HomeMy WebLinkAbout2000 06 26 Consent H Street Resurfacing Cost Overrun
COMMISSION AGENDA
ITEM
H
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
June 26, 2000
Meeting
MGR v;nEPT //f-
Authorization
REQUEST: Public Works Department Requesting Appropriation of Funds to Pay for Street
Resurfacing Cost Overrun
PURPOSE: The purpose of this Board item is to request additional funds over the 10%
contingency for street resurfacing cost overrun.
CONSIDERATIONS:
Board approval was given to enter into to contract with AP AC - MacAsphalt at a cost of
$113,438.30 including a 10% contingency on March 27, 2000. Quantity estimates were scaled
from city maps from centerline roadway that are not as accurate as final field verification. Also,
due to field conditions, additional overlay lifts were required for leveling that increased unit
quantities.
Estimated quantities for the bid were 40,229 square yards. The actual quantity field
surveyed by the contractor was 46,762 square yards. The additional funds requested over and
above the contingency are $5,977.56. A breakdown of the measurements and costs is attached.
FUNDING:
The actual final cost of the street resurfacing is $130,661.30 payable from the
Transportation Improvement Fund - Capital Improvements line code (4411-56310). Approval
was given for $124,683.30 (bid amount plus 10%). The additional appropriation required is
$5,977.56. This will reduce the projected FY 00 yearend reserve to approximately $93,500.
June 26, 2000
Consent Agenda Item H
Page 2
RECOMMENDATION:
It is recommended that authorization be given to appropriate additional funds from the
Transportation Improvement Fund balance to the Capital Improvements line code (4411-56310)
of the Transportation Improvement Fund to pay contract overrun.
IMPLEMENT ATION SCHEDULE:
The invoice will be paid within 30 days of approval.
ATTACHMENTS:
1. Estimate versus Actual Spreadsheet
COMMISSION ACTION:
A TT ACHMENT NO. 1
Cost Overrun for Street Resurfacing
Bid #ITB 005-00/AH
BID APAC Surveyed
ESTIMATE Actua I
STREET LOCATION YARDS YARDS
Dunbar Drive Highlands 1,071 1 ,448
Dunbar Terrace HiQhlands 888 963
Galston Drive HiQhlands 466 999
Falkirk Drive Highlands 577 731
Elgin Drive Highlands 977 1,199
StirlinQ Drive HiQhlands 583 865
Grizzley Court Tusca 11 486 955
Cougar Court Tusca 11 972 1,189
Woodchuck Court Tusca 11 1,701 1,775
Papaya Lane Oak Forest 5,505 6,402
Forest Creek Drive Oak Forest 2,253 2,079
Benchwood Drive Oak Forest 4,766 5,475
Little Fawn Court Oak Forest 361 732
Benchwood Court Oak Forest 1,083 1,285
Pheasant Circle WS4 5,505 5,290
Ontario Court Tusca 13 486 768
MichiQan Court Tusca 13 555 821
Marcus Court Tusca 13 1 ,458 1,925
Huron Court Tusca 13 805 1,099
Tioga Court Chelsea Woods 1,111 1,372
Keuka Court Chelsea Woods 486 837
Conesus Lane Chelsea Woods 1,984 1,972
Lamoka Court Chelsea Woods 2,916 2,646
Olean Court Chelsea Woods 1 ,458 1,632
OsweQo Court Chelsea Woods 1,388 1,493
Wan eta Court Chelsea Woods 388 810
Total Yards 40,229 46,762
Contract @ $2.65 per yard $106,606.85 $123,919.30
Manhole Risers 63 @ $100,00 ea, $6,300,00 $6,300.00
Hydrant Reflectors 17 @ $26,00 ea $442.00 $442,00
$113,348.85 $130,661.30
Commission Approved Funding
Bid Amount
10% Contingency of Bid Amount
$113,348,85
$11,334.89
$124,683,74
Additional Appropiation Desired
$5,977.56