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HomeMy WebLinkAbout2007 09 10 Informational 102 Gee Creek Bank Stabilization ProjectCOMMISSION AGENDA ITEM 102 ember 10, 2007 Meeting CONSENT INFORMATIONAL X PUBLIC HEARING REGULAR ~ MGR /DEPT ~i~ ~" Authorization REQUEST: Public Works Department providing the City Commission with a summary of the Gee Creek Bank Stabilization Project funding history PURPOSE: The purpose of this agenda item is to provide the City Commission with a summary of the Gee Creek Bank Stabilization Project funding history CONSIDERATIONS: The 2004 hurricanes eroded the Gee Creek banks at several areas within Hacienda Village. In 2005, the Gee Creek Bank Stabilization Project was designed to repair the creek banks and prevent further creek bank erosion in the vicinity of several residential units. The project was determined to be eligible for federal funding far up to 75% of the project cost under the City's emergency watershed management agreement with the Natural Resources Conservation Service (NRCS). Under the terms of the agreement, the property owners were responsible for 25% of the project cost. The total project cost was estimated to be $75,000. In October 2005, the Hacienda Village Cooperative Board (Co-Op) failed to provide the 25% matching funds necessary for the project within the limited time frame when federal funds were available, and the project was cancelled. The Co-Op's decision to decline their portion of the funding was cominunicated to City staff by the Co-Op's General Manager in October 2005. The project remains on an approved list for federal funding; however, a triggering storm event in this area is necessary in order for additional federal funds to be released. The Co-Op has indicated that they intend to provide the matching funds of approximately $20,000 if federal funds become available. On July 17, 2007, the City Engineer attended the Hacienda Village HOA meeting and spoke about the status of the project and several other stormwater-related issues. Mr. John Tripp, Chairman of the Co-Op Board, confirmed that the Co-Op declined to provide the 25% matching funds back in 2005 but indicated they were now prepared to participate if additional federal funds became available. Informational Agenda Item 102 September 10, 2007 Page 2 of 2 Below is a more detailed summary regarding the Gee Creek Bank Stabilization Project: December 17, 2004 - A project agreement was signed between the City and the U.S. Department of Agriculture - Natural Resources Conservation Service (USDA-NRCS) for the grant of financial aid for projects affected by the 2004 hurricanes. The Gee Creek Bank Stabilization project at Hacienda Village was determined to be eligible for federal funding under the City's agreement, with a 75% federal funding grant and a 25% cost share to be provided by Hacienda Village. • March - June, 2005 - City completed the clearing and removal of trees and debris at all major waterways in the City using NRCS grant funds at 75%, including Gee Creek at Hacienda Village. • June - Jul,y, 2005 - City staff assisted Mr. Druel Smith, General Manager of the Hacienda Village Cooperative Board, in search of engineers and/or contractors to perform the bank stabilization project at Gee Creek. MSE Systems, a construction company specializing in erosion control work, provided the necessary design and details of the proposed project. MSE's design was reviewed and approved by NRCS. At the same time, Mr. Smith presented the project design to the Hacienda Village Co-Op Board. • August, 2005 - Mr. Smith notified the City Staff that the Co-Op Board approved the design and would provide matching funds up to $25,000. • September, 2005 - MSE finalized the pricing of the project in the amount of $71,200. The City staff inet with Mr. Smith and MSE Systems on September 13, 2005 to discuss the project schedule, including the need to have the City Commission authorize an advance of the 75% federal funding portion. At this meeting, the City staff told Mr. Smith that the Co-Op's 25% matching funds shall be issued to the City in advance of project construction. ~ October, 2005 - City staff took fl1e project to the City Coinmission (Oct. 10 meeting). City Commission authorized the 75% advance funding of the project. City waited for Hacienda Village for the matching funds and was told by Mr. Smith that the Cooperative Board changed their minds about providing for their 25% share. • December 31, 2005 - Federal funds no longer available under the terms of the City's agreement with NRCS. ATTACHMENTS: None COMMISSION ACTION: