HomeMy WebLinkAbout2007 11 26 Regular 603 Scottish Highland Games Financial Partnership 2008
City of Winter Springs
Regular Meeting November 26, 2007
112607_ COMM _Regular _ 603 _ Scottish_Highlands_Garnes ]artnership
Page 1 of2
COMMISSION AGENDA
November 26. 2007
Regular Meeting
Consent
Informational
Public Hearin
Re ular
MGR. ~EPT.
Authorization
x
ITEM 603
REQUEST: City Manager requesting the City Commission to consider approval of a
financial partnership for the 2008 Scottish Highlands Games.
PURPOSE: This agenda item is needed for the Commission to consider its continuing
support of the Scottish Highlands Games in Winter Springs.
CONSIDERATIONS:
The location of the games in Winter Springs is a great asset for the City of Winter Springs.
The Board of Directors of the Scottish Highlands Games has established a goal of making the
Central Florida Scottish Highlands Games the largest Scottish Highlands Game event in the
Country .
To accomplish this goal the Board needs to establish a partnership between local government
and business interests to help defray the cost and spread the risk of the event.
The next logical step for the event is to extend the event from one to two days. This is a large
step representing a large increase in cost and risk associated with bad weather.
The City has been negotiating with the Board to add a gala night event in the Town
Center on the first night of the event in order to expand local interest in the games, to
further brand the Town Center as a focal point for community activity, and to
obviously create additional business for Town Center merchants.
Relatedly, the Board has decided to relocate its night Ceilidh event form the host hotel in
Altamonte Springs to the Town Center to form the centerpiece of the night Town Center
event. In the past, admission to the Ceilidh was fee paid, generating approximately $5,000 in
revenue for the Board. The decision to relocate the Ceilidh to the Town Center will result in
the Board losing this source of revenue since the Ceilidh will now be open to the public free
of charge.
As shown on the attached budget the City's portion of this partnership would be the donation
of police, fire, and emergency medical services. In the past the City has charged for these
services. In 2007 the City billed the Board $5,250 for these services. The costs of these
services will more than double this year due to the second day of the event and the new night
event in the Town Center.
FUNDING: The new partnership will necessitate a supplemental appropriation of
approximately $12,000 for the event to fund police, fire, and emergency medical services.
RECOMMENDATION: It is recommended that the Commission approve the extended
activities of the Highland Games for 2008 and the donation of police, fire and emergency
medical services for the event as the City's portion of the partnership.
ATTACHMENTS:
1. Attachment "A" Partnership Budget
2. Attachment "B" Steve Russell Email
COMMISSION ACTION:
SCOTTISH HIGHLAND GAMES
- FY 08 -
FY07 FY08 Chamber City Highlands
Dav Activities
Police
Police 3,200 6,650 6,650
Explorer Donation 600 500 500
3,800 7,150 6,650 500
Fire/EMS 1 ,450 2,000 2,000
Parks
Park Rental 3,000 6,000 6,000
Grounds Repair 300 300
3,000 6,300 6,300
Niaht Activities
Police-Security 600 600
Night Event
Stage 3,000 3,000
Sound System 1,000 1,000
Entertainment 3,000 2,000 1,000
Light Towers 2,000 2,000
Restrooms 1,200 1,200
Police 2,000 2,000
Fire 750 750
Misc. 2,800 2,800
15,750 12,000 2,750 1,000
Advertisina 4,200 4,200
Total 8,250 36,000 12,000 12,000 12,000
CITY OF WINTER SPRINGS, FLORIDA
1126 EAST STATE ROAD 434
WINTER SPRINGS, FLORIDA 32708-2799
Telephone (407) 327-1800
Ronald W. McLemore
City Manager
November 20, 2007
Steve Russel
steve.russellpc@russell.net
Dear Steve:
Thank you for your participation in the meeting this past Saturday for the purpose of
further exploring the expansion of the Scottish Highlands Games in Winter Springs, and
the terms of a financial partnership that would make this possible.
I have followed up with the Chamber Executive Director, and prepared the attached
agenda item for the November 26, 2007 Commission meeting.
Please provide me with your comments as quickly as possible.
Sincerely,
/W
Ronald W. McLemore
City Manager
/jp
cc: Rick Marshall, rick.marshall((i),starwoodvo.com
Attachment
Scottish Highlands Games Partnership Letter