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HomeMy WebLinkAbout2000 09 25 Consent A Florida Recreational Development Assistance Program Grant for Sunshine Park COMMISSION AGENDA CONSENT x INFORMATIONAL ITEM A PUBLIC HEARING REGULAR 9/25/00 Meeting MGR. Authorization /DEPT ~G REQUEST: The Parks and Recreation Department requesting the City Commission approval to apply for a Florida Recreational Development Assistance Program grant for Sunshine Park and authorize the City Manager to apply for this grant on behalf of the City of Winter Springs. PURPOSE: The purpose of this item is to apply for potential grant funds in the amount of $200,000.00 for the parks and recreation improvements to Sunshine Park. CONSIDERATIONS: . On August 30, 1999, the City Commission approved the Parks Improvement projects, which included Sunshine Park at approximately $430,000.00. . The State of Florida, Department of Environmental Protection administers a grant program to assist local government to develop land for public outdoor recreation. . Construction at Sunshine Park, which begins after July 1, 2000, is eligible for potential grant funding. . Staff is in the process of completing all the required grant exhibits in order to meet the October 13, 2000 grant deadline. RECOMMENDATION: Staff is recommending that the City Commission approves this application of a Florida Recreation Development Assistance Program grant for Sunshine Park and authorizes the 1 City Manager to apply for the grant on behalf of the City of Winter Springs. IMPLEMENTATION SCHEDULE: . January 2001-Project Priority List (Ranking) . May 2001-Final Legislative approval and grant award . June-August 200t-Execution of Project Agreement . September 200t-Completion documentation submitted . October 2001-$200,000.00 funding received by City of Winter Springs ATTACHMENTS: Attachment "A"- Florida Recreation Development Assistance Program 200112002 Grant application package. COMMISSION ACTION: Agenda124 2 '." ; ATTACHMENT "A" FLORIDA RECREA TION DEVELOPMENT ASSISTANCE PROGRAM 2001-2002 GRANT APPLICA TION PACKAGE --~. =~ ....) ~1\ . ~~"""'"" FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION ....0.' .,:~~ DIVISION OF RECREA TlON AND PARKS .'."0, - ./.. '. < '. D BUREAU OF DESIGN AND RECREA TION SERVICES " " FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM GRANT APPLICATION PACKAGE INTRODUCTION The Florida Recreation Development Assistance Program (FRDAP) provides grants to local governmental entities to acquire or develop land for public outdoor recreation. The Florida Department of Environmental Protection (DEP), Bureau of Design and Recreation Services administers FRDAP. DEP evaluates grant applications according to policies and procedures described in Chapter 620-5, Part V, Florida Administrative Code (F.A.c.). This is commonly known as the FRDAP Rule. Applicants should familiarize themselves with these policies and procedures. This packet will assist all applicants in preparing and presenting the information needed for DEP to evaluate proposed FRDAP applications. GENERAL APPLlCA TION INFORMA TION Please submit the application in a SOFT COVER J prong binder (please, no HARD 3-ring binders). To facilitate the review and scoring process, label or tab all support documents or attachments. We appreciate your cooperation. A proposed FRDAP project must be for either acquisition or development of land for public outdoor recreational purposes. If an acquisition project receives a FRDAP grant, the applicant must develop the acquired site for public outdoor recreation use within three (3) years. A development proposal should consist of the complete or partial development of the site for public outdoor recreational use. The grantee will have up to two (2) years from the effective date of the project agreement to complete the project. A development project may consist of one improvement or a group of related improvements designed to provide primary facilities for outdoor recreation. Secondary or support facilities or improvements for access, safety and protection of the project are viable project components, but s~ould not dominate the proposed project. Primary facility costs must be greater than or equal to fifty percent of the total project cost. Support. facilities alone do not constitute an eligible project, except projects which provide or improve sandy beach access. Eligible areas and facilities are described in the FROAP Rule. The Department's performance and obligation to award program grants is contingent upon an annual appropriation by the Florida Legislature. MAXIMUM GRANT FUNDS AN APPLICANT MA Y REQUEST FOR FY 2001-2002: $200,000 GRANT MA TCH RA T10S: (Based on the grant cap of $200,000) Protect Cost $50,000 or less $50,001 to $150,000 $150,001 up to $400,000 State Share 100% 75% 50% Grantee Share 0% 25% 50% Project Cost = Grant Funds + Grantee Match Please refer to Chapter 62D-5.055(4), F.A.C. for complete information on match requirements and match types. Page 1 of 19 FPS-A033 EVALUA TION PROCESS Following DEP staff review of the applications, DEP will notify applicants of any deficiencies. Missing or incomplete documentation will usually constitute a deficiency. Applicants must submit requested deficiency information within fifteen (15) working days from date of deficiency notification. After the deficiency period, DEP ranks all eligible applications in accordance with the evaluation criteria set forth in the FRDAP Rule. APPLlCA TION SUBMISSION INFORMA TION Applicants must submit proposals for FRDAP grants on application form FPS-A033. DEP evaluates applications on the basis of the information provided by the applicants, except where such data is superseded by official DEP information. Failure by an applicant to present all required application information and documentation may result in the application being declared ineligible for funding consideration. Failure by an applicant to provide accurate information and documentation relating to the evaluation criteria for the proposed project set forth in the FRDAP Rule may result in a loss of points for the applicant's competitive score. Applicants must submit three copies (1 original and 2 copies) of the completed application and all supporting documents during the announced submission period of September 13, 2000, through October 13, 2000. Applications must be postmarked NO LATER THAN October 13, 200b, and submitted to: DEPARTMENT OF ENVIRONMENTAL PROTECTION DMSION OF RECREATION AND PARKS BUREAU OF DESIGN AND RECREATION SERVICES 3900 COMMONWEALTH BOULEVARD, MAIL STATION 585 TALLAHASSEE, FLORIDA 32399-3000 If questions arise while preparing the application, please contact the Bureau of Design and Recreation Services at 850/488-7896 or SUNCOM 278-7896. Please Note: If you plan to prepare this document by retyping or downloading it to your computer, the language and format used must exactly match this application. This application may be downloaded from the Internet at: httpllwww.dep.state.f1.us/parkslbdrs Available program funds for fiscal year 2001-2002 are contingent upon an appropriation by the Florida Legislature. Page 2 of 19 FPS-A033 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA RECREftTION DEVELOPMENT ASSISTANCE PROGRAM PART I - GENERAL INFORMA TION (DEP USE ONLY) RECEIVED: POSTMARKED.: APPL. NO.: 1. APPLICANT INFORMA TION A. Name of Applicant: CITY OF WINTER SPRINGS B. Federal Employer Identification Number: C. Population: 30,000 D. Current Operating Budget: $17,576,122.00 (This is the operating budget for the city, county or special district. not just the department budget) 59-1026364: E. Contact Person'. Chuck Pula Tt.tle', Parks d an Recrp~~inn n;~~ctor (The contact person is someone who will be in direct contact with DEP) Address: StreetIPO Box: 1126 East State Road 434 City/State: Winter ~pringf; _ FT, Zip Code: 1nOR Telephone:(407) 327-4761 E-mail: FAX: 4017l-327-4!l163 If projest is not funded, please check here if grantee wishes to receive application back. [KJ '. " I. 01 1'1, .1 herebycertifYt~t.the information provided in this application is true and accurate. I further certify that I possess ilie/3uu~ority to apply for this grant on behalf of the applicant. , I /0 -- ] - 0 () Date I \ . . ','2. PROJECT INFORMA TION A. Name of Project: Sunshine Park B. Project Type (Check One): Project cannot be acquisition and development Development: x On land owned by applicant On land currently under site control by applicant Date site control expires: Acquisition: Development projects must be under site control by the close of the submission period (October 13, 2000). Include a copy of the site control documents (e.g., deed, lease, etc.), (please Tab as Exhibit "K") C. Project Location: Street Address: 400 North Edgemon Avenue City: Winter Springs County: ., Seminole Page3 of 19 FPS-A033 ., D. LEGISLATIVE DISTRICI'S IN WHICH TIIE PROJECI' SITE IS LOCATED: This should be the Senate and House district in which the proposed project site is located. If you are not sure of the district, contact your local office of the Supervisor of Elections. (There is only one each.) State Senator: Toni Jennings Senate District Number: 9 State Representative: Thomas Feeney House District Number: II E. Briefly describe the physical characteristics of the project. Include land resources, vegetation, frsh and wildlife, historical, archaeological resources, previous land usage and transportation access as well as other pertinent information. See attached physical characteristics of project site 3. FINANCIAL INFORMA TION A. FRDAP Funds Requested Line A $ 200.000.00 B. Local Funds Available: 1. Cash: Line B $ 200. 000 .00 2. In-Kind: Line C $ 3. Land Value Line D $ If property is developed, land value CANNOT be used as a match. Total Local Funds Available: Line E $ 200.000.00 Sum of lines B, C and D Line F $ 400 .000 .00 Sum of Lines A and E C. Total Cost of Proposed Project: The Total Project Cost (Line F) must equal the grant request (Line A) plus the total local funds available (Line E). This figure (Line F) should not total more than $400,000 for the purpose of this application. Page 4 of 19 FPS-A033 D. Project Cost Estimate (COMPLETE ONLY FOR DEVELOPMENT PROJECTS): Ifland value is uSed as match. it should be..included under primary cost. Primary costs include all recreation facilities and opportunities. Primary cost must be equal to or greater than fifty percent of the total cost. Anach a separate sheet ifneeded. Remember to include each element in your conceptual site plan. PRIMARY RECREATION AREAS AND FACILITIES: Including, but not limited to. beach access. picnic facilities, fishing piers. ballfields., tennis courts. bicycle trails. etc. Costs of planning and site preparation should be included within the cost of each element. Quantity Description Estimated Cost N 1 Baseball Field $ 51,000.00 E 1 Tot Playground 21,000.00 w 1 Picnic Pavilion .30~000.00 1 Basketball Court 37,000.00 R E N 1 Youth Playground $ 10,000.00 0 1 Picnic Pavilion 13,000.00 V A T I 0 !'i S Total Primary $ l/C'l nnn nn SUPPORT FACILITIES AND IMPROVEMENTS: Parking, restrooms. landscaping. security lighting. and such other costs should be included under support costs. Costs of planning and site preparation should be included within the cost of each eltfment. Amenities such as benches. trash cans, utilities. water fountains, or bike racks will receive no points when being scored. Quantity Description Estimated Cost N 650 LF Sidewalks $ 5,000.00 E 1 Water Fountain 1,000.00 w 3 Signs (Kiosks) 4,000.00 1 Electrical Site Lighting 6,000.00 R E N 2 Building Entrances $12,000.00 0 1 Entry Driveway 8,000.00 v 1 Landscaping 2,000.00 A T I 0 N . S Total Support $ 38,000.00 TOTAL COST OF PROPOSED PROJECT $ 200,000.00 Page 5 of 19 FPS-A033 PART 11- EVALUA TION CRITERIA I. GENERAL EVALUATION CRITERIA 1. CAPIT AL IMPROVEMENT PLAN A. Is the proposed project identified, in whole or in part, in the applicant's capital improvement plan or schedule during the current or next three (3) fiscal years? (20 points) x Yes No .-- OR --- B. Is the proposed project identified as part of the plan through an adopted resolution committing the applicant to amend their capital improvement plan or schedule and complete the project should it receive program funds? (10 points) Yes No If "Yes," provide a copy of the five-year capital improvement schedule included in the applicant's adopted Local Comprehensive Plan - OR - a copy of a resolution amending the existing schedule to include the proposed project. The capital improvements schedule must clearly indicate the proposed project. Please highlight project name, amount and year. (please tab as Exhibit " A") 2. ST ATE COMPREHENSIVE OUTDOOR RECREA nON PLAN A. Explain how the proposed project would address one or more of the issues or goals identified in the State Comprehensive Outdoor Recreation Plan. Use the OUTDOOR RECREATION IN FLORIDA -1994 (SCORP). Provide quotations or other appropriate references with explanations to justify the correlation. (please tab as Exhibit "B") (4 points) See attached Exhibit "B" Page 6 of 19 FPS-A033 IV Bicycle Riding · Archaeologica1lHistoric Sites Saltwater Fishing (No Boat) · Freshwater Beach Activities Hiking · Horseback Riding · Freshwater Fishing (No Boat) x B. 1995 RELATIVE NEED INDEX BY REGION Locate the applicant's region and circle each priority resource/facility need as proposed in the project on page 5 of this application which is included in the applicant's planning region: (7 points) I VIII Bicycle Riding · Hiking · Freshwater Fishing (No Boat) Horseback Riding .Freshwater Beach Activities.Outdoor Swimming Pool Use II Freshwater Fishing (No Boat) · Bicycle Riding III Bicycle Riding · Saltwater Fishing (No Boat) . XI v Bicycle Riding · Saltwater Fishing (No Boat) ....... ;. ..,~~. :;.: ~:-... VI Bicycle Riding. Hiking. Saltwater Fishing (No Boat) Freshwater Beach Activities · Outdoor Swimming Pool Use VII Bicycle Riding · Horseback Riding VIII Bicycle Riding · Saltwater Beach Activities · Hiking · Horseback Riding Hunting. Outdoor Swimming Pool Use IX Bicycle Riding · Freshwater Beach Activities'" Nature Study'" Hiking Horseback Riding. Hunting · Outdoor Swimming Pool Use'" Shuffleboard X Bicycle Riding · Freshwater Fishing (No Boat) ... Hiking · Horseback Riding Saltwater Fishing (No Boat) · Freshwater Beach Activities'" Outdoo.r Swimming Pool Use XI Horseback Riding · Hiking · HW1ting ... Freshwater Fishing (No Boat) Freshwater Beach Activities · Tent Camping · Outdoor Swimming Pool Use Page 7 of 19 FPS-A033 3. PUBUC PARTICIPATION Public Participation _ Indicate which of the following apply (Check ALL that apply): x A. An advertised public meeting was held solely for the purpose of discussing the proposed project. Attach a copy of proof of publication for the advertisement. Meeting must be for the SOLE PURPOSE of discussing the project proposed in the application. If submitting 2 applications, must hold separate meeting for each project. The advertisement should indicate that the purpose of the meeting is to discuss a FRDAP grant for this project site. (please tab as Exhibit"C-1 ") (10 points) x B. The project was discussed at a regularly scheduled meeting of the applicant's advisory board responsible for park, recreation and leisure service activities. Provide a copy of the agenda and/or minutes of the advisory board meeting(s) where this project was discussed. The board must be an appointed group of citizens, such as a parks and recreation advisory board, who would normally review projects similar to the proposed grant application. Discussion must take place at a regularly scheduled meeting. Planning and zoning or similar boards may be used if a parks and recreation advisory board does not exist. CITY OR COUNTY COMMISSIONS ARE NOT CONSIDERED ADVISORY BOARDS. (please tab as Exhibit "C-2") (7 points) x C. Public input on the proposed project was obtained through presentations to community organizations. neighborhood associations and/or a written opinion survey. Provide documentation (agenda, minutes or thank-you letter) showing that presentations regarding this project were made to community organizations or groups OR provide a copy of the survey instnlment and a summary of the results and explain how the results relate to the proposed project. (please tab as Exhibit "C-3") (4 points) 4. OPERATION AND MAINTENANCE Capability to develop, operate and maintain the project site: (Please check ONLY one): x The applicant has a fun-time recreation or park department staffed to provide facility development, programming and maintenance. If this option is selected, provide a copy of an agency organizational chart and a brief position description. (please tab as Exhibit "D") (6 points) The applicant has demonstrated the existence of a full-time ability to provide facility development, programming and maintenance. If this option is selected, explain on a separate sheet. (please tab as Exhibit "D") (4 points) The applicant has other means of providing facility development, progranuning and maintenance. If this option is selected. explain on a separate sheet. (please tab as Exhibit "D") (2 points) Page 8 of 19 FPS-A033 5. PARK PARTNERSHIP The proposed project is sl!pported through a written cooperative agreement between the applicant and a private or public entity in which said entity agrees to furnish 10% or more of the total project costs in cash, land, or labor services for the project with the applicant holding the leading management responsibility. Yes x No If"Yes", submit a copy of the cooperative agreement. Written agreement must be executed by the end of the submission period and quantify the donation in monetary units. (please tab as Exhibit "E") (3 points) 6. TRAil- CONNECTIVITY The project provides for increased trail access by (a) connecting an existing, publicly owned and designated recreational trail with a project trail outside the project boundary; or (b) connecting two publicly designated trails outside of any park. Yes x No If "Yes", mark and indicate new project trail and where it connects to the existing trail(s) on the project site plan. (please tab as Exhibit "G") (5 points) II. DEVELOPMENT CRITERIA (COMPLETE ONLY FOR DEVELOPMENT PROJECTS) 1. NEW DEVELOPMENT List the existing facilities/improvements on the project site. include improvements such as baseball fields, basketball courts. trails, boat ramps, etc. (Bullet lists are encouraged) (5 points, if undeveloped) Senior Center Civic Center Restrooms Picnic Pavilion Youth Playground Tennis COurts Baseball Fields 2. INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREA nON AND pARK DEPARTMENT FAcn..ITY NEEDS IN THE STATE OF FLORIDA A. List the facilities which are addressed on page 5 of this application which are identified in the priority ranked index clusters of outdoor facilities needs for renovation and/or new construction identified within the applicant's population density as set forth in the Department's study. The study entitled "Infrastructure Assessment of Local Government Recreation and Park Department Facility Needs in the State of Florida" has an effective date of December 1995. (See attached pages 12-16 for Priority Ranked Index Clusters. A project facility not listed in the priority ranked indexes will receive a score of a similar facility included in the indexes. as determined by the Department staff.) (Maximum 30 points) Renovat.ions Youth Playground Picnic Pavilion Support Facility Baseball Fields New Baseball Field Tot P.layground Picnic Facilities Basketball Court Page 9 of 19 Support Facilities FPS-A033 B. Does the proposed project, in whole or in part, address the highest priority of infrastructure funding needs for the applicant's population density as set forth in the study titled "1995 INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND PARK DEPARTMENT FACIliTY NEEDS IN THE STATE OF FLORIDA ". Use the table below to detennine in which priority funding need ranking the project falls. (Check ONLY one): x Highest Priority Funding Need (13 points) Second Highest Priority Funding Need (8 points) Rank 1 2 population Density 1. popUlation Under 10,000 Fundin~ Index Construction 87.7 Renovation 84.0 population Density 2. population 10,000 to 24,999 Funding Index Renovation 86.9 Construction 79.8 population Density 3 . population 25,000 to 49,999 Funding Index Construction 88.8 Renovation 76.7 population Density 4 . population 50,000 to 99,999 Funding Index Construction 93.8 Renovation 91.8 population Density 5. population 100,000 and Over Funding Index Renovation 97.4 Construction 82.2 Rank 1 2 Rank 1 2 Rank 1 2 Rank 1 2 Source: The J 995 Infrastructure Assessment of Local Government Recreation and Park Department Facility Needs in the State of Florida Page 10 of 19 FPS-A033 Sunshine Park ~. '~. ."" ~, ."" "", '~ ~ \. \ \. ."" ') /. / / / / ./. / ~o G~'7; qy ..qJ-~ -vv~ NORTf-l master plan .{) Legend a RESTROOMS b CIVIC CENTER C SENIOR CENTER d DROP OFF e POND bb BASKETBALL bd BALL DIAMOND cp COVERED PAViLION elf DRINKING FOUNT AIN ik INFORMATION KIOSK P PARKING t TENNIS vb VOLLEY BALL tl TOT LOT PLAYGROUND yl YOUTI-l LOT PLAYGROUND NT5 . sri "r ::"EP c::~:)