HomeMy WebLinkAbout2000 06 26 Consent D Consulting Engineering Services with Conklin, Porter and Holmes Engineers, Inc.
COMMISSION AGENDA
ITEM
D
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
June 26, 2000
Meeting
MGR fJ/:nEPT P-
Authorization
REQUEST: Utility Department Requesting Authorization to Execute Amendment 63 - Town
Center Force Main for Consulting Engineering Services with Conklin, Porter &
Holmes Engineers, Inc.
PURPOSE: The purpose of this Board item is to request authorization for the execution of
Amendment 63 for the Design of a Force Main to Serve the Eastern Town Center with
Conklin, Porter & Holmes Engineers, Inc, at a cost of$51,805,OO,
CONSIDERA TIONS:
This amendment is needed to design a force main, which will provide sanitary sewer
service to the eastern Town Center pursuant to the commitments in the Schrimsher Developer
Agreement, The force main will run from the East WRF along Winter Springs Boulevard to
Tuscora Drive and the Schrimsher property, A short extension of the water main may also be
included,
The scope of work includes surveying, design, permitting and bidding services, The
cost breakdown is $21,085 for surveying, $27,645 for design, and $3,075 for bidding services
for a total of $51 ,805, The City's obligation is to provide water and sewer stubs to the
property within 18 months of execution of the agreement, The preliminary construction cost
estimate is $1,400,000.
FUNDING:
The initial funding source for this project expenditure of$51,805,OO is the capital
improvement line code of the Utility Enterprise Fund - (3600-56310), We anticipate
June 26, 2000
Consent Agenda Item D
Page 2
converting the 1997 Construction Fund 10-year loan into a 30-year bond, which will provide
approximately $3, 5M in new funds for system extensions and other capital projects while
maintaining the current debt flow, The Utility Operating Fund will be reimbursed from the
bond fund for project advances, The funds for this project will be expended over the next 120
days.
RECOMMENDATION:
It is recommended that authorization be given for the execution of Amendment 63 for
the Design of a Force Main to Serve the Eastern Town Center with Conklin, Porter & Holmes
Engineers, Inc, at a cost of $51 ,805,00 initially payable from the capital improvements line
code of the Utility Enterprise Fund - (3600-56310),
IMPLEMENTA TION SCHEDULE:
The scope of services will be completed within 120 days of approval. The City Manager will
not execute this amendment until the Schrimsher Developer Agreement is executed,
ATTACHMENTS:
1, Amendment 63
COMMISSION ACTION:
Of ..
A TT ACHMENT NO. 1
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AMENDMENT 63 TO AGREEMENT
DATED
NOVEMBER 27,1984
FOR THE
TOWN CENTER FORCE MAIN
BETWEEN
THE CITY OF WINTER SPRINGS
AND
CPH ENGINEERS, INC.
This Amendment dated ,2000, by and between the City of Winter Springs
(hereinafter called the OWNER) and CPH Engineers, Inc. (hereinafter called the Engineer),
is mutually agreed upon and declared an authorized Amendment to an Agreement dated
November 27, 1984, between the parties, herein setting forth the scope, terms and
conditions of the services herein authorized. The appropriate provisions of the Agreement
apply as fully as if repeated herein,
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SECTION 1
GENERAL
1.1 The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of Plans, Specifications and
Permitting for the Town Center force main form the East WRF to the
Southeastern corner of the Schrimsher property on S.R. 434 within the Town
Center designated area.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with
the project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER's professional engineering
representative in those phases of the project to which this Amendment
applies, and will give consultation and advice to the OWNER during the
performance of his services. The ENGINEER will perform the services for
the City Commission under the general supervision of the City Manager and
Utilities Director and will submit interim plans to them for their review, input,
decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1 GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the
preparation of plans, specifications and permitting for the Town Center force
main.
3.1.1 Route
The route is primarily a developed area. We anticipate that the force main
will run east on SR. 434 to Tuscora and then south along Tuscora to the
power easement to lift station (LS) 5E and then parallel the force main from
LS 5E to the East WRF. This route is approximately 13,000 lineal feet.
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3,2 PRELIMINARY ENGINEERING SERVICES - DATA
COLLECTION/ANAL YSIS
3.2.1 ENGINEER will perform preliminary engineering services of the following:
a) Establish the corridor and adjacent land uses,
b) Review previous available plans to locate existing utilities.
c) Review existing drainage and utilities to assess conflicts and
determine realistic placement of the force main in accordance with
FDEP regulations.
d) Review previous data on sewer flows anticipated from the Town
Center.
3.2.2 Survey services will be provided by a licensed surveyor. The surveyor will
perform the survey for a half ROW along the route stated above, or as
modified by the results of preliminary engineering and staff input.
The survey will include:
a) 13,000 LF of half ROW survey.
b) Location of all visible improvements (including trees),
c) Coordination with utilities.
d) Location of utilities (horizontal) as evidenced by aboveground features
or as marked by the designated utility company representative.
e) Inverts of crossing or adjacent sanitary and storm structures.
f) ACAD14 disk with draftirigat 1" = 30'.
3.3 ENGINEERING DESIGN
3.3.1 Prepare final engineering plans at 1" = 30' scale with double plan and profile
sheets. Plans will include:
a) Cover sheet
b) Key sheet and general notes
c) Plan and profile (seven sheets)
d) Utility details (one sheet)
3,3.2 Prepare a specification for review by the OWNER.
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3.3.3 Prepare a preliminary opinion of probably construction cost.
3.4 PERMITTING
3.4.1 Assist the OWNER in the preparation of a FDEP permit.
3.4.2 Assist the OWNER in the preparation of a FOOT ROW Utility Utilization
Permit.
3.5 BIDDING SERVICES
The ENGINEER will provide these services after separate authorization and
Notice to Proceed from the OWNER.
3.5.1 Prepare advertisement for bid for placement in appropriate publications by
the OWN ER.
3.5.2 Distribute electronic copies and reproducibles to the City for Demand Star.
3.5.3 Issue addenda to the documents as required.
3.5.4 Answer questions of bidders and suppliers. No interpretations of the
documents shall be made, other than through issuance of addenda to the
documents.
3.5.5 Attend the bid opening and OWNER's meetings at which bids are to be
opened and contract awarded.
3.5.6 Evaluate the bids and assist the OWNER in the selection of the construction
contractor.
3.5.7 Consult with the OWNER and participate in all decisions as to acceptability
of subcontractors and other persons and organizations proposed by the
general contractor for these portions of the work for which subcontractor
approval is required by the documents.
3.5.8 Prepare and review contracts, bonds, insurance certificates, construction
schedules and other portions of the Contracts in order to assist the OWNER
in his determination as to whether to issue a Notice to Proceed to the
Contractor.
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SECTION 4
SUPPLEMENTARY SERVICES OF THE ENGINEER
4.1 If authorized in writing by the OWNER prior to the rendering of such services,
the ENGINEER will furnish or obtain under subcontracts, supplementary
services of the following types which will be paid for by the OWNER as
described in SECTION 6, Paragraph 6.1.2.
4.2.1 Additional services due to significant changes in the scope of the project or
its design including, but not limited to, changes in size, complexity, character
of construction or due to time delays in initiating or completion of the work as
described herein.
4.2.2 Additional services in connection with the project including services normally
furnished by the OWNER as described in Section 5 herein and services not
otherwise provided for in this Amendment.
4.2.3 Preparing to serve and serving as an expert witness for the OWNER in any
protest, litigation, or other proceeding involving the project.
4.2.4 Additional engineering services required by revisions to regulations (after the
date of this Amendment) as applicable to the Florida Department of
Environmental Protection, the St. Johns River Water Management District,
or other regulatory agency requirements.
4.2.5 Provide, through a subconsultant, additional surveying services if required
or requested by the OWNER.
4.2.6 Provide, through a subconsultant, soils investigation and geohydrological
services if required or requested by the OWNER, or if required by SJRWMD
or FDEP, recommended by the ENGINEER and authorized by the OWNER.
SECTION 5
THE OWNER'S RESPONSIBILITIES
5.1 The OWNER will:
5.1.1 Advise the ENGINEER of his requirements for the project and designate a
person to act as the OWNER's representative with respect to the work to be
performed under this Amendment, and such person shall have complete
authority to transmit instructions, receive information, interpret and define the
OWNER's policies and decisions pertinent to the work covered by this
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5.1.2
5.1.3
5.1.4
5.1.5
5.1.6
5.1.7
5.1.8
5.1.9
5.1.10
6.1
Amend ment.
Guarantee access to and make all provision for the ENGINEER to enter
upon public and private lands as required for the ENGINEER to perform his
work under this Amendment.
Provide data requested that is reasonably available on the existing utility
systems, population and projections, land use and planning information.
Provide personnel to locate facilities and mow, trim, or otherwise make them
accessible for inspection.
Examine all studies, reports, sketches, and other documents presented by
the ENGINEER and render decisions pertaining thereto within a reasonable
time so as not to delay the work of the ENGINEER.
Obtain approval of all governmental authorities having jurisdiction over the
project, and such approvals and consents from such other individuals or
bodies as may be necessary for completion of the Project.
Furnish, or direct the ENGINEER in writing to provide at the OWNER's
expense, soils investigations if advised in writing by the ENGINEER that they
are necessary or advisable.
Furnish, or direct the ENGINEER in writing to provide at the OWNER's
expense, necessary additional services as stipulated in Section 4 of this
Amendment, or other services as required.
Provide such legal, accounting, and insurance counseling services as may
be required for the project, and such auditing services as the OWNER may
require.
Give prompt written notice to the ENGINEER whenever the OWNER
observes or otherwise becomes aware of any defect in the Project.
SECTION 6
PAYMENT
PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth
below:
6.1.1 Principals and Employees of the ENGINEER.
6.1.2 Compensation paid ENGINEER for services described herein and rendered
by principals and employees assigned to the Project will be computed by
multiplying Direct Personnel Expense (defined in Paragraph 6.2.4 herein)
times a factor of 2.0 plus all reimbursable expenses. The fee for the scope
of services described in Sections 3.2 and 3.3 will be provided for a lump sum
fee of $27,645.00. In addition, there are outside consultant fees for
surveying services in the amount of $21,085.00. Bidding services will be
provided for a lump sum fee of $3075.00 and can be authorized separately.
The total fee for all items above is $51,805.00.
6.2 REIMBURSED EXPENSES
6.2.1 The OWNER will make prompt monthly payments in response to
ENGINEER's monthly statements without retention for all categories of
services rendered under this Amendment and for reimbursable expenses
incurred.
6.2.2 Charges forthe services rendered by principals and employees as witnesses
in any litigation, hearing or proceeding in accordance with Paragraph 4.1.3
will be computed at a rate of $650.00 per day or any portion thereof (but
compensation for time spent in preparing to appear in any such litigation,
hearing or proceeding will be computed on an hourly rate).
6.2.3 If this Amendment is terminated during prosecution of the services prior to
completion of the services of Section 3, payments to be made in accordance
with Paragraph 6.1.1 and 6.2.1 on account of that and all prior work under
this Amendment shall be due and payable, and shall constitute total payment
for services rendered. In addition, upon termination, the ENGINEER shall
be paid for any Additional Services authorized and rendered under Section
4.
6.2.4 The ENGINEER shall promptly begin work on the services authorized by this
Amendment upon receipt of notice to proceed from the OWNER.
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SECTION 7
GENERAL CONDITIONS
7.1 Since the ENGINEER has no control over the cost of labor, materials, or
equipment, or over any construction contractor's method of determining
prices, any opinions of probable construction cost which may be provided in
the services of this Amendment are made on the basis of his experience and
qualifications and represent his best judgement as a design professional
familiar with the construction industry, but the ENGINEER cannot and does
not guarantee that bids or the construction cost will not vary from opinions
of probable cost prepared by him.
7.2 The OWNER and the ENGINEER each binds himself and his partners,
successors, executors, administrators and assigns to the other party of this
Amendment and to partners, successors, executors, administrators, and
assigns of such other party in respect to all covenants of this Amendment.
Nothing herein shall be construed as creating any personal liability on the
part of any officer or agency of any public body which may be a party hereto,
nor shall it be construed as giving any rights or benefits hereunder to anyone
other than the OWNER and the ENGINEER.
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SECTION 8
8.1 The ENGINEER agrees to prosecute the work in a timely manner until the
Project is completed.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
ATTEST
By:
Date:
ENGINEER:
CPH Engineers, Inc.
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BY:~~~
Date::?'/ D
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