HomeMy WebLinkAbout2007 09 24 Regular 600 A.D. Arnold for Senior Center Remodeling
COMMISSION AGENDA
ITEM 600
Consent
Informational
Public Hearing
Regular X
/y
cG-
September 24, 2007
Regular Meeting
Mgr. / Dept.
Authorization
REQUEST:
The Parks and Recreation Department is requesting the City Commission
approval to accept the change order from A.D. Arnold for existing Senior
Center Remodeling in the amount of$ 42,770.00.
PURPOSE:
The purpose of this item is to request authorization for accepting a change
order from A.D. Arnold for the existing Senior Center Remodeling in the
amount of$ 42,770.00 from General Fund Reserves.
CONSIDERATIONS:
. On February 12,2007, the City Commission approved the award of a contract for the
construction of the Senior Center Expansion and Indoor Therapy Pool to A.D. Arnold
Construction Company.
. The total funding approved was:
CDBG Grant
Parks Impact Fees
City 15 Year Loan
$ 855,000
$ 350,000
$ 750,000
Total $ 1,955,000
. The project is currently on schedule and within budgeted funds.
Regular Agenda Item 600
September 24, 2007
Page -2-
. Staff observed that the existing Senior Center was not a part of the construction project
except for the Great Room.
. Staff met with SRI's Interior Decoration staff and CPH to evaluate the appearance and
need for improvements to the existing Senior Center.
. The improvements recommended to the 17 year old interior included floor tile, carpet,
bathroom partitions, interior painting, acoustical ceiling, chair rail, bath vanities, and
exterior painting.
. The improvements would provide consistency to the entire building. It all would look
new.
. A.D. Arnold provided a detailed listing and pricing to perform the work within the time
frame and with his current subcontractors (attachment #1).
. CPH Construction Manager, Michael Thibos, reviewed the proposal and has submitted a
letter supporting the remodeling of the existing Senior Center.
. The Senior Center Project was funded only for Capital Improvements (CDBG, Impact
Fees, and 15 Year Loan).
. The existing Senior Center remodeling is considered repair and maintenance and not
New Capital Construction. Therefore another funding source is needed.
. Staff requested this additional funding from Seminole County (CDBG). They said had no
available unencumbered funds for the remodeling.
FUNDING:
$ 42,770.00 from the General Fund Reserves + 5% for a total of$ 44,908.50.
RECOMMENDATIONS:
The Parks and Recreation Department is recommending that the City Commission authorize
accepting the change order from A.D. Arnold for the existing Senior Center remodeling in the
amount of$ 42,770.00 plus 5% Contingency from General Fund Reserves.
ATTACHMENTS:
#1 A.D. Arnold Change Order for Existing Senior Center Building Remodeling.
#2 CPH Construction Manager Letter.
COMMISSION ACTION:
Attachment #1
&
A.D. Arnold
Construction Co.
General Contractors
407-422-8444/ Fax 407-843-2325
September 13, 2007
Mr. Greg Bishop
City of Winter Springs
Il36 East State Road 434
Winter Springs, Florida 32708
Re: Winter Springs Senior Center / Existing Building Finishes
Dear Greg:
This is to follow up on an issue Mr. Chuck Pula had with the cost of interior painting of the existing Senior
Center Facility. Mr. Pula communicated to AD. Arnold, the cost of interior painting seemed to be
excessive. Based on his comments, we contacted our Painting Contractor to inquire about the method used
to estimate the Work. We were informed, since this is an existing structure, they will not be able to spray
the walls as with new construction, which is the most efficient paint application procedure. This paint
application will require a roller and brush procedure, which is more time consuming and therefore, more
costly. In addition, facility walls will require two complete coats of paint for proper coverage as the wall
color has changed.
After relaying Mr. Pula's concerns to the Painting Contractor, he agreed to adjust his price from $2.00 /
square foot to $1.50 / square foot for wall paint. This price adjustment is based on the existing facility
Work being accomplished in conjunction with new Work, which was our original intent.
Please find attached, an adjusted cost break down ofthe intended Work on the existing facility.
If you have any questions, please don't hesitate to contact us.
Respectfully submitted,
Signed
David Shelton
Proj ect Manager
A.D. Arnold Construction Co.
Cc: 59033 job file
Michael Thibos - CPH Engineers
Chuck Pula - City of Winter Springs
A.D. Arnold Construction Company
Change Order Recap - Revision No.1
Project No.:
Project Name:
Project Location:
Take Off By:
59033
Winter Springs Senior Center
Winter Springs, Florida
drs
Date:
Customer:
Contract No.:
Reviewed By:
8/21/2997 09/13/07
City of Winter Springs
drs
Description of Change:
Existing Building Finishes
Item Item Description Qty Unit Labor Material Subcontractor
No. Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
1 Floor Covering
Floor tile in reception 1 office area material w/1 0% waste 311 sf 4.19 1,303.09
Floor tile in reception 1 office area labor 283 sf 1.70 481.10
Floor tile baa goods (thin set 1 grout) 672 sf 0.75 504.00
Floor tile in existing Mens & women's bathrooms material w/1 0% waste 328 sf 2.00 656.00
Floor tile in existina Mens & women's bathrooms labor 298 sf 1.70 506.60
Demo VCT in Mens & women's baths, computer & storage 298 sf 1.25 372.50
Floor tile in fover entry material w/1 0% waste 33 sf 4.19 138.27
Floor tile in foyer entry labor 30 sf 1.70 51.00
Tile cove base material w/10% waste 189 If 3.00 567.00
Tile cove base labor 172 If 1.50 258.00
Demo / supply / install carpet in existing building (includes material sales tax) 268 sy 18.64 4,995.52
Suooly & install vinyl cove base (includes material sales tax) 840 If 1.70 1,431.36
Demo / suoply & install VCT flooring (includes material sales tax) 630 sf 1.97 1,241.10
2 Bath Partitions
Demo existing and install solid polymer partitions 1 Is 4,339.00 4,339.00
3 Paintin!!
Prep & paint interior walls 4792 sf 1.50 7,188.00
Preo & oaint HM door frames 13 ea 25.00 325.00
Prep & paint exterior walls 1592 sf 2.33 3,709.36
Preo & paint existing section of covered walk way 1 Is 500.00 500.00
VVSSC Existing Building Finishes Rev 1
Item Item Description Qty Unit Labor Material Subcontractor
No. Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost
Prime & 2 coat chair rail 388 If 2.00 776.00
4 Acoustical Ceiling
Replace existinQ ceilinQ Qrid & ACT 1 Is 5,531.00 5,531.00
Remove existing lighting fixtures & reinstall (Livewire Electric Co.) 1 Is 200.00 200.00
5 Chair Rail
Wood blockinQ 126 If 0.50 63.00 1.50 189.00
Chair rail material !Includes 20% waste) 406 If 0.84 341.04
Chair rail labor 388 If 2.35 911.80
Fasteners I adhesive 1 Is 75.00 75.00
6 Bath Vanities
Women's vanity 3 If 60.00 180.00
Mens Vanity 5 If 60.00 300.00
Brackets 4 ea 75.00 300.00
Labor Burden
Sales Tax
40%
7%
$0.00
0.00
$3,647.40
Item Totals
255.32
$0.00 $3,902.72
Labor Totals
Material Totals
Sub contractor Totals
Builders Risk Insurance
Permit Fees
0.25%
0.00
Overhead & Profit
Bond
Total
12.00%
1.20%
WSSC Existing Building Finishes Rev 1
$33,786.34
$33,786.34
0.00
3,902.72
33,786.34
37,689.06
94.22
0.00
37,783.28.
4,533.99
453.40
$42,770.67
Attachment #2
500 West Fulton St
Sanford, FL 32771
Phone: 407-322-6841
Fax: 407 330-0639
14 September 2007
Mr. Chuck Pula
City of Winter Springs
1136 East State Road 434
Winter Springs, FL 32708
RE: W.S. Senior Center - Existing Building Remodeling
Dear Chuck:
I have completed my review of the proposal for the remodeling of the existing Senior Center building prepared by A.D. Arnold
Construction Co. dated September 10,2007. While at first glance the $42,770.00 price tag appears high, once I really reviewed all the
details associated with the proposed remodeling plan it really is not out of line. Almost every room in the existing plan is receiving new
flooring, ceilings and paint and in addition the bathrooms are going to have brand new vanities and toilet partitions per the plan this
proposal is based upon. This is really a lot of work to get accomplished. Also, the exterior of the building is being painted.
Another item to consider is that A.D. Arnold is not requesting a time extension to complete this work. This proposal clearly states that if
approved they will have it completed along with their existing contract work. I feel this is a very important fact to consider. If you
consider all of the items that need to be completed for this remodel they have the potential to add an additional 3 to 4 weeks to the
project schedule if they are not included with the existing construction work. The economy of scale that is achieved by having A.D.
Arnold complete this all of this work should guarantee that the entire building will be completed and functional before your grand
opening event.
The only way I can see that you would save money for this remodeling work by hiring contractors directly would be that you would not
be paying for A.D. Arnold's 12% management fee for coordinating this work. The other unit costs and proposals from A.D. Arnold's
subcontractors look to be in line with what this work will cost. However, this would mean that you would have to perform this
management task to make sure all work is completed in a timely manner and up to your standards of quality. Also, with hiring
contractors yourself to complete this remodeling work there would be no guarantee that the work would be completed on time or
efficiently enough to minimize closings to the public within the existing building or delays to your grand opening event.
A final item to consider is the overall appearance to the facility once the construction is completed. By performing this remodeling work
you will essentially gain a brand new facility throughout, whereas if you do not remodel the existing portion of the building it will feel
incomplete. You will always notice the inconstancies between the old and new buildings. I have worked on construction projects and
remodeling projects ranging from a 42 story high rise condo building, to retail centers and warehouses, to the simplest individual kitchen
remodel. The one thing that I can say that is consistent in my experience is that clients always notice where they have cut corners on a
construction project. This is especially true on a remodeling project. The new addition or remodeled room always makes the other
portions of the project that have not been upgrade look old and out of place with the new work. Clients are always telling me that they
wished they had just done a little more to the surrounding areas to make them feel more like the newly remodeled space.
I think that with the amount of effort and detail that you are putting into the addition to the Senior Center facility you would be doing a
disservice to yourself and the public by not completing the project. I think remodeling of the existing space is what is needed to provide
the public with a complete project that they will be happy and proud to use on a daily basis. While I think that the most efficient way to
complete this remodeling work is through your existing contract with A.D. Arnold, I do understand that money can always be a factor.
In light of that, I would definitely recommend that even if you do not have ADA complete this remodeling work as a change order to
their original construction contract that you do have this work completed before you open this project to the public. Even if this means
delaying your grand opening event to accommodate the additional time it might require to have outside contractors complete this work
other than A.D. Arnold and their crews.
Sincerely,
~~~
~chael Thibos
Construction Manager