building 2, 3 & 4 $3,657,157 with a site package The general conditions were broken out and adjusted to better reflect the actual cost per building. For completing individual buildings, the general conditions would increase (per bldg) due to the time table involved in each project. Janus O.H.doors-power, reversing edge, self monitoring cycs. in-lieu of the manufacturers specified, you could save approx $50,000 total A. Jeffrey Suberman President Ruby Builders, Inc. CC: Bill Starmer Winter Springs Site only Winter Springs Site only Une Items Total Fencing/gates $ 12,450.00 Earthwo/1( $ 321,498.00 Paving $ 421,420.00 Curblwalkslconaete paving $ 16,441.00 Utilities $ 291,435.00 Site Conaete $ 47,133.00 Site Masonry $ 18,393.00 Certified as-builts $ 10,000.00 Bid Total: $ 1,126,320.00 I Winter Springs Public Works 1 Winter Springs Bldg 1 Line Items Total General Conditions $ 46,500.00 Site Attached Concrete $ 73,256.00 Grout Plates $ 2,064.00 Masonrv $ 61,822.00 P.E.M.B. $ 166,496.00 Rough Carpentry ; $ 3,773.00 Woods & Plastic $ 132,599.00 Joint Sealant $ 2,773.00 Doors Frames & Hardware $ 29,402.00 Store front sys . . $ 27,725.00 Metal Framing/Drywall/Insulation/Ceiling tile $ 83,855.00 Stucco $ 23,406.00 Ceramic Tile/VCT/carpet $ 43,529.00 Paint $ 29,295.00 Specialties $ 5,319.00 . Equipment/Appliances $ 4,658.00 Furnishingslwindow treatments $ 11,385.00 Plumbing $ 116,887.00 Mechanical $ 168,530.00 Electrical $ 173,607.00 Bid Total: $ 1,206,881.00 Winter Springs Public Works 2 Winter Springs Bldg 2 Une Items Total General Conditions $ 104,533.00 I Site Attached Concrete $ 94,258.00 Grout Plates $ 1,664.00 Masonry $ 97,871.00 P.E.M.B. $ 166,191.00 Woods & Plastics $ 7,099.00 , Joint Sealant $ 2,n3.oo Doors Frames & Hardware $ 17,712.00 I O.H.doors - $ 64,877.00 Store front sys $ 1,109.00 Metal Framing/Drywall/Insulation/Ceiling tile $ 42,874.00 Stucco $ 24,398.00 ! Ceramic Tile VCT $ 3,327.00 Paint $ 48,008.00 Specialties $ 5,378.00 Equipment/Appliances $ 4,657.00 ! Furnishingslwindow treatments $ 1,444.00 Plumbing $ 151,192.00 Mechanical $ 39,268.00 I Electrical $ 163,606.00 Bid Total: $ 1,042,831.00 I 11:20AM 1/11/2006 Winter Springs Public Works 3 Winter Springs Bldg 3 Line Items Total General Conditions $ 104,533.00 Site Attached Concrete $ 49,965.00 Grout Plates , $ 1,664.00 Masonry $ 53,320.00 P.E.M.B. $ 144,007.00 Woods & Plastics $ 111,407.00 Joint Sealant $ 2,773.00 Doors Frames & Hardware ,$ 25,064.00 O.H.doors $ 6,045.00 Store front sys $ 26,616.00 Metal Framing/Drywall/lnsulation/Ceiling tile $ 65,111.00 Stucco $ 26,239.00 Ceramic Tile/vct/carpet $ 35,766.00 Paint $ 24,676.00 Specialties $ 21,792.00 Equipment/Appliances , $ 4,658.00 Furnishings/window treatments $ 5,536.00 Plumbing $ 166,575.00 Mechanical $ 132,504.00 Electrical $ 148,606.00 Bid Total $ 1,158,857.00 11:21 AM 1/11/2006