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Home My WebLink About2000 06 12 Regular Item D COMMISSION AGENDA ITEM D CONSENT INFORMATIONAL PUBLIC HEARING REGULAR X 6/12/2000 Meeting MGR. tt~ IDEPT C cy. Authorization REQUEST: The Parks and Recreation Department requests the City Commission to approve Change Order No.2 to the Parks Improvement Program, consider other improvements and to amend the 1999 Revenue Bond Issue to provide for additional funding. PURPOSE: The purpose of this request is to receive Commission approval for Change Order No.2 to the Parks Improvement Program, consider other improvements and provide the necessary additional funding. ISSUE ANALYSIS: . On August 3, 1999, the City Commission approved the Parks Improvement Program project at $2,650,000.00 from the 1999 Revenue Improvement Bond Issue. . The authorized project cost contingency was $79,381.00. . Amendment No.1 was for Argentine Bahia sod for the Trotwood Park ball fields in the amount of $44,992.00. . Change Order No.1 was in the amount of $36,443.21 for asphalt parking lots at Trotwood Park, Sam Smith Park and Moss Park; concrete and fiberglass signage and additional irrigation at Trotwood Park. 1 . Change Order No. 1 providing an additional $2,054.21 from the 1999 Revenue Improvement Bond budget was approved by the City Commission on January 24, 2000. . Change Order No.2 primary change items are as follows: a. Deducts to the Parks Improvement budget for changes to soccer goals, fishing piers, and a secondary kiosk ($17,458.00) b. Striping of parking lots at Trotwood, Sam Smith and Moss $ 1,617.00 c. Changes to subsitute Florida native plant material 483.00 d. Duplex septic tank at Central Winds restroom/concession 32,000.00 e. Outlets installed at pavilions at Trotwood, Sam Smith and Sunshine 1,930.99 f. 8 new exterior doors & door jams for the Civic and Senior Center 6,135.47 g. Remove and replace soils at Sunshine Park 8,224.00 h. Provide smaller sink at Central Winds concession 1.474.20 i. The entry road to Sam Smith Park needed additional asphalt overlay to benefit the treatment plant is to be funded by Public Works $ 1,375.50 CHANGE ORDER SUBTOTAL INCLUDING DEDUCT $36.282.16 In addition, Parks and Recreation is recommending additional Appropriation for Argentine Bahia Sod for Sam Smith, Moss, Sunshine and Torcaso Parks $20,736.00 TOTAL CHANGE ORDER NO.2 including additional sod $57,018.16 . , . Consideration of construction and funding based on discussion at the Parks and Recreation Workshop of March 20, 2000 to build a quality dual batting cage at Trotwood Park in the amount of $50,348.00 and an additional 200 foot baseball practice field at Sunshine Park in the amount of $49,425.00. . Consideration of construction and funding for a connector walkway between Torcaso and Sunshine Parks in the amount of $19,233.00, a connector bridge (pipe) in the amount of $10,000.00 and consideration of lighting for safety and security along the walkway in the amount of $23,258.00. 2 FUNDING: Additional funding requests are $209,283.00 as follows: Requirement-Change Order No.2 Requirement-Sod $36,282.16 $20.736.00 $57,019.00 Electives- Trotwood Batting Cages Sunshine Baseball Practice Field Sunshine/Torcaso Connector Walkway with lighting Sunshine/Torcaso Connector Bridge $50,348.00 $49,425.00 $42,491.00 $10,000.00 TOTAL $209,283.00 If approved, this increases the total appropriation for the Parks Improvement Program to $2,861,055.00 as follows: Current Authorization (with Change Order No.1 New Authorization $2,652,055.00 209.283.00 $2,861,338.00 Whatever the Commission approves will have to be deducted from funds available from the 1999 Revenue Bond Issue. RECOMMENDATION: Staffis recommending approval of the Parks Improvement Program Change Order No. 2 primary changes and additional sod in the amount of $57,019.00 and consideration of a batting cage at Trotwood Park in the amount of $50,348.00, a practice ball field at Sunshine Park in the amount of $49,420.00, the construction of a walkway between Torcaso and Sunshine Parks in the amount of $19,233.00, a connector bridge (pipe) in the amount of $10,000.00 and decorative lighting for safety and security on the walkway in the amount of $23,258.00 with funding from the 1999 Revenue Bond Issue. IMPLEMENTATION SCHEDULE: Order materials and schedule approved changes June 13, 2000. 3 A TT ACHMENTS: Attachment #1- Attachment #2- Starmer Ranaldi Planning and Architecture. Inc. Contract Change Order No.2 (Currently not available) Draft Master Plan Drawing Torcaso/Sunshine Parks COMMISSION ACTION: Agenda 107 4 . ~ ATTACHMENT.fll . sri 6 lun 00 Chuck Pula, Director Park and Recreation Department City of Winter Springs 1000 East SR 434 Winter Springs, Florida 32708 Re: Parks Improvement Project Change Order No.' 2 Data Chuck Based on our recent meetings and discussions it is our opinion that it isin the best interest of the city to proceed with the acceptance and execution of the attached change order NO.2 for the above referenced project. The change order includes (11) "primary" items of change directive to the contractor per the attached summary for a net increase in cost of $ 36,282.16 plus a request for additional funding of $ 20,736 for sod to be installed by the City at critical areas in the remaining parks(since sod was removed from the contract), plus (5) Council requested "optional" items of change directive to the contractor for a net increase in cost of $ 152,264, for a total increase in funding demandof$ 209,283. The contractor has submitted a request for extended overhead costs for the delays in the project as a result of some of these pending changes to the scope of the contractors work. We have negotiated with the contractor that these additional cost will go away (be withdrawn no additional cost to the City) provided clear direction regarding these changes is provi~ed at the 12 lun 00 City Council meeting. It is important to note however as a result of negotiating away these additional overhead costs the contractor will request additional overhead costs of somewhere between $ 250 and $ 400 per day. for each day beyond the 12 Jun 00 Council meeting. that a decision is lJostooned. As it pertains to the Moss Park / neighboring property buffering issue we estimate approximately 560 If of wall which will cost $ 25/lfin wood for $ 15,680, or $ 85/lfin brick for $ 47,600, less approximately $ 6,000 for the credit of plant material and irrigation which is currently in the contract to be installed. We trust this information will be well received and we look forward to continuing our excellent working relationship with you in making this exciting project a great success. President Att: Change Order NO.2 for your approval and execution Sketch of Moss Park Landscaping Plan Back up pricing data from contractor Starmer Ranaldi Planning and Architecture Inc. AA-002984 890 Northern Way Suite E-I Winter Springs, Florida 32708 Phone 407 977 1080 Fax 407977 1019 City of Winter Springs Parks Improvement Project Change Order No.2 31-May-00 rev 6 Jun 00 Construction Change Description Chanae Reouested I Reouired bv Park & Rec City Comm Total Comments Primary Change Items Contractor 1. Subsitute soccer aoals (deduct) $ (5815.00 Park and Rec oreferred substitute 2. Allowance adiustment for fishinnniers Ideduct\ $ (1 643.00 Contractor savinnSoffered to City 3. Omit secondary kiosk at Central Windsldeduct) $ (10000.00 No practical location with out direct 434 frontaae 4. Overlav pavina at entry to Sam Smith Park (add) $ 1 375.50 Unacceotable base material discovered 5. Strioina of narkino lots at Trotwood/Sam SmithlMoss (add) $ 1 617.00 Strioina reauirded for cavina (not in chanae order no. 1) 6. Chanae to more native plant material at various oarks (add\ $ 483.00 Reauest from ciiVlnot in oria contract) 7. Outlets to larae cavilions Trotwood/Sam Smith/Sunshine (add) $ 1 930.99 Park and Rec ;:;;OUest for citizen convenience (not in oria contract! 8. Provide duolex septic tank at Central Winds-(addf $ 32000.00 New CountV Health Dent Reauirements 9. Add 8 new doors to Senior and Civic Center at Sunshine (add) $ 6635.47 Park and Rec reauest to reolace deterioratina exist drs (not in oria contract) 10. De-muck soils for Sunshine Park cavilions (add) $ 8224.00 Unsuitable soils encountered resolution (oria solution $ 13 020\ 11. Provide smaller sink at Central Winds (add) $ 1,474.20 Original sink specified was physically too large Change Order Subtotal $ 36,282.16 112. Add sod to critical areas of remaining parks $ 20,736.00 By City not part of contractors scope of work Optional Change Items Contractor 13. Add battina caae to Trotwood Park (add! $ 50 348.00 City Renuest I not in oria contract) 14. Add 200' ball diamond at Sunshine Parkladd\ $ 49425.00 City Reauesft not in oria contract) 15. Add connector walk between Sunshine and Torcasoladd) $ 19233.00 Park and Rec reauest to tie two carks toaether (deleted from contractl 16. Add decorative lighting to Sunshine I Torcaso connector (add) $ 23,258.00 Park and Rec request for safety and security (not in orig contract) i 17. Add connector bridge SunshinefToracaso City Staff $ 10,000.00 By City (Public Works) to cross over drainage canal. Change Order Total $ 57,018.16 $ 152,264.00 $ 209,282.16 e; ~ ~ .... ~ ~ all to N N ~ ~ ~ ~ L1!GI!MD a E~r_lQCCM~ b CIVIC -:'E~;e~ C :eoIOCl: CE,.;n;:", d O!ll.CP~ e ~o bb """""",",,-c be ~~rr:N:. C~ bd ~L :;>1~"'\CI'<O cp COVE~O "',Q,....II..ICf'.j df C:~"G'U-IT,.l.1N Ik '~.JorlC"N <JC!K P PAJ:KL'G at !OCCER "'El..D t """. vb ~~ET aAl.1. U TOT :..O~ ~-ATGIIli:::U'oIO " To..iW L:::n I""l..A"~ Torcaso Park NORT~ {) MASTER PLAN ~~.n~ept b NT5 . srI 2<:l APR =