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HomeMy WebLinkAbout2001 01 08 Other - Document Provided by Mr. Phil StalveyCOMMISSION AGENDA ITEM January 8. 2001 Regular Meeting I Consent I I I Informational I I Public Hearings Regular Mgr. Authorization Dept. AWARDS AND PRESENTATIONS The following Document was handed out by Mr. Phil Stalvey. (This Did Not Receive An Agenda Item.) Community Alliances_ The Department shall, in consultation with local communities, establish an alliance of stakeholders, community leaders, client representatives and funders of human services in each county to provide a focal point for community participation and governance of community-based services. An alliance may cover more than one county. The alliance shall represent the diversity of the community. By Law: Who •The district administrator •A representative from county government •:•A representative from the school district •A representative from the county United Way •A representative from the county sheriff's office •A representative from the circuit court corresponding to the county •:•A representative from the county's children's board, if one exists By' Law: What • Joint planning for resource utilization, resources appropriated to the Department local funding sources, if any exist •:•Needs assessment priorities and establishment •:•Determining community outcome • serve as a catalyst development including and to community for community resource • Providing for community education and issues related to delivery of services advocacy Promoting prevention and early intervention services What is our mutual Better outcomes goal? for vulnerable Floridians -- especially children and their families! Alliance Building ood 'ob for kids and families? Are services Have we done a g 7 good enough for our own families? Are we maximizing the use of our resources? ' 'es em owered to set funding and social policy Are community P priorities? ced the barriers to families getting the help Have we redu they need early and easily? s communities the types of services needed Have we defined a de a concerted effort to build a system of and have we ma care with a full array of services? in charge? How does the state partner with Who should be the community? ake things better for vulnerable Floridians? Can we m _ Have Are we done and ~ good j ob families? for kids our for services good enough our own families? Are we maximizing the our resources? use Are we spending enough prevent problems? of to Are communities set funding ax~.d priorities? Can state funds empowered to social policy they utilize to do so? Have we reduced for families to they-need? Can the barriers get the help they do this early and easily Have we, defined the as communities, types of services have we made a needed and concerted system of array of fort to build. a care with a full of services? Who should be in How can the state charge? partner with the community? Can we make things better vulnerable Floridians? for Will we? Primary Role of the Community Alliance Planning and System Design • Develop needed service array and plan fo.r service delivery • Identify and .coordinate resources • Identify other community partners 1 Ensure maximum impact of resources Create incentives for local funding Create incentives for improved perf ormanc.e Encourage more efficient performance ...the legislature does not intend by its privatization of foster care and related services that any county, municipality, or special district be required to assist in funding programs that have previously been funded by the state. " (s. 409.1671, F.S. ) Detailed Agenda for Seminole County Alliance Meeting #1 November 22, 2000 10:00 a.m. to Noon Call to Order Robert Morin Jr., District Administrator, District 7, Florida Department of Children and Families, Orlando. Self-Introductions Introduction of the Facilitator for this Alliance Dr. Phil Rokicki Introduction to the Alliance Concept Dr. Phil Rokicki • What is the Alliance under Florida Statute? Who are to be its members? What will it do? • What is different in this relationship between the "old" Florida Department of Children and Families and the new DCF? • What is the Community's role in this new relationship? Election of a Temporary Chair and Secretary • Individuals to serve until passage of the By-Laws and election of permanent Chair, Co- Chair and Secretary. • A simple majority is needed for election for Chair. • Nominations will be open for the temporary Chair of the Brevard County Alliance (Gavel passes to the temporary Chair) • Nominations will be open for the temporary Secretary of the Brevard County Alliance. . Outline of the Alliance By-Laws Temporary Chair Draft By-Laws will be produced for the next meeting of the Alliance. In order to write the By- Laws the current Alliance members must decide on various options for the By-Laws. A simple majority vote will decide which options are incorporated into draft. (See By-Law Options paper.) Decisions need to be made on the following topics: • Objectives of the Alliance. • Officers and their duties. • Standing committees of the Alliance. • Public members of the Alliance. • Current DCF providers as public members. Seminole Meeting #1 I Rokicki and Associates, Inc. • Term of office of the public members. . • Public members serving as officers of the Alliance. • Quorum for doing business. • Meeting schedule for the Alliance. • Public input during Alliance meetings. • Other operating guidelines for the By-Laws • Number needed to adopt By-Laws. • Name of the Alliance. • Other items for inclusion into the By-Laws. Creation of a Draft Vision Statement for the Alliance Temporary Chair Alliance members are asked to provide guidance on crafting a Vision Statement for the Alliance. (See Vision Statement paper.) The Vision Statement should represent what the future will be now that the Alliance has been formed in this County. It is a brief statement to the Community's stakeholders of the values and convictions of the Alliance members. (If the time runs short this will be completed at the next meeting.) Other Business Setting the Next Meeting Date and Location Temporary Chair Tasks for the next meeting: • Review the draft By-Laws and come prepared to discuss and adopt. • Complete the Vision Statement (if task is unfinished). • Nominate public members for the Alliance. Send, fax or e-mail nominations to the temporary Chair of the Alliance. Adjourn - by Noon Seminole Meeting #1 2 Rokicki and Associates, Inc. By-La~v Options for this Alliance The following are some options that should be considered when creating the operating By-Laws for your Alliance. We will vote on each set of options and when completed the By-Laws will be written with the "winning" options included in them. A simple majority of the statutorily assigned members of this Alliance who are attending this meeting will decide which option(s) to incorporate into the By-Laws. The vote on the By-Laws will occur at the next meeting of the Alliance. All Alliance members will have copies of the By- Laws prior to the meeting for their review and comments. The vote to accept the By-Laws will be by super majority, 2/3rds of the members of the Alliance. The By-Laws in general should contain the following elements: 1. The name and objective of the Alliance. 2. The qualifications of the members of the Alliance. 3. The Officers, their election, and Responsibilities for the Alliance. 4. The meetings of the Alliance, special meetings, how called, etc. 5. How to amend the By-Laws 1. The Objectives of this Alliance are: Select those appropriate for this Alliance • To monitor and expand resource utilization targeted at children and families. • To assess the needs and gaps in services targeted at children and families. • To encourage the maximum use of all community resources to aid children and families. • To set measurable outcomes for services targeted at children and families. • To serve as a catalyst for the development of resources targeted at children and families in this County. • To educate the community about the needs of children and families. • To be an advocate for children and families. • To promote prevention and early intervention services for children and families. • Other: • Other: • Other: Seminole County Meeting I 1 Rokicki and Associates, Inc. 2. Officers of the Alliance shall be: The Officers of the Alliance will be: • Powers and Responsibilities of the Chair are: Chair. Co-Chair. Secretary. Other: _ Other: • Call and preside over regular and special meetings of the Alliance. • To represent the Alliance to the public and at other meetings. • Other: • Other: Powers and Responsibilities of the Co-Chair are: • To act as chair of the Alliance in the absence of the Chair. • To represent the Alliance in the absence of the Chair or when appointed by majority vote of the Alliance. • To serve as membership committee chair to recruit and interview prospective Alliance members. • Other: • Other: Powers and Responsibilities of the Secretary are: • To have the official minutes of the Alliance taken. • To serve as temporary Alliance Chair in the absence of the Chair and Co-Chair. • To coordinate the release of public meeting notices with DCF. • Other: • Other: ~ The Secretary may arrange for one of their staff to take the actual minutes of the meetings. Seminole County Meeting 1 2 Rokicki and Associates, Inc. 3. Standing Committees of the Alliance should be: Please select from this list: • Membership/Nominations Committee. • Resource Utilization Committee. • Client Services Committee. • Needs Assessment Committee. • Other: • Other: 4. i\~Iembership of the Alliance In addition to the statutorily assigned members of this Alliance, the Alliance shall have the following additional members selected from the Community: • Three additional members of the Public. • Five additional members of the Public. • Seven additional members of the Public. • Other: NOTE: The public members of the Alliance will be selected after the By-Laws have been adopted at the second meeting. Between now and then you may nominate individuals for these public positions. One possible addition is to select some representatives from the business community. 5. Current DCF Providers Serving On the Alliance Shall organizations or companies currently providing services to the Florida Department of Children and Families be eligible to serve as an Alliance member? • Yes, they may serve as Alliance Members. • No, they may not serve as Alliance Members. • Other: Seminole County Meeting 1 3 Rokicki and Associates, Inc. If the decision is No, what should happen if an Alliance member's organization or business later offers services to the Florida Department of Children and Families? • They must resign immediately. • They may serve out their entire "term" on the Alliance. • They may serve until the next scheduled time for new nominations and appointments to the Alliance. • Other: 6. Term of Office for the Public Members of the Alliance How long should the public members of the Alliance serve? • One-year terms. • Two-year terms. • Three-year terms. • Other: a. Staggered Terms for the Public Members Shall the terms of the public members be staggered? • Yes, with one-half being given one-year terms, and the remainder given two-year terms. • Yes, with one-third given one-near terms, one-third two-year terms, and one- third three-year terms. • No, terms should not be staggered. • Other: b. Reappointment of Public Members Shall public members of the Alliance be eligible for reappointment to the Alliance? • Yes, they can be reappointed. • No, they cannot be reappointed. If yes, then: • They may be reappointed for one additional term on the Alliance. • They may be reappointed for two additional terms on the Alliance. • There are no limitations on the number of appointments for public members on the Alliance. • Other: Seminole County Meeting I 4 Rokicki and Associates, Inc. 7. ~ Public Members Serving as Officers of the Alliance Can public members serve as officers of the Alliance? • Yes, they can serve as officers. • No, they cannot serve as officers. - • Other: 8. Quorum for doing Business For an official meeting to occur for the Alliance, how many members must be present? • A quorum should be over one-half of the statutorily appointed and public members of the Alliance in attendance. • Other: 9. Regular Meetings of the Alliance How often, other than for special meetings, should this Alliance meet? 10. Public Input during Alliance Meetings So long as not limited by Florida statutes, should public comments be limited to a specific part of the meetings of the Alliance? • Yes, a specific time in the agenda should be set aside for public comments. • No, no specific time in the agenda should be set aside for public comments. Public comments may be made at anytime, when recognized by the presiding officer of the meeting. • Other: Monthly. Once a Quarter. Three times a year. Other: Seminole County Meeting 1 5 Rokicki and Associates, Inc. 11. Other Operating Guidelines for the Alliance So long as there is no pre-existing Florida statute governing the operation of the Alliance, shall Robert's Rules of Order, Revised, be used to control regular, special and committee meetings of the Alliance? • Yes, Robert's Rules of Order, Revised should be used to control meetings of the Alliance and its committees in absence of either Florida statutes, or rules contained in these By-Laws. • No, Robert's Rules ojOrder, Revised should not be used to control meetings. • Other: 12. Vote Required to Adopt the By-Laws and to Amend them What "majority" should be used to adopt and amend the By-Laws of the Alliance? • A simple majority of the members present. • A simple majority of all of the members of the Alliance. • A super majority of all of the members of the Alliance (2/3rds). • Other: 13. The name of the Alliance for this County should be: • The Alliance for Children and Families of Seminole County, or • The Seminole Alliance for Children and Family's Issues, or • The Seminole County's Alliance for Children and Families, or • Other: 14. Other Operational Topics for the By-Laws Seminole County Meeting 1 6 Rokicki and Associates, Inc. Planning ~ siuauoduzo~ ~ia- •~• ~~ ~~nrna a ~ a ~~~~~ ~7 , ~~ -~ ~~ r ~~a~~~ ~; ?0. ~k - .. ~J -. •vJl Four Counties Two Ciro ~ CBC Pilot ~ ITN#072800: Homemaker ICPC Protective Services ~ FY 99-00 FY 00-01 FEBRUARY JULY JANUARY LEGISLATIVE SESSION LEGISLATIVE of .e to Procurement ITN/RFP: ;eola 7/1/01 yard 10/1/01 iinole 1/1/02 nge 7/1/02 JULY 2001 ned Futl Implementation of CBC Services JANUARY JULY DECEMBER 002 2002 MARCH -APRIL LEGISLATIVE SESSION Implementati on of Services Conceptual Alliance(s) Design Response to Procurement ITN/RFP ~~r ~~ .•