HomeMy WebLinkAbout2007 11 13 Consent 200 Purchase of a High Capacity Elecronic Video Storage System
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COMMISSION AGENDA
ITEM 200
CONSENT
INFORMATIONAL
PUBLIC HEARING
REGULAR
x
November 13, 2007
Meeting
MGR (2~ IDEPT
Authorization
REQUEST: Police Department requests the Commission to approve the purchase of a
high-capacity electronic video storage system, as recommended by city Information
Services Department, from Asset Forfeiture Funds in the amount of $23,453.00.
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PURPOSE: To seek Commission consent approving the purchase of a high-capacity
video storage system from existing Asset Forfeiture funds in the amount of $23,453.00.
This storage system is designed to our required specifications and will work in direct
conjunction with the new in-car camera systems purchased through 2008 Byrne Grant
funding. City Information services personnel have recommended this purchase to insure
ease of operation with our current technology.
CONSIDERATIONS: The Winter Springs Police Department takes a pro-active stance
in all law enforcement functions, and places special emphasis on traffic enforcement and
the safety of our roadways. The police department will be purchasing several modem in-
car video camera systems that will allow us to continue to detect and apprehend violators,
and will provide greater interface with our current in-car laptop computer systems. This
system is required to store and preserve crucial video evidence recorded by the cameras to
assist in the successful prosecution of Dill cases, traffic enforcement and criminal
violations. The specifications of this storage unit will also accommodate the police
department's future expansion needs as we equip more of our fleet with camera units.
FUNDING: All funding will come from existing Asset Forfeiture funds. There will be
no impact to the current fiscal budget.
RECOMMENDATION: Approve the expenditure of$23,453.00 from existing Asset
Forfeiture funds.
IMPLEMENTATION SCHEDULE: Immediately upon Commission approval.
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ATTACHMENTS: Specification sheet and information.
COMMISSION ACTION:
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ASysTech, Inc.
P.O. Box 947719 - - Maitland, FL 32794-7719
Phone: 407-647-7787 - Fax: 407-647-5955 - Email: Sales@asystech.com
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Joe Alcala
City of Winter Springs
1126 E. State Road 434
Winter Springs, FL 32708
United States of America
Phone: 407-327-7589 Prepared By: Hugh
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Note: Net 10 Payment Terms
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Solution Quotation
ASYQ1783-01
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Quote Number:
Payment Terms:
See Note Below
1
2
$1,008.00
$935.00
$1,008.00
$1,870.00
$1,945.00
-$2,070.00
Subtotal
$1,945.00
-$2,070.00
$23,453.00
Deposit Due $11,726.50
Sales Tax
$0.00
$23,453.00
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Grand Total
Please Read and Initial
Signature
Date
I understand that a current backup must exist for each machine that
ASysTech is to work on. If a current backup cannot be supplied to ASysTech
before work begins, ASysTech will need to make one to protect your data.
This is not part of the attached quotation and time spent to do this will be
billed at the current houriy rate.
Joe Alcala
City of Winter Springs
--.-- Title
_I understand that this is an estimate of labor time based upon information
provided and ASysTech's best experience. Many unknown factors can cause
a project to exceed best estimates. The customer will be notified of any
unforeseen difficulties and requested to authorize any time in excess of
projected time. This is not a fixed price quotation and customer will be
invoiced for actual time incurred.
My signature above indicates that I have read the Terms of Sale
listed below and that I accept the offer as specified.
_._---~--~------
Terms of Sale:
Please initial here .
This is an offer to enter into a contract with ASysTech, Inc. and is valid for thirty days. Deposits are due upon invoicing. Terms of
balance payment are net ten (10 days).
Unless stated as Fixed Price, labor quoted is estimated, actual time spent will be billed according to our standard rate table. Any
additional work that is not identified above is considered out-of-scope and will be billed at our standard hourly rates.
Work performed on weekend and/or evening hours may be subject to a 50% surcharge. Prices do not include sales tax; customer is
responsible for all freight, sales taxes, excise taxes, duties, tariffs, or other charges levied by federal, state, or local governmental
authority.
Hardware and software products quoted do not include installation or professional services unless explicitly stated.
A finance charge of 1.5% per month, which is an annual rate of 18%, will be charged on all past-due accounts. Hardware and software
prices are subject to market fluctuations.
ASysTech, Inc. warrants installation services for 30 days; hardware warranties are as per the manufactures policy. All hardware and
~oftwar~_~etull1s ~r~subje:~_ to the ~~~s of the manufacture~~channeldistributor; restocking fees may apply.
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ASYQ1783-01 Page # 1