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Home My WebLink About2000 09 25 Public Hearings D Resolution 2000-34 Final Budget for FY 2000-2001 COMMISSION AGENDA ITEM D CONSENT INFORMATIONAL PUBLIC HEARING XX REGULAR September 25, 2000 Meeting ~ MGR~"- /DEPT. cf-t.- f<-.~ . Authorization REQUEST: The City Manager is requesting the City Commission hold a Public Hearing relative to the approval of: · Resolution No. 2000-34, establishing the Final Budget for Fiscal Year 2000-2001. · Approve the Revised Budget for Fiscal Year 1999-2000. NOTE: BUDGET BOOKS WILL BE AVAILABLE THURSDAY BY 5:00 PM PURPOSE: The purpose of this agenda item is to have the Commission approve Resolution No. 2000-34, otherwise known as the Final Budget for Fiscal Year 2000-2001. And approve the Revised Budget for Fiscal Year 1999-2000. CONSIDERATIONS: Resolution No. 2000-34 - Final Budget Fiscal Year 2000-2001 · The Final Budget was prepared using a millage rate of 3 .5400. · The Final Budget is the same as the Tentative Budget discussed during the September 11 th Public Hearing except for the changes reflected in the attached memorandum. · The changes to the final budget have brought the tentative budgets $102,000 addition to fund balance down to a $0 addition to fund balance. · The Commission can further amend the budget at this reading of the final budget. Revised Budget Fiscal Year 1999-2000: · Changes to the General Fund, Other Governmental Funds and the Water and Sewer Fund were made as noted in the FY 01 Budget Book, column entitled ''Newly Revised FY 99/00 Budget". The original budget for FY 99/00 is also in the FY 01Budget Book for comparison purposes. · The General Fund changes reflect a number of previously approved amendments to the budget as well as a few new requests as detailed in the attached memorandum. . The Other Governmental Funds and the Water & Sewer Funds reflect changes to budget amounts based on actual conditions that either occurred or did not occur during the fiscal year. Changes are requested to better match our budget to actual revenues and expenses. RECOMMENDATION: Final Budget Fiscal Year 2000-2001: · The Commission consider systematically budgeting for a set increase to the General Fund Fund Balance each year, beginning with fiscal year 2001. The Fiscal Year 2000-2001 Final Budget currently reflects a fund balance of$2,345,811. Our auditors are recommending a General Fund Fund Balance in the $3 to $4 million dollar range (so that we have at least three months worth of General Fund operating expenditures on hand). · The Commission amend the Final Budget for Fiscal Year 2000-2001 as it deems necessary. · The Commission adopt Resolution No. 2000-34 establishing the Final Budget for Fiscal Year 2000-2001 as amended by the Commission. Revised Budget Fiscal Year 1999-2000: · The Commission amend the Fiscal Year 1999-2000 budget. IMPLEMENTATION SCHEDULE: Upon approval and adoption of Resolution No. 2000-34 Final Budget for Fiscal Year 2000- 2001 the budget would then be implemented and become effective on October 1,2000. Upon approval of the revised Fiscal Year 1999-2000 budget, the budget changes will be updated in our system. ATTACHMENTS: · Fiscal Year 2000-2001 Final Budget Book with Fiscal Year 1999-2000 Revised Budget Amounts · Resolution No. 2000-34 · Memorandum reflecting changes made to the Preliminary Fiscal Year 2000-2001 Budget · Memorandum reflecting changes made to the Tentative Fiscal Year 2000-2001 Budget · Memorandum reflecting approved changes to the General Fund Budget for Fiscal Year 1999- 2000 and requests for additional amendments to the General Fund Budget for Fiscal Year 1999-2000. COMMISSION ACTION: RESOLUTION NO. 2000-34 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, ADOPTING THE FINAL BUDGET FOR THE CITY OF WINTER SPRINGS FOR THE FISCAL YEAR COMMENCING ON OCTOBER 1, 2000 AND ENDING ON SEPTEMBER 30, 2001; PROVIDING FOR SEVERABILITY; PROVIDING FOR THE REPEAL OF PRIOR INCONSISTENT RESOLUTIONS; AND PROVIDING FOR AN EFFECTIVE DATE. . WHEREAS, the City Commission of the City of Winter Springs has adopted a tentative millage rate at a public hearing pursuant to Florida Statute 200.065, Subparagraph (c); and WHEREAS, the City Commission desires to adopt the final budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, AS FOllOWS: Section 1. Having previously adopted a final millage rate for the City of Winter Springs for fiscal year 2000/2001, the City Commission adopts its final budget as may be amended for the fiscal year commencing October 1,2000, and ending September 30, 2001, as presented at its Regular Meeting assembled on the date of this Resolution, with all amendments, if any, adopted at that meeting. Section 2. The proposed expenditures in the final budget are $36,251,709. The budget is based upon taxable value of real property value of $1,065,119,951. Section 3. Within thirty (30) days of the date of this Resolution, the City Clerk shall certify compliance with Chapter 200, Florida Statutes by causing the Certification of Compliance, along with all necessary documentation, to be sent the Division of Ad Valorem Tax of the Department of Revenue. Section 4. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of the conflict. Section 5. Severability. If any section, subsection, sentence, clause, phrase, word, or portion of this resolution is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereto. Section 6. This Resolution shall become effective immediately upon its adoption by the City Commission of the City of Winter Springs, Florida. '\ \ Special Meeting assembled on this 25th d ~ J,--- ~'drea LorbLUaCeS. City Clerk '. I . I I I I City of Winter Springs Changes to Preliminary Budget as recommended by the Commission during July 17 and 24, 2000 Budget Workshops and staft changes as necessary. Added to FY 01 Budget: GF GF GF GF GF GF EAo= Police - Radios Fire - 3 Firefighters salary and benefits City Clerk. 1 Full TIme Personnel salary and benefits Purchasing - Increase in General Insurance City Manager. Salary and Pension Increase City Manager - Auto Allowance Increase Total expense added $33,450 $96,388 $29,884 $30,000 $3,800 $1,200 I $194.722 I Removed from FY 01 Budget: GF GF GF OGF OGF EAo= City Clerk. Part-time help Various - Cody pay adjusbnenls (mistake adding to Prelim) Engineering - Reduction in Consulting Fees Town Center - Construction Expense 1999 Construction Fund Total expense removed $19,967 $1.531 $5,000 $25,000 $361,567 $413.065 OGF ~ Town Center - Interest Revenue Total revenue removed $25,000 $25,000 Net Expense Removed I ($388,065) I Reallocated in FY 01 Budget: GF OGF EF Cody Pay Internal Equity and Range Adjusbnents alloc to actual dept (had been prorated based on dept salary to total salary) reallocated within GF,OGF and EF $25,477 Increase $846 Increase ($26,323) Reduce $0 GF Moved Finance Dept Consultant rees for Acelg Mngr into relaled salary line items GF Added 2,500 in janitorial supplies to Purchasing took 2.500 from insurance settlements GF Parks And Rec reallocated some expenses within their departments Net eftect on FY 01 Budget - Reduction in Expense 1 ($193.343)1 Added to FY 00 Budget: GF GF GF OGF EE1MS.ll Police - Cars City Manager - Salary Cily Manager - Pension 1999 Construction Fund T olal expense added $100,000 $6,000 $4,000 $361,810 $471,810 EF Bc.=uc W&S Miscclltlneous Charge Revenue T 01..11 revenue added $10.000 $10,000 Net effect on FY 00 Budget. Addition to EJlCpcnsc 1 $461,8101 prc-\ $0 $0 so ,- \' ..:::>\ -\-.::. """"\ <:---- ~ ~rs ( ~, P-'-C=\ \'" <----"- 4- -l-- F=,~ City of Winter Springs Change in Final Budget from Tentative Budget Fiscal Year 2000-2001 L:::> ( s Tentative Final Budget Budget Difference General Fund Revenues $11,780,795 $11,678,280 ($102,515) See below General Fund Expenditures $11,678,280 $11,678,280 $0 Increase (Decrease) GF Fund Balance $102,515 $0 ($102,515) See below Other Governmental Fund Revenues $13,131,264 $13,131,264 $0 Other Governmental Fund Expenditures $16,757,117 $16,757,117 $0 Increase (Decrease) OGF Fund Balance ($3,625,853) ($3,625,853) $0 Water and Sewer Fund Revenues $6,353,556 $6,353,556 $0 Water and Sewer Fund Expenses $7,816,312 $7,816,312 $0 Increase (Decrease) W&S Fund Balance ($1,462,756) ($1,462,756) $0 Reduction in Revenues From Tentative to Final Budget Also Reduction in Increase to General Fund Fund Balance $102,515 Effect of Reduction in Millage 3.5495 to 3.5400 ($10,119) Reduction in Ad-Valorem Tax Revenue to take into account the 1-4% early payment discount. The City has in the past budgeted at 97.5% of total amount. Preliminary and Tentative Budgets improperly reflected 100%. ($94,263) Increase in Recording and Copying Fees to balance budget Previously budgeted amount was conservative $1,867 Increase (Decrease) to GF Fund Balance per Final Budget $0 (..:::: --- ~ 0= p..,,- .c::. -.S 6~ CITY OF WINTER SPRINGS CHANGE IN GENERAL FUND ORIGINAL BUDGET FY 2000 $106,488 $590,454 $483,966 $0 $483,966 $483.966 DEPT AMOUNT 1210 $50,000 1210 $25,000 1330 $25,000 1510 $1!3,200 1510 $25.000 1510 $28.575 1900 $25.000 2110 $100,000 2112 $19,000 2500 $19,933 4410 $13,000 7200 $5,000 7200 $10,746 $429,454 1300 $36.000 1300 $14,000 1330 $35,000 1510 $10,000 1520 $16,000 1900 $50,000 $161,000 $590.454 AMENDED FY 2000 RUDGET INCREASE IN BUDGETED REVENUES (VARIOUS) INCREASE IN BUDGETED EXPENSES (SEE BELOW) ORIGINAL ADDITION TO FUND BALANCE AMENDED REDUCTION OF FUND BALANCE TOTAL CHANGE TO FUND BALANCE COMMISSION APPROVAL APPROVED APPROVED APPROVED APPROVED APPROVED APPROVED APPROVED APPROVED APPROVED APPROVED APPROVED APPROVED APPROVED NEW REQUEST NEW REQUEST NEW REQUEST NEW REQUEST NEW REQUEST NEW REQUEST EXPENSES MARKETING AND ENGINEERING ANNEXATION STUDY CHARTER REVIEW GEN INS SETTLEMENTS - ELIZABETH COALE CASE REV NEUTRAL CDBG (GRANT REIMBURSEMENT) CLASSIFIED ADVERTISING REV NEUTRAL CONSULTING SERVICES.HICKORY (DUE FROM STATE) REV NEUTRAL LEGAL - MR. ENGLAND US SUPREME CRT (DUE FROM TLBD) POLICE VEHICLES REV NEUTRAL POLICE GRANT EQUIP (REIMBURSEMENT) ADDITIONAL CODE ENFORCEMENT PERSON ADDED DURING YEAR WILDWOOD STREETLlGHTING PARKS AND RECREATION MITIGATION STUDY LIGHTS CENTRAL WINDS PARK AND AMPITHEA TER ADDITION HARRY MARTIN VACATION AND SICK PAYOUT (UNANTICIPATED RETIREMENT) ADDITIONAL ACCOUNTING SERVICES GENERAL INSURANCE SETTLEMENTS CLASSIFIED ADVERTISING SICK LEAVE PAY RETIREMENT BRIDGE DON LEBLANC (UNANTICIPATED RETIREMENT) ADDITIONAL LEGAL INVOICES