HomeMy WebLinkAbout2001 02 26 Regular B Fourth of July Celebration
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COMMISSION AGENDA
ITEM
B
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR
x
February 26, 2001
Meeting
MGR
Authorization
REQUEST:
The Gellleral Services Department requests that the City Commission authorize the City
Manager lto execute the attached contract with Mountain View Productions of Winter
Gardens to provide entertainment, concession, and other services at Central Winds Park
for the an:nual Fourth of July Celebration.
BACKGROUND:
In response to a Request for Proposals (RFP 002-01lGD) which requested all-inclusive services
for a celebration to be held at Central Winds Park on July 4, 2001, one proposal was received by
the deadline of January 2, 2001.
Mountain View Productions, Inc., with offices in Winter Gardens, Florida, and which is the
company that provided almost identical services in 2000, has proposed to again arrange for
staging, entertainment, a fireworks display (with a longer duration than in 2000), and food
concessions for a total fee of Twenty Two Thousand Dollars ($22,000).
From this fee, Mountain View Productions will contribute Twelve Thousand Dollars ($12,000)
to the Rotary Club of Winter Springs for its participation in the celebration, which includes
manpower to direct parking, the provision of electrical services (see attached letter from
Computer Power Systems, of Winter Springs), and general guidance to the public.
RECOMl'rfENDA TION:
Staff recommends the Commission authorize the City Manager to execute the attached contract
with Mountain View Productions, Inc., subject to minor changes suggested by the City Attorney.
February 2:6, 2001
11000ra,doc
February 26, 2001
Regular Agenda Item "B"
Page 2
FUNDING REQUIRED: $22,000
ATTACHMENTS:
1. Fourth of July Special Events Agreement
2, Official Results of Proposals Received
3. RFP 002-01lGD
4. Letter, dated June 30, 2000, Computer Power Systems, Inc.
COMMISSION ACTION:
IIOOOra,doc
CITY OF WINTER SPRINGS, FLORIDA
4TH OF JULY SPECIAL EVENT AGREEMENT
THIS 4TH OF JULY SPECIAL EVENTS AGREEMENT ("Agreement") is made and
entered into as of the _ day of ,2001, by and between the CITY OF WINTER
SPRINGS, a Florida Municipal Corporation, and MOUNTAIN VIEW PRODUCTIONS, INC.,
a Florida Corporation ("Contractor").
WITNESSETH:
WHEREAS, City of Winter Springs desires to hold a 4th of July special event for the benefit
of the public for purposes of celebrating independence day on July 4, 200 I at Central Winds Park,
which is located and owned by the City of Winter Springs; and
WHEREAS, Contractor desires to contract with City to provide Special Event development,
creative design, and all necessary production support for the Special Event, as provided in this
Agreement; and
WHEREAS, the parties acknowledge and desire that the Special Event shall also benefit the
charities sponsored by The Rotary Club of Winter Springs; and
WHEREAS, Contractor represents and warrants to City that it has the personnel, tools,
materials, ,and experience to provide the services as provided herein.
NOW THEREFORE, in consideration of the provisions contained in this Agreement, and
other good and valuable consideration in which the parties acknowledge has been received, the
parties agree as follows:
1.0 Im:orporation of Recitals: The foregoing recitals are true and correct and by this reference
are fully incorporated into this Agreement.
2.0 General Provisions:
2.1 Definitions.
a) "Agreement" or "Contract" shall mean this Agreement between City and
Contractor regarding the Special Event services stated herein.
b) "Advertise" shall mean the act of publicly announcing or calling attention to
the Special Event and shall include, but not be limited to, the distribution of
handbills or mass mailings, the use of outdoor advertising and
announcements by billboard, poster, radio, television, or newspapers.
c) "City Manager" shall mean the City Manager of the City of Winter Springs,
Florida, or his designee.
d) "Effective Date" shall be the date on which the last signatory hereto shall
execute this Agreement, and it shall be the date on which this Agreement
shall go into effect. The Agreement shall not be effective against any party
until said date.
e) "Public Records" is as described in Section 119.011 (1), Florida Statutes.
f) "City" shall mean the City of Winter Springs, a Florida Municipal
Corporation and its employees, agents, and contractors.
g) "Contractor" shall mean Mountain View Productions, Inc., a Florida
Corporation and its employees, agents, and contractors.
h) "Special Event" shall mean the outdoor 4th of July special event approved by
City and held at Central Winds Park on July 4, 2001 or soon thereafter if said
event is canceled as provided in paragraph 12.0 of this Agreement. The
special event shall be planned, promoted, managed and operated by
Contractor pursuant to this Agreement.
j) "Central Winds Park" shall mean the park owned and operated by the City
which is located within the City of Winter Springs on State Road 434 and
adjacent to the Winter Springs High School and Lake Jessup.
2.2 Engagement. City hereby engages Contractor and Contractor agrees to perform the
services outlined in this Agreement for the compensation stated in paragraph 4.0 of this
Agreement. No prior or present agreements or representations shall be binding upon any of
the parties hereto unless incorporated in this Agreement.
3.0 Scope of Services. Contractor agrees to perform the following services:
3.1 Fireworks. Contractor shall provide a complete fireworks production produced by
"Fireworks by Santore", or another duly qualified pyrotechnic fireworks producer acceptable
to City Manager, to provide a fireworks display during the Special Event. The fireworks
production shall be accompanied by an original musical score, and the display shall last no
less than 25 minutes.
3.2 Special Event. Contractor shall Advertise, produce, plan, promote, manage, and
operate the Special Event in cooperation with the City. In furtherance thereof, Contractor
agrees to keep the City Manager fully informed of its plan to promote, manage, and operate
the Special Event so that City can reasonably satisfy its obligations under this Agreement
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and reasonably address issues of public health, safety, and welfare related to the Special
Event.
3.3 Food and Beverage. Contractor agrees to provide all food and beverage concessions
for the Special Event, except for food and beverage concessions at the concession building
located in the center of the baseball complex at Central Winds Park which will be provided
by City. Contractor shall retain all fees and commissions from the concessions provided by
Contractor. Alcoholic beverages shall be limited to beer and wine, if provided.
3.4 Sponsorship; Event Fees. Unless otherwise provided in this Agreement,
Contractor shall retain the sole right to all sponsorships and paid fees for the Special
Event.
3.5 Staging; Other Production Materials. Contractor shall provide all staging and
production materials necessary to produce a high quality Special Event including, but not
limited to, professional audio system with delay stack, staging and stage lighting, golf carts,
radios, tents, and catering for staff.
3.6 Professional Main Stage Entertainment. Contractor shall provide
professional main stage entertainment during the Special Event (e.g. Groove
Logic/Swingerhead).
3.7 City Special Event Policy. Contractor agrees to comply with the City's written
Special Event Policy deemed applicable to the Special Event by the City Manager.
3.8 Permits. Contractor shall obtain all local, state, and federal permits necessary
to hold the Special Event. City shall waive all City permit fees for the Special Event.
4.0 Compensation; Expenses.
4.1 To The Rotary Club of Winter Springs. Contractor agrees to pay The Rotary Club
of Winter Springs Twelve Thousand and Noll 00 Dollars ($12,000.00). Unless otherwise
provided in paragraph 12.0 of this Agreement, full payment shall be presented by Contractor
to The Rotary Club of Winter Springs during the evening of the Special Event.
4.2 To Contractor. Contractor's sole compensation from City shall be Twenty Two
Thousand and No/I 00 Dollars ($22,000.00) for all services rendered by Contractor under this
Agreement. City shall pay Contractor said amount in three (3) installment payments as
folllows:
(a) Upon both parties fully executing this Agreement, City shall pay Contractor a non-
refimdable first installment in the amount of Five Thousand and No/I 00 Dollars ($5,000.00).
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(b) On or before May 4, 2001, City shall pay Contractor the second installment in the
amount of Five Thousand and No/lOO Dollars ($7,000.00).
(c) On or before June 4, 200 I, City shall pay Contractor the third installment in the amount
ofTen Thousand and No/IOO Dollars ($10,000.00).
4.3 Contractor Expenses. Unless otherwise provided in this Agreement, Contractor shall
pay all costs and expenses necessary for Contractor to satisfy its obligations under this
Agreement.
4.4 City Expenses. City shall provide the following services and facilities for the
Special Event: (1) Central Winds Park on the day of the Special Event and the
preceding day for set-up purposes; (2) all necessary power at Central Winds Park to
include: three phase 300 amp; single phase 100 amp power drop at the main stage
location; additional 20 amp services as needed (Each of the main drops must be
isolated for use on the Special Event and set-up days); (3) rest room facilities; (4)
lighting of Central Winds Park and surrounding area; (5) City fire and police services
as deemed reasonably necessary by the City Manager; (6) dressing rooms; (7) clean
up of Central Winds Park and surrounding area; (8) parking and parking
coordination; and (9) repair of damage incurred to Central Winds Park caused by
unforseen weather conditions.
5.0 Due Diligence. Contractor acknowledges that it has investigated prior to the
ex(:cution of this Agreement and satisfied itself as to the conditions affecting the services
required hereunder, the availability of materials and labor, the cost thereof, the requirements
to obtain necessary insurance, permits, professional entertainment, fireworks, and the steps
necessary to complete the services within the time set forth herein. The Contractor warrants
unto the City that it has the competence and abilities to carefully, professionally, and
failhfully complete the services in the manner and within the time limits proscribed herein.
The Contractor will perform the services with due and reasonable diligence consistent with
sOlmd professional and labor practices.
6.0 Miscellaneous: All requirements of a "Request For Proposals,"
designated RFP 002-01lGD and advertised December 10, 2000, are
incorporated herein by reference and made a part hereof. This
agreement is predicated on the "Event Proposal" submitted by
Contrtactor and assurances by Contractor that all RFP requirements
will be met, whether specifically delineated further in this agreement or
not.
6.1 Time is of the Essence. Time is of the essence of this Agreement.
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6.2 Non-Business Day. In the event that any period of time as set forth in this
Agreement expires or any date herein occurs on a Saturday, Sunday, holiday or other
non-business day, then such date shall automatically extend to 5:00 p.m. on the next
subsequent business day, excluding the day the Special Event will be held pursuant
to this Agreement.
6.3 No Assignment. This Agreement shall not be assigned or transferred.
6.4 Third Party Rights. Except for the express rights granted under this Agreement to
the Winter Springs Rotary Club, this Agreement is not a third party beneficiary
contract and shall not in any respect whatsoever create any rights on behalf of any
third parties.
6.5 Further Assurances. From and after the execution of this Agreement, each of the
parties hereto shall fully cooperate with each other and perform any further act(s) and
execute and deliver any further documents which may be necessary or desirable in
order to carry out the purposes and intentions of this Agreement.
6.6 Legal Representation. The parties acknowledge that Anthony A. Garganese,
Esquire, and Broad, Ward, Salzman, and Weiss, P.A., and other attorneys therein,
have acted as counsel for City in connection with this Agreement and the transactions
contemplated herein, and has not given legal advice to any party hereto other than
City.
6.7 Severability. If any provision of this Agreement is held to be invalid, void, or
unenforceable, the remaining provisions shall nevertheless remain in full force and
effect, unless the absence of the invalid, void or unenforceable provision or
provisions causes this Agreement to fail in its essential purposes.
6.8 Governing Law and Venue. This Agreement shall be construed and enforced in
accordance with the laws of the State of Florida. The parties further agree that in any
dispute between them relating to this Agreement, exclusive jurisdiction shall be in
the trial courts located in Seminole County, Florida, any objections as to jurisdiction
or venue in such courts being expressly waived.
6.9 Attorney's Fees. In the event any litigation or controversy arises out of or in
connection with this Agreement between the parties hereto, the prevailing party in
such litigation or controversy shall be entitled to recover [rom the other party or
parties all reasonable attorney's fees and paralegal fees, expenses and suit costs,
including those associated with any appellate or post-judgment collection
proceedings.
6.10 Non-Waiver. No delay or failure by either party to exercise any right under this
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Agreement, and no partial or single exercise of that right, shall constitute a waiver
of that or any other right, unless otherwise expressly provided herein.
6.11 Notices. Any notice, request, instruction, or other document to be given as part of
this Agreement shall be in writing and shall be deemed given under the following
circumstances: when delivered in person; or three (3) business days after being
deposited in the United States Mail, postage prepaid, certified or registered; or the
next business day after being deposited with a recognized overnight mail or courier
delivery service; or when transmitted by facsimile or telecopy transmission, with
receipt acknowledged upon transmission; and addressed as follows (or to such other
person or at such other address, of which any party hereto shall have given written
notice as provided herein):
To City of Winter Springs: Ronald W. McLemore, City Manager
1126 East S.R. 434
Winter Springs, Florida 32708
PH: (407) 327-5957
FAX: (407) 327-4753
To Contractor: Mountain View Productions, Inc.
Vince Silanskas, President
812 Meadow Park Drive
Clermont, Florida 34711
PH: (352) 394-7669
FAX: (407) 656-6396
6.12 Counterparts. This Agreement may be executed in any number of counterparts, each
of which when so executed and delivered, shall be an original; but such counterparts
shall together constitute but one and the same instrument.
6.13 Public Record. It is hereby specifically agreed that any record, document,
computerized information and program, audio or video tape, photograph, or other
writing of the Contractor related, directly or indirectly, to this Agreement, shall be
deemed to be a Public Record whether in the possession or control of the City or the
Contractor. Said record, document, computerized information and program, audio
or video tape, photograph, or other writing of the Contractor is subject to the
provisions of Chapter 119, Florida Statutes, and may not be destroyed without the
specific written approval of the City. Upon request by the City, the Contractor shall
promptly supply copies of said public records to the City. All books, cards, registers,
receipts, documents, and other papers in connection with this Agreement shall at any
and all reasonable times during the normal pool servicing hours of the Contractor be
open and freely exhibited to the City for the purpose of examination and/or audit.
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6.14 Interpretation. Both the City and the Contractor have participated in the drafting
of all parts of this Agreement. As a result, it is the intent of the parties that no
portion of this Agreement shall be interpreted more harshly against either of the
parties as the drafter.
6.15 Independent Contractor. Contractor shall be considered an independent contractor
under this Agreement.
7.0 Entire Agreement. This Agreement represents the entire and integrated Agreement between
the parties and supersedes all prior negotiations, representations, or Agreements, either oral
or written, and all such matters shall be deemed merged into this Agreement.
8.0 Sovereign Immunity. Nothing contained in this Agreement shall be construed as a waiver
of the City's right to sovereign immunity under Section 768.28, Florida Statutes, or other
limitations imposed on the City's potential liability under state or federal law.
9.0 General Liability Insurance. For all services performed hereunder, the Contractor shall
purchase and maintain, at its own expense, such general liability insurance, food and liquor
liability insurance, fireworks liability insurance and automobile liability insurance to cover
claims for damages because of bodily injury or death of any person or property damage
arising in any way out of the services performed by Contractor under this Agreement. The
insurance shall have minimum limits of coverage of $1 ,000,000.00 per occurrence combined
single limit for bodily injury liability, property damage liability, and food and liquor
liability. This shall include, but not be limited to, automobile liability of owned vehicles,
hin:d and non-owned vehicles, and employee non-ownership. All insurance coverage shall
be with insurer(s) approved by the City Manager and licensed by the State of Florida to
engage in the business of writing of insurance. The City shall be named on the foregoing
insurance policies as "additional insured." The Contractor shall cause its insurance
carriers to furnish insurance certificates and endorsements specifying the types and
amounts of coverage in effect pursuant hereto, the expiration dates of such policies, and
a statement that no insurance under such policies will be canceled without thirty (30) days
prior written notice to the City in compliance with other provisions of this Agreement. If
the City has any objection to the coverage afforded by or other provision of the insurance
required to be purchased and maintained by the Contractor in accordance with this
paragraph on the basis of its not complying with the Agreement, the City shall notify the
Contractor in writing thereof within thirty (30) days of the date of delivery of such
certificates and endorsements to the City. For all services performed pursuant to this
Agreement and during the Special Event, the Contractor shall continuously maintain such
insurance in the amounts, type, and quality as required by this paragraph.
10.0 Indemnification and Hold Harmless. For all services performed pursuant to this
Agreement, the Contractor agrees to the fullest extent permitted by law, to indemnify and
hold harmless the City and its employees, officers, and attorneys from and against all claims,
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losses, damages, personal injuries (including but not limited to death), or liability (including
reasonable attorney's fees through any and all administrative, trial, post judgment and
appellate proceedings), directly or indirectly arising from the negligent acts, errors,
omissions, intentional or otherwise, arising out of or resulting from Contractor's: (i)
performance of services pursuant to this Agreement; (ii) failure to properly train employees
under Contractor's control or direction; (iii) failure to remit any local, state, and federal taxes
due: by Contractor as a result of the Special Event; and (iv) failure to properly plan, promote,
manage, and operate the Special Event.
The indemnification provided above shall obligate the Contractor to defend at its own
expense or to provide for such defense, at the sole option of the City, as the case may be, of
any and all claims of liability and all suits and actions of every name and description that
may be brought against the City or its employees, officers, and attorneys which may result
from the services under this Agreement whether the services be performed by the Contractor
or ,myone directly or indirectly employed or hired by them. In all events the City shall be
permitted to choose legal counsel of its sole choice, the fees for which shall be subject to and
included with this indemnification provided herein, as long as said fees are reasonable.
11.0 Standard of Care. In performing its services hereunder, the Contractor shall use that degree
of care and skill ordinarily exercised, under similar circumstances by reputable members of
its profession practicing in the same or similar locality.
12.0 TeJrmination. By written notice to Contractor, the City shall have the right to cancel the
Special Event and this Agreement at any time, without penalty, under the following
conditions:
12.1 If the Special Event is canceled on or before June 3, 2001, all fees paid by the
City to Contractor, except the non-refundable $5,000.00 first installment, shall be
refimded to the City within five (5) business days. In this event, Contractor shall not
be required to pay the Winter Springs Rotary Club as provided in paragraph 4.1 of
this Agreement.
12.2 If the Special Event is canceled on or between June 4,2001 and June 19,2001,
Contractor shall retain all fees paid by the City to Contractor under this Agreement.
However, in this event, Contractor agrees to reschedule and produce a special event,
as required under this Agreement, at no additional cost to the City. Further,
Contractor agrees to pay the Winter Springs Rotary Club Six Thousand and Noll 00
DoUars ($6,000.00) on July 4,2001 and an additional Six Thousand on the date of
the rescheduled special event. The rescheduled special event must occur no later
than October 1,2001. If the special event is not rescheduled by this date, Contractor
shall be released of any and all obligations under this Agreement.
12.3 If the Special Event is canceled on or after June 20, 2001, but on or before July
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1,2001, Contractor shall retain ~ll fees paid by the City to Contractor underthis
Agreement. However, in this event, Contractor agrees to reschedule and
produce a special event, as required under this Agreement, for an additional
cost of Seven Thousand Five Hundred and Noll 00 Dollars ($7,500.00) or the
City can choose to have Contractor reschedule and produce a fireworks with
audio production only event at no additional cost. In addition, Contractor shall
pay The Winter Springs Rotary Club Six Thousand and No/I 00 ($6,000.00) on
July 4, 2001 and an additional Six Thousand on the date of the rescheduled
special event. The rescheduled special event must occur no later than October
1, 2001. If the special event is not rescheduled by this date, Contractor shall
be released of any and all obligations under this Agreement.
12.4 If the Special Event is canceled on or after July I, 200 I, but on or before July
4, 2001, Contractor shall retain all fees paid by the City to Contractor under this
Agreement. However, in this event, Contractor agrees to reschedule and produce a
special event, as required under this Agreement, for an additional cost of Eleven
Thousand Five Hundred and Noll 00 Dollars ($11,500.00) or the City can choose to
have Contractor reschedule and produce a fireworks with audio production only
eVt:nt at an additional cost of Five Thousand and No/IOO Dollars ($5,000.00). In
addition, Contractor shall pay The Winter Springs Rotary Club Six Thousand and
Noll 00 ($6,000.00) on July 4, 2001 and an additional Six Thousand on the date of
the rescheduled special event. The rescheduled special event must occur no later than
October 1, 200 I. If the special event is not rescheduled by this date, Contractor shall
be released of any and all obligations under this Agreement.
13.0 Telrm. The term of this Agreement shall be from the effective date until the full completion
and satisfaction of the terms and conditions of this Agreement by both parties or the
tennination of this Agreement pursuant to paragraph 12.0. Except that the indemnification
provision contained in paragraph 10.0 shall remain in full force and effect for any claims,
losses, damages, personal injuries, or liability which may occur under this Agreement.
14.0 Contractor's Signatory. The undersigned person executing this Agreement on behalf
of Contractor hereby represents and warrants that he/she has the full authority to sign said
agreement for Contractor and to fully bind Contractor to the terms and conditions set forth
in this Agreement. He/she also represents and warrants that the proposal submitted to the
City to perform services enumerated herein was in response to RFP 002-01lGD, further
described in Section 6.0 above, and that helshe has read and shall comply with all provisions
and requirements therein.
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IN WITNlH:SS WHEREOF, the parties hereto have executed this Agreement on the day and year
written above.
CITY:
CONTRACTOR:
CITY OF WINTER SPRINGS, FLORIDA: MOUNTAIN VIEW PRODUCTIONS, INC.
By:
Ron Mclemore, City Manager
By:
Vince Silanskas, President
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CITY OF WINTER SPRINGS
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708
PHONE (407) 327-1800 FACSIMILE (407) 327-4753
BID NUMBER: RFP-002-01lGD
BID CLOSING: JANUARY 2, 2000
RFP Opening Was Called By:
Gene DeMarie
General Services Director
RFP Caned:
RFP Clm,ed:
3:00p.m.
3:00p.m.
One (I) RFP Received:
1. MOUNTAINVIEW PRODUCTIONS, INC.
AGENT: MR. VINCE SILANSKAS
TELEPHONE: (407) 656-5488
fACSIMILE: (407) 656-6396
BID AMOUNT: $22,000
~~~'
Debbie Gillespie, Deputy Ci
City of Winter Springs
Copy: Mr. Gene DeMarie, Director, General Services Department
Ms. Nancy Vobomik, Purchasing Department
DOCS/bids/resulls/fyOOO I 0 I-RFP 002-0 l/GD.doc
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REQUEST FOR PROPOSALS
Winter Springs 4th of July Celebration, 2001
(RFP 002-01/GD)
Proposal Due Date: January 2, 2001
OVEl~VIEW
The City of Winter Springs, Florida, wishes to provide a complete 4th of July fireworks and entertainment
extravaganza for the year 200 I. The event would include complete entertainment production beginning at
3:00 p.m.,. and the talent pool would include top local and regional performers. The evening would
conclude with a fireworks production that would have a guaranteed 25 to 35 minutes of continuous
fireworks displays. The entire period of fireworks displays would be accompanied by pre-recorded musical
scores with themes appropriate for the occasion.
THE CITY OF WINTER SPRINGS. FLORIDA
The City of Winter Springs is an upscale residential suburb of approximately 31,000 residents, located 10
miles east of Orlando in south Seminole County, Florida. The City prides itself on its comprehensive park
system, and the focus of the 4th of July celebration will be centered at Central Winds Park on East State
Road 434. Celebrations on the 4th of July in 1999 and 2000 attracted an estimated total of 30,000 people
from the city and surrounding communities during the six hour period between 3 P.M. and 9 P.M.
SCOI)E OF SERVICES
The succf:ssful proposer will provide the following:
I. Complete audio facilities and support for an audience that could number 10,000 or
more at any time during the six hour period of the celebration.
2. All required talent, and technical and personal riders for talent.
3. All theatrical stage lighting and accompanying systems.
4. Covered stage measuring at least 32 feet in length and 32 feet in depth.
5. Complete and continuous fireworks production for a guaranteed 25 to 35 minutes.
6. Musical score(s) to accompany fireworks production.
7. Complete liability insurance coverage which includes the City of Winter Springs and the Rotary
Club as Additional Named Insured.
8. All food and concession vendors.
CITY OF WINTER SPRINGS AND/OR ROTARY CLUB
RESF10NSIBILITIES WILL INCLUDE:
I. All necessary City approvals and permits.
2. Th'e use of Central Winds Park for preparation, production, and breakdown.
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3: All necessary restroom facilities.
4. Parking facilities, and parking coordination off site.
5. All necessary electrical connections.
6. All necessary field lighting.
7. All necessary security.
8. Fireworks permit.
9. Dn~ssing room facilities for performers.
10. Grounds and area cleanup.
UNIQIUE PROVISIONS:
A. Sw;cessful proposer will donate $12,000 to the Winter Springs Rotary Club, payable on event day.
This donation is in consideration of the efforts of Rotary Club volunteers who render assistance in
preparing Central Winds Park for the day's events, maintaining the grounds, assisting attendees,
returning the park to its pre-event condition, and providing traffic control in and around the event
site.
B. Successful proposer retains rights to all sponsorships, and retains all fees from sponsors.
C. Successful proposer will not be responsible for advertising, but sponsor(s) may promote the event
as they deem necessary.
D. Sponsor(s) will be provided tent space or other designated locations to promote their productsor
or services.
E. Successful proposer will be held harmless from damage of grounds from weather conditions or other
conditions not directly under its control.
F. Thl~ City of Winter Springs may choose to have the fireworks display take place on an artificial
floating platform on Lake Jessup (which the City would provide), and proposers will need to
consider costs, equipment, or other exigencies if this alternative is exercised.
ADDITIONAL PROVISIONS:
I. Proposers shall quote an all-inclusive fee (including the donation to the Rotary Club) for all services,
and an expected method of payment or payment schedule.
2. Proposals must be submitted to the following by 3:00 P.M., January 2, 2001:
Director of General Services
City of Winter Springs
1126 East State Road 434
Winter Springs, Florida 32708
3. Proposals must be signed by a principal who has authority to bind the company or firm, and must
be t:fTective until February 28, 200 I.
4. Proposers must be legally authorized to transact business in the state of Florida and the City of
Winter Springs. Applicable state statutes and city ordinances and regulations will apply to any
resulting agreement.
5. ProlPosals must include conditions under which cancellation of the day's events by the City for
reasons it deems necessary will require compensation, and in what form or percentage.
6. Oral presentation by City staff which are outside the scope and content of this RFP and written
addenda thereto should not be relied upon as legally binding, and should be viewed as guidance only.
7. Additional information about the City, its facilities, or other general information can be obtained by
contacting either the Director of General Services at 407-327-5961 or the Director of Parks and
Recreation at 407-327-4761.
JA~-~J-l~~l (fRI) l~:j~ ~OMrijTH rOWER ~Y~nM~,I~C
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a=---;lCOMPUTER POWER SYSTEMS, INC.
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UNiNTERRUPTlblE POWER Supply SpEciAlisTS
200 S.R. 419 · WINTER SpRiNGS, Fl12708 OffiCE:407,127,lJ'n . FAX 407,327,7l;~
June 30 2000 www.cpsfl.com
,
Ron McLemore
City of Winter Springs
PH: (407) 327-1800
FX: (407) 327-6686
RE: Ct:ntral Winds Electrical Distribution Installation
Dear Mr. McLemore:
Computer Power Systems, Inc. was happy to help provide electrical service to Central Winds
Park Ont behalf of the Rotary Club of Winter Springs. With this electrical distribution, the city
will no longer need to rent a generator to provide power for entertainment at the park.
The foHowing information is a price estimate of what we would normally charge to provide this
servIce:
Furnish and install:
- New racking system for electrical distribution within 10 feet of Florida
Power Corp. (FPC) transformer.
- New 400 amp meter base.
- New 300 amp, 3-phase, fused disconnect
- New 100 amp, single-phase, fused disconnect.
- Wire from FPC 1ransfonner to meter base, from meter base to both 300
amp and 100 amp disconnectSj and install proper ground rods and
surge suppression.
lotal Price...... ..... .... ............. ........... ........ ............ ......
$ 5,620.00
All parts, labor, and permits for this project are included in this price.
Please advise if you have any questions. We look forward to solving your critical power
problem!;.
Sincerely,
t:;/'?
,~
)
Rick Km:mick
Vice President