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HomeMy WebLinkAbout2007 07 09 Consent 206 Approval of the July 2, 2007 Special Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING JULY 2, 2007 CALL TO ORDER The Special Meeting of Monday, July 2, 2007 of the City Commission was called to Order by Mayor John F. Bush at 4:01 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, absent Commissioner Rick Brown, present Commissioner Donald A. Gilmore, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, arrived at 4:04 p.m. City Attorney Anthony A. Garganese, absent A moment of silence was followed by the Pledge of Allegiance. Ms. Michelle Greco, Director, Finance Department addressed the City Commission about a telephone call from an upset customer. City Manager Ronald W. McLemore arrived at 4:04 p.m. With discussion as to whether this was a threatening situation, Manager McLemore stated, "I don't think it is there yet." Mayor Bush mentioned, "I just don't think Staff should have to take that kind of verbal abuse from anybody." REGULAR AGENDA REGULAR 600. Office Of The City Manager .Discussion Of Upcoming Meeting Dates. Discussion began on possible dates for Budget Workshops and also a Meeting to review the Report of the Ad Hoc Winter Springs Citizen Property Tax Reform Mitigation Study Committee. ,--, r..... , :;::::... K" ~ rv-: t"" . ,..,. . ~~ ~. ; - CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE20F7 "I WOULD LIKE TO MAKE A MOTION THAT WE ADD TO THE CALENDAR A MEETING OF THE COMMISSION FOR THE 16TH OF JULY TO RECEIVE THE PRESENTATION BY THE AD HOC [WINTER SPRINGS CITIZENJ PROPERTY TAX [REFORM MITIGATION STUDYJ COMMITTEE - NORMAL TIME..." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. MAYOR BUSH STATED, "...5:15 [P.M.J? COMMISSIONER BROWN STATED, "YES." MAYOR BUSH ADDED, "MOTION BY COMMISSIONER BROWN THAT ON JULY THE 16TH, [2007J THAT WE HAVE A SPECIAL MEETING TO ACCEPT THE [AD HOC WINTER SPRINGS CITIZENJ PROPERTY TAX [REFORM MITIGATION STUDYJ COMMITTEE REPORT - START AT 5:15 [P.M.J" VOTE: COMMISSIONER BROWN: AYE DEPUTYMAYORMcGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Commissioner Joanne M. Krebs mentioned that she would not be able to attend the July 23,2007 Regular City Commission Meeting. Discussion followed on Budget Workshops; to which Commissioner Krebs stated, "Why don't you do it Tuesday and Wednesday (July 17th and 18th 2007] and if we need Thursday, we will do it on Thursday - we will do it on Thursday [July 19, 2007] as well." Manager McLemore stated, "Works for me - this will be the Budget, the base, where we start from." Mayor Bush added, "Do it on the 17th and 18th [of July 2007]." Commissioner Krebs noted, "5:15 [p.m.]." Mayor Bush then mentioned that he probably would not be in attendance on those days. Deputy Mayor Sally McGinnis then suggested, "Let's definitely go for the 17th and 18th [of July 2007] and then let's do a wrap-up when the Mayor is here on the 24th [of July 2007]." Manager McLemore noted, "Still leaving you the 19th and 20th [of July 2007] if you need it." Deputy Mayor McGinnis remarked, "Exactly." Manager McLemore said to Mayor Bush, "We can give you a hard copy to take with you if you want." Mayor Bush summarized, "The Special Meeting on the 16th [of July 2007] has been decided and the next three (3) days are set aside for Ron's [McLemore] presentations to the Commission. We will - set the tentative Millage on the 23rd [of July 2007]; we will have the Budget Workshop - wrap-up on the 24th [of July 2007]." ,..-., ~ .: ~ ~ CL.. ,.... . ~ ~. r--"" CITY OF WINTER SPRINGS, FWRIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE 3 OF7 Discussion then followed on when and where to hold Town Hall Meetings. Deputy Mayor McGinnis added, "Definitely after school starts." Discussion then continued on fees. Mr. Randy Stevenson, Director, Community Development Department stated, "I am sure we could talk with them and get some of these fees waived." Regarding the Highlands, Mr. Stevenson noted, "We are going to check back on that." Mayor Bush noted, "The First Baptist Church is available - we can seat 150." Deputy Mayor McGinnis then suggested that the schools be explored for possible Meeting locations. Then, Mayor Bush suggested the first week of September be considered. With further discussion, it was suggested that some Meetings could be combined. Mr. Stevenson then mentioned, "Once we know your dates, we can set up time and locations and I think when we come back and get into details with them, we can get most of these facilities for free." Mayor Bush stated, "I would say three (3) at the most." Commissioner Krebs added, "I would say three (3) at the most also." Deputy Mayor McGinnis remarked, "Three (3), absolutely." Commissioner Rick Brown noted, Don [A. Gilmore] and I." Mayor Bush then remarked, "4th, 5th, and 6th [of September 2007] Commissioners?" Deputy Mayor McGinnis commented, "Okay, that is good." Commissioner Brown noted, "Good for me." Regarding getting information out on this, Mayor Bush suggested, "These are the recommendations that came from the [Ad Hoc Winter Springs Citizen Property] Tax Reform [Mitigation Study] Committee. Put it in the water bill." Commissioner Brown added, "[Seminole] Chronicle, the Voice, the [Orlando] Sentinel." Mayor Bush said to Manager McLemore, "Why don't you work on how to write that up .on the [Ad Hoc Winter Springs Citizen] Property Tax [Reform Mitigation Study] Committee's Report and then at the same time, how we are going - announce these Workshops there on the 4th, 5th, and 6th [of September 2007] and then let [Manager] McLemore decide how it is going to be advertised. Everybody okay with that?" Deputy Mayor McGinnis stated, "Yes." Manager McLemore said, "I would really like to spend some time with you all individually on this issue." Manager McLemore added, "On this whole Budget issue - one-on-one sessions" and suggested the week beginning July 9th, 2007. Deputy Mayor McGinnis said to Manager McLemore, "I will call and schedule a time." Commissioner Krebs commented, "I have a standing with you - I think we have a meeting this Thursday don't we?" Manager McLemore acknowledged this. Mayor Bush suggested, "I don't want to see us cut any employees. I don't want to see us cut our wages - we have got good people working for the City. They do a good job." ~ f:~, r--= ~ ,-...-: ~ I ~ I ~ ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE 4 OF 7 Mr. Kevin Smith, Director, General Services Department explained the effect of the tax cut for a Winter Springs homeowner would be "Fifty-eight dollars ($58.00) per hundred thousand dollars in taxable value." Commissioner Gilmore suggested, "The Staff needs to tell the [Ad Hoc Winter Springs Citizen Property] Tax [Reform Mitigation Study] Committee what the full impact is." Discussion ensued about the Florida League of Cities and stated, "I think we should let the League know how we feel about this." Deputy Mayor McGinnis remarked, "T agree." Mayor Bush added, "Maybe Mr. McLemore could help craft a letter that we could look at, maybe at our next Meeting, so forth." Further discussion. Next, discussion followed on whether the Ad Hoc Winter Springs Citizen Property Tax Reform Mitigation Study Committee needed more time, "We should give them more time." Deputy Mayor McGinnis added, "Absolutely." "I MOVE WE EMPOWER THE CITY MANAGER TO MAKE ANY FINAL DECISIONS REGARDING ANOTHER MEETING THAT THE [AD HOC WINTER SPRINGS CITIZEN PROPERTY] TAX [REFORM MITIGATION STUDY] COMMITTEE MIGHT HAVE, WHICH WOULD AFFECT OUR MEETING ON THE 16TH [JULY 2007] - IF NECESSARY." MAYOR BUSH NOTED, "THIS IS LEAVING IT UP TO THEM." COMMISSIONER BROWN ADDED, "IT WOULD AFFECT ALL FIVE (5) MEETINGS THAT WEEK." MAYOR BUSH SAID, "YES, IT WOULD." MAYOR BUSH ADDED, "THE MANAGER TO WORK WITH THE CHAIR OF THE [AD HOC WINTER SPRINGS CITIZEN] PROPERTY TAX [REFORM MITIGATION STUDY] COMMITTEE TO DETERMINE IF THE 16TH [OF JUL Y] IS STILL A TIME THEY WOULD LIKE TO MAKE THEIR FINAL REPORT. IF THEY FEEL THEY NEED MORE TIME, THEY NEED TO - LET US KNOW." MAYOR BUSH THEN SAID, "SECONDED BY COMMISSIONER GILMORE." DISCUSSION. COMMISSIONER KREBS NOTED, "NOT JUST THE CHAIRMAN AND THE MANAGER, THE COMMITTEE." MAYOR BUSH ADDED, "THE COMMITTEE, YES THE COMMITTEE WOULD HAVE TO DECIDE." VOTE: DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. ,....... r~, .-- II[. ~ ~ CL.. ,.... . ~ :.--; ~ CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE 5 OF 7 Mayor Bush said to the City Commission, "The only Department that the Commission is directly responsible for is the Clerk's Office. All of the Departments are - under the City Manager. Mayor Bush then read a statement to the City Commission. Tape liS ide B Discussion followed on work that the Office of the City Clerk does for the Mayor and City Commission. Mayor Bush noted, "Press Releases - that should be handled by the City Manager's Office." Deputy Mayor McGinnis mentioned, "I would just ask Andrea (Lorenzo-Luaces, City Clerk) that anytime there is a service or an issue or something that you believe is superfluous, you bring that to us as a request." Deputy Mayor McGinnis said for the Record that this be done. Discussion. Mayor Bush stated, "The first recommendation I said here was the copying of the newspaper articles." "SO MOVED." MOTION BY COMMISSIONER GILMORE. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR BUSH ADDED, "THE MOTION IS THAT THE CLERK'S OFFICE WILL NO LONGER - PROVIDE A CLIPPING SERVICE FOR THE COMMISSION ON ARTICLES." VOTE: COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE MOTION CARRIED. Mayor Bush then noted, "The elimination of coffee, snacks, and cookies at our Meetings - both to us as well as to the public." "SO MOVED." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. ,....., r.....' ::-- I[" ~ ~ ,.... I ,.... I ~ ~. ; :II CITY OF WINTER SPRINGS, FWRIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE60F7 VOTE: COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. Next, Mayor Bush remarked, "The third thing I recommended was the Employee Recognition Awards to be moved over to the - Manager's Office, however he wants to handle it." "SO MOVED." MOTION. SECONDED. DISCUSSION. MANAGER McLEMORE STATED, "WE WILL FIND OUT WHERE THE REAL WORK IS." MR. SMITH SUGGESTED, "WE MAY WANT TO CONSIDER DOING IT ONCE A YEAR, RATHER THAN TWICE A YEAR." MAYOR BUSH NOTED, "YES, ABSOLUTELY." COMMISSIONER KREBS ADDED, "THE ONCE A YEAR THING IS GREAT." VOTE: COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. Discussion followed on Directives and a suggested form for Motions, to which Mayor Bush stated, "If you don't Vote on it, it's not really a Directive of the Commission. The Manager is not obligated to follow up on it and - the Clerk shouldn't be responsible either." With further comments, Mayor Bush stated, "I will start trying to do a better job of enforcing that Policy." Manager McLemore explained to the Mayor and City Commission, "If you want information - you're entitled to that information. You don't have to come to me for a piece of information. If you have an action you want taken, that's a different matter. If you want information, you want to call up - 'I am trying to get back to this constituent who wants to know so and so', there is nothing wrong with you contacting the Departments about that, or contacting me." ~ r-, :---= -- ~ ~ ,..... . ~ ri CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE 7 OF 7 "I WANT TO MAKE A MOTION TO DIRECT THE MAYOR TO ENFORCE THE PREVIOUS MOTION DIRECTING THE CITY COMMISSION TO DIRECT THE MANAGER FOR RELATED ISSUES AND TO ADOPT THE MAYOR'S FORM AS A HELPFUL TOOL FOR THIS COMMISSION." MOTION BY COMMISSIONER KREBS. MOTION DIED FOR LACK OF A SECOND. Discussion followed on attendance at the upcoming Florida League of Cities Annual Conference. Manager McLemore stated, "Typically, your Agenda - goes out on Wednesdays. Obviously the 4th [of July] is going to be on Wednesday, so it is probably Thursday before we can get them out. It's going to be a very light Agenda. See if there is an issue there?" Commissioner Krebs stated, "No issue with me." No objections were noted. Mayor Bush stated for the Record that there was no one wanting to speak under "Public Input". ADJOURNMENT Mayor Bush adjourned the Special Meeting at 5:13 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO-LUACES, CMC CITY CLERK APPROVED: JOHN F. BUSH MAYOR NOTE: These Minutes were approved at the , 2007 Regular City Commission Meeting. rI r7' ;;:;:... ~ ~ r' . ,-. . -~ :2: ; A CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING JULY 2, 2007 CALL TO ORDER The Special Meeting of Monday, July 2, 2007 of the City Commission was called to Order by Mayor John F. Bush at 4:01 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor John F. Bush, present Deputy Mayor Sally McGinnis, present Commissioner Robert S. Miller, absent Commissioner Rick Brown, present Commissioner Donald A. Gilmore, present Commissioner Joanne M. Krebs, present City Manager Ronald W. McLemore, arrived at 4:04 p.m. City Attorney Anthony A. Garganese, absent A moment of silence was followed by the Pledge of Allegiance. Ms. Michelle Greco, Director, Finance Department addressed the City Commission about a telephone call from an upset customer. City Manager Ronald W McLemore arrived at 4:04 p.m. With discussion as to whether this was a threatening situation, Manager McLemore stated, "I don't think it is there yet." Mayor Bush mentioned, "I just don't think Staff should have to take that kind of verbal abuse from anybody." REGULAR AGENDA REGULAR 600. Office Of The City Manager Discussion Of Upcoming Meeting Dates. Discussion began on possible dates for Budget Workshops and also a Meeting to review the Report of the Ad Hoc Winter Springs Citizen Property Tax Reform Mitigation Study Committee. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE 2 OF 7 "I WOULD LIKE TO MAKE A MOTION THAT WE ADD TO THE CALENDAR A MEETING OF THE COMMISSION FOR THE 16TH OF JULY TO RECEIVE THE PRESENTATION BY THE AD HOC [WINTER SPRINGS CITIZEN] PROPERTY TAX [REFORM MITIGATION STUDY] COMMITTEE - NORMAL TIME..." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR McGINNIS. DISCUSSION. MAYOR BUSH STATED, "...5:15 [P.M.]? COMMISSIONER BROWN STATED, "YES." MAYOR BUSH ADDED, "MOTION BY COMMISSIONER BROWN THAT ON JULY THE 16TH, [2007] THAT WE HAVE A SPECIAL MEETING TO ACCEPT THE [AD HOC WINTER SPRINGS CITIZEN] PROPERTY TAX [REFORM MITIGATION STUDY] COMMITTEE REPORT - START AT 5:15 [P.M.]" VOTE: COMMISSIONER BROWN : AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. Commissioner Joanne M. Krebs mentioned that she would not be able to attend the July 23,2007 Regular City Commission Meeting. Discussion followed on Budget Workshops; to which Commissioner Krebs stated, "Why don't you do it Tuesday and Wednesday (July 17th and 18th 2007] and if we need Thursday, we will do it on Thursday - we will do it on Thursday [July 19, 2007] as well." Manager McLemore stated, "Works for me - this will be the Budget, the base, where we start from." Mayor Bush added, "Do it on the 17th and 18th [of July 2007]." Commissioner Krebs noted, " 5:15 [p.m.]." Mayor Bush then mentioned that he probably would not be in attendance on those days. Deputy Mayor Sally McGinnis then suggested, "Let's definitely go for the 17th and 18th [of July 2007] and then let's do a wrap-up when the Mayor is here on the 24th [of July 2007]." Manager McLemore noted, "Still leaving you the 19th and 20th [of July 2007] if you need it." Deputy Mayor McGinnis remarked, "Exactly." Manager McLemore said to Mayor Bush, "We can give you a hard copy to take with you if you want." Mayor Bush summarized, "The Special Meeting on the 16th [of July 2007] has been decided and the next three (3) days are set aside for Ron's [McLemore] presentations to the Commission. We will - set the tentative Millage on the 23rd [of July 2007]; we will have the Budget Workshop - wrap-up on the 24th [of July 2007]." CITY OF WINTER SPRINGS, FWRIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE 3 OF 7 Discussion then followed on when and where to hold Town Hall Meetings, Deputy Mayor McGinnis added, "Definitely after school starts." Discussion then continued on fees. Mr. Randy Stevenson, Director, Community Development Department stated, "I am sure we could talk with them and get some ofthese fees waived." Regarding the Highlands, Mr. Stevenson noted, "We are going to check back on that." Mayor Bush noted, "The First Baptist Church is available - we can seat 150." Deputy Mayor McGinnis then suggested that the schools be explored for possible Meeting locations. Then, Mayor Bush suggested the first week of September be considered. With further discussion, it was suggested that some Meetings could be combined. Mr. Stevenson then mentioned, "Once we know your dates, we can set up time and locations and I think when we come back and get into details with them, we can get most of these facilities for free." Mayor Bush stated, "I would say three (3) at the most." Commissioner Krebs added, "I would say three (3) at the most also." Deputy Mayor McGiImis remarked, "Three (3), absolutely." Commissioner Rick Brown noted, Don [A. Gilmore] and I." Mayor Bush then remarked, "4th, 5th, and 6th [of September 2007] Commissioners?" Deputy Mayor McGinnis commented, "Okay, that is good." Commissioner Brown noted, "Good for me." Regarding getting information out on this, Mayor Bush suggested, "These are the recommendations that came from the [Ad Hoc Winter Springs Citizen Property] Tax Reform [Mitigation Study] Committee. Put it in the water bill." Commissioner Brown added, "[Seminole] Chronicle, the Voice, the [Orlando] Sentinel." Mayor Bush said to Manager McLemore, "Why don't you work on how to write that up on the [Ad Hoc Winter Springs Citizen] Property Tax [Reform Mitigation Study] Committee's Report and then at the same time, how we are going - announce these Workshops there on the 4th, 5th, and 6th [of September 2007] and then let [Manager] McLemore decide how it is going to be advertised. Everybody okay with that?" Deputy Mayor McGinnis stated, "Yes." Manager McLemore said, "I would really like to spend some time with you all individually on this issue." Manager McLemore added, "On this whole Budget issue - one-on-one sessions" and suggested the week beginning July 9th, 2007. Deputy Mayor McGinnis said to Manager McLemore, "I will call and schedule a time." Commissioner Krebs commented, "I have a standing with you - I think we have a meeting this Thursday don't we?" Manager McLemore acknowledged this. Mayor Bush suggested, "I don't want to see us cut any employees. I don't want to see us cut our wages - we have got good people working for the City. They do a good job." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE40F7 Mr. Kevin Smith, Director, General Services Department explained the effect of the tax cut for a Winter Springs homeowner would be "Fifty-eight dollars ($58.00) per hundred thousand dollars in taxable value." Commissioner Gilmore suggested, "The Staff needs to tell the [Ad Hoc Winter Springs Citizen Property] Tax [Reform Mitigation Study] Committee what the full impact is." Discussion ensued about the Florida League of Cities and stated, "I think we should let the League know how we feel about this." Deputy Mayor McGinnis remarked, "I agree." Mayor Bush added, "Maybe Mr. McLemore could help craft a letter that we could look at, maybe at our next Meeting, so forth." Further discussion. Next, discussion followed on whether the Ad Hoc Winter Springs Citizen Property Tax Reform Mitigation Study Committee needed more time, "We should give them more time." Deputy Mayor McGinnis added, "Absolutely." "I MOVE WE EMPOWER THE CITY MANAGER TO MAKE ANY FINAL DECISIONS REGARDING ANOTHER MEETING THAT THE [AD HOC WINTER SPRINGS CITIZEN PROPERTY] TAX [REFORM MITIGATION STUDY] COMMITTEE MIGHT HAVE, WHICH WOULD AFFECT OUR MEETING ON THE 16TH [JULY 2007] - IF NECESSARY." MAYOR BUSH NOTED, "THIS IS LEAVING IT UP TO THEM." COMMISSIONER BROWN ADDED, "IT WOULD AFFECT ALL FIVE (5) MEETINGS THAT WEEK." MAYOR BUSH SAID, "YES, IT WOULD." MAYOR BUSH ADDED, "THE MANAGER TO WORK WITH THE CHAIR OF THE [AD HOC WINTER SPRINGS CITIZEN] PROPERTY TAX [REFORM MITIGATION STUDY] COMMITTEE TO DETERMINE IF THE 16TH [OF JULY] IS STILL A TIME THEY WOULD LIKE TO MAKE THEIR FINAL REPORT. IF THEY FEEL THEY NEED MORE TIME, THEY NEED TO - LET US KNOW." MAYOR BUSH THEN SAID, "SECONDED BY COMMISSIONER GILMORE." DISCUSSION. COMMISSIONER KREBS NOTED, "NOT JUST THE CHAIRMAN AND THE MANAGER, THE COMMITTEE." MAYOR BUSH ADDED, "THE COMMITTEE, YES THE COMMITTEE WOULD HAVE TO DECIDE." VOTE: DEPUTYMAYORMcGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER GILMORE: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FWRIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE50F7 Mayor Bush said to the City Commission, "The only Department that the Commission is directly responsible for is the Clerk's Office. All of the Departments are - under the City Manager. Mayor Bush then read a statement to the City Commission. Tape liS ide B Discussion followed on work that the Office of the City Clerk does for the Mayor and City Commission. Mayor Bush noted, "Press Releases - that should be handled by the City Manager's Office. " Deputy Mayor McGinnis mentioned, "1 would just ask Andrea (Lorenzo-Luaces, City Clerk) that anytime there is a service or an issue or something that you believe is superfluous, you bring that to us as a request." Deputy Mayor McGinnis said for the Record that this be done. Discussion. Mayor Bush stated, "The first recommendation 1 said here was the copying of the newspaper articles." "SO MOVED." MOTION BY COMMISSIONER GILMORE. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR BUSH ADDED, "THE MOTION IS THAT THE CLERK'S OFFICE WILL NO LONGER - PROVIDE A CLIPPING SERVICE FOR THE COMMISSION ON ARTICLES." VOTE: COMMISSIONER GILMORE: AYE DEPUTY MAYOR McGINNIS: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN : AYE MOTION CARRIED. Mayor Bush then noted, "The elimination of coffee, snacks, and cookies at our Meetings - both to us as well as to the public." "SO MOVED." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JULY 2, 2007 PAGE 6 OF 7 YOTE: COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE COMMISSIONER BROWN : AYE DEPUTY MAYOR McGINNIS: AYE MOTION CARRIED. Next, Mayor Bush remarked, "The third thing I recommended was the Employee Recognition Awards to be moved over to the - Manager's Office, however he wants to handle it." "SO MOYED." MOTION. SECONDED. DISCUSSION. MANAGER McLEMORE STATED, "WE WILL FIND OUT WHERE THE REAL WORK IS." MR. SMITH SUGGESTED, "WE MAY WANT TO CONSIDER DOING IT ONCE A YEAR, RATHER THAN TWICE A YEAR." MAYOR BUSH NOTED, "YES, ABSOLUTELY." COMMISSIONER KREBS ADDED, "THE ONCE A YEAR THING IS GREAT." YOTE: COMMISSIONER BROWN : AYE COMMISSIONER KREBS: AYE COMMISSIONER GILMORE: AYE DEPUTYMAYORMcGINNIS: AYE MOTION CARRIED. Discussion followed on Directives and a suggested form for Motions, to which Mayor Bush stated, "If you don't Vote on it, it's not really a Directive of the Commission. The Manager is not obligated to follow up on it and - the Clerk shouldn't be responsible either." With further comments, Mayor Bush stated, "I will start trying to do a better job of enforcing that Policy." Manager McLemore explained to the Mayor and City Commission, "If you want information - you're entitled to that information. You don't have to come to me for a piece of information. If you have an action you want taken, that's a different matter. If you want information, you want to call up - 'I am trying to get back to this constituent who wants to know so and so', there is nothing wrong with you contacting the Departments about that, or contacting me." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION SPECIAL MEETING - JUL Y 2, 2007 PAGE70F7 "I WANT TO MAKE A MOTION TO DIRECT THE MAYOR TO ENFORCE THE PREVIOUS MOTION DIRECTING THE CITY COMMISSION TO DIRECT THE MANAGER FOR RELATED ISSUES AND TO ADOPT THE MAYOR'S FORM AS A HELPFUL TOOL FOR THIS COMMISSION." MOTION BY COMMISSIONER KREBS. MOTION DIED FOR LACK OF A SECOND. Discussion followed on attendance at the upcoming Florida League of Cities Annual Conference. Manager McLemore stated, "Typically, your Agenda - goes out on Wednesdays. Obviously the 4th [of July] is going to be on Wednesday, so it is probably Thursday before we can get them out. It's going to be a very light Agenda. See if there is an issue there?" Commissioner Krebs stated, "No issue with me." No objections were noted. Mayor Bush stated for the Record that there was no one wanting to speak under "Public Input" . ADJOURNMENT Mayor Bush adjourned the Special Meeting at 5:13 p.m. RESPECTFULLY SUBMITTED: 'I A LORENZO-LUACES, CMC CLERK JOHN F. BUS c - MAYOR 1\\ c r;~ , ~rUl ~r NOTE: These Minutes were approved at the July 9, 2007 Regular City Commission Meeting.