HomeMy WebLinkAbout2000 06 26 EXEMPTION Informational A Safety Program Manual
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COMMISSION AGENDA
ITEM A
Consent
Informational X
Puolic Hearin~
June 26, 2000
Meeting
Mgr. I
Authorization
REQUEST:
The General Services Department would like to advise the Commission that,
pursuant to Resolution #845, the city's Safety Program has been updated, and to
present a copy of the new Safety Program Manual.
PURPOSE:
The purpose of this agenda item is to transmit the attached Safety Program
o Manual for reference and use by the Commission.
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APPLICABLE LAW AND PUBLIC POLICY:
City Charter and Administrative Code; Resolution #845, passed April 27, 1998.
CONSIDERATIONS:
In early 1998, it was determined that the city's safety policy had become
outdated, particularly in the area of chlorine handling and matters that impact
Public Works/Utilities operations.
- Through the coordinated efforts of an outside consultant and affected
personnel in Public Works/Utilities, a new Safety Program Manual was
compiled to address those matters, and to update other minor language to
comply with requirements of the State and OSHA.
FUNDING: None Required
ATTACHMENTS: Safety Program Manual, City of Winter SPrings
COMMISSION ACTION:
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MEMORANDUM
DATE: June 5, 2000
TO: All Department Heads
FROM: Ron McLemore, City Manager
SUBJECT: Safety Plan
On April 27, 1998, the City Commission passed Resolution #845
which established policy r,egarding safety and health issues for our
employees.
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Since then, much effort has gone into the enhancement of the city's
Safety Program Manual. By far, those enhancements affect Public
WorkslUtilities more than any other department because of evolving
practices in the handling of chlorine and other chemicals. At the same
time, safe practices are the obligation of each and every employee, and
the responsibility for seeing that employees follow proper workplace
procedures rests with management.
This manual is designed to explain and outline the operational
procedures for administering a comprehensive safety program, and I
have designated the Director of General Services as the program
administrator. He, along with Department Heads and the Safety
Committee, will be responsible for seeing that safety standards are
maintained, and that improvements in our safety procedures are made
when warranted.
Please copy and distribute this manual to at least your first-line
supervisory staff, and to those personnel who you may have designated
to monitor safety conditions in the workplace.
cc: Mayor and City Commission
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RESOLUTION NO. 84S
A RESOLUTION OF THE CITY OF WINTER SPRINGS,
FLORIDA, ESTABLISHING A SAFETY FIRST POLICY AJ.'ID
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Safety and health protection is a quality of work issue
which has a high priority in all work activities; and
WHEREAS, The goal is to minimize human injmy, property loss or interruption
of work activities caused by accidents; and
WHEREAS, The City believes that safe working conditions for all employees
can be attained through the use of safety equipment, proper job
instruction, frequent review of work practices, proper supervision
and the involvement of all employees.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF WINTER SPRINGS, FLORIDA:
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THAT, the City is 'committed to providing employees with a safe and healthful
workplace: It is the policy of the City that employees report unsafe
conditions and do not perform work tasks if the work is considered
unsafe. Employees must report all accidents, injmies, and unsafe
conditions to their supervisors. No such report will result in retaliation,
penalty, and other disincentive; and
THAT, employee recommendations to improve safety and health conditions will
be given thorough consideration by the City. The City will give top
priority to and provide the financial resources for the correction of unsafe
conditions. Similarly, the City will take disciplinary action against an
employee who willfully or repeatedly violates the workplace safety rules.
This action may include verbal or written reprimands and may ultimately
result in termination of employment; and
THAT, the primary responsibility for the coordination, implementation, and
maintenance of the City's workplace safety program has been assigned to
the City Manager. The City Manager and his staff will be actively
involved with employees in establishing and maintaining an effective
safety program; and
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THAT, the City Manager and his staff will participate with employees in all
ongoing safety and health program activities, which includes: promoting
safety committee participation, providing safety and h,ealth education and
training, and reviewing and updating workplace safety rules; and
THAT, the City Manager is authorized to promulgate and amend additional
safety regulations consistent with this policy; and
THAT, this policy statement serves to express the City's commitment to, and
mvolvement in, providing City employees a safe and healthful workplace.
This workplace safety program will be incorporated as the standard of
'practice for this City. Compliance with the safety rules will be required
of all employees as a condition of employment
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Adopted thisel2 day O~/h"'('" . 1998:
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CITY OF WINTER SPRINGS, FLORIDA
ATTEST:
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INDEX
TITLE: Description
Page Number
Safety Policy -------------------------------------------------------------- -- - - i
Resolution number 845 -------------------------------------------------------------- ii & iii
Review and updates of the Safety Manual ----------------------------------------- - 1
Making the most of the Safety Program ---------------------------------------------- 2 & 3
Workplace Safety and Health Policy Document ----------------------------------- 4
Safety Board Members ----------------------------------------------------------- 5
C3lossaf)f ------------------------------------------------------------------------------ E>>-~
Management commitment and involvement Policy Statement --------------- 10,11
Record Keeping Responsibilities ------------------------------------------------------ 12
Responsibilities - City Manager --------------------------------------------------------- 13
General Services Director ---------------------------------------- 14-1E>>
Department Directors ------------------------------------------17
Supervisors --------------------------------------------------------- 18-20
Employee -------------------------------------------------- 21-22
Employee Safety Suggestion ---------------------------------------------------------- 23
The Safety Board ------------------------------------------------------------------ 24
Safety Meetings ----------------------------------------------------------------------- 25-28
Employee Safety Training ------------------------------------------------------------ 2~
Ongoing Training and Retraining ------------------------------------------------------ 30
City Of Winter Springs External Training Schedule -------------------------------- 31-32
Configuration Control --~-------------------------------------------------------------- 33
First Aid and Medical Procedures ------------------------------------------------------- 34
First Aid Instructions ------------------------------------------------------------------- 35-3E>>
Accident Investigation ----------------------------------------------------------------- 37
Safety Rules and Procedures Index ----------------------------------------------------- 38
Idea and Suggestion Report ------------------------------------------------------------ 3~
Section 1: Lifting Procedures ----------------------------------------------------- 40
Section 11: Housekeeping --------------------------------------------------------- 41
Section 111: Ladders and Step Ladders ------------------------------------------- 42
Section 1V: Slips, Trips and Falls --------------------------------------------------- 43
Section V: Hazardous Materials --------------------------------------------------- 44
Section V1: Office Safety -------------------------------------------------------------- 45-4E>>
Section V11: Ergonomics and Video Display Terminals ------------------- 47
Section V111: Motor Vehicle Operation --------------------------------------------- 48-4~
Section 1X: Emergency Action and Fire Prevention ------------------------- 50
Master Safety Program Courses -------------------------------------------------------- 52
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Synopsis of Safety Training Courses ------------------------------------------------ 53-56
Discipli ne Policy ----------------------------------------------------------------- 57-63
Safety Program Monitoring ------------------------------------------------------------- 64-65
Critical Incident Stress Debriefing (Mission Statement & Details) -------------- 66-108
Ergonomics Training (Working Safely at The Computer) ---------------------------109-112
APPENDIX:
A: Safety Performance Measurement By Departments ----------------------- 113
B: Case Summary Form ------------------------------------------~--------------------114
C: Quick Look Performance Chart for City Activities ---------------------------- 115
D: Rapid Response Chart for City Personnel in The
Event of Serious Injury ------------------------------------------------------------- 116
E. Risk Management and Purchasing Chart Reports ------------------------------117-120
F: Workers Comp Records (Premiums Earned Vs Earned LossesO
(Development of Loss Ratio) --------------------------------------------------121-127
G: Chlorine Handling and Processing Operations Procedure ---------------- 128-139
H: Index of Treatment Facilities Process Safety Management
(Processing Management Support Plan) -------- -------------------------------140-149
I: SOG Review and Training Index -------------------------------------------------------- 150-151
J: Incident Management System (Table of Contents) ------------------------------- 152-154
K: Safety Committee Minutes -------------------------------------------------------155
L: Safety Training/Meeting Record Form --------------------------------------------- 156-157
M: Accident Investigation Report ----------------------------------------------------------158-161
N: Confined Space Safety Manual (Confined Space Entry Program) -----...----162-166
0: Confined Space Entry Permit ------------------------------------------------------- 167
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Synopsis of Safety Training Courses --------------------------------------------------- 53-56
Discipline Pol icy ---------------------------------------------------------------------- 57-63
Safety Program Monitoring --------------------------------------------------------------- 64-65
Critical Incident Stress Debriefing (Mission Statement & Details) ---------------- 66-108
Ergonomics Training (Working Safely at The Computer) ----------------------------109-112
APPENDIX:
A: Safety Performance Measurement By Departments ---------------------------- 113
B: Case Summary Form ----------------------------------------------------------------- 114
C: Quick Look Performance Chart for City Activities ------------------------------ 115
D: Rapid Response Chart for City Personnel in The
Event of Serious Injury -------------------------------------------------------------- 116
Risk Management and Purchasing Chart Reports -------------------------------117-120
Workers Comp Records (Premiums Earned Vs Earned LossesO
(Development of Loss Ratio) ---------------------------------------------------------121-127
Chlorine Handling and Processing Operations Procedure -------------------- 128-139
Index of Treatment Facilities Process Safety Management
(Processing Management Support Plan) -------- ----------------------------------140-149
I: SOG Review and Training Index -------------------------------------------------------- 150-151
J: ~ncident Management System (Table of Contents) ------------------------------ 152-154
K: Safety Committee Minutes ---------------------------------------------------------- 155
L: Safety Training/Meeting Record Form ---------------------------------------------- 156-157
M: Accident Investigation Report ---------------------------------------------------------158-161
N: Confined Space Safety Manual (Confined Space Entry Program) ------------162-166
0: Confined Space Entry Permit ---------------------------------------------------------- 167
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RISI( MAN'AGEMENT DIVISION
APRIL 2000
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REVIEW AND UP-DATES OF THE SAFETY POLICY MANUAL
This saf~typolicy manual wiU be reviewed and updated on
an annual basis. The General Services Director shall be
responsibJe for updating BIldp.ublisbing -changes in aU areas
of the manual. Changes will be reviewed by the Safety Board and
Department -Heads prJorto any -change .being jncorporated.
In the event an emergency condition develops which requires
an imme~iate change, The General Servjces Director will manage the
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necessary details to coordinate with those personnel concerned.
The Safew Soard revjews -changes at.the next -scheduled meeting
as a matter of Incorporation into the minutes.
REVISIONS.; .AU revisions Me jn boJd type. Microsoft Word, font
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"Arial," size 12.
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MAKING THE MOST OF THE SAFETY PROGRAM:
IMPLEMENTATION:
The best defined Safety Program is no better than its degree of implementation
Down to the individual employee, and or those vested with the responsibility of
assuring its strict utilization. Safety is always the responsibility of somebody else
Until it affects those who should have believed lIits for my benefit as well all of my
Co-workers." Whether injuries occur on the job or some other location, the cost is
Still a serious impact to both the work team as well as the IIHome Team."
SUCESSFUL SAFETY PROGRAMS:
Some of the most successful Safety Programs are those in which Management and
Employees have realized and utilized this type of program to build a relationship and
bond of cooperation to assure that the work place is safe. Many Safety Programs have
actually resulted in being the key element that enhanced a spirit of cooperation and
Trust that elevated the level of safety awareness. The next time you hear of or read
about an accident, take a moment and consider all of the details and think about the
elements of safety that could have prevented this event or death.
CLOSE CALLS:
Becoming more appreciative of safety can be achieved by considering how close all of
us have come to death or been involved in some form of accident and realizing that we
are still here. In most cases some form of safety allowed us a second chance. Many of
our relatives and or friends did not have a second chance because someone was
unsafe or untrained.
AN EMPLOYEE IS ONLY AS SAFE AS THEIR LEVEL OF AWARENESS !!
Main Parts of the Safety Program that requires the most attention:
1. Creating confidence in the benefits of the Suggestion Program
2. Creating an atmosphere, of enthusiasm about the Safety Program from
management down to the operating level of all facilities.
3. Development of the "Safety Monitor" program for each department with
A monthly or annual rotation of designated employees within their own
Departments.
4. Enhancement of the Safety Board and more emphasis placed on the
Importance of the monthly meetings to discuss ways to enhance the
Safety Program. Place more emphasis on Home Safety.
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5. Take advantage of the "Ongoing External Safety Program defined on pages
30-32.
6. Hold weekly department safety meetings in which each attendee will be
Required to bring a safety suggestion to the meeting.
7. Define each "Close Call' or accident and discuss the details and require each
Employee to define ways to prevent these events.
8. Provide rewards that are commensurate with a percentage of value of the
Suggestion.
9. Require each department manager, supervisor to turn a weekly safety report
Which is made up from the employee suggestions that have been reviewed
And are considered as having merit for the program. These reports could be
Reviewed by the designated Safety Manager or Risk Manager. These reports
Would be discussed in the Safety Board Meetings.
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MANAGEMENT COMMITMENT AND INVOLVEMENT POLICY STATEMENT
OF
THE CITY OF WINTER SPRINGS
Safety and Health Protection is a quality of work issue which has a high priority in all
our activities. The goal is to minimize human injury or illness, and property loss or
operation interruption caused by accidents, fire or other hazards.
The City believes that safe working conditions for everyone of its employees can be
attained through the use of safety equipment, by proper job instruction, frequent review
of safe practices, proper supervision, and the involvement of every employee.
To support these vital actions toward our City's goal, we are committed to:
Develop processes, design, build and maintain plants and equipment; and
establish operating methods with full consideration of safety and health effects.
Seek out the best available information on hazards and risks, and communicate
it to all concerned for decision making application.
Provide leadership, organization, funds and other appropriate resources for
comprehensive safety and health programs. ' '
Foster safe behavior and initiative, both on and off the job, through education,
training and publicity.
Minimize the undesirable effects of accidents by providing rescue equipment and
training, first aid, and medical systems.
Recognize and reward achievements in health and safety planning,
management and performance.
Require all supervisors to consider it an essential part of their job to administer
the safety program and terminate unsafe activities.
Require all employees, as a condition of their employment, to follow all
established safety practices.
Have each Department/Division prepare and implement a definite safety plan by
means of which safe working practices will be brought to the attention of every
employee.
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CITY OF WINTER SPRINGS
SAFETY BOARD CURRENT MEMBERS
Gene Demarie, Gener.aJ Servjces Director
(407)-327-1800 ext. 324 Pager 941-7410
Bob Beck Alan Hill
Steve Molnar Bob Beckman
. Gary Bartlett, Doug Taylor
Lean Titus Steve Baggs
Jamie Herdng Lacy Williams,Djv of Safety
Ruben Morales
The goal of the Safety Board is to elevate and enhance the awareness of all City
Employees lothe .seriousness of .accidents, then minimize the opportunities for
These costly events in developing. The Board will also provide direction to all
Departments through monthly meetings, .recommendations to assure actions and
Procedures reflect the latest policy for safe operations.
Your cooperation. is needed arutappreciatedlor.the. benefit of all
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GLOSSARY:
Note: There are descriptions and definitions of words which mayor may not
Be in this Manual at the present time. However, these words and their
Description do pertain to municipal subjects and or operations and
Are included for future refer.ence.
Accident: , An unexpected event that occurs during a process at the
Workplace or at home .and mayor may not result in material or bodily
Damage. '
Administrative Controls: Refers to policy, procedures, or guidelines
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implemented to reduce and limit an employee's exposure to a potentially
harmful agent, but does not eliminate its presence from the workplace
environment. Example-Employees are exposed to harmful noises from
an air compressor which must be located in the work area. The adminis-
trative control implemented requires employees to wear ear plugs or ear
sound attenuating devices.
Asbestos: Fibrous mineral forms of impure magnesium silicate which
include chrysolite, amosite, crocidolite, tremolite asbestos,athophyllite
asbestos, actionlite asbestos, and any of these minerals that have been
chemically. treated and/or altered.
CarcinoQen: A substance which has the potential for causing cancer.
Chemical Hvaiene: ,Refers to procedures, guidelines and equipment;
Personal protective equipment (PPE) and work practices that are capable
of protecting employees f.,-om the health hazards presented by hazardous
chemicals used in that particular workplace.
City Authorized Treatment Providers: Healthcare providers contracted ~
The City (Risk Management) of the City of Winter Springs to provide a policy
for medical treatment of injuries arising from work related accidents to city
employees.
EnaineerinQ Controls: Refers to physical controls implemented or changed
In a work process or work environment to assure the process is complete &
meets all specifications. An example_In the processing of the bio-mass at
the waste-water facility, the bio mass must.be aerated and the (PH) value must
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maintained to a certain level to meet State Specifications.
Environmental Controls; Controls in general (physical and administrative)
that are designed to protect the environment from accidental spills or the
release of chemical substances.
Eraonomics: A science that deals specifically with how the worker interacts
With the work environment with the purpose of designing the workplace
Environment to be worker friendly and reduce the likelihood of injury. One
Common form associated with Ergonomics is called Carpal Tunnel Syndrome.
Friable Asbestos: Refers to any asbestos containing material that may be
Brittle or easily crumbled and would, therefore, most likely result in airborne
Fibers if accidentally distributed or disturbed.
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Incident: A term used interchangeably with the word accident. An incident
Is usually thought of as a situation that had the potential to result in a serious
Accident. An accident is usually referred to a situation that did result in bodily
Injury and material damage. Any accident/incident that results in fatalities, or
Serious bodily injury (e.g. coma, amputation, injury requiring hospitalization ),
Or significant property damage ( e.g. total loss of a vehicle, roof collapse, firel
Fire damage to City owned equipment or property ).
Incident with Serious Potential:. Refers to an occurrence ( accident l in which
no physical damage to property or personal injury has occurred. However,
the outcome could have been serious to catastropic. Example-An employee
working on a control switch panel for a machine. The electrical disconnect
switch controlling power to the machine was turned off but not physically lock-
ed out ( with a lock). Another employee sees the switch in the OFF position &
violates all safety procedure rules and regulations by turning the switch ON.
a power surge causes an instant flash due to the current seeking a ground
path. The tool that the employee is using becomes charged and flies across
the room. The only condition saving the life of the worker is that he is using
a tool that has an insulated handle.
Industrial Hvaene: Refers to the science and study of the work environment
and the exposures it may present to employees from noise, vapors, mists,
dusts, fumes, gases, liquids and temperature changes. Its purpose is to
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Implement changes and controls to eliminate, reduce and control these type
Of exposures.
Loss Control: A term used with reference to the commitment a city makes
To assure that potential conditions that injure personnel and damage equip-
Ment are eliminated or controlled to the extent that the Loss Ratio is at the
Lowest possible percentage possible.
Loss Ratio: A figure derived by taking the Worker's Comp earned loss and
Dividing this by the Earned Premium to give the Loss ratio for a city. The
Lower the ratio is the better the city is performing in its safety program and
Reduction in accidents.
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Material Safety Data Sheets: Also referred to as (MSDS). This is information
Concerning the chemical makeup of a product and the detrimental effect it can
Have on workers that are exposed by use, spills or inadvertant discharges in
The atmosphere. This information also details "how to treat a worker if and
When an accident occurs. Within this information the manufacturer will also
The hazard levels, combustibility, special handling required, and storage
Requirements. Personnel protective equipment is usually specified.
Medical Monitorina: Refers to medical surveillanceand/ormedical exams
That may be required when working in certain environments where certain
Specific substances may be present that may potentially result in injury.
Near Miss: . {with serious potential)-See Incident with serious potential.
A near miss if treated with the proper level of attention can be very beneficial
For it points out that the potential for a serious accident is there, maybe in
A hidden state but not recognized, or removed from the workplace. Near
Misses have been referred to in the past as "an accident waiting for a place
To happen." Usually "Murphy's Law" is not very kind to its participants and
All employees must treat a near miss just as important as the "real thing" in
Assuring that this potential is documented, procedurally controlled and best
Of alii eliminated if at all possible.
OSHA: Occupational Health and Safety Administration is a federal agency
With jurisdiction to develop and enforce workplace safety laws and regulat-
Ions. There are also State Agencies which also enforce safety laws and make
Inspections at any level of a company or municipality.
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Personal Protective EQuiDment IPPE). See personal protective equipment.
This is a very important term and has been attdbutable to saving numerous
lives and is also associated with many employees losing their life due to not
wearing properly or forgetting to wear at all. Common types of PPE are: Hard
, hats, safety glasses/goggles, gloves, safety shoes and ear plugs. One true
example was a young man who wore his gloves and retardent chemical suit
when spraying chemicals on vegetation in ditches to retard plant growth. A
small amount of chemical (seemingly insignificant) seeped into the area at the
glove-to-sleeve connection. Soon a numbness developed in his hand & arm.
the final result was cancer requiring removal of the arm, then the shoulder and
within two years death. PPE is an absolute must and not wearing or improperly
wearing can be extremely harmful.
Serious Accident: Any accident/incident that results in fatalities, serious types
of bodily injury (e.g. coma, amputation, injury requiring hospitalization), or
significant property damage (e.g. total loss of a vehicle, roof collapse, fire/fire
damage to city-owned equipment or property).
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Wellness: Refers to the concept of total worker well being relating nutrition,
proper rest, exercise and safe environment.
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SAFETY FIRST POLICY
Management Commitment and Involvement
The Safety Program of The City of Winter Springs is viewed as a
bridge And a bond between management and employees to express
their Concern for each other in assuring all personnel that the Safety
Program .is .for the ,benefit of all who are .involved in carrying out the
business of the City.
Therefore, the management of this organization is committed to provid-
ing employees with a safe and healthful wo.rkpJace~ Tms organization's
Policy is clearly focused on its employees to report unsafe working
conditions and not to perform work task which may be considered as
an unsafe condition or function. All employees must report all forms
of unsafe conditions and actions,injurJes and unsafe conditions to their
Supervisors. No such report will result in retaliation, penalty, or other
distincitive. Again, remember:
UNSAFE CONDITIONS NOT REPORTED ONLY MAKE THEM WORSE.
MANY ACCIDENTS ARE THE RESULT OF COMPOUNDED CONDITIONS
BUILDING AND WAITING FOR A PLACE OR EVENT TO HAPPEN.
Employee recommendations to jmprovesafety and health conditions
will be given thorough consideration by the management team.
Management will give. top priority to and -Pfoyjde all of .the financial
resources for the correction of unsafe conditions. The welfare of all
concem~d ,also drives the responsibility of the City to take disciplinary
action against an employee who willfully or repeatedly violates safety
in the workpJace against safety l'uJes and regulations. This action may
include verbal or written reprimands and may ultimately result in the
termination of ,empJoyment for the ,benefit of all concerned.
THE ONL Y BAD RECOMMENDATION-IS
ONE THA T IS NEVER TURNED IN
The pril1)ary responsibility for the coordination, implementation, and
maintenance of The City's workplace safety program rests with the:
GENERAL SERVJCESDJRECTOR
Phone:
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Senior management will be actively involved with all employees in
establishing and maintaining an effective safety program. The General
Services Director., CUy Manager and other members of the Management
Team will participate with all personnel and their department employee
represenJativ.es in an ongoing safety BIld health program activities,
which include:
. Promoting ,safety co,mmi,tte.eparticipation
· Providing safety and health education and training
· Revi~wing and updating workpJace saf~ty rules
This policy statement serves to express management's and all City
Personn~ commitment to, and lnvoJvement in -providing employees
a safe and healthful workplace. This workplace safety program is now
incorpor~edas the ..standard-PTactice for .the .cjty~ Compliance with
these safety rules outlined in this manual is required of all employees
as a condition ofemploymenl
Ronald W.McLemore
City Manager
Date
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RECORD KEEPING RESPONSIBILITIES
Records organization, development .and maintenance .is .primarily the
responsibility of the Risk Manager. Employee Accident Investigation
Reports and Workers Compensation Notice Injury Reports (LES form
DWC-1). The records and maintenance will be available on a data bases
found in Windows 95, Microsoft Word and Excell.
The Risk Manager will control and maintain Log. & Summary Occupational
Injuries and illnesses, LES Form SAF 200.(SeeAppendix), at each work faciJity,
covering the employees who base from that facility. Each Injury, Illness, and
occupational disease, or fatality will ,be r.ecor.ded legibly on the SAF 200 with
appropriate signature. A back-up plan to assure the retention of data will be
present and working for each signif-lCant -piece {)f data.
Each department shall report in writing. lost time accumulations for each case
to the Risk Manager. The Risk Manager wUl update the data base as w.ell as
the physical files that are deemed necessary to maintain.
All records .shall be maintained on .a calendar. year basis and retained .as now
established by the State of Florida-Department of Records Management-F.S.
Chapter 119.
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RESPONSIBILITIES
CITY MANAGER:
The City Manager will promulgate and maintain an employee safety and health program
which prQvides all city employees with a reasonably safe work conditions, facilities and
environments. The City Manager will work closely with The Risk Manager in reviewirig
safety reports and trends to maintain ,an awareness -of -the -effectiveness of -the safety
program. The effectiveness of the safety program will be reported and conveyed to
personnel in the City Commission ,t.o maintain .effective communication between all
departments and assure that maximum effectiveness of the safety program is realized.
The City Manager will-assist The R~sk Manager in justifying and obtaining the necessary
fundingto secure the latest technology that assures maximum safety in city depart-
ments wbere-Operational events require-a high-Ievelof..awareness & safety equipment.
One example of this type of technology would be Predictive Engineering for electrical
controls ~ ,rotating -equipment which -detects-and-eorr-ects unsafe-eonditions prior
to resulting in costly anomalies to personnel and equipment.
The City Manager will -r-8vJew -contents -Of -the Safety Boar-d meetings with-the -Risk
Manager (that are held on a Monthly basis)" to assure that all events receive full
attention and -resolution.
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RESPONSIBILITIES
THE GENERAL SERVICES DIRECTOR:
The General Services .Director wjll assist, advise and _coordinate with The City Manager,
Department Din!'ctors and Supervisors on implementation and maintenance of
effective workplace safety~ Creating and maintaining a ,high level of awareness
for work place safety and in the home will be a high priority for The Services Director.
The Servjces Director wiJJexpJore all Bvenues of developing the Safety Program to its
highest level of support for all personnel. The Services Director will develop and also
maintain a data base which reflects those necessary records, trends and projections
te) assure compliance with all state and federal regulatory procedures. The Services
Director wjJJ participate jn all events pertaining to safety that are sponsored by the
State and other agencies which are considered beneficial to the City and its employees.
Informat!on gatber.ed from this .participation wjU be passed on to City de~nts for
their benefit. In additiorfto those duties described above, the Risk Manager will:
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1. The ~ervjces Director will .evaluate workpJace conditions and practices, as well
existing procedures to determine that reasonable measures have been taken to
provide ~Joyees wjth safeworJdng conditions.
2. Ensure all recognized safety hazards as well as the potential conditions are
eliminated and Dr that workers are .adequately protected and educated as to
The detremental effects of these conditions.
3. Ens41"e all mandated standards, Jaws~ ~ rules and procedures), .have been
adopted and ,iJnplemented at the operating level correctly.
4. Res~ch and'advise managers (Dep8rtment .Heads) on the options -and ,the
most cost effectiveness means of program implementation and hazard abate-
ment.
5. Develop standard written documents for mandated programs, provide, assist
for emplpyee training. _Also~ coordinate with other outside safety agencies &
coordinate with department heads for safety training of employees.
6. Mail1-lain close contact ,and ,coordination with state .authorities, Other city
Governments to ensure The City of Winter Springs remains current on the latest
employeepsafety and, health standards_and te.chnoJogies.
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7. Provide technical advice to safety committies and help in the facilitation and
implemel)tation of these meetings and programs, -CiS well as the evaluation
of divisional programs and development of job-specific safety rules and
applications.
8. Assist supervisors in conducting accident investigations in the event of serious
Injuries, fataUties, or major property damage.and "near-misses." Also, provide
advice and technical information to all personnel for investigations of all types
of incidents.
9. Recommend safety program benchmarks as a result of trending assessments &
studies. Track .programeffectivenessand .successes andproyjde adequate info-
rmation & advertisement to support Return On Investments of .the safety
program.
10. Make recommendations (based on studies),.for improvements & enhancements.
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11. Maintain records and procedures, such as OSHA for .compliance within City,
Departments in accordance with the details below: In addition to these
Specific re.cords, the Risk .Manager will maintain records such as:
OSHA LOG 200
Training ,Records
Exposure Records
Medical records
These records shall be maintained also on a data base easily identifiable and
accessa"Je for r.eview.and or .pubUcation.
12. Coordinate any Compliance Inspection by Regulatory Agencies:
Note: R~guJatory agencies may .request to .inspect facilities fo,r cause or as a
matter of routine. The point of contact may be the City Manager's Office, Risk
Management, .Human Resources, T.he .city Attorneys Office,lndividuals and or
City departments, or even the work site. In all cases notification of such an
inspection .should beimmediateJy made to .the Risk Managers office. The Risk
Manager will Immediately notify all concerned personnel.
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13. Temporary.or periodic posting ,requirements incJude:
. Annual summary of OSHA 200 Log
. OSHA Citations (,posted llponr.ecelpt of .the citation until the vioJations have
Been corrected
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14. Safety manual review: The General Services Director will review the Safety
manual on a Semi-annuaJ ,basis to .assure the Jatest ,safety practices are included
and that the latest technology is considered for implementation.
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DEPARTMENT, DIRECTQRS~
Department Directors will establish effective lob-specific safety training programs
within their departments Toassur.e.1befoJJowjng actions ,are accomplisbed:
1. That the employees adhere to established safety rules.
2. Delegate authority to enfor.ce safety policies .and rules.
3. Take disciplinary action when necessary after verifying the person, or persons have
been properly trained .and warned (in writingh -of the consequences of continued
violations.
4. Implement inspection programs to identify and correct safety deficiencies in their
areas of responsibility.
5. Insure compliance of all mandated safety rules, standards, and laws.
6. Budget .for -appropriate -tr.aining, safety devJces, personal protective .equipment, .and
correction of known safety deficiencies.
7. Advisetheir.RiskManager -Of.unsafe conditions;..problems relating to.accident
prevention and recommendations for loss control.
8. Review safety data, records and .reports ,ot.safetymatters to determine the
effectiveness of the safety program within their specific departments.
9. Meet monthly wUh other. Department.Directorsand the Risk Manager torevJew
safety policies and matters pertaining to changes and improvements in the overall
safety progr.am.
10. Delegate the responsibility to Institute the policy of establishingSafety Monitors
that wear a safety badge for one week to observe for unsafe conditions, as well as
enhance the level of awareness of unsafe conditions or actions within the work
place. This -policy will rotate week by week until ,all, personnel in ,this directory have
had opportunity to serve as a Safety Monitors. There may be two monitors serving
at the same time if this department is involved in office -as well as Field work.
11. At least, on an annual basis, conduct and document self-inspection of all permanent
work sites.and also a Representative .sample of field ,operations.
12. Review all accident reports, as well as "near misses" with the Risk Manager.
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SUPERVISOR RESPONSIBILITIES:
Supervisors will ensure that their employees are thoroughly trained in safe work
practices. In additioSupervisors will:
1. Issue employees appropriate job-specific safety rules.
2. Ensure that employees understand the rules and abide by these details as a
condition for employment. Employees will have these rules explained and also the
consequences to expect for willful or repeated violations.
3. Consistently enforce safety policies, standards and rules within the sphere of their
Authority .
4. Give full support to the City's safety program and set the example of good safety
Practices for all employees to follow.
5. Take positive action to identify'and correct all known or potential safety hazards in
their Work areas.
.
6. Protect employees from inherent job hazards through training and specific
instruction.
7. Ensure that their employees have the proper equipment; protective devices and that
a neat and clean work area is maintained.
8. Ensure that all injuries, as well as "near misses" are promptly reported and all
accidents are immediately investigated although injury may not be apparent.
9. Advise upper level directorates/departments of unsafe conditions or problems
related to accident prevention.
10. Make recommendations to loss control with the necessary details required for disc
actions.
11. On a monthly rotational basis, designate one or two employees (as required) to
serve as Safety Monitors for their specific work areas. Monitor badges will be worn
by these designated individuals and they will be advised to observe for unsafe
conditions and practices. The safety monitor will meet briefly at the beginning and
end of each work day with the supervisor for passing on information about the job in
progress. The supervisor will promptly pass on each reported incident or condition.
. Each incident will be' utilized to train all employees associated with these events.
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Supervisor Responsibilities Contd:
12. Be thoroughly familiar with all reporting procedures and the personnel involved to
Assure good practices are accomplished and all personnel benefit from the reported
information.
ENCOUNTERING A SITUATION REPORTED BY AN EMPLOYEE AS A POSSIBLE
UNSAFE WORK CONDITION OR WRONG WORK STEP.
. If the situation reported by the employee is a "Job Stopper." The supervisor will
report the Condition to Department Manager for approval. Prior to any decision,
the supervisor and the Manager will decide what steps must be performed to
"Safe the Situation," until further decisions can be made to complete the task.
. If the situation can be completed with a "work around," the supervisor and
department manager will contact the Risk Manager and a phone conference may
be held to consider an immediate solution. The Risk Manager will decide as to
whom needs to be involved (ie, engineering or other qualified personnel)
to assure the situation is thoroughly reviewed and decide on the safest method
. to perform the tasks.
13. Be familiar with the latest safety courses offered ie, (those listed in the well known
periodicals) such as "Long Island Productions" safety training, safety periodicals
or equal.
14. On each new work area or equipment assignment be familiar with the history
of past accidents, events or incidents that have been heard of or witnessed by the
supervisor or other employees. Discuss these events with the employees prior to
beginning any action at the work site Or equipment.
.
15. CONFIGURATION CONTROL: Control of the plant equipment and its normal
Configuration is of great importance if the safety of the employees is to be main-
Tained. Outside contractor personnel entering the plant and working on plant
equipment must be required to keep the plant manager and or his designated
Representative informed at all times when the normal configuration of the equip-
Will be changed in performing any task. Plant personnel will enter any type of
Temporary or permanent change in equipment in the plant log and all personnel
Will be informed and or retrained on this change. At the end of each day outside
Contractor personnel will report to the Plant Manager and or his designated
Representative and will provide a summary of work for that day and the details
Of the next days work to be done. This summary will provide the Plant Manager
With adequate detail to plan the next days activities around these events and make
the necessary plans to assure coordinated safe activities. Equipment that utilizes
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Electrical power and or any form of combustion will never be left in such a
configuration that endangers the next shift of operating personnel. Knowing and
Controlling Equipment configuration and keeping associated personnel well
informed is the Key to preventing accidents.
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EMPLOYEE SAE.EJY RESPONSIBIUTJE-S:
Employees.of Ibe..city..of Winter Springs-Cfor.their-OWJ1 benefit).ar.e expected 10 place
safe work, practices and identification or unsafe conditions as the higtlest priority while
performi?Q-CIaily tasks..A.s-an.ernp'oyee,~ Safety cnnunitment ml,st incl1tde.,but-DOt
limited to the following policies:
1. Each week be ready to b~ designated as a SAFETY MONITOR and willingly wear the
monitor s,af.ety b~dge.. Tllis-is-a privileged npportl,nity-1o obsente operations while
p~rforming, ,normal work duties. The safety Monitor has a great opp~:>rtunity to
observe ,nd report-as-Weltas prevent accidents1o.feUow .employees-as
Well as themselves
2. Follow all established work rules and standards,jncluding, proper use of issued
equi pment and..protective.D.ev.ices.
3. Follow prescribed safe working procedures to the letter. (no shortcuts or
unauthorjzed work steps ).Tllis-is-an opport1mity.for -H1e -8Dlp1oy.ee 1o..alwaysbe
observant for better ways to do the lob, however Any improved method of doing
work mu~...be immediate1Y,J"eportedtolbe-S.Upenli.sorfir.st. . Jf the situation
Is a "job stopper," the supervisor will report the condition to the department
manager ,for:.appr..avaL .P..r.ior-101be following decisions,.the.superv.isor -BOd manager
will decide what step:s must be performed to "safe the situation" until further
decision~-CaIl be made10 complete-tbe tasks, Jfthe sitllation.can..be completedwitb
a "work around," the supervisor and department manager will contact the Risk
Manager ~ a phone confereflcemay-be-beldJo_cnn~ider 1lIl.iD1mAdiatesollltion.
The, Risk ,Manager will decide as to whom needs to be involved (ie Engineering or
other qUillifietf personnel)-!o assure the sit1lation is thorougbJy...teyiewed and decide
on the safest method to perform the task.
4. Adher,eJo..-aU warning, caution".or instn,ctional signsJn.lbe workplace.
5. Report all accidents and unsafe conditions or incidents to your supervisor.
6. Not p~rforming tasks-Ot.operationswhere lmsaf.e..conctitionsexists,how.ever
reporting, these conditions to the supervisor.
7. Warnipg--aU-co~or1cers...af uns~fe conditiol1S.or practices.
8. Using only, the eqLJipment" vehicles and tools on which training, has been and the
the empl~ has been alJthnrbed-1o-USe.
9. Using equipment and tools for their intended purpose and within the manufacturer's
limitations.
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10. Repoj1--8U defective equipment and-1oDls,1o.the--5.Up.8nlisoc; 1hen in~talLa defect..tag
( Red Tag) to assure that this eqlJipment is not operated by other employees. Report
this defec,J-io--tbe s'lpervisor.
11. Operate city motor vehicles within the posted speed limits, road conditions and
laws. Befpre oper(:llting.-a..car..or tmck, the operator shollld obsente.-eacb1irelor ..a
condition of low pressure or damage such as nails, tacks and screws.
12. Volunpuily-DOt operating aoy equipment-Ol toolS,-01 performing-BDy..work..task while
under the influence Of alcohol or drugs that alter clarity, or jeopardize the safety of
others by reason-Of--tbe mind, or C(:llll~jl1g drowsiness.
13. Being attentive to all details of the job and especially the safety aspects to assure
safety.
14. Review and become familiar with the available training courses applicable to the
particularJob employees will be performing.
15. Review the contents of the EMPLOYEE SAFETY SUGGESTION PROGRAM and
become t,horOl~ghly familiar witb-lhe details-Of,thefurms utili7edlor submittal.of
ideas on improving operations, and
enhancin,g safety
NOTE:. COMPLYING WITH THE ABOVE POLICIES WILL ASSURE THAT
EMPLOY~S-W<<..~ P-ROVIOE:
. SAFETY FOR YOUR SELF
. SAFETY T-O Y-OURFELLOW -EMP-L-OYEES
· PROTECTION TO THE PUBLIC
. PROTE-CT-ION -TO -CITY -P-ROP-E-RTV
NOTE: WILFUL OR REPEATED VIOLATIONS OF SAFETY RULES, PROCEDURES,
OR POLI~S -BV-ANY -ME-MBE--R -OF +HE -CI:rY ..()f. WlN1"-E-R SP-RINGS -MAY.L-E-AD 1"-0
DISCIPLINARY ACTIONS AND COULD ULTIMATELY RESULT IN TERMINATION.
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EMPLOYEE SAFETY SUGGESl'IDN --THE.LlFE SAVER
I RE!vfEMBER, THE ONLY BAD SUGGESTION IS ONE THAT IS NEVER TURNED IN
The EMP/-OYEE SUGGESTJONPROGRAMJs.one programlhaUs usually llOt
considered of great importance by some emp,loyees. However, reviewing the
History of this seeminglyinsignificantpr.ogr.am, -reveals many -lives.saved; great
Numbers of serious lost time accidents prevented and numerous employees
Awarded distinguished.r.ecognition for -a.caring.and concerned..safe attitude for
Not only themselves but their fellow employees. Participation in this program
Expresse~ concern.for.aJJ .employees; management and 1be -total .or.ganization
Can benefit in removing many potential accident causing situations. This is a
Program ~eby management'.can-USe-as-a tool 10 buiJd-a.bridge 1o-8mpJoyees
For greater cooperation and exchange of ideas. Since managt!ment does have
The oppoflunity toexper.ience-day..to..day..activ-ities..and ".hands.em" .events, the
Suggestion program is of great benefit to all concerned.
DEPARTMENT -HEADS:
All Department Heads shall provide Safety Suggestion Boxes in conspicuous places
In their d~ . .These boxes.sbaJJ..bemarked .andwlUbe monitor.ed weekJy.
Valid sugg~stions will be brought first to the Risk Manage,rs ,Office and evalu~ted.
The Risk f.1anager -WillBring1be Suggestion,to1be SafetyBoar.d for evaluation
Along with his input. Suggestions which are life threatening, or will result in inlury to
person ner.and,.or. equipment willba immediately discussed -with tbe-.supervisor-.and
Then a form will be dropped in the suggestion box. All suggestions will be evaluated
For merit,and award.totbe suggestor.
EMPLOYEES:
Be on the lookout for unsafe conditions in the workplace at all times. Knowing your job
from the ~afety ..standpoinUs..of primary .importance., Knowing how to make -known.aU
Unsafe conditions or procedures is equally important. Task are performed usually in
Repetition-and.can causetbe operation1o..be-P8JformecUn-a!ax atmosphere. There is
always a possible more efficient and safer way of doing any job. Persons performingf
Hands-on, operation. usuallyJmows..tbe details .more..tban..anyone.else. - Using tbe-box
For suggestions will assure that we are making ~afety work for all. Suggestions that do
not contajn.tbenameof .the employ.ee,.bowev.er employees...sbouJdf.eeJ.tbat.the
Suggestion box is theirs and utilize it as such.
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THE SAFETY BOARD:
,
All suggestions will receive full attention and no employee will be faulted for turning in
any type of s~.Q.gestion. Receiving a number of sU.Q.gestions shows employee interest
And concern for their own safety. The employee will be notified by their supervisor of
The evaluation of their su.ggestion. If the suggestion does not contain a name, the
Results will be posted in the department from which the suggestion came. The Safety
Board wiU-Qive -each sugg~stion.full attention.
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SAFETY MEETINGS
THE CITY-OF WINTER SPRINGS SAFETY'BOARD
The follo)Nmg -items-are-a -part -af-any-Safetymeetings-tbatar.e -held each
month and when it is deemed necessary to call a special meeting of the
Board. The purpose of the meetings are to :assure that the .oper.ational
Procedures and actions carried out by city personnel are safe and that
all potential hazards are recognized-and-removed. -Also, -that.safety-and
Its benefits are communicated to all departments to enhance the level
of awareness.
1. Dates and "Time of meetim::ls: Meeting_s will be held on a monthly basis
and on a ,specified day ,of-tbe,.of..a-JlClfticuJar week. The date and time
of the safety meeting will be the Second ThurSdav of each month at
08:30 AM. In the ev-enta time change is deemed necessary, the change
will be advertised at least one week ahead of the usual scheduled meeting.
2. Documented Meetinas: Each ,meeting will continue to be documented in a
complete and accurate manner and the minutes will be kept in a loose leaf
binder clearly labeled & accessable to all personnel. The manual will be kept
in the Risk Managers office and in accordance with State Dept. of Records.
each department will ,also keep a copy of its own safety meetings. A copy of
these meetings will be forwarded to the Risk Manager.
3. Storaae of Minutes: The minutes will be entered on The Risk,Managers data
, base and available for revi,ew. The Risk Manager will enter these minutes on
a "hard floppy clearly labeled "safety board minutes for year "
4. Safety Board members. (appointed by the Risk Manager), shall serve a term
for at least one year. If a particular board member desires to serve longer
than one year, the member shall submit (in writing) to the Risk Manager a '
request for consideration for further membership. The request should include
supporting reasons for lengthened service. In the event members find
that further participation on the Safety Board is in conflict with performing
their primary job, or sickness, or circumstances beyond their control; they
may submit a written request to the Risk Manager for removal from the
Safety Board. Within 15 days the Risk Manager will have appointed a
Replacement.
5. Quorums: A majority is required for a meeting to held unless an emergency
condition develops requiring an emergency session of the board. The Risk
Manager or City Manager may call an emergency meeting at any time during
normal working hours with as many as two thirds of the members present.
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City Safety Board Rules Cont'd:
6. Safety Board rules: . Any changes to workplace safety rules or procedures shall first
be reviewed by the Risk Manager along with the Department Manager; the supervisor
and then be submitted to the Safety Board. The Board will address employee reports
of described unsafe work conditions; anonymous complaints and suggestions from
employees. The Board shall also issue updates and changes to procedures after
approval by the City Manager and or his designee. The Board reserves the right to
call any employee for information gathering concerning an accident or unsafe type
condition or practice without the employee having representation except their
supervisor and or departmental manager.
7. Internal Inspections of the Work Place: Internal inspections of the workplace
shall be conducted by members of the Safety Board including the Risk Manager in
accordance with State and or OSHA Rules and regulations. The department
manager and the supervisor for the department or facility being inspected shall
accompany the inspection team during the inspection. This inspection will be for
the purpose of establishing the effectiveness of Engineering, administrative and
personal protective control measures to protect employees from recognized hazards
in the workplace environment.
8. Establish the classification of procedures: Procedures will be grouped into two
categories. The Risk Manager and the Departmental Manager will determine the
classification of all Procedures. The classification will be either HAZARDOUS OR NON-
HAZARDOUS and the Procedure .cover will. readilyand.easilyre.veaUhe.classification of
the. procedure. TheHazardousprocedt.tfe- win.~a.white-cover with a red horizontal
stripe across the front with black letters in the red stripe indicating "HAZARDOUS" and
the non-hazardous procedure will not be specifically identified as such. (An example
of a hazardous procedure would be the change out of the chlorine bottles at the waste
water plants ).
9. . Procedure approval and communication: The Board will approve procedures
classified as HAZARDOUS and forward to the City Manager and or his designee for
approval. These procedures will enable the Risk Manager, Department manager and the
Supervisor to investigate suspect areas or actions in the workplace that are potential
incidents or accidents. Forms in the Appendices will guide investigating personnel in
investigating items such as incidents, injuries, illnesses, diseases and fatalities. The
Board will review all details of the investigation and the contents of the reports.
10. Safety TraininQ and monitorinQ: The Board shall review safety training and
education for the purpose of ensuring its effectiveness and enhancing the
awareness level of all employees in the work place. Guidelines will be review-
ed and actions documented and advertised to all concerned employees.
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11. Board members will become generally familiar with state guidelines in their
particular area of work.
12. Recommendations: ~ecommendations for internal rule and procedure changes
will be sent to the appropriate Aministrator concerning City Wide Policy. The
City. Manager will discuss the recommended changes at the City Commission
meetings. The City Manager will issue timely written responses to each of the
recommendations of the Safety Board.
City Safety Board Rules cont'd:
13. The Risk ManaQer will perform the followinQ actions prior to the Safety Board
meetinQs:
1. Receive inputs from the Department Managers pertaining to safety at least one
week Prior to the meeting.
2. Develop the inputs into points of discussion to raise the awareness level of the
members Of the Safety .Board.
3. Review the articles in the monthly Professional Safety Journal that would pertain
to the City's operations and present these as a matter of interest to all
departments represented.
4. Present applicable videos to the Board to focus on safety and foster new ideas in
decreasing The potential for incidents and accidents.
5. Designate one department for each meeting to be a main presenter for safety tips
and new Ideas In fostering safety in the workplace.
6. Secure outside safety professionals to be presenters at the board meetinas to
enhance and Raise awareness levels.
7. Encourage Board members to share experiences of accidents that they have
seen; been involved in at home, the workplace, or other places.
8. Develop or pass on a safety tip at each meeting for the benefit of the Board
members.
9. Designate dates and meeting places for the Accident Review Committee ( ARC ).
14. MeetinQ AQendas: The board ( on its regular monthly meeting) will begin the
meeting in the following order:
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1. Designate one individual to be recorder
2. Complete roll call
3. Complete any. additions and or corrections to the minutes of the last meeting
4. Approve or disapprove the minutes and changes
5. Poll each department for their input
6. Designate the place of the next meeting
15. Action Items: During the meetings all action items assigned will be by name and
Date for expected completion. The Risk Manager will manage all action items for
purposes of recording completion of the action items.
16. Compensation: The City shall compensate board members at their regular
Hourly wage or at a rate equivalent to an hours wage for as many hours that
The Board is in session.
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EMPLOYEE SAFETY TRAINING
Introduction
The most important elements for achieving safe operations in the workplace is the
training of employees on their job duties and responsibilities. Our employees must be
trained to perform their jobs the right way and the safe way. They must be fully aware
of the hazards in their jobs and the ways to avoid and prevent those hazards.
Employee Orientation
Workplace safety training begins on the first day of employment and will continue
throughout their employment with the city. Each employee will be given a copy of the
City Safety Policy.
· Review with the new employee the specific safety rules, policies and procedures
that are applicable.
· . Review with the new employee specific hazards within the Department.
Job Training
Job training is the key to the success of the safety program. Employees must be
trained to do their jobs properly, while thinking - safety first. The training will include:
· Employees who use Personal Protective Equipment shall be trained in the use,
care and limitations of the PPE.
· Employees shall be made aware of all equipment in their workplace, its safe
operation, and the hazards associated with that equipment.
· Department specific and OSHA regulated tasks and procedures.
· Proper lifting techniques.
. Emergency procedures, to include fire and medical emergencies
Supervisors Responsibility
.
Supervisors when observing employees performing work, shall when necessary,
provide a demonstration of safe working practices.
Provide safe operating instructions on all new equipment to all employees before
the employee operates the equipment.
Review safe working practices with employees before permitting the
performance of new, non-routine, or specialized procedures.
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ONGOING TRAINING AND RETRAINING:
Departments will provide regular safety training to their employees on safety rules,
policies and procedures. Employees will be provided additional training when:
. Changes or updates are made to the workplace safety manual.
. After the occurrence of a work related injury caused by an unsafe
Act or work practice.
. When a supervisor observes employees displaying unsafe acts,
Practices or behavior.
. New equipment, procedures or job changes are introduced to the
Workplace.
Commitment to Safety:
The City of Winter Springs is committed to improving workplace safety by
by developing and continually refining a workplace safety plan. The goal
of the safety program is to create an environment free from injury. All
employees are expected to adopt the SAFETY FIRST concept and to read
and sign their own commitment to the Safety Agreement. (see appendices).
RECORD KEEPING:
Employees training shall be documented on a Safety Training/meeting Record
Form. (see appendices). A diagonal line will be drawn on the form across the
all participant lines not used, and initialed by the trainer or supervisor, immed-
Iately following the training session. The original of these forms will be main-
tained by the Department receiving the training. Also, a copy of this training
will be mailed to the Risk Manager for inclusion on the data base. In cases
when personnel from more than one division are receiving the same type
training, the person responsible for arranging that training will send each
involved division a copy of the training record. These records shall be main-
tained by calender year, as established by the State of Florida- Department
of Records Management.
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CITY OF WINTER SPRINGS- EXTERNAL.TRAINING SCHcDUL-E
In addition to the "In-I:iouse'~ training..for Jbe.~_there~otber .training
Courses similar to those taught by the departments and are scheduled for
All of the departments.Jh.ese courses are_ taught by professionals in tha
Safety world now known as "The Florida Partnership for Safety & Health."
This organization is nOW.1e.Cognize.ct.and made up of ...oersonoeJ who have
Volunteered time to assure maximum utilization of their experience is
Passed on to all indivi~ualsJnmunicipaJjties'practicing-.Safe.ty in the work
Place as well as at horhe. The City of Winter Springs is now a member of
And will be afforded free training of their personnel due-.the..Risk Managers
Participation at the finit meeting on October 20, 1999. The following cours.es
By subject and date ar,.eJistejj below..Tbis training schedulewill have courses
Added and updated on a yearly basis: Scheduling of City Personnel will be
Accomplished and coqrdinated through the.-BiskManag.er.llS early. as possible
To assure personnel.are included on a "First come" basis:
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Location of classes:.. National Safety Council
427.North Primrose Drive
Orlando, FI 32803
Phone: (407) - 897- 4401
Date of class:
n Workshop TopiC;
Oct 27, 1999
Bloodborne Pathogenes Workshop for Law Enforcement
Nov 17, 1999
~ersonalP1Otective Equip...wm:kshop
NOTE: The class scheduled for Oec 15, 1999 is rescheduled for Jan 2000.
Contact Florida Leagu~ Cities.1or new date (401~j -4401}
Dec 15, 1999
Hearing Protection and Hand Protection Workshop
Jan 19, 2000
C.onfined Space Entry-.-Worksbop
Feb 16, 2000
Motor Vehicle Awareness Workshop
Mar 15, 2000
Trenching and Shoring Workshop
NOTE: The place for the next 6 workshops is to be determined.
. The title of these wo~hops are as follows:
Apr19,2000
Parks and Recreation Workers Compensation and
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External Training Cont'd:
May 17, 2000
Understanding High Speed Pursuit and Workshop for
Law Enforcement.
Jun 14, 2000
Return to Work Workshop
July 19, 2000
Violence in the .Workplace Workshop
Aug. 16, 2000
Understanding the Risk Manag.ement Process for Public
Entity W9fkshop
Sep 13'H 2000
Work Zone Safety Workshop
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CONFIGURATION CONTROL:
The City of Winter Springs understands the importance of and is committed
To knowing and keeping configuration control of its equipment as a vital part
Of Reliability and safety. Maintaining Configuration Control will inform and
assure personnel who operate this equipment are safe and aware of the equip-
ment's condition at all times.
Outside Contractor Personnel;
It is essential for outside personnel (Contractors), who perform services for The City, to be
Controlled, especially when performing repairs on equipment with the potential to harm
City Personnel. This type of equipment would consist of electrical motors, pumps, Control
Panels and any equipment that is thought to be in a normal operating configuration and
Results in harming other associated equipment or personnel.
To assure that this type of event is prevented, all outside personnel will register with the
Plant Manager and at any time equipment is taken out of its normal operating configuration,
All personnel will be informed of this change. At the beginning of and at the end of each days
Activities the contractor will be required to Consult with the plant manager, or his designated
Representative on the equipment's configuration. The Plant manager or his designated
Representative will enter this information in the plant log. It is the Plant Manager, or supervisor
responsibility to assure this information is conveyed to all concerned personnel. The plant
manager or supervisory personnel will assure that this equipment cannot be accidentally
Operated while in a non-operating configuration. The principles of "Tag Out" and "Lock Out,"
(especially on electrical motors) Are discussed in another part ofthis safety manual.
City Operatina Personnel:
City personnel who operate equipment that will effect other personnel and or other equipment
Must Consider the following routine before temporary or permanenUy reconfiguring equipment:
1. How will this action effect other related equipment.
2. Are all personnel advised of this change.
3. Will this change harm or surprise other personnel.
4. Will this operation harm the one that's making the change.
5. What actions need to be taken to inform the next crew or shift that may be operating this
Equipment or system, such as plant logs or crew notes.
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FIRST AID AND MEDICAL PROCEDURES
EMERGENCY PHONE NUMBERS
ALL EMERGENCIES DIAL 911
* In remote field locations, use radio communications to call your base operations for
assistance.
Minor First Aid Treatment
First aid kits are kept in the following locations in your Department:
If you sustain an injury requiring minor first aid treatment:
. Administer first aid treatment to the injury or wound.
. Inform your supervisor and provide details for the accident investigation report.
. Do not use a first aid kit as a substitute for required medical attention.
Emergency Medical Treatment
If you sustain a severe injury requiring emergency treatment:
. Call 911 to request emergency medical assistance.
. Call for help and seek assistance from a co-worker.
Non-Emergency Medical Treatment
For non-emergency work-related injuries requiring professional assistance beyond first
aid:
. These injuries and illnesses may be initially administered to by the City of Winter
Springs Fire Department.
. Inform your supervisor, who will call the ManageCare Program at (407)
327 -1800, ext. 324 or pager #941-7410. ManageCare will designate the
nearest medical facility or emergency room. Your supervisor will then arrange
for transportation and complete the top portion of a Medical Tracking Report and
temporary Workers Compensation ID Card, that you will take with you to the
medical treatment facility.
. Provide details for the completion of the accident investigation report.
First Aid Training
Employees will receive instructions from their supervisors on our first aid procedures.
CPR certification training is available through the City's Fire Department. A basic guide
for the first aid treatment follows on the next page.
34
.
FIRST AID INSTRUCTIONS
In all cases requiring emergency medical treatment, immediately call 911, or have a
co-worker call, to request emergency medical assistance.
Wounds
Minor - Cuts, lacerations, abrasions, or punctures
· Wash the wound using soap and water; rinse it well.
· Cover the wound using clean dressing.
Major -Large, deep and bleeding
· Stop the bleeding by pressing directly on the wound, using a clean bandage or
cloth.
· Keep pressure on the wound until medical help arrives.
Broken Bones
· Do not move the victim unless absolutely necessary.
· If the victim must be moved, splint the injured area. Use a board, cardboard, or
rolled newspaper as a splint.
. Minor Burns
Thermal (Heat)
· Rinse the burned area, without scrubbing it, and immerse it in cold water; do not use
ice water.
· Slot dry the area and cover it using sterile gauze or a clean cloth.
Chemical
· Flu'sh the exposed area with cool water for 15 to 20 minutes.
Eye Injury
Small particles
· Do not rub your eyes.
· Use the corner of a soft clean cloth to draw particles out, or hold the eyelids open
and flush the eyes continuously with water.
Large or stuck particles
· If a particle is stuck in the eye, do not attempt to remove it.
Chemical
· Immediately irrigate the eyes and under the eyelid, with water, for 30 minutes using
any available potable water or approved eyewash.
.
35
.
.
.
FIRST AID INSTRUCTIONS (continued):
Neck and Spine Injury
· If the victim appears to have injured his or her neck or spine, or is unable to move
their arm or leg, do not attempt to move the victim unless it is absolutely necessary.
Heat Exhaustion
· Loosen the victim's tight clothing.
· Give the victim sips of cool water.
· Have the victim lie down in a cooler place with the feet raised.
36
'.
.
.
ACCIDENT INVESTIGATION
Accident Investigation Procedures
An accident investigation will be performed within 48 hours of the incident by the
supervisor or the senior person at the location where the accident occurred. The Risk
Manager is responsible for seeing that the Accident Investigation Reports (see
Appendix E) are being filled out completely, and that corrective actions are being
addressed. Supervisors will investigate all accidents, injuries, occupational illnesses,
and all incidents or near misses that could have caused injury, using the following
investigation procedures:
· Implement temporary control measures to prevent any further injuries to
employees.
· Review the equipment, operations, and processes to gain an understanding of
the accident situation.
· Identify and interview witnesses, and any other person who might provide clues
to the accident s causes, as soon as possible after the accident. Attach signed
witness statements to the Accident Investigation Report.
.
Investigate causal conditions and unsafe acts; make conclusions on existing
facts.
· Complete the Accident Investigation report.
. Provide recommendations for corrective actions.
· Indicate the need for additional or remedial safety training.
If a serious injury requiring medical treatment by a physician or if a fatality is involved,
notify the Risk Manager immediately at 327-1800, ext. 324 or pager #941-7410. The
Risk Manager will assist the supervisor in conducting investigations of serious
. accidents. Submit original accident investigation reports to the Risk Manager when
completed. A Notice of Injury (LES Form DWC-1) must also be completed when
injuries are involved and forwarded to the Risk Management Department within 24
hours of when the injury was reported to the supervisor.
37
.
.
.
SAFETY RULES AND PROCEDURES
RULES FOR ALL EMPLOYEES
GENERAL
SECTION
Lifting Procedures........... ............................. ................... ....... .......
Housekeeping ............................................................................... II
Ladders and Step Ladders ............................................................ III
Slips, Trips and Falls ..................................................................... IV
Hazardous Materials.... ............. ........;....... ................. ............... ..... V
Office Safety .................................................................................. VI
Ergonomics and Video Display Terminals ..................................... VII
Motor Vehicle Operation
VIII
IX
Emergency Action and Fire Prevention ..........................................
DEPARTMENTAL SPECIFIC RULES (These rules and procedures will be provided to
you at your workplace.)
GENERAL SERVICES
FINANCE DEPARTMENT
COMMUNITY DEVELOPMENT DEPARTMENT
POLICE DEPARTMENT
FIRE DEPARTMENT
PUBLIC WORKS DEPARTMENT
UTILITIES DEPARTMENT
PARKS AND RECREATION
38
.
.
.
CITY OF WINTER SPRINGS
1126 E. STATE ROAD 434
WINTER SPRINGS. FLORIDA 32708
IDEA AND SUGGESTION REPORT
· Your Idea or Suggestion:
. How will your Idea or Suggestion benefit our Department:
· How will it benefit the City and our Community:
. What would it cost:
· What would it take to get it started:
INSTRUCTIONS
1-Complete entire report. (Your name is not needed, unless you want to sign
the report)
2-Fold report and staple shut.
3-Deposit your suggestion in the locked suggestion box, located in your Department.
4- The box will be opened just before the monthly meeting and the suggestions
will be given to the Risk Manager.
39
.
GENERAL RULES FOR ALL EMPLOYEES
* The following rules do not apply to emergency scene operations.
SECTION I
Lifting Procedures
1.
2.
3.
4.
5.
6.
7.
8.
9.
. 10.
11.
12.
13.
14.
15.
16.
17.
18.
.
Plan the move before lifting; ensure that you have an unobstructed
pathway.
Test the weight of the load before lifting by pushing the load along the
resting surface.
If the load is too heavy or bulky, use lifting and carrying aids such as hand
trucks, dollies, pallet jacks and carts, or get assistance from a co-worker.
If assistance is required to perform a lift, coordinate and communicate
your movements with those of your co-worker.
Position your feet 6 to 12 inches apart with one foot slightly in front of the
other.
Face the load.
Bend at the knees, not at the back.
Keep your back straight.
Get a firm grip on the object using your hands and fingers. Use handles
when they are present.
Hold the object as close to your body as possible.
While keeping the weight of the load on your legs, stand to an erect
position.
Perform lifting movements smoothly and gradually; do not jerk the load.
If you must change direction while lifting or carrying the load, pivot your
feet and turn your entire body. Do not twist at the waist.
Set the objects down in the same manner as you picked them up, except
in reverse.
Do not lift an object from the floor to a level above your waist in one
motion. Set the load down on a table or bench and then adjust your grip
before lifting it higher.
Never lift anything if your hands are greasy or wet.
Wear protective gloves when lifting objects that have sharp comers or
jagged edges.
Slide materials to the end of the tailgate before attempting to lift them off
of a pick-up truck. Do not lift over the walls or tailgate of the truck bed.
40
.
SECTION II
Housekeeping
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
.
.
Do not place materials such as boxes or trash in walk-ways,
passageways, or stairwells.
Stack materials neatly in the designated storage area.
Do not block or obstruct stairwells, exits, or accesses to safety and
emergency equipment such as fire extinguishers or fire alarms.
Do not try to kick objects out of pathways. Push or carry them out of the
way.
Clean your work area frequently. Do not let work residue build up so as to
create a slip or trip hazard.
After completing your work task, put unneeded tools and materials away
in their designated storage areas.
Do not let items overhang from shelves into walkways.
Straighten or remove rugs or mats that do not lie flat on the floor.
Clean up spills or leaks immediately by using a paper towel, rag, or a mop
and bucket.
Use caution signs/cones to barricade slippery areas such as freshly
mopped floors.
41
.
SECTION III
Ladders and Step Ladders
6.
7.
8.
. 9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
.
1.
Read and follow the manufacturer's instructions label affixed to the ladder
if you are unsure how to use the ladder.
Inspect ladders prior to use. Do not use ladders that have loose rungs,
cracked or split side rails, missing rubber foot pads, or are otherwise
visibly damaged.
Keep ladder rungs clean and free of grease. Remove build-up of
materials such as dirt or mud.
Do not place ladders in a passageway or doorway without posting warning
signs or cones that detour pedestrian traffic away from the ladder. Lock
the doorway that you are blocking with the ladder and post signs that will
detour traffic away from your work.
Do not place a ladder at a blind comer or doorway without diverting foot
traffic by blocking or roping off the area.
Allow only one person on a ladder at a time.
Maintain a three-point contact by keeping both hands and one foot, or
both feet and one hand, on the ladder at all times when climbing up or
down the ladder.
When performing work from a ladder, face the ladder and do not lean
backward or sideways from the ladder.
Do not stand on tables, chairs, boxes or other improvised climbing
devices to reach high places. Use a ladder or step stool.
Do not stand on the top two rungs of any ladder.
When using a straight or extension ladder, extend the ladder at least 3
feet above the edge of the landing.
Do not stand on a ladder that wobbles, or leans to the left or right of
center.
Secure the ladder in place by tying it to the structure or having another
employee hold it.
Do not move a rolling ladder while someone is on it.
Do not place ladders on barrels, boxes, loose bricks, pails, concrete
blocks or other unstable bases.
Do not carry items in your hands while climbing up or down a ladder.
Do not try to walk a ladder by rocking it. Climb down the ladder, and
then move it.
Do not use a ladder as a horizontal work platform.
2.
3.
4.
5.
42
.
.
.
SECTION IV
Slips, Trips and Falls
1 . General
Next to traffic accidents, falls kill more people than any other kind of
accident. Thirteen and one half million people each year are injured in
falls, thus resulting in costly workers compensation claims. Few people
realize that most falls occur at floor level, not from high places, and most
can be prevented.
2. Slip Hazards
A. Smooth surfaces - watch out for floors which have been waxed but
not buffed and other highly slippery surfaces.
B. Wet spots - wipe up wet spots, don t wait for them to dry by
themselves. It takes only a second for a serious accident to
happen.
C. Slippery surfaces - don't let grease, oils or slippery substances
accumulate on shop floors. Throw sawdust or other approved
absorbent agents down to reduce slips and falls.
3.
Trip Hazards
A. Equipment and machinery - arrange equipment and machinery in
work areas to avoid an obstacle course of potential falls.
B. Materials - it is hazardous to store materials in hallways and aisles.
The material should be stored in designated storage closets.
C. Extension cords - if extension cords must be used and cannot be
moved away from walking areas, be sure to use an approved cord
runner over the exposed electrical cords.
D. Obstacles - if material or equipment is in the way, move it or walk
around it. Do not climb over the equipment.
E. Stairways - do not store materials on the stairs. The extra time to
store the material in a proper place will prevent a serious accident.
F. Hidden steps - when turning a corner or stepping outside, look out
for steps that may not be obvious.
G. Loose carpets and flooring - all loose unraveled or damaged carpet
or floors shall be repaired. All defective walkways or flooring shall
be reported immediately to your supervisor for repair.
4. Fall Hazards
A. Repair or replace stair treads which are cracked or worn. Non-skid
paints and mats are an excellent safety idea.
B. Check lighting for brightness, make sure you have adequate
lighting, especially in narrow stair wells.
C. Wear good shoes with non-skid soles that are in good repair.
Rubber heels are the best. High heels or platform shoes are less
stable.
D. Avoid makeshift ladders. Do not substitute a stack of furniture or
boxes for a sturdy, properly balanced ladder.
43
.
.
.
SECTION V
Hazardous Materials
1. Follow the instructions on the label and in the Material Safety Data Sheet
(MSDS) for each chemical product used in your workplace.
2. Use personal protective clothing and equipment such as neoprene gloves,
rubber boots, rubber aprons, and protective eyewear, when using
chemicals labeled Flammable, Corrosive, Caustic, or Poisonous.
3. Do not use protective clothing or equipment that has split seams, pin
holes, cuts, tears, or other signs of visible damage.
4. When required to use protective gloves, wash your gloves before
removing them using cold tap water. Always wash your hands after
removing the gloves.
5. Do not use chemicals from unlabeled containers or unmarked cylinders.
44
SECTION VI
Office Safety
1 . General
Office work is generally considered to be one of the safest of all City
activities, but little thought is given to the hazards that are present in most
of our offices. Slips and falls on waxed floors, collisions with desks and
chairs, strains from unauthorized furniture moving, and other similar
accidents are common to offices. Special machines and equipment used
in office work also add to the accident potential.
.
.
.
Undue haste results in accidents. Do not run on stairs, walkways, or in
corridors. Enter and leave building in an orderly manner.
Bulky office supplies and materials must be lifted properly to avoid muscle
strains. Use mechanical devices to lift or carry loads that cannot be easily
handled by one or two persons.
Employees will not attempt to lift heavy objects at any time. Heavy office
furniture and equipment shall be moved only by properly trained and
physically qualified personnel.
2.
Filing and Storage Hazards
A. Avoid overloading the top drawer of your cabinet, this can bring the
cabinet down on top of you. Too much weight near the front of the
drawer can also cause unbalancing.
B. Close one drawer before opening another. This reduces bangs on
the head, unexpected trips, and unbalancing.
C. Don't struggle with struck drawers or doors. This is an easy way to
develop a back injury or bring everything right down on top of you.
If stuck, call a maintenance person for assistance.
3. Falling Accidents
A. Keep file and desk drawers closed when not in use.
B. Use walk aisles. Avoid between the desk short cuts.
Wastebaskets, boxes and extension cords are just waiting to trip
YOU.
C. Keep floors and storerooms clean. Pick up pencils, paper clips, or
other dropped office equipment.
D. Watch your step. Don't obstruct your view of aisles or walkways.
E. Wipe up all spills immediately.
F. Keep chairs four square on the floor.
4.
Ladders
A. Use a step ladder not a chair or drawer to give yourself reliable
footing.
B. Always face the front when going up and down a ladder.
C. Move the ladder rather than reaching out to the side.
D. Do not stand on the top two steps of a ladder.
E. Keep one hand free, big items cannot be carried safely.
F. Be sure the spreaders are open and secured, the ladder should
also be on level ground.
45
.
5. Office Machines
A. Know how to operate your office equipment. Read instruction and
never use machines you do not know how to operate.
B. Be sure mechanical guards are in place. If you remove a guard
temporarily, be sure to replace it before you turn on the switch.
C. Turn machine off while adjusting or when not in use.
D. . ..Be alert to electrical hazards. Current can kill. If a machine
overheats, smokes or sparks or you feel a slight shock call the
maintenance personnel immediately.
E. Watch your clothing - loose sleeves, scarves, belts or jewelry are
dangerous around office machinery.
F. Make sure all office equipment is on a firm surface.
.
How To Reduce Cuts and Bruises
A. Keep pointed objects separated in the drawer so that they cannot
stab you.
B. Staplers can cause mishaps when someone tests a jammed
stapler by holding their thumb over the end.
C. Razor blades, X-Acto knives, etc., should be stored in covered
containers.
D. Paper cutters require your full attention while in use. Do not cut too
many sheets at one time.
E. Any broken glass should be swept up immediately. The glass
splinters can be picked up safely by using a damp paper towel.
7. Electrical Appliances
Electrical appliances used for coffee making and other purposes should
be inspected daily, to be sure that cords are in good condition and plugs
are not broken or cracked. A fire resistant base should be placed under
all heat producing appliances to prevent a fire hazard.
6.
Be sure that all electrical cords are unplugged from receptacles when
appliances are not in use, and at the end of the work day.
All City buildings are designated non-smoking areas.
Electrical fans, pedestal, and oscillating desk fan types will be equipped
with safety guards when installed less than 7 feet above the floor.
.
46
.
.
.
SECTION VII
Ergonomics and Video Display Terminals
1. Take rest breaks from repetitive or prolonged activities by standing up and
stretching.
2. Use a chair that is padded, is stable, mobile, swivels and allows the
operator movement.
3. Sit straight up in your chair; where needed, use a footrest that has
adjustable height and is large enough to allow operator movement.
4. Select tools with the weight for the task which distributes pressure evenly
over the hand, fits your hand size, and has a handle that accommodates a
relaxed grip position.
5. Adjust your computer screen and keyboard so that they are directly in
front of you. Use a desk or table large enough to hold the display screen,
keyboard, and all necessary documents.
6. Place the keyboard low enough so that you are not required to reach up
or out for the keys.
7. Keep wrists and hands in a straight position while key stroking by keeping
the forearms parallel to the floor and elbows at your sides.
47
.
.
.
SECTION VIII
Motor Vehicle Operation
1.
General
Deaths from motor vehicle accidents total about 40,000 annually. Of this
figure, it may be assumed that a sizable portion of these deaths occurred
on state and national highways. City employees operate vehicles of all
types on rural roads, on state and national highways and on city streets.
No matter what type of vehicle you re driving, or where you're driving it,
there are certain basic safe driving practices you must follow to avoid
accidents. As the driver of any City vehicle you are solely responsible for
operating it in a safe manner and are charged with complying with all
state, county and local city driving rules and regulations, and any safe
driving practices prescribed by your supervisor. It is City policy for all
occupants of a vehicle to wear seat belts, while operating a City
owned vehicle.
2.
Safe Driving Practices
Concentrate on driving. A good driver dismisses their worries or anger
when they enter a vehicle.
Never take drugs or strong medications before driving. Drugs, illness or
extreme fatigue may affect your ability to judge distances, speed and
driving conditions, and slow your reaction time. No employee is allowed
to drive a City vehicle while under the influence of narcotics or alcohol.
Never pass on the right-of-way.
Always limit your vehicle speed so that there is a clear space and time for
an emergency stop. High speed drivers have less time to think and act in
an emergency and a far greater distance is required to stop.
Slow down at intersections or curves. Use appropriate signals well in
advance of any action. Signal early and slow down gradually. You shall
not wear headsets while operating a City vehicle.
3. Parking
Vehicles should be parked off the traveled way where they will not
interfere with the normal flow of traffic and will not obstruct the view of
other drivers.
When parking, remove the ignition key, (no City vehicle is to be left
unattended with ignition key left in the ignition), put the transmission in
park or low gear, set the parking brake, turn the front wheels toward the
curb. Vehicles shall be locked when not occupied.
48
.
4. Backing
A great many of our vehicle accidents occur while backing out of parking
areas. Never back unless necessary. Plan ahead to avoid backing.
Truck drivers and drivers of other types of heavy equipment that make
backing difficult due to size and design will always check the rear and
sides of their vehicles by walking around the vehicle and observing if there
is proper clearance to back safely. If you have a passenger, have him
direct you. Never back a vehicle unless you have made sure that you are
clear.
Remember, if someone directs you while backing, it does not relieve you,
the driver, of the responsibility if you have any accident. Back slowly and
as carefully as possible,
When parking parallel, leave sufficient space to leave without backing.
Sometimes by parking a little further from your objective and walking you
may prevent an accident.
5.
Drive Defensively
Keep alert at railroad crossings. Make sure you have a clear view of the
tracks.
.
When driving in city traffic be alert for mistakes or unexpected actions of
others, drive more slowly and keep alert for pedestrian and cross traffic.
Drive at speeds which permit stopping within visibility range of your
headlights. Keep headlight beams depressed to reduce reflected glare
caused by fog, rain or wet pavement.
Always make a daily check of your vehicle to ensure all equipment is
working properly. Be sure your mirrors are clean and properly adjusted.
Always consider proper load distribution as factors in safe driving.
If involved in an accident, you are required to notify authorities and
complete the required accident reports. Always notify your supervisor of
any accident you are involved in, no matter how minor or who is at fault.
Experienced drivers learn to sense an accident situation in advance in
order to avoid it.
Courtesy while driving is a great contribution in the elimination of
accidents. On the basis of a driver s driving habits, friendship is created
or lost with the public, thus our drivers have a great opportunity to impress
the public favorably.
.
49
.
.
.
SECTION IX
Emergency Action and Fire Prevention
1 . Purpose
The purpose of the emergency action plan and the fire prevention plan is
to cover the designated action supervisors and employees must take to
ensure employee safety from fire and other emergencies.
2. Responsibilities
Each Department Head will ensure that every division under their
jurisdiction establishes in writing an emergency action and fire prevention
plan. A copy of which will be kept in the Risk Management office.
3. Supervisors
Supervisors shall use the following information as a guideline in complying
with the requirements of this section.
The emergency action plan shall address emergencies that the
Supervisor may reasonably expect in the work place. Examples are fire, .
toxic chemicals, hurricanes, tornadoes, flood, etc.
Floor plans of work place maps that clearly show the emergency escape
routes will be used. Color coding of escape routes will aid employees in
determining their assignments.
It shall be explained in detail by whom rescue and medical first aid duties
will be performed. All employees are to be told what actions they are to
take in emergency situations anticipated by their Supervisor.
A detailed list of the procedures to be taken by those employees who are
selected to remain behind to care for essential operations until their
evacuation is absolutely necessary.
4. Emergency Evacuation
At the time of an emergency employees should know what type of
evacuation is necessary and what there role is. Where the emergency is
very grave, total and immediate evacuation of all employees is necessary.
Employees must be sure that they know what is expected of them in all
emergency possibilities which have been planned for in order to provide
assurance of their safety.
The designation of refuge or safe areas for evacuation should be
determined and identified. Exterior refuge or safe areas may include
parking lots, open fields or streets which are located away from the site of
the emergency and which provide sufficient space to accommodate the
employees. Employees should be instructed to move away from the exit
discharge doors and to avoid congregating close to the site where they
may hamper emergency operations.
After the desired degree of evacuation is completed the Supervisor should
be able to account for or otherwise verify that all employees are in safe
areas.
50
.
5.
Training
All employees shall receive training on the complete work place layout
and the various alternative escape routes.
Employees should be familiar with all hazardous areas to be avoided
during emergencies.
6. Fire Prevention and Housekeeping
It is the intent of this policy to assure that hazardous accumulations of
combustible waste materials are controlled so that a fast developing fire,
rapid spread of toxic smoke, or an explosion will not occur.
Employees should be made aware of the hazardous properties of
materials in their work places, and the degree of the hazard each poses.-:-
7. Maintenance of Fire Suppression and Detection Equipment
Equipment is installed in the work places to control heat sources. If these
devices are not properly maintained or if they become inoperative a
definite fire hazard exists. Supervisors and employees need to be aware
of the specific devices in their work areas and the operation of each.
The devices shall be maintained operable through periodic inspection and
testing. Manufacturers recommendations must be followed to assure
proper maintenance procedures.
.
8.
Alarm System
The Supervisor shall establish an employee alarm system.
The supervisor shall establish procedures for sounding emergency alarms
in the work place. In work places with 10 or fewer employees direct voice
communication is an acceptable procedure for sounding the alarm
provided all employees can hear the alarm. Such places need not have
back-up system.
The employee alarm system shall provide a warning for necessary
emergency as called for in this plan, or for reaction time for safe escape of
employees from the work place or the immediate area, or both.
.
The alarm shall be distinctive and recognizable as a signal to evacuate
the work area or perform actions designated under this plan.
The employee alarm shall be capable of being perceived above ambient
noise or light levels by all employees in the affected work place. Tactile
devices may be used to alert those employees who would not other wise
be able to recognize the audible or visual alarm.
The Supervisor shall explain to each employee the preferred means of
reporting emergencies, such as manual pull stations, public address
systems, radio or telephones. The Supervisor shall post emergency
telephone numbers near the telephones, or employee bulletin boards.
51
.
.
.
MASTER SAFETY TRAINING PROGRAM
COURSES
Year
Onl Attitude Accident IIfti n 9 office Supervisor Drlvln~ Drug~ House Falls Fire
Prevent ~ommunlcate safety safety safety Mgt Safety & keeping Safety
Alco
"'W( Physical Accident Personal medic !;onfined constr disaster elect Chern Machlnl bicycle ergon
Fitness nvestlgate Protective ~afety space !safety prepard safety hazar safety c1 safety
Equipment Cluard
and Repeat those courses for refresher purposes
on Add new courses based on changes In the type of Injuries or new equipment and
system changes. Employ new technology through the purchase of equipment or
... . nf . . -...... ...... - n.. .,. .
6
U1
l\J
.
SYNOPSIS OF SAFETY TRAINING COURSES
Accident Investigation
· How to get answers and facts while investigating an accident.
· People can prevent accidents from happening by knowing how accidents
occur.
Accident Prevention
· Personal responsibility in preventing accidents.
. Follow safety rules, keep safety in mind.
Attitudes
· Take pro-active approach to safety to prevent accidents.
· Preventing potential accidents by controlling stressful situations.
Bicycle Safety
. · General bicycling safety.
Chemical Hazards
· Information about chemicals in the work place and their potential danger
· Hazard communication plans, inventory lists, labeling, and MSDS sheets.
Communication
· Supervisor's commitment to positive and effective safety communications.
· Proper attitudes toward safety communications.
Construction Safety
· Discuss construction job site hazards.
· Explain safe trenching and shoring procedures.
53
.
Confined Space Entry
.
· Explain what confined space' is and how to prepare for working in confined
spaces.
· Discuss safety procedures for confined spaces.
Driving Safety
· Discuss how attitude, emotion, and careless acts effect everyone's driving.
· Discuss a variety of mistakes drivers make, and how to correct them.
Drugs and Alcohol
· Explain the problem of substance abuse on the job.
· Potential dangers of working under the influence of alcohol and drugs.
Disaster Preparedness
· Explain the City's evacuation procedures and the importance of each
employee's role in the procedures.
· How to prepare for work place emergencies.
Electrical Safety
· Explain why electrical accidents happen and how they can be prevented.
. · Proper safety procedures will help you work safely.
Ergonomics
· Discuss the concept of ergonomics and how to make your work place more
"use friendly".
· Inform employee's about the dangers of repetitive motion and what steps
they can take to prevent repetitive motion injury.
Falls
· Educate employee's on the common causes of slips, trips, and falls in the
work place.
· Discuss preventing slips, trips, and falls.
Fire Safety
. How to prevent fires.
· Discuss the importance of a neat work place in fire prevention.
. :54
.
.
.
Housekeeping
· Teach employees to focus on the general housekeeping hazards in their
work place.
· Show how poor housekeeping can lead to severe safety and security
problems.
Lifting
· Explain how the back works and what can be done to prevent back injury.
· How to lift safely and how to properly use back supports.
· Provide employee's with information about proper sitting, standing, lifting,
carrying, pushing, and pulling.
Machine Safety and Guarding
· Explain employee responsibility when working with machines and equipment.
. Cover the basics of machine and equipment safety.
Management
· Discuss the supervisor's responsibility to make sure employees receive
formal, hand-on and on-log training.
· Discuss the hidden costs of injuries; how insurance companies calculate
premiums; and how to manage worker's comp costs.
Medical Safety
· Explain what should be done the first critical minutes after an accident
occurs.
· General information about how to treat some specific injuries.
Office Safety
· Explain common office safety hazards and causes.
· Discuss safe office practices.
Personal Protective Equipment
· Teach employee's about the link between job safety and the need for wearing
the proper protective clothing and equipment.
· Preventing eye injuries through proper safety precautions.
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Physical Fitness
· Explain what happens to the body during temperature changes. Give
preventative measures of heat disorders such as heat cramps, heat
exhaustion and heat strokes.
· Provide information about proper ways to improve health habits to reduce risk
of injuries.
Supervisor Safety
· Explain how supervisors can reduce safety and health risks by being aware
of good work practices. This should include; anticipating, recognizing,
evaluating, and controlling hazards in the work place.
. Discuss the importance of new hire/transfer orientations and on job training.
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DISCIPLINE POLICY
The discipline policy is for the purpose of protecting all personnel and is
not intended to harass, embaress or inflict undue punishment to those who
find themselves in a position of being already injured or having caused property
damage due' to improper u'se. However, a policy must stress and carry out
the necessary discipline and must also be a signal to management that
reexamination of the present conditions and procedures may be required.
Review for disciplinary:
Therefore, when an employee violates work rules/policies or commits an unsafe
act, immediate corrective action is required. The corrective action will to be
considered and recommended by the City Manager, City Administrator, Risk
Manager and a final review by the Safety Board.
In prescribina disciplinary action, cost incurred from an accident is not the main
issue that will be addressed. Unsafe acts that cause little accidents also cause big
accidents. The City Program emphasizes accident prevention. All City employees
are obligated to take the necessary precautions to avoid accidents and injury.
Safety in the Home: Safety in the workplace is of the utmost priority, however safety
must also be practiced and considered in the homes of all employees. A serious
accident in the home has untold detrimental effects on all employees. Therefore, the
management of the City strongly urges all employees to review the safety practices of
each home and consider how homes can be made more safer, especially where there
are young children involved.
Supervisor Responsibiiity: In addition to those supervisor responsibilities described
previously, the supervisor is a key individual to assuring their fellow workers and
associates are properly trained to operate assigned equipment safely and efficiently,
enforce safety regulations and review each employee's previous accident record to
determine the need for additional training.
A. ProQressive Discipline Schedule:
. Different schedules of progressive discipline are provided for four categories of
Safety Policy infractions: Preventable Accidents/injuries, Failure to Use the
Protective Equipment, and willful Attempt to inflict injury to Damage Property.
. 1. Preventable Accidents/Injuries
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This category addresses employees' negligent acts which result in:
. Preventable Injuries
. Preventable vehicle accidents
. Preventable accidents resulting in other property damage
The disciplinary schedule also applies to situations in which unsafe working
conditions result from an employee's action or lack of action, if the opinion of
the department head there is created potential for serious accident or injury.
. Minimum disciplinary action required for violations in this category are as
follows:
First Occurrence: The employee will be counseled by the supervisor and the
next level supervisor to determine the need for additional
training, instruction and/or other corrective action. Any
type of negative incident will be recorded. Management
will review all details to determine if any required changes
are needed to procedural policy.
.
Second Occurrence:
(within 3 years)
The employee will be counseled by the Supervisor and
department/division head and suspended without pay for
one day. The employee's record will reflect the details of
the incident. Management will review the details to deter-
mine any required details to procedural policy.
Third Occurrence: The employee will be counseled by the supervisor and the
(within 3 years) department/division head and suspended without pay for
a period not to exceed 3 days. A negative report will be
reflected in the employee's file. If nine (9) points has been
accumulated against the driving record, the employee shall
forfeit the City Driving Permit and become ineligible to
operate city vehicles or equipment. Management will again
review procedural policy.
Fourth Occurrence: The employee will be suspended without pay with a recco-
(within 3 years)
.
mendations for options such as: Reassignment, dismissal
or demotion. If nine (9) points have been accumulated
against the driving record, the employee shall forfeit the
city driving permit and become ineligible to operate city
vehicles or equipment.
All actions recommended for demotion or termination shall also be reviewed by
The City Manager, Administrative Manager and Risk Manager.
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2. Failure to report an accident:
An employee who fails to report an accident will be suspended two (2)
Days for the first occurrence: Suspended five (5) days for a second
Occurrence within a two (2) years; and dismissed for a third occurrence
Within two (2) years.
3. Failure to use Protective equipment:
This category addresses employee failure to wear or use protective
Equipment, including seat belts and clothing required by the City.
The discipline schedule is identical to that for Preventable type
accidentlinjuries except that penalties are for consecutive occur-
ences within a one year period.
Seat Belt Policv:
All city vehicles, including maintenance equipment driven to and from
job sites, must be equipped with seat belts. Seat belts will be properly
worn by all occupants of city vehicles, whether operating or riding, and
by employees using personal vehicles while on city business. Exceptions
are as follows:
a. Employees operating or riding in vehicles in which the vehicle does
not reach 20 mph such as those making frequent stops to provide
service. Seat belts must be worn while travelling to and from such .
work sites.
b. Employees operating maintenance equipment at the work site, such
as motorgraders, excavators, backhoes, front-end loaders, tractors
equipped with roll over protection devices, pavement marking appli-
cation vehicles. Seat belts must be worn while travelling to and from
work sites.
c. Specifically excluded are individuals being transported in the back of
police cars, any type of transit bus passengers and passengers on a
non-lift equipped special transportation service buses.
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4. Willful Attempts to Inflict Iniurv or DamaQe Property:
An employee who wilfully inflicts or attempts to inflict bodily harm to another
Individual while on duty, or whose actions demonstrate gross negligence or
Wanton disregard for the safety of others, shall be subject to termination or
Other severe corrective action as deemed necessary by management. An
Employee who willfully damages or attempts to damage property while on duty
Shall be disciplined in the same manner.
B. City Employee OrivinQ Permits for Seminole County Operators's license:
No city employee may operate a City-owned vehicle or other motorized
equipment until a city driving permit has been issued. Eligibility for a permit
is dependent upon possession of a valid state operator's license appropriate
for the equipment being operated and the satisfaction of policies
pertaining to employees driving histories and equipment operation. A tem-
porary driving permit may be issued to permanent employees residing out of
state during the first six months of employment based upon possession of a
valid operator's license for their resident state and compliance with all other
criteria. A city driving permit is valid only for equipment which the individual
employee is authorized to operate.
The following restrictions apply to the hire or promotion of individuals into
positions required to operate city vehicles or equipment, and thus requiring
possession of a city permit.
1. An applicant who has no current license, or whose license is suspended
or revoked, shall not be approved for city license.
2. An applicant who, at the time of application, has more than six points
against their driving record shall not be eligible for hire.
3. An applicant who has a history, during the past five (5) years, of two
(2) or more revocations for the same violation or three (3) suspensions for
the same violation shall not be approved.
The responsibility rests with each department head to ensure that City driving
Permits are issued only to employees meeting eligibility requirements and to
Issue the permits. It is the responsibility of each employee issued to carry
Florida Operator's License and City Driving Permit at all times while at work.
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When a City employee's State Driver's License is suspended or revoked, the
Department head will revoke the employee's City Driving Permit for the same
period of time. The burden of disclosure lies with the employee. In the event
that limited driving privileges are granted by the courts during the period of
suspension or revocation, the department head will investigate the cause of
suspension and may elect to restore the City Driving Permit. The Safety
Supervisor or Risk Manager shall be notified of all such actions.
C. POINT SYSTEM FOR MOVING VIOLATION CONVICTIONS:
Violation
Points AssiQned
Passing a stopped school bus
Driving while impaired (DUI)
Reckless driving
. Hit-and-run, property damage only
Following to closely
Driving on wrong side of road
Illegal passing
Running stop sign
Speeding in excess of 55 MPH
Failure to Yield right-of-way
Running a red light
Driving without a license or expired more than one year
Failure to stop for siren
Driving through a safety zone
Failure to maintain Liability Insurance'
Failure to report an accident where such report is required
Speeding in a school zone in excess of posted limits
All other moving violations
5
4
4
4
4
4
4
3
3
3
3
3
3
3
3
3
3
3
D. Poor DrivinQ Habits:
If an employee continually demonstrates poor driving habits, the department!
Division head shaU counsel the employee and recommend specific correction
action to be taken. Failure to follow the correct action prescribed requires that
appropriate disciplinary action be taken, including revocation of the driving
privileges.
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E. Point System for Vehicle Accidents:
In addition to the Progressive Discipline Schedule, points are charged against
the driving records of City drivers and equipment operators found to have a
preventable vehicle accident. Three (3) points are charged for each Preventable
accident. An employee who accumulates six (6) points in any two year period
shall be encouraged to attend a defensive driving school course. Three points
will be removed from the employee's driving record upon the satisfactory
. completion of a DDC. A DDC may be taken at any time that an employee wishes
to remove driving points from their City driving permit/record. Any employee,
with the exception of a police officer who accumulates nine points within a three
year period "Sha11 forfeit their driving permit, thereby, becoming ineligible to operate
a City vehicle. In the case of the Police Officer, an accumulation of nine points
within two years shall result in forfeiture of their driving permit.
Any employee accumulating nine (9) points must complete a defensive driving
course or make arrangements to do so within 30 calendar days of the points
notification. These arrangements should be made through the _Police Dept.
an employee taking a DDC prior to accumulating nine points must do so at their
own time and expense.
A charge with a fourth negligent accident within any three year period will result
in the permanent revocation of the employee's driving permit with the exception
of Police Officers. In the case of the Police Officer, a fourth accident within any
two year pe':'iod will result in permanent revocation of driving permit.
F. Reimbursement For DamaQe or Iniurv Leave-Preventable Accidents.
City employees whose negligence or misconduct renders them responsible for a
Preventable accident resulting in property damage shall be required to reimburse
the city for repairs necessitated by the accident up to a maximum of $50 for each
accident. Employees whose Preventable injuries result in absence for which they
are compensated under the City's injury leave provisions shall be required to
reimburse the city $10 for each day of injury leave payment, up to a maximum of
$50 per accident. For accidents with both property damage and injury leave type
reimbursement due, maximum liability will be $50. The procedure for obtaining
reimbursement shall be as follows:
1. The department head shall advise the employee in writing that an accident
has been determined preventable and is subject to reimbursement.
2. Within two weeks of notification, the employee shall arrange for a particular
form of reimbursement either through direct payment or payroll deductions.
payroll deductions require written authorization from the department head or
division head and signed by the requesting employee.
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3. If payment has not been made or deductions initiated within two weeks, the
Department head shall notify the employee in writing that termination shall
Be initiated within two weeks from that date the letter for nonpayment.
4. Termination will be final on the date specified if reimbursement has not been
Made. It is the department's responsibility to arrange withholding of the
Reimbursement amount from the employee's final paycheck through notificat-
Ion of the Finance Department's payroll Division.
5. Any employee who leaves employment with the city must reconcile any and all
Pending safety related matters before being considered for rehiring.
. 6. In cases where two or more employees are found negligent of the same accid-
ent by the Review Board, it shall be the department's head responsibility to
apply disciplinary policy as follows:
a. Where damages do not exceed $50, the department shall have the
option to split or assess reimbursement fees in the manner that
they deem fair and equitable.
b. Where the cost of damages or repairs clearly exceed the maximum
reimbursement fee per employee involved, each employee will be
assessed the maximum under the policy of $50.
c. Points against an employee's record can only be assessed to the
vehicle/equipment drivers.
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SAFETY PROGRAM MONITORING:
Each department head, supervisor, employee and safety committee is
responsible for the success of the Safety Program. In order to evaluate
the success of the program, goals and objectives should be established
and safety training. programs conducted to ensure that goals and object-
ives are met. Evaluations will include review of financial analysis perform-
ed by Risk Management.
DepartmenUdivision safety objectives will be incorporated into their other.
departmental objectives and reported to the Safety Office and any other
departments concerned with the Safety Program at required intervals.
Safety Objective reports should include both total accident and injury rates,
preventable accident and inlury rates. Risk Management will be responsible
for monitoring safety reports to identify trends and evaluate the City-wide
affect of the Safety Program.
. AccidenUinjury rates will be computed as follows:
A: PersonallnjLJry Rates:
1. Frequency:
Number of injLJries x 200.000
Total hours worked
Number of preventable injuries x 200,000
Total houra worked
2. Severity:
Number of lost workdays x 200,000
Total hours worked
B. Vehicle Accident Rates:
Number of Class 1* vehicle accidents x 100,000
Total miles driven
.
.Number of preventable Class I accidents x 100,000
Total miles driven
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Number of other motorized vehicle accidents x 1,000
Total hours operated
Number of preventable other motorized vehicle accidents x 1,000
Total hours operated
* A class I vehicle is a mechanical or electrical device used primarily to transport
people or property on public roads. This includes only those vehicles that record
the number of miles traveled, for example, cars and trucks.
c. Property Damage Rate:
Number of incidents x 200,000
Total hours worked
Each department must evaluate the Safety Progr.am's impact on Preventable type
Accidents and Injuries. If the evaluations indicate that Safety efforts are having little
Effect on Departments safety record, additional steps will be taken and new action
Plans in order to meet safety objectives.
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CRITICAL INCIDENT STRESS DEBRIEFING
MISSION STATEMENT AND DETAILS
.
.
66
MISSION STATEMENT
. Critical Incident Stress Debriefing
Location: On scene or after the incident at a quiet, comfortable location
Recommended Staffing: Personnel trained in CISD
Reports To: Incident Commander
Activation: Shall be called out when in the opinion of the IC and or staff that the intensity of the
incident requires debriefing. This shall take place either at the incident when practical or after
the incident.
Purpose: To defuse and debrief all personnel who were subject to an intense incident which due
to its nature was beyond the normal operating scope of the normal incident response.
Responsibilities: The CISD team shall debrief all members that were involved in the incident
and follow-up
Procedure:
1.
The team leader for the CISD team shall check in with the Incident Commander.
.
2.
The CISD leader shall contact the rest of the team for their response to assist in the
debriefing process.
3.
The CISD leader shall determine the number of team members needed for response.
4.
A quiet, comfortable site shall be chosen to conduct the debriefings, preferable away
from the immediate incident.
5.
All standard procedures in place for conducting CISD for the area in which the incident
occurred shall be adhered to.
6.
The CISD team shall demobilize in accordance with the demobilization plan.
.
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COMMAND OPTIONS
It is the responsibility of the first arriving unit or member to determine whether or not they shall
assume command of the incident. At most incidents the initial incident commander will be a
company or chief officer. The following command options define the company officer's direct
involvement in tactical activities and the modes of command that may be utilized depending on
the situation.
Investigative Mode
These situations generally require investigation by the initial arriving company while other units
remain in a staged mode. The officer should go with the company to investigate while utilizing
a portable radio to command the incident.
Fast Attack Mode
Situations that require immediate action to stabilize and require the company officers assistance
and direct involvement in the attack. In these situations, the company officer goes with the crew
to provide the appropriate level of supervision. Examples of these situations include:
Offensive fire attacks (especially in marginal situations).
Critical life safety situations, i.e., rescue, which must be achieved in a compressed time.
Any incident where the safety and welfare of fire fighters is a major concern.
Obvious working incidents that require further investigation by the company officer.
Where fast intervention is critical, utilization of the portable radio will pennit the company
officer's involvement in the attack without neglecting command responsibilities. The fast attack
mode should not last more than a few minutes and will end with one of the following:
1. The situation is stabilized.
2. The situation is not stabilized and the company officer must withdraw to the
exterior and establish a command post. At some time the company officer must
decide whether or not to withdraw the remainder of the crew, based on the crew's
capabilities and experience, safety issues, and the ability to communicate with the
crew. No crew should remain in a hazardous area without radio communications
capabilities.
3.
Command is transferred to another higher ranking officer. When a chief officer
is assuming command, the chief officer may opt to return the company officer to
his/her crew, or assign him/her to a subordinate position.
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TRANSFER OF COMMAND
Command is transferred to improve the quality of the command organization. When command
is transferred, it should trigger upgrades in the command structure. The following guidelines
outline the transfer of command:
1. The company officer or command officer shall have command established and a visible
command post. As soon as is practical, the necessary tactical work sheet should be
started for tracking of on-scene personnel and units.
2. In the case of a company officer having assumed command, the first arriving chief
officer should relieve the company officer and assume command as soon as possible.
3. If the company officer is in a fast attack mode, a face-to-face briefing will not be
possible. For all other situations, command is only transferred after a face-to-face
briefing, to include current situation, current unit placements, assignments, and a review
of the tactical work sheet.
4. Assumption of command is discretionary for later arriving deputy or assistant fire chiefs
as well as for the fire chief. The arrival on the scene of a higher ranking officer does not
automatically indicate that the transfer of command has been made.
5. Command will notify communications of the transfer.
6.
It may be advantageous to have the officer being relieved to assume the operations
officer section or other sector such as interior or forward , since the initial plan that has
been established was developed by this officer.
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PERSONNEL
ACCOUNT ABD...ITY SYSTEM: RIDE SHEET PICKED UP Y D N D TIME
TAGS PICKED UP Y D N D TIME
-
ALL PERSONNEL ACCOUNTED FOR Y D N D TIME
COMMAND STRUCTURE
---_.... .-...--- ----- .-...-.-- --...---- '--"--j
INCIDENT COMMANDER
--------------------
..w_____..._ _._.._......_._..____.._...___..__..._
[_.___.__.. _..___.._ .__._00 ._____.__
REHAB
------------------------------
---------.--.-.........-..-.-..-.--.
[.----..-.-.--PIO-'....---.--..--j [--'OPERA TIONS ..----.1 [--".SAFETV-----"-. --"'J
--------------------------- -------------------------- --------------------------
. . .
t~~::.=~-~~-~..~~=~~~:.=.=.=~~II.=~~~=~~=--==I~-~-~~~~=.~~~J~- l =~=~~~.:~~~--:.-~.;~~. .-~--~-'--"--
SECTOR SECTOR SECTO'R'--"'--'--l
---------------~---------------- --------------------------. ---------------------------
---..--...-..---..---- ..---------..-----.- '-'-"-----...--.-..--".
INCIDENT NA1vfE:
INCIDENT BRIEFING
I DATE: I
DISPATCH TIME:
3
~c
1 E 4
A D
1
I DESCRIPTION, MAP, OR DRAWING ~
OTHER RELATED INFORMATION:
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STAGING
The objective of staging procedures is to provide a standard system of initial placement for
responding apparatus, personnel and equipment prior to assignment at tactical incidents.
Effective utilization of these procedures will:
1. Prevent excessive apparatus congestion at the scene.
2. Allow time for Command to evaluate conditions prior to assigning companies.
3. Place apparatus in an uncommitted location close to the immediate scene to facilitate
more effective assignment by Command.
4. Reduces radio traffic during the critical initial stages of the incident.
5. Provides a resource pool from which Command may assign units and resources at their
leisure.
Level One Staging
This level staging shall be automatically instituted for all incidents involving more than three
companies. In multiple company responses units shall commit themselves in the following
manner:
First arriving engine company: Respond to scene.
Second arriving engine company: Stage at the nearest water source.
First arriving rescue company: Respond to scene.
First arriving tower or truck company: Respond to scene.
All other units stage one block from the incident, positioning themselves so the unit may respond
quickly to the incident when called for by command.
Staged companies or units will, announce their arrival and report their company designation and
their staged location. Communications will acknowledge their report to staging, otherwise staged
units will stay off of the radio to limit traffic during the incident.
If it becomes apparent that command has forgotten a company in a staged position, the company
officer shall contact command and readvise command of their staged status. While staging helps
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COMMUNICA TIONS
To ensure that an incident flows smoothly, it is imperative to have proper communications.
Proper communications includes, but is not limited to:
1. Situation Reports
2. Operational Benchmarks
3. Standard Structural Terminology
4. Multiple Radio Channels
Situation Reports
After the first arriving unit has sized up the situation, a proper situation report will be given. On
most occasions, this will be brief due to the limitations of the emergency. However, the
following will be utilized as a standard situation report when dispatched to situations involving
fires:
1.
2.
3.
4.
5.
6.
7.
Number of Floors
Type of Construction
Type of Occupancy
Smoke or Fire Showing (light, moderate, heavy)
Percentage Involvement
Establish and Name Command
Command Mode: Investigative, Quick Attack, Command
Operational Benchmarks
There are several common terms which the fire attack team, inside teams, and outside teams may
use to relay to command that their assignments have been completed. These benchmarks that
shall be reported to command include:
1. Water on the Fire - indicates that the attack line or lines are in operation and have
begun extinguishment.
2. Fire Under Control - indicates that the present resources in place can handle the fire and
that the fire spread has been stopped.
3. Fire Out - indicates that the fire is completely extinguished and that only overhaul
remams.
4.
Primary All Clear - indicates that the inside team has completed the primary search and
that no victims were found.
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Floor: The floor numbers as indicated by the building occupant will be used. Traditionally, the
first floor that has a full door above grade level has been considered the ground or first floor.
Any floor below this level is considered a basement or subfloor.
Ouadrant: The interior of the structure is broken into five quadrants. Looking at Side-I, the
left, front of the structure is Quadrant A. As indicated below, the quadrants are lettered in a
clockwise manner. The center portion of the structure is Quadrant E. Due to the similar sound
over the radio of B, C, D, & E, quadrants will be referred to as Alpha, Bravo, Charlie, Delta, &
Echo.
B
c
I E I
A
D
FRONT OF STRUCTURE
(ADDRESS SIDE)
Examples of Structural Terminology:
1. Ladder Side-2 of the structure.
2. Ventilate Side-3 of the structure.
3. Assist with rescue, Second Floor "Quadrant Bravo".
4. Take a backup line to the Third Floor "Quadrant Charlie".
5. The stairway to the Second Floor is located in "Quadrant Alpha".
Multiple Radio Channels
On large alarms it is essential to utilize more than one radio channel to efficiently manage the
alarm. The incident commander has multiple channels at his disposal, but may need an aide to
monitor the additional channels. Special operations might require a separate channel to insure
the safety of operating teams.
On large alarms, a command channel and operations channel should be utilized. The operations
channel would be utilized by actual companies/sectors to communicate with command.
Communications with dispatch, or support groups would be conducted on the command channel.
Due to the difficulty in changing channels while working alarms, the operations channel will be
the original channel units were utilizing. An example of how to initiate separate operations and
command channels would be "Battalion 1 to Seminole, request a second alarm, level II staging,
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EMERGENCY PROCEDURES
Evacuation
Purpose:
To establish a standard, efficient and safe procedure for emergency evacuation of personnel from
inside of a structure or away from an emergency scene.
Procedure:
When any fire department member, at the scene of an emergency, determines that there is an
imminent danger to on-scene personnel, if time permits, that member shall immediately notify
the sector officer or command. Upon such notification the incident commander shall implement
the Emergency Evacuation Procedure. If time does not permit this normal communications flow,
any member may declare emergency traffic over the frequency assigned to the incident. Once
emergency traffic is declared, only priority radio communications will be allowed.
At the direction of Command (Example: "Command to all units, institute the Emergency
Evacuation Procedure. ") all engines and aerial apparatus shall sound ten (10) short blasts on their
air horns.
Command shall notify the dispatch center to sound the radio alert tone for three seconds and
announce, "Emergency Evacuation. All crews evacuate the area immediately." Dispatch will also
announce to clear the radio frequency of all non-emergency traffic until authorized by the
Incident Commander.
Upon hearing this notification, all crews will evacuate the area immediately, leaving all the
equipment in place, other than what is necessary to safely exit the structure, and report to their
assigned sector officers out of the immediate hazard/danger area.
Sector officers, using the accountability tags, will conduct a roll call of all personnel.
Sector officers shall report to command their status and that of their personnel (as indicated in
the accountability and personnel tracking system of this manual) as soon as possible. It shall be
~e responsibility of command to insure that all personnel have been contacted and are aware of
the evacuation order and subsequently have been accounted for.
If following the roll call, personnel can not be accounted for, all unnecessary operations shall be
suspended and the focus of all resources shall be devoted to locating the missing personnel.
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Communications shall repeat the message in clear text over the on scene frequencies that the
emergency traffic is cleared and all units/personnel should return to nonnal on scene operating
procedures.
Emergency Radio Alarm Activations
PURPOSE:
To establish a standard procedure for notifying personnel of an emergency condition due to an
activation of the emergency button alann on the radio system.
PROCEDURE:
A unit or emergency worker shall activate the emergency button on the radio system when
unable to verbally communicate over the air an emergency message. Reasons for this inability
may range from being unable to speak due to injury, unable to get through due to other radio
traffic etc.
Communications, upon hearing the alarm, shall contact command and advise them of which
unit's radio alarm has been activated.
Command shall attempt to contact the unit and or sector officer of the activation. Emergency
radio traffic shall be declared by command. Two attempts over the radio or face to face shall be
made to clear the activation. .
If after two attempts, no contact is made, the sector officer of the area shall deploy a Rapid
InteIVention Team. If none are available, command shall be contacted and a Rapid InteIVention
Team shall be organized from staging.
The sector officer shall attempt to locate the unit/personnel from their last known location and
or task assignment.
Once the emergency has been cleared, command shall notify communications and all units shall
return to nonnal on scene operations.
Communications shall notify over all on scene frequencies that the emergency radio traffic has
been cleared.
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Red Light Syndrome Code 3 Response Procedures
PURPOSE:
To establish the method of unit response to alarms.
PROCEDURES:
Unless the Communications Center determines or believes a true emergency exists and
dispatches "ALL UNITS CODE 3," the below listed response procedures shall govern the
method of response.
1. All incidents requiring a full compliment response or greater, such as but not
limited to, Structure Fires, pre-determined Target Hazards, High Rise,
Mechanical Fire or Water Flow Alanns:
Exception: Full compliment responses may be reduced during severe weather,
heavy alarm loads, or multiple alarm situations.
A.
The 1st Due Engine Company will respond Code 3 (emergency) with
lights and siren.
The balance of the response assignment shall respond Code 2 (non-
emergency) without lights and siren with normal traffic flow, obeying all
speed laws and intersection control devices (traffic lights, stop signs,
etc.).
When the 1st Due Unit arrives on the scene, it shall give an immediate
report on whether or not the balance (or specified units) of the assignment
continues response Code 2, upgrades to Code 3, or is canceled.
The assigned Chief Officer may respond Code 2 with normal traffic flow
or at their discretion respond Code 3 Emergency and may upgrade,
downgrade or cancel response assignments.
Units departing station facilities on Code 2 response assignments shall use
traffic control preemption devices (where provided) to safely
expedite their entry onto roadways.
B.
C.
D.
E.
2. All incidents that are Emergency Medical Services in nature and require multiple
unit response (i.e., (1) Advance Life Support, (1) Basic Life Support and (1)
Transport Unit):
Exception: Heart Attack, Full Arrest, Verified Entrapment, and Life Threatening
Traumatic Injuries (FlvfD Screened)
85
.
H.
1.
.
.
G.
also come to a complete stop when approaching a School Bus
LoadinglUnloading and Construction Flagger's Stop Sign and only
proceed with caution once clearance is given and assured.
When traffic conditions require Emergency Vehicles to travel in
oncoming traffic lanes, the maximum speed should not exceed 20 mph:
a. Last resort only with no other alternate route.
b. Use extreme caution when approaching Blind Turns (less than
20 mph).
c. Complete stop required at controlled intersections regardless of
light status.
When Emergency Vehicles must use turn lanes to approach controlled
intersections, they should come to a complete stop. before turning or
proceeding straight through the intersection regardless of light status.
Road surface conditions, weather conditions, and any other variables that
may adversely impact the safe transport of personnel and equipment, the
motoring public or pedestrians should be the determining factors for
Emergency Vehicle Drivers to consider foremost when responding
emergency.
Under Florida Law, drivers and operators of vehicles will be held
responsible and accountable for their driving actions or inaction;
Emergency Vehicle Officers, along with the Driver/Operator, will also be
held administratively responsible and accountable for explicit compliance
with these Red Light Syndrome and Code 3 Response Policy and
Procedures.
I.
87
. Accountability and Personnel Tracking System
PURPOSE:
To provide an accurate and reliable means for the incident commander to track and account for
personnel operating in or around hazardous/dangerous emergency locations. This process will
enhance the efficiency and safety of all operations conducted on the scene. It must be
emphasized that all personnel are responsible for insuring compliance with the Accountability
System.
PROCEDURE:
Ride Sheet Form
At the beginning of each shift, the officer in charge of a unit will fill out the blank ride sheet
form, ( SEE BELOW), listing each person assigned to the unit for that shift.
.
FIRE/RESCUE PERSONNEL IDENTIFIER
DATE: SHIFT: UNIT:
NAME RANK POSmON
- MAKE UP NEW LIST EACH SHIFT
- KEEP POSTED IN CAB OF VEmCLE
- UP-DATE DURING SHIFT AS NEEDED
- TURN IN TO COMMAND UPON ARRIV AI..
- LIST VOLUNTEERSIEXPLORERSIRIDERS
_ RETRIEVE FROM COMMAND WHEN LEAVING
SCENE
The completed form will be placed on a clip in the officers side of the cab of each vehicle.
The officer shall be responsible for updating the list during the shift, should personnel change on
the apparatus.
.
89
that sector. When units leave the sector, the ring will act as their passport to their next
. assignment
Personnel should not be separated from the their work group, unit, unless approved by a sector
officer or command. Therefore, personnel should enter and leave hazard areas, rehab, staging
and other areas as an intact working group.
If personnel from a unit are separated by sector officers or command, the individual name tags
will be placed on the ring of the units that the personnel have been reassigned to. Sector officers
shall keep command advised when units are separated, and command will note these changes.
In the event of an activation of the "emergency evacuation procedure", or any other reason to
account for personnel at the scene, command will initiate a roll call. Sector officers shall use the
unit rings to account for personnel in their sector, and report the status to command.
.
Example:
Command To All Sectors--initiate roll call.
Command To Roof Sector--report
Roof Sector To Command--TI5, E35 accounted for.
Command To Forward Sector--report
Forward Sector To Command--R24, E21, E44, RII accounted for.
Command To Rehab Sector--report
Rehab Sector To Command--E37, E38 accounted for.
Command To Seminole--roll call completed, all units accounted for.
When returning to service, all units shall go to the command post to retrieve their ride sheet,
they should have received their unit ring from their last sector officer.
Nothing in these accountability guidelines shall delay the primary mIssIon of the incident
whether it be search and rescue, firefighting, hazard control, etc. Rather these procedures are
meant to enhance firefighter safety and survivability in a dangerous, hazardousworkiiig
environment all the while knowing there is a delicate time line working against our citizens who
may be exposed to deadly circumstances.
.
91
.
..
.
Inside/Outside Team Tactical Operations
Certain operations, referred to as Truck Company Functions must be performed at the same
time as the interior fire attack to ensure a coordinated operation and a favorable outcome on the
fireground. These Truck Company Functions will include:
1. Ventilation (natural or forced)
2. Entry (forced or otherwise)
3. Search and Rescue
4. Laddering (ground or aerial)
5. Utility Control (electric, gas, water, etc.)
6. Elevated Master Streams
7. Overhaul
8. Property Conservation
At least two companies are required on the fire scene to perform truck company functions and
will operate under the Inside/Outside Team concept. This is in addition to the first arriving
engine company who will under normal circumstances perform initial fire attack. It should also
be noted that several departments operate a slightly different version of this procedure; Orange
County and Orlando, by splitting their arriving crews up, one member to the inside, the other to
the outside, and later arriving crews are additionally split up to fill out the full team for the
inside as well as the outside. All other duties and assignments are very similar and need no
further clarification.
Operational Mode
Inside Team: Will, under normal circumstances, consist of the first arriving squad or rescue
company and their primary responsibilities will consist of but not be limited to:
1. Gaining entry to the structure to augment the hoseline access.
2. Primary search and removal of victims.
3. Assist fire attack crews by opening up ceilings, walls, etc.
4. Venting structure as they complete the primary search.
Outside Team: Will consist of the aerial tower company, or in the absence of this unit, the
second arriving engine company (keeping in mind that their initial assignment will be the
establishment of a water supply), or squad, or rescue company. Their primary responsibilities
will consist of but not be limited to:
1.
Outside ventilation, beginning near the main body of fire and working back
towards the point of entry.
93
.
.
.
TRUCK COMPANY FUNCTIONS AND ASSIGNMENTS
ASSIGNMENT TOOLS CONSIDERA TIONSIDUTIES
OUTSIDE LIGHT RADIO, WALK AROUND STRUCTURE
TEAMlfOWER MULTI-TOOL GIVE ASSIGNMENTS
OIC VENT FIRE
SEARCH ABOVE THE FmE
GO IN BUCKET FOR AERIAL
OPERA TIONS
OUTSIDE LIGHT, WALK AROUND STRUCTURE
TEAMlfOWER . AXlHALIGAN OPPOSITE DIRECTION OF THE
JUMPSEA T ole
SECURE UTILITIES
VENT FIRE
SEARCH ABOVE THE FIRE
ASSIST IN SETIING UP AERIAL,
GO IN BUCKET WITH THE OIC
OUTSIDE NONE LIGHT THE SCENE
TEAMlfOWER RAISE GROUND LADDERS TO
DRIVER ROOF AND UPPER FLOORS FOR
SECONDARY EGRESS
TAKE VENT TOOLS TO BUCKET,
SET UP AERIAL FOR ELEVATED
OPERATIONS
INSIDE LIGHT, FORCE ENTRY
TEAM/SQUAD RADIO, SEARCH AND RESCUE
OR RESCUE PIKEPOLE VENT FIRE FROM INTERIOR
OIC PULL CEILINGS AND ASSIST
BOSE CREWS
INSIDE LIGHT, FORCE ENTRY
TEAM/SQUAD AXlHALIGAN SEARCH AND RESCUE
OR RESCUE VENT FIRE FROM INTERIOR
DRIVER PULL CEILINGS AND ASSIST
HOSE CREWS
95
.
.
.
Explosive Device Procedure
1. All units should stage 1/4 mile from the scene.
2. The Battalion Chief should turn off all electronic devices and approach the scene
to make contact with law enforcement.
3. The Battalion Chiefwill determine any support required by law enforcement.
4. The Battalion Chiefwill return to the staging area and inform units of the
situation and deploy forces accordingly.
5. If the device detonates, the Battalion Chiefwill assume command of the incident
and direct search and rescue efforts (consideration should be given to secondary
blasts).
Acid Bottle Bomb Procedures
Un-functioned Acid Bottle Bombs-
1. The engine company will evacuate all persons to a minimum distance of 100 feet
from the suspected bomb.
2. The Explosive Ordinance Disposal on-call team member will be requested
through the Sheriffs Office.
3. The EOD member will render the device safe.
4. Under the observance of the deputy, SHOT will take a pH reading and take an
evidence sample.
5. The numeric reading and evidence sample will be turned over to the deputy.
6. SHOT will then neutralize any remaining liquid.
7. The engine company will deploy a decon line if required.
Functioned Acid Bottle Bomb -
1. The same procedures will be followed with the exception that EOO will not be
requested to render the device safe.
97
.
.
.
Confined Space Rescue Teams
This conSists of a combination of high angle rescue personnel who provide rigging expertise to
lower the rescuers and remove the victims, and HazMat personnel who use meters to assess the
atmosphere and act as entry personnel. These personnel should perfonn the following functions:
1. Lock-out, Tag-out unnecessary electrical equipment
2. Constant atmosphere monitoring - Oxygen, combustible gas, suspected toxic
gases
3. Use blowers to introduce fresh air
4. Insure that the rigging and equipment selection/use is appropriate for the situation
5. Insure that applicable OSHA guidelines are followed
6. Develop an Incident Action Plan
Incident Commander
It is recognized that the incident commander might not have a vast knowledge of confined space
rescues. It is therefore imperative that his role be confined to managing the alarm and resources
required. The IC functions should include:
1.
2.
Activating a command post and requesting the MCU for long term incidents
Insuring that the incident is properly sectorized in order to insure the incident
runs safely and smoothly
Insure that an Incident Action Plan is developed and sign it off for
implementation
Insure that sufficient resources are requested early
A. Personnel
B. Confined Space Rescue Personnel
C. Aerial devices/cranes
D. Breathing air
E. Lighting (nighttime)
F. Specialty Equipment
G. Private sector support
Perfonn a risk/benefit analysis
Activate a personnel accountability system
3.
4.
5.
6.
Safety Sector
Due to the hazards associated with confined space rescues, it is imperative that a safety sector be
established early. The safety sector should insure that the following safety items are addressed:
1.
Insure that the perimeter is secure and only essential personnel are allowed in the
hazard area
99
.
.
.
MULTI-VICTIM I MASS CASUAL TV INCIDENTS
Triage
Following are guidelines and procedures to be utilized on any EMS incident requiring more than
three companies or where deemed necessary by any company officer. Situations requiring
implementation of these guidelines are those in which the number of patients involved and/or
severity of their injuries require coordination with several hospitals, and situations in which
complex extrication, treatment or patient transportation problems are encountered.
Triage is the initial categorizing of patients into priorities for treatment and subsequent transport.
All triage should be done utilizing the START (Simple Triage And Rapid Transport) system when
practical.
Treatment shall be completed by companies as assigned by command. The treatment of victims
shall either be done in place or preferably, in an area designated as the treatment area. When
establishing a treatment area, use what resources are necessary to remove the patients to an area
clear of inclement weather and other hazards. Consolidation of patients will facilitate treatment
and transportation of the victims.
Victims will be moved to the transport area from the treatment area based on priority. The
transport sector officer must be appraised of hospital capabilities and should try to insure that
enough units are available to accomplish transportation of all victims.
Tactical Considerations
The first arriving officer shall determine what additional or special resources are needed and call
. for them. Complete a walk around of the accident scene to determine involvement of outside
influences on the scene i.e. power wires, gasoline spillage, and victims thrown out of the
immediate scene area. Triage the victims, or establish a triage team from arriving units.
Second arriving units shall assist the first unit with treatment of the most severely injured or
threatened victims.
Later arriving units shall assist with hazard contro~ patient removal, or other patients as
determined by command. Should a landing zone for helicopter transport need to be established
follow the procedures outlined under helicopter safety procedures.
101
Triage Tag
.
OVERVIEW:
The triage tag utilized in Seminole County is designed to provide quick and easy documentation
of the patient's pertinent identifying information, medical condition, description of injuries and a
very brief treatment record.
PROCEDURE FOR USE:
The tags are intended to be put on the patient at the time the patient enters into the treatment
area. Ideally, someone will be assigned at the entrance to reassess patient status and triage
priority. This individual will also see that patients are given a triage tag and will number that tag.
Each tag has a location for a patient number on the top and bottom of the tag. The numbers
should begin with 1 and increase incrementally by 1 until all patients have been assigned numbers.
These numbers will subsequently be utilized on the treatment and transport area logs and should
allow tracking of the patient. In the case of multiple treatment areas or simultaneous MCI
events, triage tags may be number by more than one person. If this occurs, each person
numbering tags will precede the number with their first, middle and last initial. Numbering will
still be done sequentially beginning with I. The first patient tagged would have a patient number -
JRGI if the rescuer's name were Johnny Ryan Gage. The second patient would be numbered
JRG2. The primary objective in providing patient numbers is to insure that each victim has a
. unique number.
The back of the tag allows for a depiction of the type and location of injuries to the victim.
Abbreviations are shown at the top of the tag. The abbreviation is written on the posterior or
anterior body images at the point that best illustrates the injury location. The bottom of the tag
provides descriptions of injuries or medical conditions. These circles are to be colored in to best
descnbe the condition or injuries of the victim. Before a patient is transported, the bottom of the
tag should be detached from the top of the tag and dropped in a container in the transport area.
Given only the information provided on this part of the tag, we will know the name of the Victim,
triage level, types of injuries, who transported that victim and to what hospital.
The top of the tag remains with the patient during transport and at the hospital. This provides the
hospital with critical identifying information, triage leveL changes in triage status and times, brief
descriptions offield treatment, vital signs and a visual depiction of injury location and types.
.
103
15.
Stage patients at least 150 feet away from craft while it is landing. Do not approach craft
with patient unless led there by a member of the helicopter crew.
.
16. Once the helicopter has taken off the LZ sector will notify Command and the sector will
be terminated.
Considerations For Automobile Accidents
1. Determine additional hazards associated with fuel, and/or the cargo carried.
2. Consider early call for extrication and or HAZMAT response or equipment.
3. When in doubt get a hose line on the ground to cover operations, and light the scene.
4. If the accident is on the Interstate or other major highway that will remain open, vests or
reflective bunker coats must be worn for safety. Law Enforcement should be called for
early on for both traffic control and/or crowd control.
5. Establish a safety officer for the scene early on in the incident.
. Extrication Procedures
Purpose: To develop a coordinated effort to remove all trapped patients in a timely, efficient
and safe method. The goal being to assist in whatever way possible so that the trapped patients
can receive definitive surgical intervention at an appropriate medical facility within their
"Golden Hour" of survival.
Considerations for the first arriving company officer:
1. Number of vehicles involved and likewise the number of patients that will need care,
extrication, and transport.
2. Sectorization needed, extrication, staging, safety, treatment, triage, transport, etc.
3. Determine that the scene is safe for firefighters to operate in using the circle survey
method described below, looking for downed wires, fuel spilled, other bazardous
materials, etc.
4.
Determine the need for boselines to be placed into service, size line required, water
supply needed, and number of lines required to secure the situation. Wbere to place the
boselines should also be determined.
.
105
.
.
.
8.
Once patients have been extricated, they shall be removed out of the circle by the
extrication team where further patient care can be administered by other personnel.
107
.
.
.
Risk Management
CITY OF WINTER SPRINGS, FLORIDA
1 126 EAST ST ATE ROAD 434
WINTER SPRINGS. FLORIDA 32708-2799
Telephone (407) 327-1800
Fax (407) 327-6288
FROM: DEPARTMENT OF RISK MANAGEMENT
WORKING SAFELY AT THE COMPUTER
ERGONOMICS TRAINING
Are you at Risk?
Eyestrain?
Postural Hazards?
Over the long term, working ata computer can cause problems
such as eyestrain, persistent fatigue, back pain, tendonitis, Carpal
Tunnel Syndrome, and more. By using ergonomics, you can make
adjustments to improve you comfort and health on the job.
Improper lighting and poor posture can cause eyestrain. Some
tips:
*
Lower lighting level to reduce glare and improve
screen contrast.
*
Place screen at right angle to window to avoid
reflection and shadows.
...
Sit with ceiling florescent parallel to your line of
sight and to your side.
Certain postures are uncomfortable and hazardous to your health.
Working with inadequate back support, your head tilted back or
forward, your shoulders hunched, your wrists bent, or your feet
unsupported may eventually lead to a serious condition.
109
.
.
.
Reduce SIttI'l9 'Stress:
The right chair helps sitting stress. If possible, your chair should:
. Be fully high -adjustable
. Support the low back in its natural curve
. Swivel ,asily
. Have a separate adjustable back, seat with a rounded
Front edge, 5 feet on castors, and adjustable arm rests
Which does not interfere with your movement.
Say No To Sfreas:
Good practices on and off the job will keep you healthier and happier.
. Get enough sleep
. Exercise regularly
. Eat Right
. See a doctor if you have persistent discomfort ort physical problems
. Stay Iim,ber and help prevent sore muscles and joints by doing the
Exercises:
EXERCISES' l"O DO AT 'YOUR: DESI(. .
Hands And Fingers:
With hands held in front of you, first clench both fists and hold 5 seconds.
Repeat 5 tim~s.
. Wrists:
With your hands held In front of you gently rotate your wrists so that the fingertips
Describe circl~in the air... ~ 5 times in each tfirection.
Shoulders:
Let your arms relax at. your sides. Then.ralse your shoulders.and Jotatethem up
. .And back in a circular motion.
Eyes:
Palming: Cup your hand gently over your eyes and hold for one minute.
Back Stretch
And Alignment: Place the right elbow on top of the chair arm rest.
Place the'patm' of1he'lefthand' flat' on- the.tap'of' the
Chair's left arm rest. Gently push up with both arms
Until YOl:lr' bottom' clears' the' chair bottom. 'Attempt'to
Hold suspended for 5 to 10 seconds. Swap hands and
Perform the' same' routine" with' the feft' elbow and' right
Hand remaining suspended for 5 to 10 seconds. Perform
Two times 'for each side.
110
.
.
.
Neck:
Upper Back:
Lower Back:
Legs:
Turn your head slowly to the left and hold 5 seconds. The repeat
on right side. Drop chin to chest, hold then slowly tilt head back as
far as possible. Repeat sequence 5 to 10 times.
Make sure you chair is stable. With feet flat on floor, clasp hands
behind head and slowly arch back bending head backward. Hold
up to 5 seconds.
Move chair back from desk. Be sure chair is stable. With feet flat
on floor, bend forward slowly as far as you can, reaching for feet.
Hold up to 10 seconds. Push yourself back up with leg muscles.
In a seated position, with one foot flat on floor, extend other leg
straight in front with toes pointed. Tense leg muscles and hold 10
seconds. Relax leg. Repeat with other leg.
111
.
.
.
CHECK THESE ITEMS BELOW
WHEN YOU SIT DOWN TO WORK
1. Is the top of the screen at eye level (slightly lower for the bifocal wearers.)
Is the screen approximately 15-32 inches away? Is the display sharp and
steady?
2. Is your field of view free from glare and reflections?
3. Do you have a document hold so that documents are close to and level with the
screen? Are documents properly lit?
4. Are yo~ wrists straight and horizontal to your work surface as you type? Do you
have a padded wrist rest?
5. Do you have enough knee clearance under the desk or table?
6.
Are you feet flat on the floor or on a footrest?
7. Are your arms loose and comfortable at you sides and your elbows at right angles
as you type?
8. Are you sitting back in your chair with your lower back well supported in its
natural curve?
112
.
.
.
SAFETY PERFORMANCE MEASUREMENT BY DEPARTMENTS
October 1998
TABLE FIRE POLICE UTILITY . ADM.: PARKS PUBLIC
. 97/98 98/99 199~ 1999 1998 1999 1998 199~ 1998' 1999 1998 . !I'.
OSHA RECORDABLES'
TIME LOST.
RESTRICTED WORK
FATALITIES
SAFETY MEETINGS HELD
SAFETY OBSERVATION
SAFETY AUplTING CONDUCTED
HOU~EKEEPING, POINTS
TRAINING DOCUMENT A TION
MANAGEMENTINVOLMENT
WRITES UP'S STATE OF FL.
OSHA OR DIVISION FINES
TOTAL
,
1 Q POINTS PER SECTION
OSHA RECORDABLE, POINTS
TIME LOST, POINTS
INSURANCE RESERVE
SAFETY MEETINGS, POINTS
EMPL Y. SUGGESTION, POINTS 51 -- SS
SAFETY AUDITING, POINTS
EMPLOY~INTERFACE
HOUSEKEEPING, POINTS
DOCUMENtATION, POINTS
MANAGEMENT INVOLVEMENT
I
L
APPENDIX A
TOTAL SCORE
(100 POINTS MAX)
113
.
Incident Nnmber I.
I .1
.
Case Sumluary
. Employee Name
.
"'-
Incident Number I I # of dllyil away I I
~ation of lncident I
I # of days restricted I I
Employee m # I I Part ()f Body I I
SO( Sec # I .. I Side of Body I I
Last Name I I 2nd Side of Body I I
First Name I I Phyllican m I I
MI I I HospitallD I I
Male ~ Actident Typ~ I I
Female 0 Accident Cause I. I
IJljury ~ Corrective Action I: . I
Dlness 0 Date Corrected ~. . 1
Job Tile I I location 1 I
Duties I , I Equiptnent I I
Department I I Operation I I
Supervisor ID # I I Incurred Amount: I . I
Supervisor~Last Name I I Comments
Recordability-OSBA ~
Non~R~ordability-OSBA 0
First Aid ~
W/C ~
Off the Job ~
Near Miss 0
"
114
APPENDIX B
.
.
.
QU~K LOOK PERFORMANCE SHEET fOR THE CITY Of WINTER SPRlNGSfLORlOA 32708
225 3
CITY Of WINTER SPRINGS FLORIDA WORlSERS COMP LOSS e;T10 FROM 1988 TO 1998
EMPLOYEE GROWTH FROM 1988 TO 1999 (approx 45 part tiTe mployees _ _ _ _ _
~. This vertlc.1 column Is for employee growth or premium ~a ~ed don.rs from 88 to 98
~ Property damage In Silk increments from 1988to 1999/ . ~ .
300 4 NOTE: THE LOSS RATIO IS OBTAINED BY DIVIDEING THE/ARNlO LOSS BY THE EARNED PRE
The workers comp premium cost for t"'e ]mars 99100 and 00101 has been
:;; "lR locked" .. ... - - or. ''',2'y \
I premium earned In dollrs
C ~mJ~:~~~ _'__
2. \ 211 ~.
75
e
m
p
I
0
Y
e
e 87188 88189 89110
liD
1121 0124 0127
Units for I08S retiD
and property
damage per $10k ,;I....
JC 1;5
~
I
,
/
", (142
228
150 2
,
108s ratio
.083
.161
.303
.060
98191 91192 92193
YEA R S
0128 0/17 0123
CASES OPEN I CASES CLOSED
93194
94195
95196
96197
97198
98199
0.132
1.134
1.137
0125
12.131
APPENt>IX C
115
.
.
.
RAPID RESPONSE FOR CITY PERSONNEl IN THE EVENT OF SERIOUS INJURY
DEPT MGR
equip damage
report if reqd
o Denotes completion block for tracking
. Denotes completed task
APPENDIX D
116
.
.
.
The followjng three charts are examples provided to the City Manager and all
Personnel concerned for overviews, reports and support regular meetings held
In evaluating.the. City Administrative Activities._
117
APPENDIX E
RISK MANAGEMENT AND PURCHASING DEPARTMENT
MAY 1998 REPORT
------.. ..---------------------------.----.---------------.--.-,------_._---...- .-.-.. --_.__._~-----_.-_..__.._..
.
Number of Workers Comp Claims Incurred
60
50
40
30
20
10
I-
U
o
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o
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u
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L__________._____ .___
i------------.---.-m-.----.--.--.--..----------.------..-.-----.--.-.
I Total Value of Workers Comp Claims Incurred
$119,000
$120,000
$100,000 r.:l
$80,000
X
$60,000 H
Cl
Z
$40,000 r.:l
p.,
. $20,000 p.,
..:e
$0
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Value of Property Casualty Claims Incurred
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'-~ N
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.___.__..___-.J
.
118
DIRECTOR OF PURCHASING
.
.
.
RISK MANAGEMENT AND PURCHASING DEPARTMENT
MAY 1998 REPORT
Number of property Casualty Claims
20
20.
18 '
16 .
14 .
12
10 .
8
6.
4
2.
O.
t- > () z m 0:: 0:: >- Z ...J ~ a.. 0 ...J ~t- o::W
() 0 W < W < a.. ~ ::> ::> ::> W !;: :!it- i5~
0 z 0 .., u.. ::E < .., .., < (J) w(J)
z(J) o::W >-15
ZW Il)~
<
3500
3000.
2500
2000.
1500.
1000
500.
O.
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
Number of Purchase Orders Issued
t-
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DIRECTOR OF PURCHASING
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RISK MANAGEMENT AND PURCHASING DEPARTMENT
MAY 1998 REPORT
Number of FormallBids & RFPs Processed
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DIRECTOR OF PURCHASING
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FLORIDA i'lUNICIPAL - WORKERS' COi'lPENSA II ON
i'lE;<iBERS LOSS REPORT
ri'iI," 648 CITY OF WiNTER Sr'R i NGS 10/0il9.1 - 09/30/95 AS OF \.1UNE 30, 1999
20
Fi'1~rLi::: DATE iNJuRY CODE DATE PAY;<iENTS T!} DATE OUTSTANDING
NUMBER NAXE 55.. DEPT OF CLOSE NAT c-ART CAUSE RECEIVED COMP ;<iEDICAL OTHER RECOVERIES RESERVES INCURRED
,,;; 99540715 ATKINSON ,:)1'\ ~ . CHA NA 12/07/1994 C 51 83 04 01/03/1995 1,303.45: 12,973.69 200.00 2,500.00 0.00 11,977.14
;';199541592 GOODALL, MiCHAEL NA 03/18/1 995 C 71 92 5 04/04/1995 0.00 330.82 0.00 330.82 0.00 0.00
W199541639 PAYNTER, ROGER i'1i NA 03/25/1995 C 61 37 51 04/12/1995 0.00 135.40 0.00 135.40 0.00 0.00
W199541716 R:i.ggie, Richard W NA 12/i4/199q C 84 09 71 04/12/1995 0.00 348.59 0.00 348.59 0.00 0.00
W199541748 FUCCILLO, RALPH NA 01/20/1995 C 61 37 51 04/14/1995 0.00 73.59 0.00 73.59 0.00 0.00
W199541700 LAZLG, SiANLEY ?A NA 02/09/1995 C 97 10 7 04/14/1995 0.00 119.95 0.00 119.95 0.00 0.00
"199541747 ESiE?, ELICE RAY NA 03/10/1995 C 52 92 5 04/14/1995 0.00 25.00 0.00 25.00 0.00 0.00
;';199541742 WISE, THOXAS ~. NA 10/05/1994 C 51 20 5 04/14/1995 0.00 0.00 0.00 0.00 0.00 0.00
W199541746 Scheraldi, ;<iichae NA 10/28/1994 C 97 10 7 04/14/1995 0.00 184.43 0.00 184.43 0.00 0.00
"199541739 BARBER, THOMAS .. NA 03/03/1995 C 61 37 52 04/18/1995 0.00 55.00 0.00 55.00 0.00 0.00
W199541737 BULLARD, RICHARD NA Oill2/1995 C 51 09 5 04/18/1995 0.00 81. 00 0.00 81. 00 0.00 0.00
W199541738 BROOKOVER, RiCi-iAR NA li119/1994 C 61 91 50 04/18/1995 0.00 126.00 0.00 126.00 0.00 0.00
W199541741 Williams, Michael NA 10/03/1994 C 71 92 50 04/18/1995 0.00 0.00 0.00 0.00 0.00 0.00
W199541736 VASILIADIS, STE?H NA 10/31/1994 C 71 56 50 04/18/1995 0.00 374.79 0.00 374.79 0.00 0.00
W199541778 Williams, M NA 04/13/1995 C 51 62 99 04/20/1995 0.00 0.00 0.00 0.00 0.00 0.00
W199541829 WiLLiAMS, NATHANI 4/18/1995 C 51 S3 5 04/25/1995 0.00 24.00 0.00 24.00 0.00 0.00
;';199541871 jtlyers, Jeremy 1/19/1995 C 00 46 99 04/27/1995 0.00 84.00 0.00 84.00 0.00 0.00
1.1;199542115 BARBER, THOMAS T. 5 C 97 10 7 OS/25/1995 0.00 24.00 0.00 24.00 0.00 0.00
.199542053 Messeguer, I'lark A NA 05/ C 71 10 99 05125/1995 0.00 196.22 0.00 196.22 0.00 0.00
j,J199542148 i'iesseguer, I'lark A 126/1995 C 00 51 99 05/30/1995 0.00 230.00 0.00 230.00 0.00 0.00
W199542258 BAILES, JOHN W. 06/01/1995 C 51 02 06/06/1995 0.00 487.92 0.00 487.92 0.00 0.00
W199542208 \.1ENKiNS, r.ARK .... NA 05/01/1995 C 61 44 99 06/06/1995 0.00 315.70 200.00 315.70 0.00 200.00
..... W199542287 GRAY, i..iJKE NA 06/01/1995 C 71 59 06/13/1995 0.00 0.00 0.00 0.00 0.00 O.QO
tv w1995lf2212 ATKINSON SR. ~ CHA NA C 20 92 21 06/13/1995 0.00 951.88 0.00 951.88 0.00 0.00
..... iii199542S94 CROOKE, JOHN CLIF NA 06/ 3 46 99 07/18/1995 0.00 224.00 200.00 224.00 0.00 200.00
;';199542870 rRANKLIN~ ROBERi NA 07/09/1995 08/11/1995 0.00 0.00 0.00 0.00 0.00 0.00
01199543104 i=i..ANNIGAN~ JAMES NA 08/22/1995 C 51 5 1995 0.00 49.00 0.00 49.00 0.00 0.00
\ti199543153 SCHNEIDER~ BRUCe: NA 08/25/1995 C 61 39 50 09/ 00 64.95 0.00 64.95 0.00 0.00
W199543238 GREY~ inOi'iAS I. ~A 07/16/1995 C 00 00 99 09/12/i995 0.00 243.00 200.00 243.00 0.00 200.00
td1995432lfO BArLES~ JOHN t:i. NA 07/16/1995 C 00 00 01 09/1211995 0.00 243.00 200.00 243.00 0.00 200.00
w199543239 GuGLiEi...i'iEi...i...O~ KEi NA 07/i611995 C 00 00 99 09/12/1995 0.00 243.00 200.00 243.00 0.00 200.00
W1995432lfl MOi...NAR~ STE'.JEN NA 07116/1995 C 00 00 99 09/12/1995 0.00 243.00 200.00 243.00 0.00 200.00
;';199543237 i'ieyer~ it.li NA 07/16/1995 C ')0 00 99 09112/1995 0.00 243.00 200.00 243.00 0.00 200.00
l.li199543242 Tyran, Davia A 07/16/1995 0 00 00 99 09/12/1995 0.00 200.00 200.00 200.00 -200.00 0.00
;)199543506 BROOKOVER, r:iCnAR /27/1995 C 71 02 09 10/13/1995 2,656.08 8,688.75 831. 78 3,500.00 0.00 8.676.61
ri'iIT " TOTALS OPEN 1 CL TOTALS 3,959.53 27,583.68 2,631.78 11 ,921 . 24 -200.00 22,053.75
EARNED PREi' ATE: 205,742.00
EARNED LOSSES TO DATE: 22,053.7S
LOSS ATE: 0.107
APPENDIX F
.
.
.
rLORIDA i'lUNICIPAL - WORKERS' COMPENSATION
ME;<IBERS LOSS REPORT
Fi'iiTtt 648 CITY Or WiNiEK SPRINGS iO/Oil9~ - 09/30/96 AS OF JUNE 30, i999
20
rM~iLi: DATe iNJuRY CODe DATe PAYi'iEi-..'TS TO DATE OUTSTANDING
NUMBER NAME SSN DEn Or CLOSE NAT PART CAUSE RECEiVED CO;<lF' MEDICAL OTnER RECOVERJ:ES RESERVES iNCURRED
.n 99500048 Baker, T'acy Dimt STE iO/06/1 995 C 37 54 76 10/i3/i995 0.00 ~9..)0 0.00 59.00 0.00 0.00
llii99500i55 Chuzas, Kristai. A POL 10/19/i99~ C 40 33 81 10/i9/1995 0.00 0.00 0.00 0.00 0.00 0.00
Wi99~002i3 Scheraldi~ Mi chae Oni iO/27 /1 99~ C 43 ~6 69 iO/3i1199~ 0.00 97.24 0.00 97.24 0.00 0.00
:.Ii99500297 Hiii, Aian G WTR 10/23/1995 C 52 42 60 11/06/1995 21,966.15 4~, 772.00 589. iO 2,~00.00 0.00 65,827.25
W199S0031S Baker, Tracy Dimt STE 11/02/i 995 C 40 35 50 i1l08/i995 0.00 370. i 0 0.00 370. iO 0.00 0.00
:.Ii99500478 Gen tilucci,. Domen WTR 11/19/1995 C 49 31 57 12/04/i995 0.00 33.00 0.00 33.00 0.00 0.00
..i9950050i Badiett, Gary R POL 11/25/1995 C 40 90 89 12/05/1995 0.00 130.84 0.00 130.84 0.00 0.00
iai19950053~1 Reilley, James ~. FiR 12/05/1995 C 80 90 99 12/11/1995 0.00 245.65 0.00 245.65 0.00 0.00
,Ii 99500540 Williams, ;'ichaei. SiC: 12106/1 995 C 52 42 57 12/17/1995 477.44 149.40 0.00 626.84 0.00 0.00
W199600023 Kennedy, James ". STE Oil04/i 996 C 52 42 57 01/08/i996 2,547.96 483.60 78.00 0.00 0.00 3,i09.56
"199600202 Wise, Thomas ,1 WTR 01/25/1996 C 49 55 2S 02/01/1996 0.00 360.04 0.00 0.00 0.00 360.04
W199600241 Ehr'entraut, Robe, MAE< 02/02li996 C 40 35 19 02/08/1996 0.00 98.00 0.00 0.00 0.00 98.00
W199600525 Landress, Thomas STE 03/11/1996 C 52 42 29 03/12/1996 683.91 320.79 0.00 0.00 0.00 1,004.70
..199600532 Baumgart, i'larc J. 1FiR 03/06/1996 C 52 40 56 03/13/1996 0.00 24.0 0.00 0.00 203.00
..199600537 Gr-ey, ihomas Isaa 6rrR 03/06/1996 C 49 55 99 03/13/1996 0.00 33.00 33.00
..i99600716 ldiison, Muy N. 03/26/1996 C 52 42 29 04/05/1996 0.00 45.44 iO.OO 15.44 0.00
00980 rarnum, Donald L.e ,...i;;: 05/03/i996 C 59 ~~ 76 05/09/i996 1,162.50 248.06 0.00 0 410.56
.u.
..19960i074 i'fiiler, Sha,on OS/20/1996 C 52 90 25 OS/21/1996 2,400.00 754. 0.00 0.00 5,971. 78
01199601086 Baiies, John Wan FiR 05/16/1996 C 36 10 98 0~/23/1996 0 0.00 0.00 0.00 177.82
01199601085 Goodall, Michael IliTR 05/09/1996 C 37 54 85 OS/23/1996 0.00 0.00 0.00 81.00
0I19960i087 Meyer, William V. FiR 05/17/i996 C 65 48 98 OS/23/1996 0. 0.00 0.00 0.00 298.74
W199601317 i'lassari, Shane F:LR 06/09/1996 C 36 17 98 06/18/1996 0 .00 0.00 0.00 148.15
~ \ti:i.99601371 i...a.ssiter~ Chds SiC: 06/20/1996 C 52 ~5 60 06/24/1996 2~ 52 444.48 0.00 0.00 3,601.94
N W199601500 ?earson, Carole ... CLR 07/01/i996 C 18 99 07/10/1996 0.00 0.00 .00 10.00
N :.1199601585 Salith, Shi,ley Ct.R 07/13/i996 C 65 10 06 07/18/1996 0.00 344.59 00 344.59
:.1199601641 Barber. Tom T. STE 07/17/i996 C 40 36 76 07/25/i996 0.00 55.80 0.00 0. 80
0I19960i651 norris, Bill Arth WTR 07/08/1996 C 52 32 59 07/26/1996 0.00 145.55 10.00 0.00 0.0
i1Ji99601793 Riggs. Sammy Paul SiC: 07/26/1996 C 37 90 99 08/09/1996 0.00 96.40 0.00 0.00 0.00 96.40
..19960179 rian K. STE 07/25/1996 C 52 42 55 08/09/1996 0.00 54.00 10.00 0.00 0.00 64.00
itJ1 9960181 1 liam .IR 08/11 / 1996 C 43 16 98 08/i2/i 996 0.00 93.80 10.00 0.00 0.00 103.80
101996020 ~ Ch,is .:; STE 09/05/1996 C 52 ~. 99 09/09/1996 13,500.00 0.00 6,399.98 0.00 0.00 19,899.98
~~
01199602050 NLEY PA NA 08/25/1996 C 36 90 98 09/09/1996 0.00 0.00 iO.OO 0.00 0.00 10.00
i1J199602052 Bailes. rr i='Ir.: 08/25/1996 C 36 90 98 09/09/1996 0.00 0.00 iO.OO 0.00 0.00 10.00
W199602051 McCall, Jeff,ey I F'iR 08/25/1996 C 36 90 98 09/09/1996 0.00 0.00 iO.OO 0.00 0.00 10.00
\11199602049 :.Ihite, Allen ;:r BUIL 08/28/i996 0 52 90 68 09/09/i996 1,643.76 8, 1 58 _ 79 855.30 0.00 16,625.15 27,283.00
\rJ199602129 Ri ;:'aul SiC: 09/18/1996 C 52 ~~ 56 09/19/1996 0.00 ~7.00 10.00 0.')0 0.00 67.00
ilJ199602240 ooert SiC: 09/23/1996 C 10 42 56 09/30/1996 0.00 95.00 0.00 0.00 0.00 95.00
;";199602229 Cole, Beverly L. i...R 09/25/1996 C 78 30 98 09/30/1996 0.00 26.00 10.00 0.00 0.00 36.00
.
....
I\J
W
.
.
FXi," 648 CiTY OF WiNTER SPRiNGS
20
FLORiDA MUNiCiPAL - WORKERS' COMPENSATiON
XEMFERS LOSS REPORT
10/01/95 - 09/30/96 AS OF JUNE 30, 1999
Fi'1~!i...e
NUMBER
DE?T
iNCURRED
NAME
SSN
DATE
OF
iNJURY CODE
CLOSE NAT ?ART CAUSE
DATE
RECEIVED
PAYMENTS TO DATE
COMP MEDICAL OTHER
OUTSTANDiNG
RECOVERIES RESERVES
FXIT " TOTALS
OPEN
CLOSED 37
TOTALS
46,603.66 59,982.89 11,473.07 4,078.11
16,625.15
EARNED ?REMIUi'! TO DATE:
EARNED LOSSES TO DATE:
LOSS RATIO TO DATE:
130,606.66
222,971.00
130,606.66
0.586
.
.
.
FLORIDA MUNICIPAL - WORKERS' COMPENSA Tl ON
MEMBERS LOSS REr'Ofa
Fi"iiT" M8 CITY OF WiNTER SPRINGS 10/01/96 - 09/30/97 AS OF JUNE 30, 1999
20
ri'1t\:'ii..E DATE iNJURY CODE DATE PAYMENTS TO DATE OUTSTANDING
NUI'iBER NME SSN DEi"T OF CLOSE NAT ,'ART CAUSE RECEiVED COMP MEDICAL OTHER RECOVERIES RESERVES INCURRED
1li199602504 MYERS, DAV lO GLEN NA 11/02/1996 C 52 55 70 11/04/1996 2~921.70 776.86 0.00 0.00 0.00 3,698.56
ili199602513 Williams, Michael 1STE 11/04/1996 C 43 90 19 11/05/1996 0.00 248.75 0.00 0.00 0.00 248.75
ili199602832 Kerr, David P. SAN 12/10/1996 C 52 53 60 12/19/1996 4,259.73 21,738.45 248.00 0.00 0.00 26,246.18
;,)199700057 l'iesseguer, l'iuk A POL Oi/13/1997 C 43 35 89 01117/1997 0.00 33..00 0.00 0.00 0.00 33.00
ili199700377 Hohnhorst, i'ti chae FiR 02/25/1997 C .." 50 58 03/04/1997 0.00 0.00 0.00 0.00 0.00 0.00
;,)199700370 ;;erring, \-lames E. STE 02/27/1997 C 52 42 59 03/04/1997 0.00 100.00 0.00 0.00 0.00 100.00
"199700548 King, James o. SEW 03/25/1997 C 40 37 16 03/27/1997 0.00 127.00 0.00 0.00 0.00 127.00
;,)199700615 Kennedy, James H STE 03/27/1997 C 52 90 79 04/04/1997 0.00 242.14 0.00 0.00 0.00 242.14
;,)199700652 Petrencsik, \.lohn CLR 04/09/1997 C 78 35 98 04/09/1997 0.00 76.10 0.00 0.00 0.00 76.10
10199700846 Williams, Michael WTR 05/02/1997 C 52 23 60 05/05/1997 0.00 54.00 0.00 0.00 0.00 54.00
ili199700917 Frame, Andre\rit Rei BULL 05/14/1997 C 43 56 69 05/14/1997 0.00 237.48 0.00 0.00 0.00 237.48
ili199700974 Bailes, John Warr FIR 05/19/1997 C 40 18 68 OS/27/1997 0.00 287.31 0.00 0.00 0.00 287.31
ili199700975 Riggle, Richarci iii FIR OS/20/1997 C 37 14 99 OS/27/1997 0.00 76.00 0.00 0.00 0.00 76.00
;,)199701091 James, Donaici Eug STi:: 06/04/1997 C 10 56 68 06/06/1997 0.00 123.00 0.00 0.00 0.00 123.00
2 Lingard, Michael STE 06/12/1997 C 37 14 79 06/19/1997 0.00 52.18 0.00 0.00 0.00 52.18
~ dJ19 gs, Daniel Sco STE 06/17/1997 C 40 14 75 06/19/1997 0.00 223.74 0.00 0.00 0.00 223..74
N W1 ron, Davici FIRE 06/17/1997 C 40 36 19 06/20/1997 0.00 0.00 0.00 0.00 0.00 0.00
~ i1i1997-0 Vivian Ann CLR 06/19/1997 C 52 34 59 06/2711997 0.00 598.09 0.00 0.00 0.00 598.09
;,)199 s, Sammy Paul ilJTR 07/03/1997 C 32 90 98 07/07/1997 212..54 8,352.42 196.00 184.63 0.00 8,
99701458 Littrell, Larry L ?OL 07/18/1997 C 43 30 89 07/22/1997 0.00 62.00 0.00 0.00 0.')
li199701590 ;;illery, Timothy WTR 07130/1997 C 52 90 25 08/05/1997 0.00 2,310..54 0.00 0.00 0 54
;,)199701627 i'toore, Larry Edllla SEW 08/07/1997 C 59 33 79 08/07/1997 0.00 96.29 0.00 0.00 0.00 96
9701799 i'iaher, ~ike ,'. SiC:: 08/07/1997 C 37 34 79 08/29/1997 0.00 726.30 0.00 0.00 0.00
ili199701848 Ba;.~er , Tracy Dimt STE 09/03/1997 C 52 42 56 09/05/1997 0.00 804.45 0.00 0.00 0.00 804.45
4 i'iesseguer, nark. A POL 09/16/1997 C 41 49 98 09/19/1997 0.00 0.00 0.00 0.00 0.00 0.00
TALS OPEN 0 CLOSED 25 TOTALS 7,393..97 37,346.10 444.00 184..63 0.00 44,999.44
PREi'ilUM TO DAiE: 210,918.00
EARNC::D LOSSES TO DATE: 44,999.44
LOSS RATiO TO DATE: 0..213
.
.
.
FLORIDA XUNICiPAL - WORKERS' COMPENSATION
;>\E;>\BERS LOSS REPORT
ri'iITU 648 CITY OF WiNTER SPR !NGS 10/01/97 - 09/30/98 AS OF JUNE 30 ~ 1999
20
Fi'il\:'ii..E DATE iNJURY CODE DATE PAY;>\ENTS Ta DATE OUTSTANDiNG
NUi'tBER NAME SSN i>C:i='T OF CLOSE NIlT PART CAUSE RECEIVED CaMP ;>\EDICAL OTHER RECOVERiES RESERVES INCURRED
W199702160 Gr'ove, William L. POL 10/14/1997 C 40 S3 25 10/27/1997 0.00 101. 70 0.00 0.00 0.00 10t.70
iIl199702205 Deisler, Chr i 5 top ?OL 10/25/1997 0 40 -~ 45 10/27/1997 3,375.41 3,225.31 0.00 0.00 2,399.28 9,000.00
,,~
W199702302 i'laxweil, William POL 11/10/1997 C 52 40 56 11/12/1997 0.00 48.59 0.00 0.00 0.00 48.59
W199702330 Keene, Robert Dou FiR U./12/1997 C 43 37 16 11/14/1997 0.00 96.30 0.00 0.00 0.00 96.30
11;199702360 Schol ten, Robert SiC: 11/19/1997 C 40 50 79 11/19/1997 1,602.00 2,067.91 0.00 0.00 0.00 3,669.91
w199702372 Riggle, Richard bi rrR 11/19/1997 C 65 48 98 11/21/1997 0.00 1,118.36 0.00 0.00 0.00 1,118.36
W199702396 Ai forci, Steven D. WTR ii/19/1997 C 40 31 67 11/25/1997 0.00 247.51 0.00 0.00 0.00 247.51
bi199702397 Banninga, Sharon CLR 11/12/1997 C 52 41 55 11/25/1997 0.00 ii 5.79 0.00 0.00 0.00 ii 5.79
.,199702405 Belen-Bonilla, An STE ii/20/1997 C q3 36 79 11/26/1997 0.00 298.75 0.00 0.00 0.00 298.75
bl199702445 Kennedy. James H. STE 12/03/1997 C 52 90 56 12/03/1997 0.00 236.18 0.00 0.00 0.00 236. 18
lti199702439 Myers, Jeremy FIR ii/25/1997 C 37 33 98 12/03/1997 0.00 48.41 0.00 0.00 0.00 48.41
ill199702574 Noviello, David 5 STE 12/19/1997 0 52 53 54 12/22/1997 1,276.90 2,358.70 i ,755.63 0.00 2,608.77 8;000.00
bi199702576 ANDERSON JR., PAU FIRE 12/20/1997 C 73 00 79 12/23/1997 0.00 0.00 0.00 0.00 0.00 0.00
bl199702575 BECK, ROBERT CLAY i='IRE 12/16/1997 C 52 .:J,,:, 55 12/23/1997 0.00 0.00 0.00 0.0
.,,99702622 l'1oore, Larry Ed~a STC: 12/29/1997 C 52 31 59 12/30/1997 0.00 73.34 0.00 0.00
bl199702633 Zubak, Carl birR 12/27/1997 C 52 53 29 12/3111997 1,601.99 9,654.30 0. 00 11,169.28
bl199800036 CHENEY, DONALD L. iti,R 01108/1998 C 52 40 55 01/13/1998 0.00 14 0.00 0.00 143.46
bl199800079 Sims, Kevin i='IRE 01/14/1998 C 43 52 16 01/20/1998 0.00 0.00 0.00 0.00
ill199800100 AcialD~, Michele CLR 01/20/1998 C 49 55 25 01/22/1998 0.00 575.66 0.00 575.66
ill 1 99800353 Bro\lln, Darius POL 02/20/1998 C 43 16 16 02/26/1998 0.00 38.00 0 00 38.00
;;199702710 CHENEY, DONALD L. 12/23/1997 0 59 56 79 03/03/1998 0.00 2,312.80 0 6.43 2,459.23
ill199800387 Baker ~ Tracy Dilllt STE 03/03/1998 C 59 90 75 03/03/1998 0.00 119.08 0. 0 119.08
bl199800395 Green, Corey :Ir:C: 02/21/1998 C 40 36 15 03/04/1998 0.00 89.30 0.00 0.00 0.00 89.
9800442 Hillery, Timothy STE 03/03/1998 C 52 50 55 03/11/1998 0.00 38.00 0.00 0.00 0.00 38.00
99800498 Hopkins, rtargo CLR 03/08/1998 C 78 35 98 03/17/1998 0.00 116.30 0.00. 0.00 0.0
199800534 Frein, Kenneth POL 03/20/1998 C 49 55 89 03/24/1998 0.00 36.00 0.00 0.00 0.00 36.00
533 i'lorgan, Jack 1 j='OL 03/23/1998 C 40 35 15 03/24/1998 0.00 87.40 0.00 0.00 0.00 87.40
58 Gould, Vivian Ann CLR 04/06/1998 C 65 48 99 04/08/1998 0.00 88.69 0.00 0.00 0.00 88.69
5 GRAY, LuKe: STE 04/17/1998 C 37 90 79 04/20/1998 0.00 38.52 0.00 0.00 0.00 38.52
.,199800785 R. POL 04/22/1998 C 40 10 89 04/22/1998 0.00 300.26 0.00 0.00 0.00 300.26
.,199800833 Conniff POL 04/18/1998 C 32 90 99 04/29/1998 0.00 529.60 0.00 0.00 0.00 529.6
0834 ASKEW, FORREST irJTR 04/2111998 C 25 90 79 04/29/1998 0.00 38.00 0.00 0.00 0.00 38.00
Williams, i'ii chael wTR 05/06/1998 C S9 90 99 05/11/19.98 0.00 304.85 0.00 0.00 0.00 30
9801297 Grie;~, Brian POL 06/27/1998 0 59 90 48 06/29/1998 0.00 641.78 225.00 641.10 5,774.32 6,00
801298 Robbins, Michael POL 06/27/1998 0 59 90 48 06/29/1998 0.00 376.17 225.00 376.17 5,775.00
isJ199801302 idiLi...IAMS, NATHANi SIC: 06/22/1998 C 32 90 03 06/29/1998 0.00 126.35 0.00 0.00 ').00 126.35
W199801467 Albrecht, Charles POi... 07/1111998 C 32 90 98 07/17/1998 0.00 0.00 0.00 0.00 0.00 0.00
W199801638 ""incey, Patrick P&R 07130/1998 C 04 14 06 08/05/1998 0.00 75.05 0.00 0.00 0.00 75.05
ilJ199801752 ri...ii\.'N, DES!; NY POL 08/ il / 1998 C 43 35 85 08/17/1998 0.00 40.00 0.00 0.00 0.00 40.00
W199801844 Goulej, Vivian Ann CLR 08/24/1998 C S2 50 29 08/24/1998 0.00 96.20 0.00 0.00 0.00 96.20
ilJ199602003 Le:id~S~ DAVID J ;:'&n: 09/10/1998 C S2 41 56 09/11/1998 0.00 71.00 0.00 0.00 0.00 71.00
WI99802')55 Ber"ger, 'I.';ohn Za :: 09/17/1998 C 52 42 56 09/17/i998 298.19 34.75 0.00 0.00 0.00 332.9~
ilJ199S02113 Alford. Ste'len D. r'O\.. 09/17/1998 C S2 46 55 09/21/1998 0.00 190.00 0.00 0.00 0.00 190.00
~
tv
lJ'
.
.
.
FroiT" 648 CiTY OF wiNTER S?RiNGS
20
FLORiDA MUNICi?AL - WORKERS' COM?ENSATiON
MEMBERS LOSS REPORT
10/01/97 - 09/30/98 AS OF JU~~ 30. 1999
rjr\~!LE
NUMBER
DAiE
Or
iNJURY CODE
CLOSE NAT .'ART CAUSE
DATE
RECEiVED
iNCURRED
OUTSTANDiNG
RECOVERiES RESERVES
NAME
8,154.49 26,198.37
.'AYMENTS TO DATE
COMP MEDICAL OTHER
2,205.63 1,104.28
16,703.80
SSN
DEn
FMIT 1\ TOTALS
O?EN
CLOSED 38
TOTALS
EARNED ?REMIUM TO DATE:
EARNED LOSSES TO DAiE:
LOSS RATiO TO DATE:
52,158.01
234,595.00
52,158.01
0.222
.
.
.
i="LORiDA MUNiCiPAL - WORKe:RS' COMPe:NSATiON
i'iEMBERS LOSS r;:E~ORT
FMiTn 648 CiTY Or WINTER S?RINGS 10/01/98 - 09/30/99 AS OF JUNE 30~ 1999
20
Fi'1*\":iLE DATe: iNJURY CODe: DATe: ?AYi'iENTS TO DATE OUTSTANDiNG
NUMBER NMIe: SSN DEF'T Or CLOSe: i-JAT r'ART CAUSe: RECEIVED COMP MEDICAL OTHER RECOVERIe:S RESERVES iNCURRED
\11199802243 ?ayten !! Gordon IdTR 10/06/1998 C 10 53 68 10/06/1998 0.00 0.00 0.00 0.00 0.00 0..00
1d199802323 Lingard ~ Michael SAN 10/13/1998 C 25 14 87 10/13/1998 0.00 134.08 0.00 0.00 0.00 134.08
W199B02363 Albrecht, Charles POL 10/19/1998 C 43 30 85 10/2011998 0.00 45.00 0.00 0.00 0.00 45.00
W199802371 WiLSON, BRiAN WTR 10/17/1998 C 52 90 45 10/2011998 0.00 0.00 0.00 0.00 0.00 0.00
bi199802422 Riggle, Richard W rlR 10/24/1998 C 16 36 99 10/24/1998 0.00 825.35 0.00 0.00 0.00 825.35
W199802452 GUGLiELMELLO, KEI FIRE 10/28/1998 C 52 42 59 10/29/1998 0.00 106. 56 0.00 0.00 0.00 106.56
W199802699 Scheraid i, Pll chae BUiL 1210211998 C 40 33 79 12103/1998 0.00 127.00 0.00 0.00 0.00 127.00
W199802754 Conniff, La"r"ence POL 12110/1998 0 52 42 56 12111/1998 8,713.44 3,690.97 1,040.00 0.00 74,705.00 88,149.41
W199802810 JOHNSON, DESiREE POL 12116/1998 C 65 48 98 12/21/1998 0.00 778.40 0.00 0.00 0.00 778.40
W199802832 Zubak!! Car"i lHR 12111/1998 0 52 90 25 12/22/1998 0.00 209.00 0.00 0.00 791.00 1,000.00
W199900078 MORTON, DARREN POL 01/17/1999 C 10 44 89 01119/1999 0.00 312.26 0.00 0.00 0.00 312.26
W199900191 LAZLO!! STAN'Le:y ?A FIRE 01/30/1999 C 52 54 60 02/04/1999 0.00 94.83 0.00 0.00 0.00 94.83
\11199900303 rUGATe:, TRACY POLi 02118/1999 C 52 42 56 02/22/1999 0.00 95.00 0.00 0.00 0.00 95.00
W199900415 FLiNN, De:STiNY POL 03/05/1999 C 65 48 99 03/08/1999 0.00 364.50 0.00 0.00 0.00 364. 50
10199900531 GRE riRe: 03/19/1999 0 52 90 60 03/22/1999 0.00 164.54 0.00 0.00 835.46 1,000.00
"'199900717 Bar STe: 04/09/1999 0 10 35 75 04/12/1999 0.00 170.46 0.00 0.00 579.54 750.00
,,199900796 LEW STe: 04/21/1999 C 37 90 79 04/22/1999 0.00 0.00 83.95 0.00 0.00 83.95
toil 99900804 J IREE POL 04/21/1999 0 10 10 89 04/22/1999 0.00 1,201.75 0.00 0.00 282.25 1,484.00
...... James, Donald e:ug STRE 05/04/1999 0 10 32 68 05/06/1999 0.00 204.74 0.00 0.00 295.26 500.00
0914 ATKINSON, JR, CHA WTR 05/06/1999 0 25 14 87 05/06/1999 0.00 li2.00 0.00 0.00 188.00
'199901071 Albrecht, Charles POL OS/20/1999 0 73 90 98 OS/25/1999 0.00 0.00 0.00 0.00 1,000.0
"'199901142 LEwiS, DAViD ?&R 06/01/1999 0 37 90 85 06/0211999 0.00 0.00 0.00 0.00 500.00 500.00
it LYNCH, DANiEL STe: 06/11/1999 0 52 53 60 06/14/1999 0.00 0.00 0.00 0.00 800.00 800.00
"'19990 DAViD ~&R 06/29/1999 0 43 31 85 06/30/1999 0.00 0.00 0.00 0.00 0.00 0.00
Fi'iiT II TOTALS II CLOSe:D i3 TOTALS 8,713.44 8,636.44 1,123.95 0.00 79,976.51 98,450.34
:MiUM TO DATe:: 185,259.00
e:ARNe:D LOSSe:S TO DATE: 98,450.34
LOSS RATIO TO DATe:: 0.531
.
WARNING
THIS IS A HAZARDOUS PROCEDURE
STANDARD OPERATING PROCEDURE
CITY OF WINTER SPRINGS
. CHLORINE HANDLING
AND PROCESSING
.
APPENDIX G
128
.
INJDEX
MINIMUM PERSONAL EQUIPMENT AND TOOLS REQUIRED
A. NEW CYLINDER DELlV.ERY AND HANDLING
B. PREPARATION AND HANDLING OF EMPTY CHLORINE CYLINDER
C. REMOVE OLD CYLINDER AND PLACE NEW CYLINDER IN USE POSITION
D. PLACEMENT OF NEW CYLINDER AND CONNECTION
E. CONNECTION TO NEW CYLINDER AND CHECK FOR LEAKS
F. AUTOMATIC SWITCHOVER VERIFICATION AND LEAK CHECK
G. RECORD KEEPING
.
.
129
.
TERMS AND EXPLANATIONS
NOTE: This procedure does not eliminate or replaces any of those
Instructions found in such documentation as PSM, OSHA, The
Manual by the Chlorine Institute, or Emergency Kit "B." However,
these detail instructions are for the purpose of guiding the operator
step-by-step in performing day-to-day operations in chlorine cylinder
processing and assures that safety is maximized. In addition, this
procedure will provide a record for what actions were performed in
handling and processing and the major events associated with
operations at the Winter Springs, Florida, water and waste water
facilities.
Revisions to this procedure will be directed through The Utilities
Department, Risk Management and The Safety Board. Publication of
changes will be routed through the same departments in reverse
order.
.
The terms "Old Cylinder" or "In use Cylinder" are used in this
procedure as being the same. The term "New Cylinder" is used as
one that has been delivered and is full & awaiting connection to
the processing system.
Note: Terms such as "open" and "close" are the same as those
Used on refrigeration fittings as explained below:
"Cylinder Valve Open"- Turn handle counter clockwise (C.C. W.)
"Cylinder Valve Close"-- Turn handle clock wise (C.W.)
Cylinder Regulator Open-Turn Handle clock wise (C.W.)
Cylinder Regulator Close - Turn Handle counter clock wise (C.C.W.)
Ammonia bottle: The ammonia utilized in this procedure must
be stored in a plastic bottle that converts the liquid
state into vapor when the bottle is squeezed. Liquid ammonia
must not be "squirted" on the suspected leak area because of its
corrosive nature.
.
130
.
THE FOllOWING OPERATIONS ARE MINIMUM ROUTINE
ACTIONS TAKEN EACH DAY AT THIS PLANT TO ASSURE
MAXIMUM SAFETY IS ACCOMPLISHED AND PLANT
EFFICIENCY IS ASSURED.
1. Each morning the operator will check the weight of the
"in use" Cylinder using the chlorine scales to
determine the Amount of chlorine used throughout
the evening shift. This weight will be recorded in the
log. Each time the chlorine system is operated or changed
a one line entry will be made on the last two pages of this
procedure, then signed and dated.
2. The rotameter unit will be checked for chlorine flow by
observing that the flow ball is suspended in the verticaJ
glass tube at the usual specified amount of flow. On the
. rotameter also check that indicator is white in color.
3. The ammonia bottle will be used at least twice a day to
Check for leaks from the cylinder top outlet valve along
The plastic tubing (il1lcluding fittings) up to the rotameter
For no leaks.
4. Each day at the end of the shift the chlorine automatic
Alarm will be set to "24 Hour Automatic Alarm Auto Dial
Which will signal the police department.
5. Any change out, repair or leak check operations involving
Chlorine will require wearing SCBAS'.
.
131
.
MINIMUM PERSONAL EQUJPMENT & TOOLS REQUIRED:
1. Two SCBA units including full facemask cartridge respirator
2. Operable portable radio with fully charged battery (Truck Radio)
3. One bottle of Ammonium Hydroxide (NH40H) (stored on site)
Bottle must have capability to convert liquid ammonia to
vapor condition when spraying directly at the suspected leak.
4. Two cylinder wrenches (stored on site) on the cylinder valves
5. One tool bag with miscellaneous tools.
6. Plastic fittings (such as liT" and swivel compression nuts)
7. Supply of new lead washers in plastic zip lock bag
A. NEW CYLINDER DELIVERY AND HANDLING:
1. Place cylinder chocking block at the desired location prior to
Unloading new cylinder.
. CAUTION:
In the following steps all personnel must remain at a safe distance
from unloading operations until new cylinder is placed near ground
elevation by delivery personnel.
2. Have chlorine supplier lower new cylinder to desired location of ground.
3. Lower lifting beam to rest on top of new cylinder.
4. Unhook from new cylinder and raise lifting hooks to resting position.
5. Carefully roll new cylinder up against chock block where one valve is
directly above the other.
6. With all personnel clear have chlorine supplier unload second cylinder,
If second cylinder is required.
NOTE:
If more than one cylinder is delivered, repeat steps 1 through 6.
7. Sign chlorine supplier receipt and release chlorine delivery vehicle.
8. Retain chlorine delivery receipt and file in office.
. 9. Record chlorine delivery in daily log book.
132
.
.
.
B. PREPARATION AND HANDLING OF EMPTY CHLORINE CYLINDERS
CAUTION
During lifting and lowering operations personnel must stand clear
Of old cylinder until is lowered to ground elevation. All Operators
will never place themselves under or between two cylinders during
lifting operations.
1. Observe CL2 scale on wall of building for chlorine bottle
Weight for contents (Remaining amount left in cylinder ).
2. Record weight shown on scale
(pounds in old cylinder)
NOTE:
For following operations consult chlorine usage sheet
3. Close (C.W.) top cylinder gas valve on both cylinders. (The old
And new cylinder using the attached cylinder wrench ).
CAUTION
Do not use other devices to close valves in any of the following
Steps.
4. Wait untiJ the flow rotameter indicator turns red in coJor.
5. Verify no chlorine flow by observing that the flow ball has dropped and
is resting at the bottom of the yertical glass tube.
6. Back out the Yoke clamp screw until the yoke is loose on the cylinder
outlet valve.
CAUTION
Exercise caution not to kink the plastic tubing in the next steps
Don personal protective equipment orior to performina leak checks.
133
.
.
.
7. Temporarily remove the regulator, valve (YOKE) assembly from the cylinder
And store yokem..a.safe location.
C. REMOVE.OWCYLlNDER AND.PU\CE-HEW .CYlJNDERJN USEPDSJTJON
!
The following operations requires two personnel. Position both
Operatorsjltsafe.locations..fr.om the cylinder. being moved.
1. Position lift beam and pendant over center of old cylinder.
2. Use pendant and Lower lift. beam and .hooks.down.to rest on top of .old
cylinder.
CAUTION
During lifting and lowering operations personnel must stand
Clear of Qld C}ilinder-untiLcyJinderJsJowered to ground .elevation.
Operators will never place themselves under or between two
Cylinders durinQ IiftinQ operations.
3. Connect hooks to both ends of old cylinder and lift to desired height and
To clear new.cy!inder.
NOTE:
It is the policy to store empty cylinders with the valve ends opposite
The new.cylinder valve .ends .to differentiate between empty and full.
4. Use pendant and move old cylinder out of building and to desired position,
Then rotate old cylinder 180 -degrees.
',- Lower old cylinder to ground elevation and chock.
6. Disconnect hooks and fold back to resting position on lifting beam.
If lifting beam is not longer needed move pendant, beam and assembly
Storage position.
J
D. PLACEMENT OF NEW CYLINDER AND CONNECTION
1. Use remote pendant and locate the lifting beam directly over and lower
Down to center of.new..cyllnder..-
134
. 2. Connect hooks to each end of new cylinder.
CAUTION
Personnel stand clear of cylinder during movement of cylinders
3. Lift new cylinder to clear old cylinder and position on trunion scales
rollers.
4. Roll new cylinder to position the two valves in vertical alignment.
5. Lower lifting beam and disconnect hooks from cylinder ends.
6. If no longer needed move lifting beam, hoist and pendant to storage position.
.
E. CONNECTION TO NEW CYLINDER AND CHECK FOR LEAKS
CAUTION
Prior to cOJ'lnActinglo.new.,Q'Jinder wait1ar.BtJeast.3D minlltAS
To allow!gas and liquid to stratify (settle) in new cylinder. Do not
SQuirt liquid ammonia directly on the SUSDected leak area. Make
Sure the:ammonia applied is in vapor form when sQuirted on the
Suspect~d leak area..
I
1. Verify regulator handle is closed (in full counter clock wise)
Position. { CACAW,).
Note: In the following step use care not to scratch or damage
The seat-surface w.be.r~ tbe.Jead waaher fits.
2. Gently remove old lead washer from valve seat.
3. Use new lead washer, connect yoke assembly and tighten yoke assembly
wrench tight.
Note: A new lead washer must be used each time when connecting
Or reconnecting to a cylinder .
CAUTION:
.
In the following step do not overtighten the yoke screw
When tightening; the lead. washer will emita squeak,
135
.
.
.
and this is a signal that the yoke threads are approaching
the tightened position.
4. Open cylinder top yalve and quickly close to pressurize vacuum
regulator.
5. Use ammonia and spray all connections to verify no leaks.
No leaks found
(signature)
Leaks found at which component
(signature if leaks found
6. Open top cylinder outlet valve maximum of 180 degrees (C.C.W.)
7. Recheck all connections for leaks.
No leaks found
(signature)
Leaks found at which c.omponent
(signature if leaks found)
8. Open regulator valve.
9. Leak check all connections with ammonia.
CAUTION:
If a leak i$ found close the regulator and correct the leak. Don
Protective equipment to fix chlorine leaks.
10. On the (jn use cylinder) open the top cylinder outlet valve. (C.W.)
11. On the (in use cylinder) open the regulator valve (C.W.)
F. AUTOMATIC SWITCHOVER VERIFICATION AND LEAK CHECK
136
.
NOTE: After the new and in use cylinders are reconnected to the system,
Automatir switchover must be verified to asSure thatlhe.-system
Will function without further manual operations. The following
Components on the new and in use cylinder must be configured
As follows for the automatic switchover to function automatically
And the leak check to be accomplished.
Preparation of in use cVlinder:
1. On the in use cylinder verify the top outl~t valve is open (C.W..)
2. On the in use cylinder verify the regulator is in "Stand-by" position
(open C.W. position).
Preparation of the new cylinder:
. 1. On the new cylinder verify the top outlet valve is open (C.W.)
2. On the new cylinder verify the regulator is open full (C. W.) and
flowing (audible sound).
Verification of automatic switchover:
1. On the new cylinder close the top outlet valve (C.C.W.)
2. verify that the regulator audibly clicks (which indicates that
chlorine is flowing from the in use cylinder). Observe that the
rotameter ball in the vertical glass tube rises to flow position.
CAUTION:
In the following steps no leakage is allowed.
Indicate if (leaks found) or (no leaks found) by signing
On the line indicating which condition was found.
3. Verify that new inuse cylinder top valve is in standby mode (C.C.W.)
4. On the in use cylinder close the regulator (C. C.W.).
.
5. Verify that an audible click is heard coming from the new cylinder
Regulator and the rotameter flow ball rises to flow position.
137
. 6. Repeat steps I through 5 for the second verification.
7. Verify that in use cylinder is on line and that the new cylinder is in
stand by mode.
LEAK CHECK OF SYSTEM:
1. Perform leak check on total system (using ammonia in squirt bottle)
By applying ammonia vapor from cylinder outlet valve along plastic
Tubing and fittings up to the connection on the rotameter.
Note: If leak(s) are found the following steps are to be performed. If no leaks
Were found the following steps are not required:
Steps required
Steps not required
.
2. Close top outlet valve on the in use cylinder (C.C.W.)
3. Suit up in the SCBA units.
4. Disconnect at point of leak and repair line.
5. Reconfigure the system for leak check by hand tightening the fittings.
Note: If a leak is found in the area at the lead washer, install new
Lead washer and retighten.
6. Leak check from cylinder outlet valves along plastic tubing up to rotameter
For no leaks.
7. On the new cylinder reset to full open (C.C.W.).
8. On the new cylinder open the top outlet valve (C.W.).
9. Each time the chlorine system is operated or changed, sign, date and
Make the necessary comments below.
G. RECORD KEEPING:
.
Note: This procedure may be used numerous times by signing and dating
on the line below for each time a chlorine operation is performed. This part
of the procedure is for the purpose of reducing the amount of paper work.
138
.
.
.
SiQnature
Comments
Date
139
.
STANDARD OPERATING PROCEDURES
Note: The details of the Standard Operating Procedure
Are located in the Treatment Facilities Process Safety
Management Plan (PSM). However, the outline for the
(SOP) is placed in the Safety Manual for quick reference.
.
.
APPENDIX H
140
.
.
.
CITY OF WINTER SPRINGS
TREATMENT FACiliTIES
PROCESS SAFETY
MANAGEMENT (PSM) PLAN
. MARCH 1999
111
.
.
.
CITY OF WINTER SPRINGS
TREATMENT FACILITIES
PROCESS SAFETY MANAGEMENT PLAN
MARCH 1999
TABLE OF CONTENTS
Section
Page No.
1.0 Introduction/Application. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
1.1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1
1.2 Process Safety Management Issues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2
1.3 Covered Processes at the Winter Springs Treatment Facilities - Chlorine .......... 5
1.4 Winter Springs Treatment Facilities Process Safety Management Plan (PSMP) ....... 5
2.0 Process Safety Management (PSM) Terminology. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8
2.1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8
2.2 PSMP Terminology. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 8
3.0 Employee Participation ........................................................ 21
3.1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 21
3.2 Purpose... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 21
3.3 Employee Participation Plan (EPP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 22
3.3.1 Process Safety Management Plan Working Group ...................... 22
3.3.2 Working Group Member Responsibilities ............................. 22
3.3.3 Employee Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 23
3.3.4 Process Safety Management Plan Documentation ...................... 23
3.4 Employee Participation Plan: Compliance Auditing .......................... 24
4.0 Process Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 25
4.1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 25
4.2 Process Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 26
4.3 Chemical Hazards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 27
4.3.1 Chlorine. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 27
4.3.2. Toxicity Information ............................................... 27
4.3.3 Permissible Exposure Limits ........................................ 27
4.3.4 Physical Data ..................................................... 28
4.3.5 Stability, Reactivity and Incompatibility of Chlorine ..................... 29
4.3.6 Thermal Stability .................................................. 29
4.3.7 Precautions Necessary to Protect Human Health and the Environment . . . .. 29
4.3.8 Physiological Responses to Chlorine Gas ............................. 30
142
.
.
.
CITY OF WINTER SPRINGS
TREATMENT FACILITIES
PROCESS SAFETY MANAGEMENT PLAN
MARCH 1999
TABLE OF CONTENTS (CONT'D)
Section
Page No.
4.3.9 Maintenance Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 30
4.3.10 Quality Control. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 31
4.4 Process Technology Data ................................................. 31
4.4.1 Process Flow Schematic. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 31
4.4.2 Process Chemistry ................................................ 31
4.4.3 Maximum Intended Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 32
4.4.4 Safe Upper and Lower Limits . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 32
4.4.5 Process Deviations ................................................ 33
4.5 Process Equipment and Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 33
4.5.1 Covered Components .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 33
4.5.1.1 Chlorination System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " 33
4.5.1.2 Chlorine Storage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 34
4.5.1.3 Monorail System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 35
4.5.1.4 Piping and Valves . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 35
4.5.1.5 Ventilation ................................................. 36
4.5.2 Materials of Construction ........................................... 36
4.5.2.1 Ton-cylinder Containers ..................................... 36
4.5.2.2 Vacuum Regulator Check Units (Auto Switchover) ............... 36
4.5.2.3 Injector.................................................... 37
4.5.2.4 Drip Leg Heater. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 37
4.5.2.5 Polybutylene Tubing ........................................ 38
4.5.2.6 Chlorine Leak Detector ...................................... 38
4.5.2.7 Chlorinators ............................................... 38
4.5.3 Electrical Classification ............................................ 39
4.5.4 Relief System Design and Design Basis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 39
4.5.5 Ventilation Design Basis. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 40
4.5.6 Design Codes and Standards Employed .............................. 40
4.5.6.1 Compliance with Codes and Standards. . . . . . . . . . . . . . . . . . . . . . . .. 40
4.5.6.2 Design Codes and Standards ................................. 40
4.5.6.2.1 DOT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 41
4.5.6.2.2 Design Requirements of the FDEP ................... 41
4.5.6.2.3 Recommended Standards for Sewage Works .......... 41
4.5.6.2.4 Recommended Standards for Water Works . . . . . . . . . . .. 42
4.5.6.2.5 Design Requirements of Wastewater Treatment Facilities 42
4.5.6.2.6 Design Requirements of Water Treatment Facilities . . . .. 42
4.5.6.2.7 Center for Chemical Process Safety. . . . . . . . . . . . . . . . .. 42
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PROCESS SAFETY MANAGEMENT PLAN
MARCH 1999
TABLE OF CONTENTS (CONT'D)
Section Page No.
4.5.6.2.8 Other Applicable Codes and Standards ..................... 42
4.5.7 Safety Systems ................................................... 43
4.5.7.1 Direct Connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 43
4.5.7.2 Vacuum Operation. . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . .. 43
4.5.7.3 Positive Seal-off ............................................ 43
4.5.7.4 Container Relief Devices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 44
4.6 Facility Siting ........................................................... 44
4.7 Incidental Chlorine Releases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 44
4.8 Uncontrolled Chlorine Releases .......... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 45
4.9 Recordkeeping. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 46
4.10 Process Safety Information: Compliance Auditing . . . . . . . . . . . . . . . . . . . . . . . . . . .. 46
5.0
Process Hazard Analysis (PHA) ................................................. 48
5.1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 48
5.2 Process Safety Management Plan Working Group . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 49
5.3 Preparation of the Process Hazard Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 50
5.4 Findings and Recommendations of the Process Hazard Analysis (PHA) .......... 52
5.4 PHA Updates and Recordkeeping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 52
5.5 Process Hazard Analysis (PHA): Compliance Auditing ........................ 53
6.0
Standard Operating Procedures (SOP's) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 54
6.1 Introduction. .' . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 54
6.2 Safety Equipment .... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 55
6.2.1 Personal Protective Equipment (PPE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 55
6.2.1.1 Required PPE .............................................. 55
6.2.1.2 Recommended PPE ......................................... 55
6.2.2 Other Required Safety Equipment/Rules .............................. 56
6.3 Winter Springs Treatment Facilities Standard Operating Procedures (SOP) . . . . . . .. 56
6.3.1 Initial Startup ..................................................... 56
6.3.2 Normal Operation ................................................. 57
6.3.3 Shutdown for Servicing ............................................ 57
6.3.4 Emergency Shutdown I Shutdown for an Extended Period ............... 58
6.3.5 Changing Out Chlorine Ton-Cylinders ................................ 59
6.3.6 Receiving Chlorine Shipments. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 63
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PROCESS SAFETY MANAGEMENT PLAN
MARCH 1999
TABLE OF CONTENTS (CONT'D)
Section Page No.
6.3.1 Chlorinators. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 64
6.3.8 General Information and Troubleshooting ............................. 65
6.4 Recordkeeping. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 66
6.5 Training. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .'. . . . . . . . . . .. 66
6.6 City of Winter Springs Treatment Facilities - Site Location Maps and Site Plans ., .. 61
6.1 Standard Operating Procedures: Compliance Auditing. . . . . . . . . . . . . . . . . . . . . . .. 61
1.0 Process Safety Management (PSM) Training ...................................... 69
1.1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 69
1.2 New Employee Orientation ................................................ 69
1.3 Initial Training. . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . .. 10
1.3.1 Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 10
1.3.2 Chemical Feed Systems ............................................ 10
1.3.3 Power Systems ................................................... 11
1.3.4 Safety and Health Training .......................................... 11
1.3.5 Additional Training Topics .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 11
1.4 Refresher Training ....................................................... 12
1.5 Training Documentation .................................................. 12
1.6 Contractor Briefing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 13
1.1 Updating the PSM Training Program ........................................ 14
7.8 PSM Training: Compliance Auditing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 14
8.0
Process Safety Management and Contractors ..................................... 66
8.1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 66
8.2 Winter Springs Treatment Facilities Contractor Management and Safety Program .. 16
8.2.1 ContracUBidding Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 16
8.2.2 Responsibilities of the Facility Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 88
8.2.3 Responsibilities of the Contract Employer . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 19
8.3 Contractor Briefing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 80
8.4 Process Safety Management and Contractors: Compliance Auditing ............ 81
9.0
Pre-5tartup Safety Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 82
9.1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 82
9.2 Pre-5tartup Safety Review Program .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 82
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PROCESS SAFETY MANAGEMENT PLAN
MARCH 1999
TABLE OF CONTENTS (CO NT' D)
Description Page No.
9.3 Recordkeeping. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 88
9.4 Pre-Startup Safety Review Training ......................................... 88
9.5 Pre-Startup Safety Review: Compliance Auditing. . . . . . . . . . . . . . . . . . . . . . . . . . . .. 89
10.0 Mechanical Integrity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 91
10.1 Introduction............................................................. 91
10.2 City of Winter Springs Treatment Facilities Mechanical Integrity Program (MIP) . . .. 92
10.3 Records ................................................................ 94
10.4 Quality Assurance ....................................................... 95
10.5 Mechanical Integrity Program: Compliance Auditing. . . . . . . . . . . . . . . . . . . . . . . . .. 95
11.0 Hot Work Permit (HWP) ........................................................ 97
11.1 Introduction............................................................. 97
11.2 Hot Work Permit (HWP) ................................................... 97
11.3 Hot Work Permitting Process: Compliance Auditing .......................... 99
12.0 Management of Change. . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 101
12.1 Introduction............................................................ 101
12.2 Winter Springs Management of Change (MOC) Program ...................... 101
12.3 Management of Change Recordkeeping .................................... 103
12.4 Management of Change: Compliance Auditing . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 103
13.0 Incident Investigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 105
13.1 Introduction............................................................ 105
13.2 Incident Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 106
13.2.1 Accident Definitions .............................................. 106
13.2.2 History of Accidents involving AHM's . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 106
13.2.3 Injury and Accident Investigation ................................... 107
13.2.4 Investigation Techniques. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 107
13.2.5 Investigation Process ............................................. 107
13.2.6 Authority to Make Changes ........................................ 107
13.2.7 Records ........................................................ 108
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MARCH 1999
TABLE OF CONTENTS (CONT'D)
Description
13.3 Significant AHM Release and Incident Investigation .......................... 108
13.4 Incident Investigation: Compliance Auditing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 108
14.0 Emergency Planning and Response ............................................ 110
14.1 Introduction. . ... . . . . . . . . . . . . . . . . . ., . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 110
14.2 City of Winter Springs Treatment Facilities Emergency Action Plan ......... 111
14.3 Recordkeeping ". . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 111
14.4 Training. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 111
14.5 Emergency Planning and Response: OSHA Auditing. . . . . . . . . . . . . . . . . . . .. 112
15.0 Compliance Audits. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
15.1 Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
15.2 Auditing and Inspection Program ......................................
15.3 Compliance Audits: PSM Audit Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
15.4 PSM Compliance Audit Guideline Checklist: Employee Participation . . . . . . . .
15.5 PSM Compliance Audit Guideline Checklist: Process Safety Information ....
15.6 PSM Compliance Audit Guideline Checklist: Process Hazard Analysis ......
15.7 PSM Compliance Audit Guideline Checklist: Operating Procedures. . . . . . . . .
15.8 PSM Compliance Audit Guideline Checklist: PSM Training ................
15.9 PSM Compliance Audit Guideline Checklist: Contractors..................
15.10 PSM Compliance Audit Guideline Checklist: Pre-Startup Safety Review .....
15.11 PSM Compliance Audit Guideline Checklist: Mechanicallntegrity ..........
15.12 PSM Compliance Audit Guideline Checklist: Hot Work Permit. . . . . . . . . . . . . .
15.13 PSM Compliance Audit Guideline Checklist: Management of Change .......
15.14 PSM Compliance Audit Guideline Checklist: Incident Investigations ........
15.15 PSM Compliance Audit Guideline Checklist: Emergency Planning & Response . . .
15.16 PSM Compliance Audit Guideline Checklist: Compliance Audits ...........
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114
114
114
117
120
121
121
121
122
122
122
122
123
123
123
123
124
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TREATMENT FACILITIES
PROCESS SAFETY MANAGEMENT PLAN
MARCH 1999
TABLE OF CONTENTS (CONT'D)
Description
Page No.
APPENDICES:
A
OSHA Standards
1. Process Safety Management . 29 CFR 1910.119
2. Hot Work Fire Prevention and Protection - 29 CFR 1910.252(a)
3. Emergency Action Planning - 29 CFR 1910.38(a}
4. Alarm Systems - 29 CFR 1910.165
5. Hazard Communication. 29 CFR 1910.1200
6. Confined Space Entry - 29 CFR 1910.146
B
Process Flow Schematic of a Typical Ton-cylinder Chlorination System
C
Contractor Briefing Attendance Roster (AR)
o
Pre-Startup Safety Review Checklist
E
City of Winter Springs Hot Work Permit (HWP) Application
F
City of Winter Springs Management of Change Form
G
City of Winter Springs Accident/Close Call Reporting and Investigation Procedures
H
City of Winter Springs Treatment Facilities - Emergency Action Plan:
Procedures and Guidance
vii
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CITY OF Winter Springs
TREATMENT FACILITIES
PROCESS SAFETY MANAGEMENT PLAN
MARCH 1998
TABLE OF CONTENTS (CONT'D)
APPENDICES (Cont'd):
Material Safety Data Sheet (MSDS) - Chlorine
J PSM Compliance Audit Guideline Checklists
K Process Hazard Analysis
L
Facilities Site Maps
M
Safety Standard
viii
149
Winter Springs Fire Department
Department SaG Review
Probatioary Training Program
1 sl Quarter
.lnstructions: Review the SaG's and initial next to each one. If there are any questions, ask your
ieutenant of the Training Chief.
Name: Date Out: Date In:
GENERAL - 100 Initials
100.01 VEHICLE OPERATION SAFETY
100.02 FIRE STATION AND GROUNDS - GENERAL UPKEEP
100.03 PERSONAL PROTECTIVE EQUIPMENT (PPE)
100.05 VISITORS TO FIRE STATIONS
100.06 SHIFT WORKING HOURS
100.07 STATION SECURITY
100.08 STATION LOG BOOKS
100.09 STORE STOPS
100.10 RECORDING OF PERSONNEL TIME
100.11 WINCH OPERATIONS
100.12 SICK LEAVE CALL-IN
100.13 PLACING EQUIPMENT OUT OF SERVICE
PERSONNEL - 200
200.01 PERFORMANCE MANAGEMENT
200.02 PERSONAL EQUIPMENT
200.03 ANNUAL PRE-SCHEDULING OF VACATION LEAVE
ADMINISTRATION - 300
00.01 STAFF REVIEW/SITE PLAN PROCEDURES
300.02 RELEASE OF INFORMATION
300.03 OFFICIAL SPOKES PERSONS
EDUCATION AND TRAINING - 400
400.01 EXPLORER INDIVIDUALIZED TRAINING
400.02 DEPARTMENT TRAINING
400.03 PARAMEDIC PRECEPTOR PROGRAM
400.04 RIDE-UP TRAINING PROGRAM
FIRE PREVENTION AND INSPECTION. 500
500.01 FIRE HYDRANT INSPECTION AND TESTING
500.02 OPEN BURNING
500.04 FIRE INVESTIGATION
500.05 FIRE INSPECTIONS AND PREPLANNING
500.06 FIRE HYDRANT ACCEPTANCE
500.07 HOSE TESTING
GENERAL EMERGENCY OPERATIONS - 600
600.01 GROUND COVER/SURFACE FIRE SUPPRESSION OPERATIONS
600.02 MINIMUM MANNING
600.03 RECALL NOTIFICATION OF CHIEF OFFICERS
00.04 AIR BAG OPERATION
00.05 HAZARDOUS MATERIALS INCIDENTS
1600.06 MAJOR DISASTER OPERATIONS
150
APPENDIX
I
Winter Springs Fire Department
D rt t SaG R .
Probatioary Training Program
1 sl Q rt
.
epa men eVlew ua er
EMERGENCY RESPONSE PROCEDURES - 700 Initials
700.01 RESPONSE READINESS WHILE ENGAGED IN ROUTINE ACTIVITIES
700.02 STATION AREAS OF RESPONSIBILITY
700.03 RESPONDING TO ALARMS
700.04 RESPONSE OUTSIDE CITY LIMITS
700.05 ENROUTE DISCOVERY OF EMERGENCY INCIDENT
EMERGENCY MEDICAL SERVICES DIVISION - 800
800.01 PATIENT TRANSPORT
800.02 PATIENT REFUSALS
800.04 EMS QUALITY ASSURANCE PROGRAM
800.05 DRUG BOXES AND CONTROLLED SUBSTANCES
800.09 ALS EQUIPMENT ON ENGINES OR SQUAD
800.10 INFECTION CONTROL PROGRAM POLICY STATEMENT
800.11 INFECTION CONTROL PROGRAM ROLES AND RESPONSIBILITIES
800.12 INFECTION CONTROL PROGRAM CONTROL MEASURES
800.13 INFECTION CONTROL PROGRAM HEPATITIS-B IMMUNIZATION PROGRAM
800.14 INFECTION CONTROL PROGRAM HEPATITIS-B IMMUNIZATION PROGRAM AGREEMENT FORM
800.15 INFECTION CONTROL PROGRAM HEPATITIS-B IMMUNIZATION REFUSAL FORM
800.16 INFECTION CONTROL PROGRAM EXPOSURES AND POST - EXPOSURE EVALUATION/FOLLOW- UP
800.17 INFECTION CONTROL PROGRAM RESPIRATORY PROTECTION
800.18 INFECTION CONTROL PROGRAM INFECTIOUS EXPOSURE FORM (SAMPLE)
900.19 IDENTIFICATION/DEFINITION OF BIOHAZARD WASTE / HANDLING OF BIOHAZARD WASTE
800.20 INFECTION CONTROL PROGRAM HANDLING OF BIOHAZARD WASTE
800.21 INFECTION CONTROL PROGRAM DISPOSAL OF BIOHAZARD WASTE SEWER DISPOSAL OF
BIOHAZARD WASTE
800.22 INFECTION CONTROL PROGRAM INFECTION CONTROL TRAINING
800.23 INFECTION CONTROL PROGRAM POST-RESPONSE
800.24 INFECTION CONTROL PROGRAM COMPLIANCE AND QUALITY MONITORING - PROGRAM
EVALUATION
800.25 LAUNDERING OF UNIFORMS, BUNKER GEAR, USE OF WASHING MACHINE, SINK, AND
DISINFECTING
800.26 INFECTION CONTROL PROGRAM DISINFECTANTS-ABSORBENTS-STERILlZING AGENTS-
DEODORANTS
800.27 INFECTION CONTROL PROGRAM BIOHAZARD PACK - PERSONAL PROTECTION EQUIPMENT
(P.P.E.)
800.29 MONITOR / DEFIBRILLATOR BATTERIES - ROTATION - MAINTENANCE
COMMUNICATIONS - 900
900.01 COMMUNICATIONS PROCEDURES AND RADIO DISCIPLINE
.
.
151
.
IE\'ELCFFl) FeR:
lHE FIRE GIIEFS CF SEl\1I1'lXE CXXJNIY
BY:
1HE OPERATIONS GROUP
.
DA VE HALSTEAD, AL T AMONTE SPRINGS
HARRY KLINGER, CASSELBERRY
TERRY SALSBURY, LAKE MARY
ALAN BROWN, LONGWOOD
JEFF BUCHANAN, OVIEDO
JIM POOVEY, SANFORD
CHRIS JOHNSON, SEMINOLE COUNTY
DAVE O'BRIEN, WINTER SPRINGS
.
APPENDIX J
152
TABLE OF CONTENTS
P U"RP 0 S E ..... ....................... ................ .......... ...... ....... ............... ..... ................................. .... ................ ................ 1
.
OR G ANIZA TI 0 N .......... ............................................... .... ........ ............. ........ ............................ ........... .... .......... 2
ORGANlZA TION/COMMA.'lD STRUC11JRE .................................................................................................................. 3
MISS ION S TATE M E NT..................... ....... ....................... ...................... ............. .......... .............. ....... ................ 5
INCIDENT COMMANDER........................................................................................................................ ................... 5
SAFETY OFFiCER........................................................................................................ ............................................. 7
PuBUC l:-/FORMA TION OrnCER (PIO) ..... ...... ... .................. ................. ...... .................... ................. ................. ......... 8
LWSON OrnCER ........................... .......................................... ................................ ........... .................................... 9
INCIDENT COMMANDER AlDE ..... ...................... .......... ..... ..... ......... ............. ........... ........... ............ ......................... 11
OPERATIONS SECTION OrnCER... ............ .................. ......... ...... ................ ........ ...... ....... ............ ..................... ........ 12
DIVISION/GROUP/SECTOR OrnCERS ........... ....... ........... ..... ........ ..... ...... ..... ..... ....... ....... ..... ............ ........ ..... .... ....... 13
REHABILITATION OFFiCER.................................................................................................................... .'................ 15
STAGING OFFICER ...... .... ............ .... ..... ...... ...... ........ ..... ... .... ................. ...... ..................... ......... ..... .... .... .... ... ......... 17
PLANS SECTION OrncER......................................................................... .............................................................. 18
LOGISTICS SEC110N OFFICER ...... .... ...... ........ .......... .... .............. ..... .............. .... ..................... .... ..... .......... ... ........ .... 19
FlNANCtJ ADMP.-lISlltA TIVE SECTION OrnCER........... ........ .... ................. ......... ........... ....... ..... ............. ....... ............ 20
CRITICAL INCIDEl'<"T STRESS DEBRIEFING.............. .:............. ..... ...... ..... ....... ..... ...................... ..................... ...... ...... 2)
ES TAB LISHIN G CO M MAN D...... ....................... ..... .... .................................... ............................................... 22
COMMAND 0 PTI 0 N S.. ........... .............. ..... ........... ................... .............. ............. ..... ........ ........... ........ ..... ....... 23
L'lVESTIGA TIn MODE.................................................:................................................................................... ...... 23
FAST A 11 ACK MODE. ..... .... ...... ...... .... ....... .......... .... ...... ... ..... .......... ..... ...... ......... ..... ...... .............. ..... ........... ......... 23
CO~\,iAND MODE........................................................................................ ......................................................... 24
. TRA.NS FER 0 F CO MMAND .....;..................................................................................................................... 25
FrRST RESPONSE SYSTEM - COMMAND WORKSHEET ............................................................................................... 26
TE RMIN A TIN G COM MAND . .... .......... ....... ............. ....................... .......................... ...................................... 28
S T A GIN G ................... ............. ...... ........... .... ...... ......... ..... ........... ........ ................................... ............................ 29
LEVEL ONE STAGING .................................................. ....... ...... .......... ........... ...... ................. ............ .... .......... ....... 29
LEVEL Two STAGING....... ............... ............................... ....... .................... ...... .................... ........... ....... ........ ........ 30
CO MM UNI CA TI 0 N S ...... ........................................................................ ......... .....~............................... ...... ..... 31
SmJA TION REPORTS..... ........................................................... ........ ............ ......................... .......... ...................... 31
OPERATIONAL BENCHMARKS .......... ............................. ................................... ........................ ............ .... ...... ........ 31
STRUClURAL 1'E1u.fiNOLOGY.............................................. ..................... .............. .......... ........................ .............. 32
MULTIPLE RADIo CHANNELS.................................................. ... ........... ............................................. ................ .... 33
t,..-E M E RG E N CY PRO C E D U RES .... ............................. ........ ................ ................. ....................... ....................... 35
EVACUATION..................................... ....................... ........................................................ ................ .................... 35
P .A. S. S. AC11V AnON................... ....................................................................... ................................................. 36
EMERGENCY RADIo ALARM AC11V A nONS................................................................ .............. ....... .... .......... .......... 37
D ISAS TE R RES P 0 N S E PLAN. ............. ....... ...... ................................... ................................ ........................... 38
.
V'RED LIGHT SYNDROME CODE 3 RESPONSE PROCEDURES ................................................................39
POLICY STATEMENT ON PERSONAL SAFETY ........................................................................................ 42
vACCOUNT ABaIT\' AND PERSONNEL TRACKING SYSTEM ................................................................. 43
RIDE SHEET FOR.\f ...... ......... .......... ................... ..................... ............ ........... ..... .......... ...... ........ .......... ................. ..3
153
UNrrRI'NGS AND PERSO"''NEL NAME TAGS .............................................................................................................44
SCENE OPERATIONS ................... ..............:........ ........... ..... .... ...... .......... ...... ... ... ............................ ......... ........ ... .... 44
V,,'RAP ID INTER VENTI 0 N TEAM .................... ............ ........ ................................................................... .......... 46
. INSIDE/OUTSIDE TEAM TACTICAL OPERATIONS ................................................................................. 47
I /' EXPLOSIVE DEVICE PROCEDURE ............................................................................................................. 50
,,/
COMMAND AU11i0IU1Y. ......... .... .... ...................................... .................... ................... ....... ....................... ............ 50
DISPATCH GUIDELINES.............. ......... ....................... ....... ..... ............ .............. ................... ...... ..................... ........ 50
BOMB THREAT PROCEDURES ....... ....................................... ................... ......... ................. ............ .................. ........ 50
EXPLOSIVE DEVICE PROCEDURE .... .................................... .......... ........... ...... .............. ....... ......................... ..... ...... 51
ACID BOTl1..E BOMB PROCEDURES... ............................................... .............................. .................. .... ........ ........... 51
vCO NFIN E D SPA CE RESCUE ............... ...... .................. ............... ..... ............... ................................................ 52
FIRST REsPONDERS................................................................................................................................ ............... 52
CONFINED SPACE RESCUE TEAMS.. ........ .............. .................... ................. ................ ..... ........... .... .......... ........... .... 53
INCIDENT COMM.o\o'lDER.................................................................................................................... ..................... 53
SAFElY SECTOR...... ......... ......... ...................... .... ................ ............................... ............ .... ......................... .......... 53
\.,./ MULTI-VICTIM / MASS CASUALTY INCIDENTS ...................................................................................... 55
TRIAGE............................................................................................................................ ..................................... 55
TACTICAL CONSIDER.>\. nONS.................................................. ............ ........ ............. ......... ......... ........ ............. ........ 55
PRu.iARY.TRlAGE AsSESSME/'I.'T ............................. ........... ...... ............ ............. ............. ..... ............. .............. ......... 56
TR1AGE TAG................................. .................................... ....... ............ ...... ....................................................... .... 57
LAND IN G ZO NE G U ID E LINES........................................................................................................... ........... 58
.
'......--.. CONSIDERA nONS FOR AUTOMOBILE ACCIDENTS ............................................................................. 59
EXTRlCA nON PRocEDURES................................................................... .......................... ...................................... 59
EXTRlCA TION SECTOR.........:........................................................... ................. ..................................................... 60
AIRP 0 R T RES P 0 N S E S ......... .............. ....................... ................... .......... ............. ...... ......... ............. ........ ....... 62
ALERT LEVELS.................................................................................... ............. ................ ..................................... 62
AIRCRAFT EMERGENCIES.............................................................. ....... ... ...................................................... ......... 63
MEDICAI.1OrHER EMERGENClES............................................................ ..... ............................... ............................ 64
GENERAL INFOR..\1A nON ............ .... .......................................................................... ....... ....................................... 64
ADDmONAL INFORMA nON.................. .................. ........................... .................................................................... 64
L-- CIVll.. D IS TURBAN CE GUIDELINES ....................... ............... ............................................................... ....... 66
FIRE CAUSE INVESTIGATION & 'DETERMINA TION...............................................................................68
DESTRUCTION OF EVIDENCE.................................................................................................................................. 68
fIRE SCENE DEA TIiS ........................... .................................................................................................................. 69
Civilian............................................................................................................................. ............................... 69
Firefighter............. ........................ ........................................................ ..... ..................................................... 70
Investigation T earn ........................................... ........................................ ..................................................................... 71
Immediate Actions................ ......................... .......... ... .......................... .... ........ ........ .......................... .......................... 71
Analysis and Report Development ......... ....... '" ..... ............. ..... .......... ........ ................................ ...................... .... ........... 72
Report Presentation.............................................................................. ......................................................................... 73
.
154
.
.
.
SAFETY COMMITTEE MINUTES
Date of Committee Meeting:
Location
Time:
Minutes Prepared By:
Members in Attendance:
Name
Name
Name
Previous Action Items:
Review of Accidents Since Previous Meeting and Recommendations from
Accident Investigation Reports:
Review of Findings on Safety Inspections Since Previous
Meeting:
Review of Recommendations and Suggestions from Employees and Committee
Members:
Recommended Updates to Safety Program and Rules:
Recommended Administrative, Engineering, and Personal Protective Controls:
Safety Training Recommendations:
155
Appendix' J
.
.
PRINTED NAME
SIGNATURE
DEPARTMENT
COMMENTS:
INSTRUCTOR, TRAINER, OR SUPERVISOR:
PRINTED NAME: SIGNATURE:
. 157
L
Appendix
.
.
.
CITY OF WINTER SPRINGS
ACCIDENT INVESTIGATION REPORT
This form has been developed to guide you in determining potential areas where current
management practices may need further evaluation or action. These questions should be
completed by the accountable manager/supervisor with input from any personnel involved in
the occurrence. Making a particular response to any given question does not in itself indicate
that a potential deficiency exists.
No Injury _
First Aid
Fatality _
Medical Treatment
DEPARTMENT DATE & TIME OF OCCURRENCE
EMPLOYEES NAME DATE & TIME OCCURRENCE WAS REPORTED
TO SUPERVISOR
EMPLOYEES REGULAR JOB/DEPT. JOB/WORK ASSIGNMENT AT TIME OF
OCCURRENCE TOTAL EXPERIENCE ON THIS JOB
LOCATION WHERE ACCIDENT
OCCURRED
FREQUENCY OF WORK/ACTIVITY SAF 200 CASE NO.
(DAILY, MONTHLY, ETC.)
CITY PROPERTY DAMAGE, NAME
. RESIDENTIAL PROPERTY DAMAGE, NAME, ADDRESS
WHAT HAPPENED? GIVE APPLICABLE BACKGROUND INFORMATION WITH A FULL
DESCRIPTION AND DETAILS (ATTACH ADDITIONAL SHEETS IF NEEDED). ATTACH DIAGRAMS
AND PHOTOS, WITNESS STATEMENT, OR OTHER APPLICABLE DOCUMENTS.
1.0 Did any physical or environmental conditions(s) contribute to this occurrence, e.g.,
facilities, equipment, materials, agents, etc.? YES_ NO
158
Appendix M
.
.
.
If yes, please check the appropriate areas where management practices might be changed or
improved to prevent future occurrences.
_ Equipment design
and set up.
_ Housekeeping Preventative maintenance
Con struction/fabrication
_ Areas/equipment _ Equipment availability
inspections
_ LayouUlocation
_ Maintenance Response/ _ Written Specifications/
Priorities. Standards
_ Storage
Communications/ _ Training
information
_ EquipmenUmaterial
failure
Hazardous materials _ Adverse weather operations
Other
2.0 Was personal protective equipment required to perform this task? YES NO
If yes, was it provided? YES NO
If provided, was it being used properly?
YES
NO
2.1 Does a written operational procedure exist which covers this operation?
YES NO
If yes, please answer the following:
Was the procedure current and did it effectively describe the hazards, necessary
equipment and precautions to be followed: YES NO
Was the procedure being followed as specified:
YES
NO
2.2 Were the personnel involved trained in the specific hazards(s) and precautions necessary
to avoid this occurrence? YES NO
Was there a discussion with them immediately preceding this operation regarding the
potential hazards and precautions to be taken? YES NO
Could additional training have helped to prevent this occurrence: YES NO
2.3 Had the person(s) involved been recently observed performing this operations?
YES NO
If yes, when observed, was the operation being performed correctly?
YES NO
If being done incorrectly, was corrective action taken?
YES
NO
159
Appendix M
.
2.4 Was the person(s) involved fully aware at the time of the occurrence, of all the potential
hazards associated with the particular job site and task? YES NO
2.5 Was the person(s) involved following established safety rules and procedures?
YES NO
2.6 Has this person(s) had any previous accidents or near misses while performing this
operation? YES NO
If yes, was the person(s) consoled after the accidents/incidents occurred?
YES NO
2.7 Did inattention or lack of concentration contribute to this occurrence?
YES NO
2.8 Did some pre-existing medical condition contribute to this occurrence?
YES NO
3.0 To your knowledge, have accidents of a similar type occurred before (at your location or
within your department)? YES NO
4.0 Why did the accident happen?
.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
list All Factors Contributing to This Accident:
(E.g., Actions, Conditions, Circumstances, Lack of Training, etc.)
.
160
Appendix
M
.
5.0 Corrective action to be taken: Responsible Target
Person Date
1.
2.
3.
. 4.
5.
Prepared By: Title: Date:
Reviewed by Department Director: Date:
Risk Manager Follow Up: Date:
.
161
Appendix M
.
WINTER SPRINGS
UTILITY DEP AR TMENT
.
CONFINED SPACES
SAFETY MANUAL
MAY 10,1995
SAFETY MANUAL
CONFINED SPACE ENTRY PROGRAM
.
APPENDIX N
162
.
.
.
PURPOSE
Death and injury in confined spaces are often the result when employees disregard proper safety
procedures, take short cuts, refuse to accept the fact that a space which has been safe for years in
the past could develop into a deadly hazardous space, and when supervisory personnel fail to heed
safety standards, and management does not remain fully aware as to what is really taking place in
their confined spaces activities.
Confined space accidents are completely preventable, and, when properly trained, with adequate
supervision, equipment, and other devices have been applied, confined space entry is a safe and
routine working procedure.
A confined space has limited or restricted entry or exit, is large enough for an employee to enter and
perform assigned work, and is not designed for continuous occupancy by the employee.
A permit-required confined space is one that meets the definition of a confined space and has one
or more of these characteristics.
(1.) Contains or has the potential to contain a hazardous atmosphere.
(2.) Contains a material that has the potential to engulf an entrant.
(3.) Has an internal configuration that might cause an entrant to be trapped or asphyxiated
by inward converging walls or by floor slopes downward and tapers to a smaller
cross section.
(4.) Contains any other recognized serious safety or health hazards
All facilities designated, as a confined space shan be subjected to compliance with this confined
safety program.
163
.
.
.
I. POLICY
No employee shall make a routine entry into any confined space in which
the atmospheric contamination exceeds the acceptable limits. Entry into
a contaminated confined space shall only be made for emergency repairs,
rescue and/or decontamination purposes. If entry is necessary, use of a
confined space entry permit is mandatory. Full safety and rescue
equipment shall be used and a safety observer shall maintain audible or
visual contact at all times.
II DEFINITION
a.
The following types of facilities are designated as confined spaces:
1. Wastewater bar screens
2. Wastewater wet wells
3. Underground pump stations
4. Spaces adjacent to the above which are separated by a bulkhead
and have no mechanical ventilation.
5. Manholes
6. Sewer lines or tunnels
7. Water or other liquid reservoirs
8. Holding tanks
9. Wastewater grit chambers
10. Utility tunnels, conduits, and shafts without ventilation
11. Voids or crawl spaces beneath false flooring.
Confined spaces other than manholes and sewer lines shall be provided
with a caution sign at the entrance that reads "CAUTION", "TEST FOR TOXIC
ATMOSPHERE" OR "TEST FOR OXYGEN DEFICIENCY."
- 164
.
.
.
b.
Entry shall mean that the face of the person entering passes through the opening of
the confined space.
WARNING: There may be spaces where the concentration of toxic or combustible gases
is not sufficient to cause physical harm but the biological or chemical process taking place
may cause depletion of the oxygen in the atmosphere which may lead to asphyxiation and
death. The safe confined space of today may be tomorrow's trap.
III. PROCEDURE
1. No entry shall be made into any of these confined space facilities until the
atmosphere has been tested with a gas detector that has been maintained and
calibrated by the manufacturer. Entry shall mean that the face of the person entering
passes through the opening of the confined space.
2.
The facility shall be ventilated with either natural ventilation, or mechanical
ventilation'lmtil the -atmosphere is in the acceptable range before- any -employee is
pennitted to enter or to perfonn any extended routine work.
3. After the facility has been ventilated for a reasonable amount .of time and before
entering a confined space. The atmosphere of the space must be tested for:
a. Oxygen content
b. Flammable gases and vapors
c. Toxic air contaminants.
4. Only after completing these steps and filling out the CONFINED s.p ACE ENTRY
PERMIT may an employee enter into a confined space.
Note: If the facility has been ventilated for a reasonable amount of time, and ventilating bas-
not brought the inside atmosphere to within acceptable limits for a safe entry. The
space shall be upgraded t.o a permit entry hazar-dous space, and no further attempts
to enter shall be made until the pennit entry procedures have been initiated and
complied with.
The permit entry form shall contain provisions for recording the following specifics and .
shall be tailored to meet the needs of the specific confined space involved.
165
.
.
.
IV. TRAINING
1.
2.
3.
4.
Addre&& and specific identification of the confined ~e.
Specific description of the work that is to be done.
The person requesting the permit, and the person issuing the permit.
Description of the hazards that may be encountered and specific notions to
be taken to- protect against the hazard&.
Check off lists for employee training, personal protection equipment, tools,
rescue, equipment and ventilatIDn -equipment.
Specific personnel assignments.
Light& and communication methOO& or equipment.
Traffic control equipment and job site safety.
Emergency pr-ocedures.
Atmosphere testing and continuous monitoring equipment.
Lockout&, isolation or additional protective procedure& if nece&sary.
Step by step procedure approval and listing.
5.
6.
7.
8.
9.
10.
11.
12.
The first line supervisor and department manager are directly responsible for confined space safety training.
Each employee required to enter designated confined spaces shall have received the following training prior
to such-entry.
1. The potential hazards- that could be con-fronted.
2. Safety precautions, emergency procedures and hazard exposure treatment.
3. Personal pr-otective -equipment, dothing,and -devices.
4. Inspection, use, selection, and fitting of safety harness and life lines.
5-. Fitting, use, and limitations- of self-contained breathing apparatu&.
6. Traffic control and job site protection.
7. -Cardiopulmonary {CPR) Resuscitation -and first -aid.
8. Proper testing and monitoring of confined spaces.
9. Decontamination of hazardou& spaces-.
10. Proper ventilation procedures.
166
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I CONFINED SPACE ENTRY PERMIT I
~ ~
I ~
I Location Department Date ~
~ Confined Space to be entered: Permit Expiration Daterrime ~
~ Description of Work to be performed: !
~
.iI.~:I:;I;.,.:I'.iI:;I'.:I:"..::I.:.Ir.:I""-;l:.:#:~.OI.rI::I'.!I:".:I:-:JI!.,.:I:z:#:.~>IC;I.:I::I.:7~.:JII:::iT.:l:7.i1:"".;I(;I;.;It~.;I;\I.::6t,Z:Jllt~:MfI~>#::I:'*=;I;.;#:,...-I;;JI!.;Ir.::I:z"..~~:IT.{JII;(,I(,:I'.;JiT...IF;.:JT.,:,;>l:Z,,,.,...JT.,,~.:A\I.::.<<lI::I:_~A(I;>I'.iI7.1:;I;#~>I.:IIf,:,;J
NATURE OF HAZARD IN CONFINED SPACE: '(check) EQUIPMENT REQUIRED'FOR ENTRY AND WORK: (check)
o Oxygen deficiency (Less than 19.5%)
o Flammable gasses or vapors (greater than 10%
of.the lower limit.)
o Toxic gasses or vapors (greater than permissible
Exposure limit)
o Mechanical hazards
o Electricalshock
o Materials harmful to the skin
o Engulfinent
o Configuration hazard
o . Other
o Respirator
o Lifeline and safety harness
o Lighting (explosive Poot)
o Fire Extinguishers
o Protective clothing
o Emergence Escape Retrieval
Equipment.
o Other
Electrical.equipmentltools:
o Low voltage
o Ground-fault current interrupters.
o Approved for hazardous locations
Respirator protection {-specifY)
Communication aid (specify)
Rescue.equipment (specify)
PREPARATION (check)
AUTHORIZED ENTRANTS:
o
o
o
o
.~
o
o
D
Notify affected departments of service intemlPtion
Lock out all energy sources
V.entilation to provide fr.esh .air
Emergency response team available
Employees. informed of specific confined space hazards.
Secure area (post and flag)
P.rocedur.es r.eview.ed with.each .employ.ee
Atmospheric test in compliance.
Other
AUTHORIZED ATTENDENTS:
.sTAND BY.SAFETY PERSONNEL:
TEST
Time.
ALLOWABLE LlMITCHECK (./)
If required
RESULT
RESULT
RESULT
RESULT
RESULT
Oxygen-min.
Oxygen-max
Flammability
H2S
Toxic (specify)
CI2
Other
19.5%
23.5%
10% LEL
lOppm
0.5 PPM
Name of employee conducting atmospheric monitoring:
Instrument (s) used: Date Last calibrated
Statement of acceptable entry conditions
AUTHORIZATION: I certify that all r.equir.ed pr.ecautions hav.ebeen taken .and necessary .equipment is provided for safe .entry .and
work In this confined space: 'TIME DATE: NAME (PRINT)
.IGNATURE
APPENDIX 0
167