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HomeMy WebLinkAbout2000 09 11 Regular F Board Appointments COMMISSION AGENDA ITEM F CONSENT' INFORMATIONAL PUBLIC HEARING REGULAR X 9-11-00 Meeting MGR. M /DEPT Authorization REQUEST: City Manager requests the Mayor and Commission to each appoint one person to the Charter Review Advisory Committee. PURPOSE: The purpose of this agenda item is to have the Mayor and Commission each appoint one member to the newly formed Charter Review Advisory Committee. At the August 28, 2000 Commission meeting the Commission adopted Resolution #2000-27 providing for the establishment of a Charter Review Advisory Committee. The Commission deferred appointment of the Charter Review Advisory Committee to the September 11, 2000 Commission Meeting. FUNDING: None Required. RECOMMENDATION: It is recommended that the Mayor and Commission each appoint one member to the Charter Review Advisory Committee. ATTACHMENTS: Resolution #2000.027 COMMISSION ACTION: U:\Docs\Word\AGENDA \September2000\Charter Review Committee Appointmentdoc RESOLUTION 2000-27 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA PROVIDING FOR THE ESTABLISHMENT OF A CHARTER REVIEW ADVISORY COMMITTEE, SETTING OUT RESPONSIBILITIES, AND REPORTING REQUIREMENTS. WHEREAS, in 1981 the Charter of the City of Winter Springs, Florida was adopted by referendum, and WHEREAS, the Charter has from time to time been amended, and WHEREAS, there are certain provisions of the Charter that have been challenged relative to interpretation of its provision, and WHEREAS, there has been an expression of interest among City Officials and members of the public for a review and modernization of the Charter, and WHEREAS, as the "Model City Charter", as researched and published by the National Civic League has provided the template for City Charters since publication of its first Model City Charter in 1899, and WHEREAS, the seventh edition of the "Model City Charter" as updated and published by the National Civic League in February 1989, is the most current template for City Charters, and WHEREAS, the Winter Springs City Charter has not been reviewed for consistency with the current "Model City Charter", and WHEREAS, it is the desire of the Winter Springs City Commission to have the current Winter Springs City Charter reviewed for consistency with the current "Model City Charter", and WHEREAS, the Winter Springs City Commission desires to provide an open, objective, and deliberative process to provide ample opportunity for the public to participate in the City Charter amendment process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, AS FOLLOWS: Section I. Committee: There is hereby established the City of Winter Springs Charter Review Advisory Committee, which shall be an ad-hoc committee composed of six members, appointed one each by the Mayor and City Commission. The members shall serve for the duration of the Committee as provided herein. Section II: Committee Responsibilities: The Committee shall have the responsibility for working with the technical resource team reviewing the City's existing City Charter and providing recommendations to the City Commission for modernizing the existing City Charter in order to be consistent with the seventh edition of the "Model City Charter" published by the National Civic League. In their review the Committee shall not make recommendations relative to changing the current form of government from the Commission- Manager form, but shall determine what changes need to be made, if any, to make the City's current form of Commission-Manager government consistent with the provisions provided for in the seventh edition of the "Model City Charter" published by the National Civic League. All meetings of the Committee shall be open to the public as provided by Florida Law. Section III. Technical Resource Team: There is hereby established the Technical Resource Team which shall be made up of three highly competent professional members whose area of expertise and experience include local government charters, codes and administration. Technical Resource Team Responsibility: The responsibility of the Technical Resource Team shall be to review the current Charter, to review public input, to assist the Citizens Advisory Committee in analysis of the Charter and public input and formulating Charter Amendment recommendations, to publish recommendations for updating the Charter consistent with the seventh edition of the "Model City Charter", and publish on behalf of the Charter Committee a final report to the City Commission. In addition, the Technical Resource Committee shall publish an exception report with the City Commission highlighting any recommendations of the Charter Review Committee which in its professional judgement are not consistent with the seventh edition of the "Model City Charter" or may not be in the direct best interest of the citizens of Winter Springs. Project Coordinator: The City Commission shall contract with the Institute of Government at the University of Central Florida to coordinate the Charter Review process on behalf of the City of Winter Springs. Duration of Project: The Charter Review Committee shall present its final report and recommendations to the City Commission no later than the first meeting in February of 2001, which is the meeting of February 12,2001. Page 2 of4 Organizational Chart PUBLIC Mayor Commission Project Liaisons City Manager City Attorney Project Coordinator Technical Charter Resource Review Committee Advisory Committee Process: The Charter review process shall be as follows: I. Adoption of Resolution II. Agreement with CFU III. Employment of Technical Team IV. Appointment of Citizen Committee V. Session 1- Full Project Team/Public Meeting a) Technical Team Meeting b) Project Team Orientation c) Public Meeting 1) Overview of Process 2) Public Input 3) Call for Position Papers d) Project Team Debriefing VI. Session 2 - Full Project Team a) Project Team Meeting b) Review of Draft 1 c) Consensus on Provision Alternatives VII. Session 3 - Full Project TeamlPublic Meeting a) Project Team Review of 2nd Draft b) Public Meeting on Second Draft c) Project Team Debriefing Page 3 of 4 VIII. Session 4 - Project TeamIPublic Meeting a) Presentation of Final Report to Mayor andCommission b) Public Input c) Commission Direction to staff. d) Charter Amendment Referendum Ordinance _, First Reading e) Charter Amendment Referendum Ordinance _, Second Reading IX. Public Workshop 1. Tuscawilla 2. Oak Forest/Hacienda 3. Highlands 4. Any Other Locations Required By The City Commission X. Referendum ADOPTED by the City Commission of the City of Winter Springs, Florida, in a regular meeting assembled on the day of . 2000. Paul P. Partyka, Mayor ATTEST: Andrea Lorenzo-Luaces, City Clerk APPROVED AS TO LEGAL FORM AND SUFFICIENCY FOR THE CITY OF WINTER SPRINGS ONLY: Anthony A. Garganese, City Attorney Page 4 of 4 City Manager Department Regular Agenda Item "B" August 28, 2000 The Commission will need to decide if it desires to complete the process in time for the May 2001 Local Option Sales Tax referendum being considered by the County or some other time. We are proposing approval of the Lead Consultant Jim Burgess. I have discussed Mr. Burgess' credentials with you in the past. Mr. Burgess' credentials are attached for your review. Mr. Burgess' credentials and credibility in this type of work are self-explanatory. Mr. Burgess is available to begin work immediately if we are able to make a commitment right away. In the role of Lead Consultant Mr. Burgess will coordinate with the Project Coordinator, facilitate and review all technical input, provide legal analysis, and publish draft and final reports. FUNDING: It is anticipated that the process as provided in Resolution #2000-27 can be completed for not more than $25,000. Mr. Burgess' fee will be $7,500 plus out-of-pocket expenses. University of Central Florida fee will be $4,000 plus out-of-pocket expenses. RECOMMENDATION: 1) The Commission review and consider for adoption Resolution #2000-27 with amendments it might deem appropriate. 2) The Commission determine the time line in which the Commission would like to complete the project. 3) The Commission review and consider for approval of Mr. Jim Burgess as the Lead Consultant for the project. 4) The Commission authorize a supplemental appropriation of $25,000 General from General Fund Revenues for implementing the Charter Review Process. ATTACHMENTS: 1) Resolution #2000-27. 2) Jim Burgess Resume. COMMISSION ACTION: City Manager Department Regular Agenda Item "B" August 28, 2000 COMMISSION AGENDA ITEM B CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X 8-28-00 Meeting MGR. /DEPT Authorization REQUEST: City Manager requesting the Commission to review and consider for adoption Resolution #2000-27 for a Charter Review Process and other matters related to review of the City Charter. PURPOSE: The purpose of this agenda item is to provide the Commission with a process for reviewing the City Charter. CONSIDERATION: The City Commission has requested staff to provide the Commission with a process for reviewing its City Charter. The process provided for in Resolution #2000-27 employs the following: 1. Consistency with the Model Charter as written by the National Civic League. 2. Broad scale citizen input in both the identification of issues worthy of consideration for submission to the electorate, and extensive public education relative to the merits of the issues and chosen recommendations. 3. Top notch professional assistance to the Citizen Advisory Committee and the City Commission. 4. An Objective and disciplined process. The process provided for in Resolution #2000-27 was a product of Marilyn Crotty of the University of Central Florida Institute of Government, the City Attorney, and the City Manager. CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 MEMORANDUM TO: FROM: Mayor and Commission 'i~ ... .~) .~ ComrmssiOner Cindy GennellL DATE: September 11, 2000 SUB]: Charter Review Committee Member Appointment This memo is to place into public record the name of Frank Adams to serve as my appointment to the Charter Review Committee, and to request the Commission to approve this appointment. Unfortunately, I will not be able to be at the meeting tonight due to illness. However, I would like the Commission to know that Mr. Adams has been very active in a number of worthy causes in ow: community and represents the character and integrity of the type of person we would like to have on ow: Charter Review Committee. Thank you for yow: cooperation in this matter.