HomeMy WebLinkAbout2001 12 03 Regular C "Queuing" System
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COMMISSION AGENDA
ITEM C
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR
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.J..UWO 1
~ Meeting
MGR. /DEP
Authorization
REQUEST: It is requested that the City Commission decide on the installation of
a "queuing" system to show the Mayor in which order individual Commissioners pressed
their "request to speak" buttons, and if approved, to authorize a supplemental
appropriation for that purchase and installation.
PURPOSE: This agenda item is offered to request Commission approval of a system
enhancement by which the Mayor can call on individual Commissioners based on the order in
which each requested to speak.
CONSIDERATIONS:
1. At a recent City Commission meeting, it was requested that staff look into the
purchase and installation of a "queuing" system to allow the Mayor to call on
individual Commissioners in the order they requested to speak.
2. A check of local vendors revealed that none provide such systems.
3. Staff then called three companies located in the western U.S. based on
magazine advertisements. Each was told that we wanted something to
interface with our current "request to speak" system. Two companies
indicated they only sold complete systems, to include vote tallying systems,
video systems, timing systems, and display units, with price tags starting at
approximately $15,000, depending on options chosen.
4. The president of Alzatex, Inc., offered to consult with his technical staff to see
if they could design a simple queuing system to interface with our existing
equipment. Since they have no local representatives, they were connected with
Audio Systems of Florida, the company which has done the recent work in the
Commission Chambers, to work out technical details.
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November 26, 2001
City Commission Regular Agenda
I tern "C"
5. Audio Systems provided technical data on our existing equipment, and
Alzatex has proposed an enhancement that would be installed by Audio
Systems at a total cost of $3,988.00
RECOMMENDATIONS:
A. Staff recommends that the Commission decide on the desirability of a queuing
system to interface with the request to speak system.
B. If the purchase is approved, a supplemental appropriation will be require in
the amount of $3,988.
FUNDING: A supplemental appropriation of $3,988 will be required to cover purchase
and installation.
ATTACHMENTS: Proposal, Audio Systems of Florida, dated October 31, 2001.
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COMMISSION ACTION:
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OCT-31 -01 10:57AM;
PAGE 1
SENT BY: AUDIO SYSTEMS OF FLORIDA, INC; 407 332 0227;
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Audio Systems of Florida, Inc.
THE SYSTEMS CONTRACTOR
Company: CITY OF WINTER SPR TNGS
Attention: GENE DE MARJE
Fax Line: 407327 4753
Date: 10/31/01
Project: QUEUING SYSTEM
PROPOSAL
Audio Systems of Florida, [nc. proposes to furnish and install the following system In your
facility. This system consists of the following:
ALZATEX QUEUING SYSTEM WI KEYPAD, IO-STATION CONTROLLER wi POWER
SUPPLY, REMOTE LCD DISPLAY, 9-QUEUING STATION BUTTON INTERfACE
This sysl~m will provide the mayor a display indicating the calls place and in the order placed.
The cost provided to you yesterday was approximate because r had no details.
The actual cost is $3,988.00.
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ORLANDO: 1965 CORPORAl ~ SO, TAMPA: 1244562'0 ST N. SUITE 30A FT. MYERS: 13891 JETPORT LOOP flD, SUITE 2
LONGWOOD, FLORIDA 32750 LARGO, FlORIDA 34&43 FT. MYERS. FLORIDA 33913
(407) 332-19851 FAX (407) 332~227 (813) 539.74671 FAX (Ill 3) 535-i065 (941)768.6625/ FAX 1941l 7E8-&l21
ST ATfi. Cf,Rl'lI'lED ALARM CONTRACTOR NEF00856. NICET CERTIFIED
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P.01
Re:
REGULAR
C. General Services Department
Requests That The City Commission Decide On The Installation Of A "Queuing"
System To Show The Mayor In Which Order Individual Commissioners Pressed
Their "Request To Speak" Buttons, And If Approved, To Authorize A
Supplemental Appropriation For That Purchase And Installation.
In a telephone conversation today, December 3,2001, Mayor Partyka stated, "We don't
really need one." Mayor Partyka feels he does a pretty good job tracking everyone, and
the.re is no need for this additional expenditure.
MEMORANDUM
TO:
City Commission
Andrea Lorenzo- Luaces,CM&;;; Clerk
FROM:
SUBJECT:
Comments Regarding Regular Agenda Item "c"
DATE:
December 3,2001
In a telephone conversation today with Mayor Paul P. Partyka who is out of town, he
asked that I forward his comments to you regarding the following Agenda Item to be
discussed at tonight's Special Meeting:
III. REGULAR (ITEMS CONTINUED FROM THE NOVEMBER
26, 2001 REGULAR MEETING)
REGULAR
C. General Services Department
Requests That The City Commission Decide On The Installation Of A "Queuing"
System To Show The Mayor In Which Order Individual Commissioners Pressed
Their "Request To Speak" Buttons, And If Approved, To Authorize A
Supplemental Appropriation For That Purchase And Installation.
Mayor Partyka stated, "We don't really need one;" and further advised me that he feels he
does a pretty good job tracking everyone, and that there was no need for this expenditure.
As always, if! can be of any further assistance, please feel free to contact me.
COPY: Mayor Paul P. Paliyka
Mr. Ronald W. McLemore, City Manager
Mr. Anthony A. Garganese, City Attorney
Attachments
DOCS/con'cspo/commissi/02 2 7 .doc