HomeMy WebLinkAbout2000 07 10 Regular E JDC Calhoun Inc. Agreement
COMMISSION AGENDA
ITEM E
Consent
Informational
Public Hearin2s
Re2ular X
July 10. 2000
Meeting
/2--
Mgr. /
Authorization
Dept.
REQUEST: City Manager requests the Commission approve an agreement between JDC Calhoun,
Inc, a Georgia Corp. (The James Doran Company) and the City of Winter Springs relative to the
Town Center Code.
PURPOSE: The purpose of this Agenda item is to adopt an agreement between JDC Calhoun Inc.
and the City regarding the Town Center.
CONSIDERATION:
. On June 19,2000 the city commission held a workshop with representatives ofJDC Calhoun
Inc.
· At the Commission meeting of June 26, 2000, the Commission instructed the City Manager and
City Attorney to ftnalize the wording in the agreement and bring the matter back for
consideration.
. All of the issues were resolved in work sessions. The agreement is being finalized and should be
available Friday evening by 5:00 p.m.
FUNDING: Funding for the agreement is provided from the 1999 Revenue Bond issue, the One
Cent Local Option Sales Tax, Integrated Utilities Fund Bond Issue, and Transportation
Improvement Fund.
RECOMMENDATION: It is recommended that this City Commission adopt the agreement.
ATTACHMENTS: None
COMMISSION AGENDA
CONSENT
INFORMATIONAL
ITEM F
PUBLIC HEARING
7/10/2000
Meeting
MGR.
Authorization
x
cQ
REGULAR
REQUEST: The Parks and Recreation Department is requesting the City Commission to consider needed
improvements and Change Order No, 3 to the Parks Improvement Program to amend the 1999
Revenue Bond Issue to provide for additional funding,
PURPOSE: The purpose of this item is to receive Commission approval for needed improvements and
Change Order No.3 to the Parks Improvement Program and provide necessary funding.
ISSUE ANALYSIS:
. On June 12,2000, the City Commission approved Change Order Number 2 to the contractor with a net
budgetary impact of $7,090,97.
. At the June 12, 2000 meeting, the Commission also requested staff to look into and obtain a cost to
connect the new restroom/concession building to city sewer, and also bring back the Bahia sod request,
. Staff has reviewed cost estimates by Conklin, Porter and Holmes and recommends installation by City
Forces and a material cost for the alternate 3" pipe instead of2" pipe at an estimated cost of $22,880,00.
. Staff has further reviewed the Bahia Sod request in seven (7) parks and is only recommending sod to
prevent erosion and for safety purposes in the amount of $15,060.00,
. Consideration of construction and funding based on discussion at the Parks and Recreation Workshop
of March 20, 2000 and the City Commission meeting of June 12, 2000 to build a quality dual
pitchinglhitting practice cage at Trotwood Park in the amount of $52,348,00 and an additional 200 foot
baseball practice field at Sunshine Park in the amount of $51,425,00,
1
. Consideration of construction and funding for a connector walkway between Torcaso and Sunshine Parks
in the amount of $20,233,00, a connector bridge (pipe) in the amount of $10,000.00 and consideration of
lighting for safety and security along the walkway on the amount of $24,258.00.
. Consideration of additional 6.5% construction administration to Starmer Ranaldi based on Change
Order No.3 ($148,264.) for a total of $9,737.00.
FUNDING:
Additional funding requests are as follows:
PRIORITY "1"
Materials for City forces installed connection to the sanitary sewer system
Additional sod to complete Parks Improvement Program
Connector Bridge (culvert pipe) between Trocaso and Sunshine Parks
TOTAL
$22,880.
$15,060.
$10.000.
$57,940.
PRIORITY "2"
Change Order No.3:
Quality dual pitching/hitting cage at Trotwood Park
Additional 200 Foot Baseball practice field at Sunshine Park
Connector walkway between Torcaso and Sunshine Parks
With decorative/safety lighting
TOTAL-Change Order No.3
Additional contract administration to Starmer Ranaldi
TOT AL APPROPRIATION
$ 52,348.
$ 51,425,
$ 44.491.
$148,264.
$ 9,737.
$215,941.
If approved this increases the total appropriation for the Parks Improvement Program to:
Current authorization with Change Orders 1 & 2
New authorization
TOTAL
$2,655,537.16
215,941.00
$2,871,478.16
Funding will come from the 1998 Revenue Bond Issue,
RECOMMENDATION:
Staff is recommending approval of the materials cost estimate by Conklin, Porter and Holmes to connect the
new restroom/concession facility to the sanitary sewer system site at a cost of $22,800.00. Staff is also
recommending approval of additional Bahia sod at a cost of $15,060.00, a connector pipe between Torcaso
and Sunshine Park at $10,000,00 and Change Order No,3 for a dual pitching/hitting practice cage at
Trotwood Park at a cost of $53,348,00, additional 200 foot baseball practice field at Sunshine Part at a cost
of $51,425,00 and a connector walkway between Torcaso and Sunshine Parks at a cost of $44,491.00 and an
2
additional construction administration to Starmer Ranaldi in the amount of $9,737.00 for a total of
$215,941.00 from the 1999 Revenue Bond Issue.
IMPLEMENT ATION SCHEDULE:
Schedule approved changes July 11, 2000
ATT ACHMENTS:
Attachment #1-
Conklin, Porter and Holmes Letter
Attachment #2-
Memorandum from Parks Superintendent regarding sod
Attachment #3-
Starmer Ranaldi Planning and Architecture, Inc. Contract
Change Order No.3
COMMISSION ACTION:
AgendallO
3
June 22, 2000
Mr. Chuck Pula
Parks and Recreation Director
City of Winter Springs
1126 E.SR 434
Winter Springs, FL 32708
RE: Revised Preliminary Engineer's Cost Estimate
Connection of Central Winds Park Facilities to the Sanitary Sewer System
CPR Project No. W0491.07
Dear Mr. Pula:
ATTACHMENT III
@[F2[JQ
CPH Engineers, Inc.
1117 E. Robinson St., Suite C
Orlando, FL 32801
Phone: (407) 425-0452
Fax: (407) 648-1036
www.cphengineers.com
As per your request, CPR Engineers, Inc. is pleased to provide you with a revised engineer's cost estimate
for the connection of the park facilities at the Central Winds Park to the City's Collection system. It is
our understanding the City would like a breakdown on the materials costs for the project because you may
decide to handle the installation with City forces. The original estimate was based upon installation by a
contractor utilizing a 2" force main for connection to the facilities. For this additional estimate, we are
including materials costs for both 2" and 3" SDR 21 PYC pressure pipe. It was noted by several suppliers
that the availability of "green" SDR 21 is limited but that "white" is readily available. I spoke to Mr.
Lockcuff regarding the use of white pipe rather than green and he indicated that this should be acceptable,
provided that the white pipe is appropriately marked.
Based upon the information received from the School Board, the connection to the facilities at this
location does not appear to be a viable alternative. Therefore, we are limiting this estimate to the
connection of the facilities to the force main located on SR 434 at the park entrance.
As in the previous correspondence, these estimates of cost do not include Utility Department impact fees,
or electrical service to the station.
The cost estimate for the materials associated with the connection of the new concession stand is listed
below:
1. Connect the new concession stand to the force main on SR 434.
::!: 2400 LF 2" white SDR 21force main
ALT ::!: 2400 LF 3" white SDR 21
::!: 2400 LF Locating tape and wire
Connection to Existing force main
Duplex Grinder Pump Station
::!: 2400 LF Restoration
FDEP Permitting Fee
Plan Preparation
$0.75/LF
$1.25/LF
$ 1,800.00
N/A
$ 750,00
$ 950.00
$ 7,500.00
$ 3,600.00
$ 500.00
$ 4,500.00
$19,600.00
$ 1,96000
$21,560.00
SUBTOTAL
10% Contingency
TOTAL
Alternate
N/A
$ 3,000.00
$ 750.00
$ 950.00
$ 7,500.00
$ 3,600.00
$ 500.00
$ 4,500.00
$20,800.00
$ 2,080.00
$22,880.00
I have also included the material costs associated with the additional connections to the existing
concession stand and the maintenance building, should you also decide to connect these facilities to the
central collection system as well.
SANFORD . ORLANDO . DELAND . PALM CITY . CAPE CORAL . JACKSONVILLE
>- The material costs associated with connection of the existing maintenance facility to the new
grinder pump station would involve installation of a gravity service lateral to the new grinder
station. This would involve approximately 350 LF of 4" gravity line, The costs associated with
this connection being done with city forces is listed below:
.:!: 350 LF 4" PYC gravity service lateral @ $ 1.10/LF
miscellaneous fittings and connections
.:!: 350 LF restoration @ $ 2.50/LF
SUBTOTAL
10% Contingency
TOTAL
$ 385.00
$ 250.00
$ 875.00
$1,510.00
$ 150.00
$1,660.00
>- The material costs associated with connection of the existing concession stand to the new grinder
station would involve installation of approximately 975 LF of force main using the pumps
presently in the septic system for transfer to the new grinder station. A second alternative would
involve installation of new pumps and controls into the existing system and installation of
approximately 360 LF of force main and connect directly to the new grinder pump force main.
The costs for materials associated with both options is listed below:
Utilizing existing pumps
.:!: 975 LF 3" white SDR 21 force main @ $ 1.25/LF
:!: 975 LF Locating tape and wire
.:!: 975 LF restoration
SUBTOTAL
10% Contingency
TOTAL
Utilizing new pumps
Two new grinder pumps & controls
.:!: 360 LF white SDR 21 force main
:!: 360 LF Locating tape an wire
i: 360 LF restoration
SUBTOTAL
10% Contingency
TOTAL
@ $ 1.25/LF
@ $ 0.30/LF
$ 1,218.75
$ 292.50
$ 1.462.50
$ 2,973.75
$ 297.00
$ 3,270.75
$ 4,500.00
$ 450.00
$ 108.00
$ 540.00
$ 5,598.00
$ 560.00
$ 6,158.00
It was assumed that all three projects would be designed and permitted at the same time to avoid
additional permitting fees and plan preparation costs. Should you have any questions, or if you require
any additional information, please feel free to contact me.
Sincerely,
ATTACHMENT fI2
MEMORANDUM
TO: CHUCK PULA, PARKS AND RECREATION DIRECTOR
FROM: DONALD JAMES, SUPERINTENDENT OF PARKS & GROUNDS
SUBJECT: MINIMAL SOD REQUIREMENTS/P ARKS IMPROVEMENT
PROGRAM COMPLETION
DATE: 6/21/00
I have further reviewed the quantities of sod that are needed to complete the Parks
Improvement Program, These needs are also around walkways, pavilions, parking
lots and other areas to prevent erosion and for safety purposes. I have deleted the
common areas of these parks and will use seed, wood chips and mulch in other
disturbed areas as feasible,
Per park breakdown of sod needed:
Trotwood 108 walkways, parking lot, drainage areas and fishing pier
Sam Smith 18 walkways, parking lot and pavilions
Moss 45 walkways, parking lot, pavilions, basketball court
Torcaso 36 walkways, parking lot, pavilion, restrooms
Sunshine 18 walkways, pavilions, basketball courts
Central Winds 16 around restroom/concession building
Winding Hollow 10 walkway and parking lot
TOTAL SOD NEEDED: 251 PALLETS AT $60,00=$15,060.00
/Img
ATTACHMENT 03
.
sri
5 Jul 00
Chuck Pula, Director
Park and Recreation Department
City of Winter Springs
1000 East SR 434
Winter Springs, Florida 32708'
Re: Parks Improvement Project
Change Orde~ NO.3
. Chuck
Based on our recent meetings and discussions as well as confirmation of construction pricing With the
contractor, it is our opinion that the construction costs for the items in this change order are fair and.
reasonable. . .
The change order includes three improvements not originally included in the original project scope as a
result of the City's request to enhance the existing parks. The cost for these three improvements totals
$ 148,264 and inclu'des tpe contractors overhead and prqfit adjustment since these jteins were not approved
as part of change order no. 2, and are listed below: .
. . .
~. new (2).station pitching., hitting practice cage at Trotwood Park
$ 52,348
2. new 200' ball field at Sunshine Park
$ 51,425
3. new connecting walk between Sunshine and T orcaso Parks
$ 44;491
As can be seen on the attached change order signature page the project construction cost is summarized as
foI1ows:
1. Original City approved construction cost
2. City approved change order no, 1
3. City approved change order no. 2
4. Proposed change order no:3
Total construction cost
$ 2,260,689.00
$ 36,443.21
$ 7,090.97
$ 148.264.00
$ 2,452,487.18
Stanner Ranaldi Planning and, Architecture Inc. AA-002984
890 Northern Way' Suite E-I Winter Springs. ,Florida 32708 Phone 407 977 1080 Fax 407 977 1019
In addition to the contract construction cost above the City has additional costs to the project for work
performed by the City and not in the construction contract namely:
Proposed amendment nO.2
1. additional sod
2. pipe ditch crossing
3. new sewer system at Central Winds
Total amendment cost
$ 15,060
$ 10,000
$ 22.880
$ 47,940
One final cost impact to the City is our professional consulting fees. To this date we have not charged the
City for additional services for any of these change order items including our design and / or redesign
expenses, we will however submit an amendment to our contract for design and construction administration
services for the change order no. 3 in the amount of6.5 % of the construction value or $ 9637.
Attached please find the signature page for change order no. 3 as well as back up pricing data from the
contractor.
We trust this information will be well received and we look forward to continuing our excellent working
relationshi with you in making this exciting project a great success.
Regards
1;-
President
Att: Change Order NO.3 for your approval and execution
Back up pricing data from contractor
CONTRACT CHANGE ORDER
NO. 03
10-Jul-00
Project Title:
CITY OF WINTER SPRINGS Parks Improvement Project
Contractor:
M. H. Williams Construction Co.
Reason for chan! Approved Facilities Commission Approval 12 Jun 00
~]n~ 'FOlloWing,Modifi~tions."':to:the;~R~oj~ct:are;H~feb90toered', ,:; : :;:':. ,.,:,,:",' ,;,"'~;"'\"I;;"'<'. ':;i"~;'{ '.'''~,1;: :-;'i'
Item No, and Description
1 (2) station pitching I hitting practice cage at Trotwood Park add $ 52,348,00
2 new 200' ball field at Sunshine Park add $ 51,425,00
3 new connector between Sunshine and Torcaso Parks add $ 44,491.00
Change Order Value: $ 148,264,00
Original Contract Price: $ 2,260,689,00
Approved change order no. 1 36,443.21
approved change order no, 2 7090,97
Total Value Previous Change Orders: $ 43,534,18
New Contract Price: $ 2,452,487.18
Original Contract Duration 300 days
Original Contract Completion Date 10-Sep-00
Approved Time Extensions 30 days
Current Contract Duration 330 days
Proposed Time Extension 30 days
New Contract Duration 360 days
New Contract Completion Date 9-Nov-OO
Accepted by Contractor: Date
Capital Projects Coordinator: Date
Parks & Recreation Director: Date
City Manager: Date
FROM PHiliP BATURA
PHONE NO. 407 876 2062
Jun. 22 2000 01:03PM P1
~lliams
CONSTRUCTION, INC.
5460 Hoffner Ave
Suite 408
Orlando, FL 32812
407/275 - SOlS
Fax 4071207 - 4339
June 22, 2000
00. ~~
1tPJJ'L. C!J JJ-1r ·
Mr. Bill Stanner
Starmer Rainaldi
890 Northern Way Suite E-I
Winter Springs, FL 32708
Re: Winter Springs Parks
Dear Bill:
In response to your letter to Chuck Pula regarding pending change order issues following is the information you
requested:
1. We have already given you a proposal to delete the septic system currently in our contract scope so the
City can pursue whichever method of sewer service they prefer.
2 In regard to the potential additions to the parks scope, I reviewed the proposals again for the amount of
general conditions we included and the amount of general conditions Kyle Greenwood included in our
bid. Kyle had estimated that we would complete the project in nine months, therefore July. and we were
on pace to meet this time' frame until the muck situation developed. If all three proposals were approved
already and the work started, I would have a month of supervision overhead that would cover the
increased work load. We will be absorbing our general conditions for the contract scope, but if part or
all of these changes are approved later on, they must now stand on their own merit. To put a hard dollar
figure on the changes is also complicated if only 1 or 2 of the 3 proposals are approved. In addition, if
,approval is not forthcoming. I must start the close out process with the subcontractors and prepare final
W contract releases. The opportunity to include the work by change order into contract scopes and benefit
from reduced overhead is also lost, which must be reflected in my overhead and profit calculations.
/' 7
elude my trials and tribulations, IF the added work is approved by mid-July I would project
$2000 r proposal for extended supervision and overhead. If approval is delayed beyond July such that
s work becomes a project unto itself, I would budget $3-4.000 per proposal for approval purposes.
We can then sort out which projects are approved and finalize an overall scope and schedule.
Please contact me with any questions.
File