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Home My WebLink About2001 02 26 Informational G Summer Camp Program COMMISSION AGENDA ITEM G CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR 2/26/2001 Meeting MGR. ~fDEPT C.- G? Authorization REQUEST: The Parks and Recreation Department wishes to inform the City Commission that it plans to conduct a Summer Day Camp Program at the SWlShine Park Civic Center. PURPOSE: To inform the Commission that the Parks and Recreation Department will conduct a Swnmer Day Camp Program again this Summer at the Sunshine Park Civic Center. CONSIDERATIONS: · The Parks and Recreation Department successfully conducted a summer day camp program in 1999 and 2000. · The SWlShine Park Civic Center is available to schedule a summer day camp program. · The Cities of Oviedo, Sanford, Lake Mary, Longwood, Casselberry and Altamonte Springs conduct Summer Day Camp Programs. · Parks and Recreation will closely monitor income and expenses to ensure completion of the program within available revenues. FUNDING: Funding is budgeted in the amount of $ 45,000 for the Summer Day Camp Program. 1 RECOMMENDATION: N/A IMPLEMENTATION SCHEDULE: . March 2001 . April 2001 . April 2001 . June 4, 2001 . August 3, 2001 ATTACHMENTS: Attachment A Advertisement for Summer Camp Jobs Flyer to Schools, Water bill and Newspapers Begin Registration. Summer Day Camp Starts Summer Day Camp Ends Summer Day Camp Information and Registration. COMMISSION ACTION: 2 Attachment A City of Winter Springs Parks & Recreation Summer Day Camp 2001 Sunshine Park General Rules and Re2ulations All parents will sign the Registration form, stating that they understand and will fonow the General Rules and Relnllations of the Sumnrer Day Camp 2001. The information below fully illustrates the General Rules and Relmlations parent(s)/legal guardian(s) must follow. 1. The parent(s)lIegal guardian(s) must sign out their child each day. No one is permitted to leave the facility or pick up a child without written parental consent. The City of Winter Springs does not anow visiting family and friends to attend our summer camp for the day. 2. Each child is required to wear a shirt, shorts, and athletic shoes each day. Towels, swim suits, and water bottles are needed each day. Children may wear a WlllTE T-shirt over their swimsuits when in the pool. "SUNSCREEN SHOULD BE APPLIED AT HOME EACH MORNING - 80% OF OUR DAY IS SPENT OUTDOORS. ** 3. Please label belongings. 4. Children must bring a non-perishable lunch and drink EACH day. We have two scheduled snack times each day. Snacks are available with items ranging from $.50 to $1.00. Parents will be notified of a scheduled Pizza Day, each week, in which slices will be sold per slice cost. 5. Children must remain with their groups at an times. Any behavior that might cause an accident or hurt others will not be tolerated. If your child is asked to leave camp due to disciplinary reasons, there are NO refunds. 6. Do not send sick children to camp. If a child becomes ill during camp hours the parent(s)/legal guardian(s) will be required to pick up sick children. Staff is not permitted to administer medicine of any kind. If your child requires medical attention beyond a Band-Aid, City Paramedics will be notified. 7. The City of Winter Springs is not responsible for items lost, damaged or stolen at Sunshine Park or during field trips. Children cannot bring games or toys to camp. In addition, parents have signed that they understand there is $5.00 per 5 minute fee charged for children NOT picked up by 6:00PM. In the same matter, children should NOT be permitted into the facility or considered our responsibility until 7:30AM. These are the general rules and regulations. Good sound judgement should always be applied. Summer Day Camp 2001 City of Winter Sorings Parks and Recreation Department (407) 327-4761 or FAX (407) 327-4763 ONE CHILD PER REGISTRATION FORM (BOYS & GIRLS 6 -12 YEARS OLD) Child's Name: Address: Home Phone: Mother's Name/Day Phone: Father's Name/Day Phone: Emergency ContactlPhone: Medication! Allergies/Special Needs: Child will: Walk Ride Bike May leave each day at p.m. **$5 per 5 minutes will be charg:ed for each child not picked up bv 6:00pm** Persons able to pick up child/children other than parents: NameIPhone: NameIPhone: (2001) Grade: Age: Zip: Last Tetanus Shot: Birth Date: NameIPhone: NameIPhone: Week 1. June 4-June 8 2. June II-June 15 3. June 18-Jun 22 4. June 25-June 29 5. June 2-July 6(H0L.) 6. July 9-July 13 7. July 16-July20 8. July 23-July27 9. July 30-Aug 3 Please circle weekes) child will be attending Swnmer Day Camp: ReslNon(5 Days) ResINon(4 Days) PAID DUE $80/$90 $70/$80 $80/$90 $70/$80 $80/$90 $70/$80 $80/$90 $70/$80 ' $80/$90 $70/$80 $80/$90 $70/$80 $80/$90 $70/$80 $80/$90 $70/$80 $80/$90 $70/$80 RECIEPT # Fees paid at Registration = Receipt Number = Each week's payment is due on or before Monday of the week attending. A non-refundable $10.00 per week deposit may be applied to reserve a space in any additional weeks of the Summer Day Camp 2001. Ifa child does not attend camp on certain days fees are not pro-rated. Refunds are available prior to the start of the program by written request and program receipt, less a 25% administrative fee. Once the program begins there are no refunds. All Swnmer Day Camp staff attends each field trip. If your child does not attend a field trip you must make other arrangements for them. Supervision will not be available at Sunshine Park on field trip days. If your child is asked to leave Summer Day Camp due to discipline problems, refunds are not available. Summer Camp ~ 9 week program ~ Ages 6 - 12 ~ Hours: 7:30AM - 6:00PM ~ Ootion'l: Fee-9 week /5 day program ~ $80.00 per week for Winter Springs residents and $90,00 per week for non-residents (all field trips and swimming included); must bring a lunch ~ Ootion 2: Fee-9 week / 4 day program ~ $70.00 per week for Winter Springs residents and $80.00 per week for non-residents (all field trips and swimming included except Friday - all day field trip); must bring a lunch ~ Location: Winter Springs Civic Center ~ Morning program activities include arts and crafts, sports, games, music, free play and nature walks. ~ Afternoon program includes swimming and field trips. Estimated Bude:et: 1 Director = 40 hrs/wk x $1 O.OO/hr x 9 wks = 53,600.00 4 Senior Rec. Leaders = 40hrs/wk x $7.50/hr x 9 wks = $2,700.00 x 4 persons = 510,800.00 6 Recreation Assistants = 40hrs/wk x $6.50/hr x 9 wks = $2340.00 x 6 persons = 514,040.00 Bus Rental = 51 OO/day x 5 days x 9 weeks = $4,500.00 Swimming = 70 kids x 3days/week x 9 weeks = $3,000.00 Staff Shirts = 11 staff x 2 shirts x $5.00 = $110.00 Camp T-shirts = $6.00/shirt x 2 shirts x 70 kids = 5840.00 Field Trips = (Itemized on next page) = $6,248.50 Sports Equipment = $200.00 Arts and Crafts = $850.00 Materials = $500.00 Administrative = 5300.00 TOTAL BUDGET ALLOTED: $45.000.00 TOTAL ESTIMATED BUDGET FOR SUMMER DAYCAMP 2001: $ 44.988.50 70 participants @ 580.00 x 9 weeks = 550,400.00 TOTAL REVENUE: 5 50.400.00 TOTAL ESTIMATED EXPENSES: $44.988.50 - TOTAL REVENUE 550.400.00 = +$5411.50 ., Tentative Field TrilDs Green Meadows Farm 70 participants + 8 counselors (78) x $8.00 Chuck E' Cheese 70 participants x $5.00 x 2 Skating 70 participants x $3.50 x 2 Bowling 70 participants x $1.00 x 3 games Water Mania 70 participants x $8.00 Go Karts 70 participants x $2.25 Wet n' Wild 70 participants x $10.95 Putt-Putt 70 participants x $3.50 x 2 Movie 70 participants x $2.00 x 2 Science Center 70 participants x $6.50 Arabian Nights 70 participants x $10.00 Zoo 70 participants x $2.25 x 2 Fun World 70 participants x $3.00 Estimated Cost $624.00 $700.00 $490.00 $420.00 $560.00 $157.50 $767.00 $490.00 $280.00 $455.00 $780.00 $315.00 $210.00 $6,248.50 ADVERTISEMENTS March-Advertise in newspapers and Internet for swnmer camp jobs April- Flyers to schools City Newsletter Water Bill Winter Springs Voice Newspaper Orlando Sentinel Newspaper Seminole Herald Newspaper April- Registration Begins April 16th - 20th (Residents) April 23fd - 27th (Non-residents) May- Hire Swnmer Day Camp Staff June 4th,; Swnmer D~lY Camp Begins