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HomeMy WebLinkAbout2006 01 23 Informational Item 504 Status of City Map Project COMMISSION AGENDA ITEM 504 INFORMATIONAL January 23, 2006 Meeting MGR / DEPT Authorization REQUEST: The Community Development Department is advising the City Commission of the status of the City Map Project. PURPOSE: This agenda item is to update the Commission on the status and purpose of the City Map project. CONSIDERATION: The City Map Project is based in Ft. Wright, Kentucky and has been providing high quality community maps since 1982. These maps feature business card sized advertisements for local businesses and are produced and provided for distribution at no cost to the tax paying citizens of Winter Springs. Ten Thousand (10,000) copies of the new map will be printed for distribution at City buildings, local banks, restaurants, the participating businesses, and other high-traffic areas. In addition to the business advertisements, regional amenities and current programs being pursued by the City will be displayed along with a directory of important phone numbers and other community information. Currently, the City Map Project for Longwood is finished and the one for Lake Mary is scheduled to start soon. In addition, maps have been produced for Orange Park, Ocoee, Winter Garden, Oakland Park, Cocoa, Melbourne, Rockledge, Ft. Pierce, Port Orange, Kissimmee, Palmetto, Hialeah, and South Miami. U sing a letter of support from the City, City Map Project handles all aspects of producing the map project from selling the ads to printing the finished maps and providing copies for distribution in the local area. In addition, there is an on-line map version that identifies the business locations and provides additional information about each participating business. FUNDING: None required RECOMMENDATION: None required January 23,2006 Information Item 504 Page 2 ATTACHMENTS: A. Proposed Winter Springs participation letter B. List of participating communities in Florida C. Letter from Longwood City Clerk D. City of Longwood participation letter COMMISSION ACTION: ATTACHMENT A Dear Winter Springs Business Owner: I am very pleased to advise you that the City of Winter Springs, in conjunction with the City Map Project, is announcing the printing of 10,000 copies of a new, detailed, updated street map of the City and the immediate surrounding area. The City is supporting the City Map Project to promote our area with no tax burden to our tax paying citizens. The Winter Springs Area will be highlighted and enlarged to distinguish us from our neighboring cities. All changes and additions in the area will be reflected on the new map. Business advertising on maps has proven very popular throughout the country. An accurate, user-friendly map benefits businesses, residents, and tourists while greatly assisting newcomers to our City. Business cards will be arranged on the maps to highlight local businesses. In addition to promoting businesses and regional amenities, current programs being pursued by the City of Winter Springs will be displayed along with a directory of important phone numbers and other community information. In addition to the 10,000 plus print copies, an easy to navigate, searchable on-line map version will be available from the City's Web Site. At no additional cost to City businesses, citizens will be able to search by name or category of a participating business and pinpoint the business on the on-line map. Citizens can also click on a link that will take them to the Business' web site, if available. Businesses will be multiplying their exposure potential many times. For a sample of this extraordinary, easy to utilize site, visit htto://bowlinggreen.maplocator.com/. The maps will be available, free of charge, at City buildings and other high-traffic areas such as local banks, restaurants and real estate firms. The maps will also be distributed to local schools, churches, and other public service organizations. Each participating advertiser will receive a complimentary supply of 50 folded maps with a counter top display dispenser. You may contact City Map Project directly by calling 1-800-933-3909 referring to the "WINTER SPRINGS City Map Project". Visit the City Map Project website at www.citvmapproject.com for more information and typical ad samples. Marketing and advertising space is limited. It is not uncommon for a community of our size to sell out the sponsorship opportunities within three business days. Therefore, it is important for you to act if you desire to highlight your business on the map. You can do this by filling out the form below and faxing this letter to 800-344-1941. Remember, the limited space is allocated on a first-come, first-serve basis. Thank you in advance for your support of this worthwhile project. Sincerely, Ronald W. McLemore City Manager ATTACHMENT B Participating Communities City of Brooksville Brooksville Fl City of Cocoa Cocoa FL City of Coconut Creek Coconut Creek FL City of Dunedin Dunedin FL City of Fort Pierce Fort Pierce FL City of Hialeah Hialeah FL City of Longwood Longwood FL City of Margate Margate FL City of Mary Esther Mary Esther FL City of Melbourne Meloburne FL City of Oakland Park Oakland Park FL City of Ocoee Town of Orange Park City of Palmetto City of Pinellas Park City of Port Orange City of Rockledge City of South Miami City of Stuart City of West Palm City of Winter Garden Ocoee FL Orange Park FL Palmetto FL Pinellas Park FL Port Orange FL Rockledge FL South Miami FL Stuart FL West Palm Beach FL Winter Garden FL Greater Boynton Beach Chamber of Commerce Manatee Chamber of Commerce Flagler County Chamber of Commerce The Chamber, Daytona Beach-Halifax Area Dunedin Chamber of Commerce St. Lucie County Chamber of Commerce Jacksonville Regional Chamber of Commerce Kissimmee/Osceola County Chamber of Commerce Lakeland Area Chamber of Commerce Largo Mid~Pinellas Chamber of Commerce Melbourne-Palm Bay Area Chamber of Commerce Miami Beach Chamber of Commerce Greater Naples Chamber of Commerce, Inc. West Pasco Chamber of Commerce Clay County Chamber of Commerce North Palm Beach County Chamber of Commerce Panama City Beaches Chamber of Commerce Pensacola Area Chamber of Commerce St. Augustine & St. Johns County Chamber of Commerce Walton County Chamber of Commerce St. Petersburg Area Chamber of Commerce Stuart.Martin County Chamber of Commerce Tallahassee Chamber of Commerce Greater Tampa Chamber of Commerce Titusville Area Chamber of Commerce Greater Winter Haven Chamber of Commerce Boynton Beach Fl Bradenton FL Bunnell FL Daytona Beach Fl Dunedin Fl Fort Pierce FL Jacksonville FL Kissimmee FL Lakeland FL Largo Fl Melbourne FL Miami Beach FL Naples FL New Port Richey FL Orange Park FL Palm Beach Gardens FL Panama City Beach FL Pensacola FL Saint Augustine FL Santa Rosa Beach FL St. Petersburg FL Stuart FL Tallahassee FL Tampa FL Titusville fL Winter Haven FI ATTACHMENT C Citv of Longwood 175 WEST WARREN AVENUE PHONE (4O7) 260-3440 LONGWOOD, FLORIDA 32750-4197 FAX (407) 260-3419 December 15, 2005 Mr. Cotton Smith, Vice President of Marketing City Map Project 1717 Dixie Highway Ft. Wright, KY 410 11 Dear Mr. Smith: When I was first introduced to City Map Project, I had my reservations since you were an out-of-state company offering such an extensive service at no monetary cost. After seeing the completed project, I'm very pleased with the end result. The staff at City Map Project was always very cordial. professional, knowledgeable, and dedicated to the task at hand. Throughout the project, the staffwas always responsive and understanding to our needs. Their hard work and commitment was made evident by the completed product. Every day people walk through our doors requesting a map ofLongwood or are asking for directions; and now we are able to provide them with 8. detailed street map at no cost. This has been a great resource and tool for both OUf staff and the public. I look forward to partnering with City Map Project in the near future. and appreciate all your hard work and efforts that went into the project and making it a success I Sincerely, Sarah M. Mijares City Clerk City Mission; " Enhancing the Quality of Life for Our Citizens" ATTACHMENT D City of Longwood l76 WEST WARREN AVENUE PHONE(407) 260-3440 LONGWOOD, FLORIDA 32750-4197 FAX (407) 260-3419 .Dear Longwood Business Owner: We are proud to announce to you a collaborative effort between the City ofLongwood and City Map Project. Inc. to produce a Dew, updated detail street map of the City of Long wood. We are printing 10,000 copies of this new, updated four-color street map. This will be the official city map for the community. The map will be produced by the advertising that is sold. Business advertising on maps has proven very beneficial throughout the country. An accurate, quality; user-friendly map benefits businesses, residents and greatly assist newcomers. Bordering the city street map of Longwood, business cards ads will be arranged to highlight local businesses. On the reverse side, we will future a map of the Historic: District and business cards ads will appear around the border of businesses located in the Historic District. In addition to promoting the business and regional amenities, current programs being pursued by the City of Longwood will be displayed with a directory of important phone numbers and community information. The maps will be distributed free at Longwood City Hall located at 175 West Warren Avenue and other high-traffic areas. As well, each participating advertiser will receive a complimentary Supply of the folded maps with a countertop display dispenser (or distribution purposes. You may contact City Map Project directly by calling 1-800-933-3909 referring to the Longwood City Map Project" Visit the City Map Project website at www.citymapproject.com for more information and typical ad samples. Due to the detai level of the map itself, advertising space is limited. Act now by filling out the form below and faxing this letter to 1-800-344-1941. . Remember the limited space is allocated on a first-come, first-service basis. Thank you in advance for your support of this worthwhile project. Don't Delay! Fill out this form and fax this letter to City Map Project at: 1-800-344-1941 . Pleas, call on us first about possible prime position options on the Longwood City Map Project. We would like to hear more. Please call to provide more Information on the Longwood City Map Project. Print Firm Name: Phone: Contact Person: City Mission "Enhancing the Quality of Life for Our Citizens"