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Home My WebLink About2000 07 10 Consent G - See Regular Item F ,~ '" COMMISSION AGENDA ITEM G ~ l\ ~ ~j i)/ Y ~'- ~ ~'~DJ ~4\( -1\\0\ CONSENT x C HEARING 7/l 0/2000 Meeting GULAR MGR. r /DEPT e-G Authorization REQUEST: The Parks and Recreation Depart ent is requesting the City Commission to approve Resolution No. 2020 est Iishing fees to be paid by individuals or groups of youth and adult acti ties for exclusive use of fields at Central Winds park, Trotwood Par Sunshine Park and Grizzly Field perc pond. PURPOSE: The purpose of this item/s to receive Commission approval for Resolution No. 2020 which establishes new fees and charges, repeals Resolution No. 701, allows for Recreation'l Program Agreements and clarifies Parks and Recreation field us~e and changes. CONSIDERATIONS: · The City Commissio , at the January 10,2000 meeting, discussed Parks and Recreation field usage charges n regard to a usage request from Safehouse of Seminole County. . The City Co mission, at the March 20, 2000 Parks and Recreation Workshop requested ore information regarding fees and charges for field usages. · The Ci Commission received information at their June 26, 2000 meeting with includ d a draft fees and charges Resolution for field usage. · wil.r Springs Parks and Recreation has operated Central Winds Park with no rccs 1 for youth sports field users for almost eight (8) years. The current policy is as long as any youth sports organization or group has one (1) Winter Springs resident on any recreational based team, they were considered a community based organization and could use the fields at no charge. · Staff has computed the cost to maintain, supervise and for administrative overhead for the sports fields at $20,130.00 per field per year or $80,520.000 for all four (4) soccer fields. The total number of available game hours per year for all for soccer fields is 5,632. In order to cover this cost the fees charged would be $14.30 per hour. · The cost to maintain, supervise and for administrative overhead for the baseball/softball fields is also $20,130.00 per field per year or $80,520.00 for all four (4) basebalVsoftball fields. The total number of available game hours per year for all four fields is 8,448. In order to cover the cost the fees charged would be $9.53 per hour for all day use and $16.53 per hour for night use (lights are $7.00 per hour). . The total cost of all field maintenance is $161,040.00. Four (4) scenarios are shown on Attachment #1. Scenario I Continue to not charge for youth field usage, continue adult fees; revenue $5,000. Net field cost $156,040. Scenario 2 Execute partnerships only and do not adopt the resolution providing for charges for youth field usage and continue adult fees. Revenues $20,500.00 from partnerships and $5,000.00 from adult fees. Total revenues are $25,500.00 and net field cost is $135,540.00. Scenario 3 Execute partnerships and adopt the Resolution providing for charges for youth field usage and continue adult fees. Revenues $20,500.00 from partnerships, $5,000.00 from adult fees and $1,700.00 from other youth fees. Total revenues are $27,200.00 and net field cost is $133,840.00. Scenario 4 Do not execute partnerships, adopt the Resolution providing for charges for youth field usage and continue adult fees. Revenues from youth soccer are $33,500.00. Revenues from Little League are $16,300.00 and revenues from other youth fees are $1,700.00 and revenues from adult fees are $5,000.00. Total revenues are $56,500.00 and net field cost is $104,540.00. FUNDING: 2 None Required RECOMMENDATION: The best alternative is Scenario 3. Even though it provides less revenue than scenario 4, the partnerships provide insurance indemnification and the advantage of the City being involved in establishing standards for the program. IMPLEMENTATION SCHEDULE: July 11,2000 New fees and charges in place. A TT ACHMENTS: Attachment #1 Scenarios Attachment #2- Resolution No. 2020 Attachment #3- Resolution No. 701 and Ordinance No. 635-A COMMISSION ACTION: Agenda1l8 3 ATTACHMENT 1/1 SCENARIO I SCENARIO 2 SCENARIO 3 SCENARIO 4 FIELD COST $161,040 $161,040 $161,040 $161,.040 FIELD REVNUES Adult Sports 5,000 5,000 5,000 5,000 Partnerships -0- 20,500 20,500 -0- Youth Fees-Soccer -0- -0- -0- 33,500 Youth Fees-Little League -0- -0- -0- 16,300 Youth Fees-Other -0- -0- 1.700 1.700 5,000 25,500 27,200 56,500 NET FIELD COST $156.040 $135.540 $133.840 $104.580 CURRENT PARTNERSHIP ONLY PARTNERSHIPS FEE AND FEE SCHEDULE SCHEDULE ONLY ATTACHMENT 112 RESOLUTION NUMBER 2020 A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING THE FEES TO BE PAID BY INDIVIDUALS OR GROUPS OF YOUTH AND ADULT ACTIVITIES FOR THE EXCLUSIVE USE OF FIELDS LOCA TED AT CENTRAL WINDS PARK, TROTWOOD PARK, SUNSHINE PARK, AND GRIZZLY FIELD (PERC POND) PROVIDING FOR CONFLICT AND EFFECTIVE DATES. WHEREAS, the City Commission of the City of Winter Springs, Florida, has found it necessary to periodically review its fee schedules pertaining to activities and facilities within the City; and, WHEREAS, the City Commission of the City of Winter Springs, Florida has adopted Ordinance Number 635-A and Resolution Number 701 establishing fees and charges; and, WHEREAS, the City Commission of the City of Winter Springs, Florida, has determined that is needs to implement a new fee schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA THAT: SECTION I: The following fee schedule pertaining to activities and facilities is Adopted as the official fee schedule for individuals, groups, youth and adults at Central Winds Park, Trotwood Park and Sunshine Park and Grizzly Field (perc pond): GAME FIELD RENTALS: PRACTICE FIELD RENTALS: Baseball/Softball without lights per hour Baseball/Softball with lights per hour Soccer without lights per hour Soccer with lights per hour $13.00 $20.00 $15.00 $22.00 Baseball/Softball per hour Soccer/Football per hour $10.00 $10.00 All rentals are based on a 2 hour minimum. The game field and practice field rental fees do not apply to those organizations that have entered into Recreational Program Agreements with the City. Those Agreements provide for financial compensation to the City. P ARKS AND RECREATION DEP ARTMENT CONDUCTED ADUL T SOFTBALL, FLAG FOOTBALL AND BASKETBALL: Each Team Non-resident Per Game Per Player $32.00 $ 5.00 City of Winter Springs Resolution No. 2020 Page 1 of2 The team fees per game do not apply to those organizations that have entered into Recreational Program Agreements with the City. Those Agreements provide for financial compensation to the City. SECTION II: All basebalVsoftball fields and soccer fields at Central Winds Park shall be used only for team games and not for practices. The amphitheater area of Central Winds Park shall not be used for basebalVsoftball, soccer, football, or any other organized team games or practices. SECTION III: The following fee schedule for "unscheduled permitted use and non-use" of athletic baseball, softball, soccer, youth user organizations and groups was previously adopted by Ordinance No. 635-A and are hereby restated for convenience: BasebalVSoftball BasebalVSoftball Soccer/F ootball Soccer/F ootball prior to 5 :OOpm after 5 :OOpm prior to 5:00pm after 5:00pm $34.00 $48.00 $38.00 $52.00 2 Hour Use 2 Hour Use 2 Hour Use 2 Hour Use If and when a City employee must extend their work schedule to accommodate an unscheduled use of facility. A staff labor service charge is adopted at being $8.00 per hour for part-time employees and $12.00 per hour for full-time employees for every hour or fraction thereof. SECTION IV: This Resolution shall remain in force and effect until supplemented, amended, repealed or otherwise altered. SECTION V: All Resolutions or parts of Resolutions in conflict with this Resolution are hereby repealed. Nothing contained herein is intended to amend, modify, or repeal any provision contained in Ordinance No. 635-A. SECTION VI: This Resolution shall take immediate effect upon adoption. Passed and adopted this day of , 2000. CITY OF WINTER SPRINGS, FLORIDA PAUL P. PARTYKA, MAYOR ArrEST: Andrea Lorenzo-Luaces City Clerk City of Winter Springs Resolution No. 2020 Page 2 of2 ATTACHMENT g'3 RESOLUTION NO. 701 A RESOLUTION Of TilE CITY OF WINTER SPRINGS. FLORIDA. FIXING THE FEES TO BE PAID FOR THE USE OF CENTRAL WINDS PARK FOR ADULT ACTIVITIES; CONFLICTS AND EFFECTIVE DATE. WHEREAS. the City of Winter Springs. Florida. has determined that it needs to implement a Fee Schedule for the activities at Central Winds Park; NOW. THEREFORE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS. FLORIDA. THAT: SECTION I - the following fee schedule for the various activities at Central Winds Park is adopted as being the official Fee Schedule for Central Winds Park for adult activities: SOFTBALL LEAGUE UMPIRE 2 UMPIRE CO-ED SCOREKEEPER FACILITIES LIGHTS FIELD SUPER SUPPLIES * 2 UMPIRES PER GAME ** CO-ED LEAGUE USE ONE @12.00 Per Game* 15.00 Per Game* 6.00 Per Game 7.00 Per Game 12.50 Per Game 7.50 Per Game 2.50 Per Game UMPIRE PER GAME TOTAL $59. SO PER GA..'lE EACH TEAM 10 GAMES NON RESIDENT JO.OO Per Game JOO.OO Per Team 5.00 Per Season FIELD RENTALS BASEBALL/SOFTBALL SOCCER LIGHTS 10.00 Per Hour 15.00 Per Hour 7.50 Per Hour ***FIELDS ONLY FOR GAMES NOT FOR PRACTICE*** SECTION 11 - This Resolution shall remain in force and effect until supplemented, amended, repealed or otherwise altered. SECTION III - All Resolutions or parts of Resolutions in conflict with this Resolution are hereby repealed. SECTION IV - This Resolution shall take immediate effect upon its passage and approval. Passed and Adopted this 25th day of January, 1993. FLORIDA ArrEST: ~ ~ j. ~7;;) . TY CL RK ATTACHMENT 1/3 ORDINANCE NO. 635-A AN ORDINANCE OF THE CITY OF WINTER SPRINGS, FLORIDA ESTABLISHING THE FEES AND ASSOCIATED LABOR CHARGES TO BE PAID BY COMMUNITY SERVING YOUTH USER ORGANIZATIONS AND GROUPS WHICH USE CITY ATHLETIC FACILITIES ON A PRESCHEDULED AND APPROVED BASIS AND DO NOT APPEAR FOR PREVIOUSLY APPROVED SCHEDULED GAMES OR APPEAR TO PLAY WHEN A GAl\1E W AS NOT PREVIOUSLY SCHEDULED OR APPROVED; PROVIDING FOR CONFLICTS AND EFFECTIVE DATE. WHEREAS, the City Commissiqn of the City of Winter Springs, Florida has found it necessary to periodically review its fee schedules pertaining to activities, facility use and labor services within the City; and WHEREAS, the City Commission of the City of Winter Springs, Florida has determined that it needs to establish those fees to be paid by organizations or groups for the "use or non use" of athletic facilities and any additional labor charges. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMlVlISSION OF THE CITY OF WINTER SPRINGS, FLORIDA, THAT: SECTION 1- The Fee Schedule for "unscheduled permitted use and non-use" of athletic baseball and softball facilities for youth user organizations and groups is hereby adopted as being thirty-four dollars ($34.00) per field prior to 5:00pm and forty-eight dollars ($48.00) per field after 5 :OOpm for a period of two (2) hours use. SECTION H- The Fee Schedule for "unscheduled permitted use and non-use" of athletic soccer facilities for youth user organizations and groups is hereby adopted as being thirty-eight dollars ($38.00) per field for a period of two (2) hours use. SECTION ffi- The Fee Schedule for staff labor service charges will be applied if and when an employee must extend their previously set work schedule in order to accommodate an unscheduled use of facilities is hereby adopted as being eight dollars ($8.00) per hour for part- time employees and twelve dollars ($12.00) per hour for full time employees for each hour or fraction of an hour. SECTION IV- The "unscheduled permitted use and non-use" fees with any associated labor charges imposed to youth user organizations and groups are nonrefundable. SECTION V- This Ordinance shall remain in force and effect until supplemented, .. Ordinance No. 635-A Page 20f2 amended, repealed or otherwise altered. The amount of fees charged by the City as provided in this Ordinance may be amended from time to time as deemed appropriate by the City by Resolution of the City Commission. SECTION VT- CONFLICTS-All Ordinances or parts of ordinances in conflict herewith being the same are hereby appealed. SECTION VIl- THE CITY shall require the payment of all applicable State and Federal ta,xes. SECTION VITI- SEVERABILITY-IT any section or portion of a section or subsection of this ordinance proves to be invalid, unlawful or unconstitutional it shall not be held to invalidate or impair the validity, force or effect of any other section or portion of section or subsection or part of this Ordinance. SECTION TX- EFFECTIVE DATE-This ordinance shall become effective immediately upon its passage and adoption. PASSED AND ADOPTED THIsLDAY OF ~~~".(J , 1996. CITY OF WINTER SPRINGS, FLORIDA ATTEST: ~~x~~ C CLERK FIRST READING: November 11, 1996 POSTED: November 12, 1996 SECOND READING AND PUBLIC HEARING December 9. 1996 , RESOLUTION NUMBER 2000-22 A RESOLUTION OF THE CITY OF WINTER SPRINGS, FLORIDA, EXPRESSING APPRECIATION TO DENNIS NORSESIAN FOR HIS SERVICE ON THE OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE. WHEREAS, DENNIS NORSESIAN has performed an outstanding service to the public by representing the City of Winter Springs on the OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE since August 16, 1999, and WHEREAS, the work and efforts of DENNIS NORSESIAN has greatly benefited his neighbors and the residents of Winter Springs, and WHEREAS, the Mayor and City Commission of the City of Winter Springs, Florida, wish to express their appreciation and acknowledgement on behalf of the citizens of Winter Springs and to commend DENNIS NORSESIAN for his conscientious and faithful service. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF WINTER SPRINGS, FLORIDA: SECTION I - That this Resolution of Appreciation for the service of DENNIS NORSESIAN be recorded upon the public records and minutes of said City Commission of the City of Winter Springs, Florida. SECTION II - That a copy of this Resolution be forwarded to DENNIS NORSESIAN with our heartfelt thanks for a job well done! PASSED AND ADOPTED THIS 10th day of July ,2000. 'lit --. July DATE