HomeMy WebLinkAbout2000 11 13 Regular F Trotwood Connection Park Improvement
Date: 11/13/2000
Due to time constraints, this Agenda Item was
not heard.
COMMISSION AGENDA
ITEM F
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR X
November 13,2000
Meeting
MGR f~IDEPT j}4/'
Authorization
REQUEST: Public Works Requesting Approval to Accept Funds from the Developer of
Winding Hollow for the City to Complete the Trotwood Connection Park
Improvements.
PURPOSE: The purpose of this Board item is to request approval to accept $47,716 from The
Pizzuti Companies for the City to complete the improvements to the Trotwood
Connection Park and formally designate the area as Oak Hollow Park.
CONSIDERA TIONS:
This approval is needed to complete the scope of the proposed improvements to the
Trotwood Connector within the previous budget constraints. On March 22, 1999, the City
Commission approved the linear park plans for the Trotwood Connection at a maXimum cost
of$83,247.00. Pizzuti completed the grading, road hammerheads at both ends, and sidewalk
connection at a cost $35,531.00, The remaining work includes decorative concrete work,
lighting, landscaping, irrigation, playground equipment, and removable bollards to allow for
emergency vehicle access.
This past March, Pizzuti met with us to review bids they had received to complete the
scope of work. The costs far exceeded the available funds and as we reduced the scope the
interest of contractors also decreased. Pizzuti offered to remit the remaining balance to the
City for us to complete the work using City labor where possible. Staff has met on numerous
occasions with Jim Toukatly and Dean Kowal, representing Oak Forest Unit 8 and Winding
Hollow, respectively, to refine the project scope to within budget limits, The attached
No~ember 13, 2000
--Regular Agenda Item F
Page 2
construction cost estimate details how we anticipate completing the project within the $47,716
budget. The only significant difference in the originally approved plans and proposed
improvements is that seed and mulch with some Bahia sod will be used in lieu of all St.
Augustine sod.
During our meetings with Mr, Toukatly and Mr. Kowal, there was some concerns
about the "Trotwood Connection" designation of this linear park and it was suggested that it
be officially designated Oak Hollow Park to alleviate those concerns. The Parks and
Recreation Director supports this designation,
FUNDING:
No City funds are anticipated to be needed at this time. The Pizzuti Companies will
remit to the City the $47,716 if approved,
RECOMMENDA TION:
It is recommended that the City Commission approve the acceptance of
$47,716 from The Pizzuti Companies for the City to complete the improvements to the
Trotwood Connection Park and formally designate the area as Oak Hollow Park.
IMPLEMENTATION SCHEDULE:
The improvements will be completed within 60 days of the receipt of the funds from
Pizzuti. Maintenance of the area will be added to the landscape maintenance contract. Parks
and Recreation personnel will perform daily maintenance functions as needed,
ATTACHMENTS:
1. Pizzuti letter of March 23, 2000
2. City Construction Cost Estimate to Complete
COMMISSION ACTION:
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MAR ~ 4 2000
CITY OF W1NTER SPRINGS
C i(y "'an >>gfOK
March 23,2000
Mr. Ron McLemore
City Manager
CITY OF WINTER SPRINGS
11 26 East State Road 434
Winter Springs, FL 32708-1800
Re:
The Trotwood Connector @ Winding Hollow
Dear Ron,
Over the past several months, we have been working with Kip Lockcuff, SRI Architects
and a number of vendors in an effort to complete the work outlined within the
enclosed Commission Meeting Agenda (Minutes) dated 3/22/99 for the above
project,
To date, we have completed and paid for the concrete sidewalk and the vehicular
turnarounds on both sides of the connector. We have also completed and paid for
the necessary design work, responded to the homeowner's association comments
and concerns with design revisions, and have obtained competitive pricing for the
balance of the work. Following the completion pricing, we met with Kip Lockcuff and
Don LeBlanc (on 2/14/00) because the contractor pricing exceeded the proposed
budget quite substanTially, We agreed during that meeting 10 .value engineerH (VE)
the project in an effort to get it back within budget. and decided collectively to use
the low landscape bidder to try to do this, Unfortunately, the scope of the project
following VE has gotten so small that we have been unable to get anv of the
landscape contractors interested in pursuing it further.
After some discussion with Kip, we feel that the City may be able to accomplish this
work more cost effectively than Piuuti can, and thus I am recommending that Piuuti
make a cash payment to the City to satisfy Piuuti's responsibility for the work. The
amount would be calculated by subtracting the current direct costs from the original
budget of $83,247 stipUlated in tt,e enclosed document. Please let us know if this is
an acceptable methodology. and we will move forward with a summary of the
costs-to-date, wl,ich we will first present to Kip for his approval.
<: \/11,/ tk"'-:lJfl\',:'f\l:;\v";l\(hn~1 ht;lk)'.......-IH(.Ch 23 lh 101((1 fl\r.I'.WfI<:t.~ (;I Y.1nh_... .'.oq:: 0(..-;
If you have any questions or would prefer to discuss this matter further, please feel
free to contact me at 407/541-1344. Thank you for your consideration in this matter.
Sincerely,
THE PIZZUTI COMPANIES
cA~
Mark W, Rieker
Vice President of Construction
Orlando
Cc: Ken Simback
Kip lockcuff/Cily of Winter Springs
Bill StarmerlSRI Architects
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eVil" d'J(:lJrJl'_"lt~'....1f\df1U hcJr"""""nuc.:h 2J Ih 10 (on mclt.....netu 0( W'infCf .:;pg~.doc
Trotwood Connector
Budget Value as per 3/22/99 City of Winter Springs Commission Minutes
Costs-to-date:
JMHC Contracting (See letter dated 3/24/00,)
SRI Architects (Per ContracVP.O.)
Pizzuti's management expenses (valued at approx $4,500)
Pizzuti's direct expenses (valued at approximately $1,000)
Subtotal of Expenses
Proposed payment to City of Winter Springs:
Proposed Settlement
$30,771.00
$4,760.00
n/c
n/c
$83,247.00
$35,531.00
$41,116.00
3/27/00
ESTIMATED HARD COSTS FOR CITY COORDINATED CONSTRUCTION
of
Trotwood Connector (aka Oak Hollow Park)
Subcontracted Hard Costs Product Cost Labor
Miracle Recreation Equipment Company Playgrounds $8,484.70 City
Course Tech Materials Sand $977,50 City
Castille Company Concrete w/o Bollards $22,785,00 Vendor/City
Bollard Material SCH 40 Steel pipe $800,00 City
Florida Power Corp, Light Posts $3,443,00 Vendor
Landscape Trees, plants, mulch, sod $4,308.00 City
Irrigation Pipe, valves, heads, trencher $2,700.00 City
TOTAL $43,498.20
OPTIONS
Raised Brick Planters (2) $1,000,00 City & Vendor
Concrete Landscape Curbing $3,200,00 Vendor
ITOTAL w/options
$47,698.201
$47,716.001
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IAvailable Funds from Pizzuti
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Oak Hollow Park
Landscape Plan View
All landscape island
boarders to be decorative
concrete curbing
(terra-cotta color).
LANDSCAPt PLANTING NOTES:
~l ~ ~t:~~ ~U;2t ~E Hk~X- t;~~~S &'j~~A~s~~'fo ~s:~~~~ ~,:,~~
AA't) STA.IIDARIY.; rORNURS(RY Pv.N~.
3) AU. PlANTS ARE' SUBJECT TO APPROVAl BY tHE LANDSCAPE ARCHITECT AND O\'r.'ltR.
WORE. OURIN!;. AN{} AfTtR JUST.t.LLAnOU.
~~ ~II~~~;gE"::.~~~[~~~A ~~L ~~ ~ ~~~~t6G ~;'5:R~Ll1~~'ffi.A_L LEADLR
A..";tO HAVE A fULL. oo:~ CRQ....,:.
61 A.u. TREES 91/1.lL BE ST""'~O -'NO CUYE'O AS SHCV\N iN PL.,f,ffUHG DeTAIlS.
1 AlL UUlCH pt......,nN(; AAE4S SHAll Bt A, M1W\oIIJM or 2"' IN D(PlH~
8 JI..LL PlA..mNC AREAS SHAll HAVE A I.llNWUI.t or 3" lQPSO:L
9 .ALL lREES $J1ALL BE FREt Of OPEN l,I,'O!JNOS AIiD Vt'QUNO SCARS Hi rrlE Q..(AR 'TRUNK A..q(A.
1 ) U~{~l~lm~T~r B~r LA":...NftI~L n;rrH~fu~~S~~ ~~ ~~~ll'j RJ~1~ l~~::D 'go-.m
1/3 or ntt ROOTBAll.
LANDSCAPE CONTRACTOR NOTES:
I) ~~J~~~~~s.c~~m.A~f ~ ~~S:~~8UO ~~Rr~t~~t~~. 6~~~.I:%t~~~SE
WAl'tRING. PEST CONtROL. MUL<:H1NG. WOWJiG, fERi!UZlNG AND R[SETllNG TRf.:ES lHA.l ARE OUT Of PLUME,
2) mE LANOSC.A.pt CONTR"'CTOR SHA.U COMPLETELY CUARANT[( AlL INS1.ALLED PL.ANI Il4AT(RIAl .
FOR " PERlOQ Of ONE C.A.U:NOAR 'rEA..q B(Glm{ING eN THE DA IE 0; 100:;; COUPlE110N. .
~y MID .A.lL RtOUIRto PlANT REPlAC[l.tOHS StlAll BE MADE PROI.I.PTL'r' AND A T NO ADDITIONAL
CDS i TO THE OWNER.
J) THE lJoNOSCAPE CONTRACTOR SHAll STAKE lHE LOCATIONS OF ALL p!"'AUT MATERIAL """''0 PL.&.N'T1NC
8(0 UNC$ roo R(V1(Vl BY THE lANDSC",P( ARGHIT(CT AND O~
4) TH~ lANDSC'-PE CONlRACTOR SH.6J...l. BE RESPQt{S!BlE FOR IJ(R!DC.ATIQN or A.Ll lIa'RfTl[N PLANT
C\JANlnES PRIOR fO INmAnOH Of THe WORl':. IN THE (vun lHAT mE PlANS CONtRADICT THE
PLAtn LIST. lHE PLA.t1$ RULE:. "
5)IHE lANDSCAPE CON'lRACTOR SHAU BE FAJ,fllA,P \lol1H A/{D ACCCPT THC ()JSllNC SITE CONDITIONS
PRIOR TO INITIAnON Of mE: wa:u<. Atn.V,ARlA.Tl0N mOM tHE SPEClf'lro WORK SHAll BE 1'HE
RE$POtJS!B:UiY OF THE tAf:OSCAP( CONTRACTOR.
6) ~t~~J~~c~~~:'g~S~~W~KRS~~~SZi~ 6~(~~:J:l1sA~~~D~~g;~~D o~~~~~g. .,1,
OURIHe; THE \Io'ORK.
7) THE LANDSCAPE CON1'RAClOR SH~l or RESPONSlBLE: TO ~A'<E ANY ANO ALL NECESSARY REPAIRS TO
DAMAGE C"'USED BY !;itS wQRKA.l NO ADDITIONAL COST TO JHE OWNER OR LANDSCAPE. ARCHl1ECi.
a) THE LANDSCAPE CONTRACTOR SHMl. BE RESPONSIBLE fOR OB'TAIM;NG AU NECESSARY PERMITS.
AND FCt.LOWtNG ill APPliCABlE LOCAL CODES PERTAINING 10 THE. PRO..E:Cl DURtNG 'THE COURSE.
Of' HIS WORK.
City Mtg: 1-Sep-2000
r
l.:
Cost savings: All trees to be obtained from Tree-Bank.
Alternate plant options specified by City Arborist.
TROTWOOD CONNECtOR>:-: PLANt liST
5"r'MSO'_ auANTITY
DE5CRIFTICN
R::r1AR<S
eaT ANrc~l.. NAM"":
COt"1'1ON N.!.."1E
Tl<EE5
(...or walters Iburnum)1 15 gal.
~ ~Ae.~ P';'~Ti<A. :-40LLY -a;.le. 4.. >: 4'.5. 5FR!). M1N./~6 I .~::: ~'"'1 5p.t:.CE AS &f...IO.1N
R..'LJ; ;SYMME.TRlCAL C~5 I 3' c.t. MIN. \
~IVE OLK 12'-i4i !-ol..:.. :;.'-b. SF"R:)./:' 1i;:"-3 u-:.. ~j~GI r-' ~~c.e AS ~OJN
IEP n
ILEX 'EAST PAlAT~~'
QV 12
QUERCU5 V!RGINIANA
5I<I<U85
t .~Qr Zamia)
...or illicium)
:'~R
1 LEG 41"
RI 483
LIRIOFE MU5CARI
'EV'E~EN G:IANl
IANT 60RDER GRA.55
4.~ FPP MIN. I FULLI k:;
]4" o,c.
1O"~'S." I-;T.)( 12"-te-.. &PRO. I P~LL 1;0
.30" o.c,
!lOD
I
Bahia (Sod along sidewalk & planters, Seed eve
__TLM _ID, FR:E C~ UEEOSF=Si5 ..:..N:; DiSEL.$:&
TO 'COVER ALL BARE OR ~15TU'R9ED A~A&
reD
STENOTA
,
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(...or mulch
MJLCfl
reD
2- ~TT.:..':D DEPT~ M~IMUM - PREE c::: DE~3' __
MINI FiNE BARK t-.'l..lGtGzET5
MINI PiNE BAR< NUGGETS
sources: CAD by SRI (15-Jun-99, 9-Sep-99), Grading by Mcintosh (15-Dec-98), Equip by GameTime,
5
Oak Hollow Park
Hammerhead Detail
(Typical) one end shown, duplicate other end.
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r- ,h_ - - ~- - -- ~-.-~ - --,-- -_ -- -- --- .--
.
Built-up planter outlined with
decorative building-block wall,
terra-cotta color, rough-face.
i '~ENLARGED PLAN
j: ~,,_~. , :,e=~,'-e-.'o'c
(at north-end only): I
Move drain to
provide clearance for
planned landscape
I REMO"Y1:!:AeL.e eoL.LAq::)
EMElQG:ENCY' ACCE&6 0Nl.. T
-- 12"11. 2-4' ~leeoN ar.:e
WI- (;J~ 8,A~ ear-.TNJ0J6 'e
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11 Removable'
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,11 Fixed
'r _. -. I FixED 6OLLA!':D5
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Terra-cotta color concrete
.
Add enough
. Fixed Bollards to
extend all the way to
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City Mtg: 1-Sep-2000
sources: CAD by SRI (15-Jun-99, 9-Sep-99), Grading by Mcintosh (15-Dec-98), Equip by GameTime,
2