Loading...
HomeMy WebLinkAbout2000 02 14 Consent A Purchase of Selected Replacement Furniture COMMISSION AGENDA ITEM A February 14. 2000 Meeting ~/~ City Manager Dept. Head Authorization Consent X Informational Public Hearing Regular REQUEST: The General Services Department requests that the City Commission authorize the purchase of selected replacement furniture for the City Commissioners' office through Thomas W. Ruff and Company, 911 South Orlando Avenue, Maitland, Florida 32751. PURPOSE: The primary purpose of this agenda item is to allow for a more efficient way to disseminate mail and other materials to the five City Commissioners, and to allow for a proper support base for lamp lighting. APPLICABLE LAW AND PUBLIC POLICY: Purchasing Policies of the City of Winter Springs which allow for buying at prices and terms under contracts of other governmental jurisdictions. CONSIDERATIONS: Current facilities for the distribution of mail and the dissemination of other materials to the City Commissioners are antiquated and inadequate. - At the City Commission meeting of January 10, 2000, the Commission reviewed initial proposals from Thomas W. Ruff and Company which were based on an Orange County contract. Prices ranged from $3,896.10 to $6,003.90 for a mail storage unit, and $215.10 to $609.75 for a lamp table, and were determined to be too expensive. - The Commission instructed that further research be done into less expensive alternative. February 14, 2000 City Commission Consent Agenda Item"A" - The replacement furniture now being recommended would be purchased through existing contracts held by both Orange County and the State of Florida, and represent a different brand at less cost. FUNDING: Depending on option selected, $1,462.30 to $1,875.08 for Mail Storage Unit; depending on lamp table selected, $215.10 to 311.85. STAFF RECOMMENDATION: Staff recommends that the City Commission reach consensus on Mail Storage Unit Option 2 or 2A, and allow the Director of General Services to select a lamp table that most closely matches within the price range mentioned. ATTACHMENTS: . A. Thomas W. Ruff Project Drawings of Mail Storage Unit. B. Thomas W. Ruff Contract Pricing for Mail Storage Unit and Lamp Tables COMMISSION ACTION: LaCasse-Option 2A THOMAS W. RUFF & CO. BUS I N E S S ~I N T E RIO R' S " II Manufacturer Contract Net Ext. Contract II Series Part # Description Otv. Ust Cost Each Net Contract Vendor Group laCasse Options AOE-ES44416P[ 54"W 3-Door Hutch wjPigeon 1 $ 1,065.00 $ 508.22 $ 508.22 State of Florida Thomas W. Ruff & Co. Holes No. 425-001-97-1 Group laCasse Options AOE-E364416P[ 36"W 2-Door Hutch wjPigeon 1 $ 835.00 $ 398.46 $ . 398.46 State of Florida Thomas W. Ruff & Co. Holes No. 425-001-97-1 Group laCasse Options AOE-DT2454B 24"Dx54"W Worksurface 1 $ 460.00 $ 219.51 $ 219.51 State of Florida Thomas W. Ruff & Co. 1-Recessed End Panel No. 425-001-97-1 1-Full End Panle Group laCasse Options AOE-DT2436B 24"Dx36"W Worksurface 1 $ 390.00 $ 186.11 $ 186.11 State of Florida 1-Recessed End Panel No. 425-001-97-1 Thomas W. Ruff & Co. 1-Full End Panle City of Winter Springs Commission Chambers Wall Unit - Option 2A Sub Total Group LaCasse Options Series Wall Unit-Option 2A Delivered Installation Charge Grand Total Delivered and Installed $ 1,312.30 $150.00 $ 1,462.30 1/13/00 2:43 PM 2 of 2 Wall Unit-Revision 2011300 LaCasse-Option 2A LaCasse-Option 2 THOMAS W. RUFF & CO. BUS I N E S S ~I N T E RIO R S II Manufacturer Contract Net Ext. Contract II Series Part # Description Qtv. List Cost Each Net Contract Vendor Group laCasse Clio ACE-E544416PC 54"W 3-Door Hutch wjPigeon 1 $ 1,225.00 $ 584.57 $ 584.57 State of Florida Thomas W. Ruff & Co. Holes No. 425-001-97-1 Group laCasse Clio ACE-E364416PC 36"W 2-Door Hutch wjPigeon 1 $ 1,015.00 $ 484.36 $ 484.36 State of Florida Thomas W. Ruff & Co. Holes , No. 425-001-97-1 Group laCasse Clio ACE-DT2454B 24"Dx54"W Worksurface 1 $ 745.00 $ 355.51 $ 355.51 State of Florida Thomas W. Ruff & Co. 1-Recessed End Panel No. 425-001-97-1 1-Full End Panle Group laCasse Clio ACE-DT2436B 24"Dx36"W Worksurface 1 $ 630.00 $ 300.64 $ 300.64 State of Florida 1-Recessed End Panel No. 425-001-97-1 Thomas W. Ruff & Co. 1-Full End Panle City of Winter Springs Commission Chambers Wall Unit - Option 2 Sub Total Group LaCasse Clio Series Wall Unit-Option 2 Delivered Installation Charge Grand Total Delivered and Installed $ 1,725.08 $150.00 $ 1,875.08 1/13/00 2:43 PM 1 of 2 Wall Unit-Revision 2011300 laCasse-Option 2 ~ Jofco-Table Options THOMAS W. RUFF & CO. BUS I N E S S~I N T E RIO R S II Manufacturer Contract Net Ext. Contract II Series Part # Description Otv. List Cost Each : Net Contract Vendor Jofco Wall Street II MSffi316MO 16"Wx22"Dx27"H Mobile 1 $ 2,087.00 $ 939.15 $ 939.15 Orange County Y8-191B Thomas W. Ruff & Co. Organizer Pedestal \ w/Hinged Top 1-File Drawer Storage 2-Drawer Storage 1-Door Storage Black Hooded Casters l Jofco Wall Street II MFP2316 16"Wx22"Dx27"H Mobile 1 $ 2,038.00 $ 917.10 $ 917.10 Orange County Y8-191B Thomas W. Ruff & Co. Pedestal Pendl/BoX/File Drawers Black Hooded Casters Jofco Wall Street II MFPU2316 16"Wx22"Dx17"H Mobile 1 $ 1,275.00 $ 573.75 $ 573.75 Orange County Y8-191B Thomas W. Ruff & Co. \ Printer/Fax Pedestal "- Black Hooded Casters ~ , Jofco Wall Street II ET3438 28"Wx18"Dx23"H Rectangular 1 $ 478.00 $ 215.10 $ 215.10 Orange County Y8-191B Thomas W. Ruff & Co. " End Table Jofco Wall 5treet II ET3438j523-1 28"Wx18"Dx23"H Rectangular 1 $ 570.00 $ 256.50 $ 256.50 Orange County Y8-191B Thomas W. Ruff & Co. End Table and Lower 5helf Jofco Wall Street II ST2328 28"Wx28"Dx23"H Square End 1 $ 578.00 $ 260.10 $ 260.10 Orange County Y8-191B Thomas W. Ruff & Co. End Table and Lower Shelf Jofco Wall Street II ST2328 28"Wx28"Dx23"H Square End 1 $ 693.00 $ 311.85 $ 311.85 Orange County Y8-191B Thomas W. Ruff & Co. .... End Table and Lower Shelf ~ 7 Jofco Broadcast OST5716-23 16"Wx16"Dx23"H Square 1 $ 670.00 $ 301.50 $ 301.50 Orange County Y8-191B Thomas W. Ruff & Co. ." Occassional Table Straioht Grain Maple Veneer Too Jofco Broadcast OST5722-23 22"Wx22"Dx23"H Square 1 $ 725.00 $ 326.25 $ 326.25 Orange County Y8-191B Thomas W. Ruff & Co. Occassional Table Straiaht Grain Maple Veneer Too Jofco Facet ORT2018-18 18"Dia.x18"H Round 1 $ 933.00 $ 419.85 $ 419.85 Orange County Y8-191B Thomas W. Ruff & Co. Occassional Table Straioht Grain Maole Veneer Top Jofco Facet ORT2018-18 18"Dia.x18"H Round 1 $ 1,000.00 $ 450.00 $ 450.00 Orange County Y8-191B Thomas W. Ruff & Co. Occassional Table Birdseve Maole Veneer Top Jofco Facet ORT2018-18 18"Dia.x18"H Round 1 $ 1,032.00 $ 464.40 $ 464.40 Orange County Y8-191B Thomas W. Ruff & Co. Occassional Table 5traight Grain Maple Veneer Top Diamond Pattern City of Winter Springs Commission Chambers Lamp Table Options 12/20/99 1:40PM 3 of 9 Excel Templates Jofco-Table Options .1 I _.::rn J I -r::-mIW- ~.''ll-T..n .'::l:I:L:~ :1=' .1. =~= jj3"r~j 11:~!:.u u't;: " " , ".' -. :1= 1 :11.1- . .. . :j:.. . u , u . .. .. _ . TlYL 1"':1=.:'.:'1'=: :IJ:' ::: ::: =1=1: . = :8:: :;H .1'. = -1- - -- ___:__ n '--11- . . ~: ~-~:==(~\ =-1-: = f' ~- =Tl_. ::'::'::.' =-.'::r-. -_:_~. == \==W ~I~c __: :1 - -:: =:=1= ::: ::1==:=<:. .: -1=1- -1: - .II:: :. - - :~ .:1 :. . - - =1 .:: l-I: If-~:4:=.t~~,::~:===::.u.:.'-=._'___u. '.-:_:. :~I=I= :1_= .:. _ . ..... 11- .., - .'.:.. --'1 - -- = = = :.:. -: : . '.. .. . _ :. _ u ___ .. ... .. . - r - . :1 f:- f: :::: 1>.:: .:: : > :.. :. ~~ -,-- '=--- _'-::==~I~ _==~- _ _ ::. :1:=:: l T . '-(:1 --. :,- --- >:: :':::: :' n <. .'.::': ::=.=.==. = =J m=-==- = =~: :=_~'-= :1: :::';::) : I . :11 - .. . - m. $. =1-1- . T : · :rll. . IT:: . : :: : -:: >1=::'=:1+:\ :: -f : :.:u:}I:- ~ : ~ ~_-: f:: l::1 II: . '. u _.: - - :1. J :1:- U _ 1_ _I I . . . -- .,:: :===:,- '1=1-" ::1' :: . . .. : : :u' ====:=== - :1= =:::=: =- -'_'T:: ~I .... T " ~ - frl= J ] -I- ." :1 . . J t -- I n -1- ... , _ n _ _ __. I Uj -':-l :I:T: :.t= . :: >.:. . ~\. ~ ~ _' j:.1 H- '-t~rt'll:f~I-I~~- ~" 1=1.;\ 1'1: I~ 1-' :1: ... ..-. -. _."._ _n: ... . _ ':~nl-,=1:1UI'I'" T ' J: - .:::,. "T':'.':'-' ''1'',. -,. ",.",-" Iln : t: . . ~ . '- ;1:..kIa 1" .". j- I .,. . . - -'li-l- II.i:J ~ ~ ttLflr1et>. n ~ ~ x "eH B - 0 ~ SS 'ON ~:J. 111111.11 111111~:n11'.1 .1 : :. . :. -'" I" _. __.. '1,1...1.-1- '1-1-1..1.1,1: :'.'... .. .. - -- .. .._._ ___ J .. ,.... _ ____._ 1111-1-lll' '--' --... _ UHm T~. __ _ __ ___ _ ,-- ::, :.. .--':'~~~::::-::::~:::--:-H':I_-"Il_:_. - f-: :~ _- _ __=n.: .. --:: --. -- : -1 -- ---:~ - :1- --:-1 _ :::: =::~:: -=- _ = = _ . ,,---- . uJt::: _:: :1__ _ ~t,l:~:-;l~:<~f~=~;_:-::> -.::::::::i<:: - '_--: _" ~. -:i:~ _: ~t __ ,::_- { JJ - · -j.I' > · -~~:t- -.~ .1- "1: -: -- .: :1: -- <- :::-,: -- - = - - _ .::: --f- _: .....1 -.J :!:"" ::.::: '::1:::::::: 'I --_u_ -'- : _I _ .-J - -1-1..- ~... :: .. . .. -I-'H I _:-:: U _ _ _ _ ... + ':,1- ~-!=: :: : :=1 : t :: -' : _:_ : -: ..: _ _. ,_ :: ~ :_: :: . . 1,- :j -- - - - _ _ _ ..... _ "u _ _ __ .. .. ..... : --I--.f-u -.._u_ ",---.-.-.. .- ..... ___ u _ u_ .._ .:::: : :'::: : -- :- : : . _ _ _ u :__::: ._ - - --::: - ::- -: - .... .-u -' -: - L - :~I:r II I :: - :: -:: :1 ul_ . .. - ... ...... : ::: ,," - ~ -, -_-rl: -- =1=_ ~ '1' 1 ~J .--- -=::.:..==_,:::__,;~.;:;~ ~: __, _" __ ..._::.._========____-_=-===-::.::-:_..:_:::_..__:::=::: _~I-:. , . - .. .- -:1- .. - - · '- - - -, .. _~ _ __.. 1 .. - - - u..... - - _. __ u -- ., __, . _I _ __ __ _ ._ -- - ----- -- ---, , . . - . --... -- ---- - . u _ __ _H' __ - HT::-Ij;:- J: :~- ::'-:: -::: --: ~ ~~ --- -; _ · -~ ': -- ~ ~ >: - :_',- m m : ;J:~ -:': m!_ li:l: ~ U'::'_H_':::__:::_ :- 'H: H'-O'.l {:U_-:~ ,- -f ->--~~-:I~I-I~~t;:::II:I:I:IIIIII:lu .... - - .." -.- .. - . 'HU" - _ I> - , -. _ _ ,_ H-+ c_, '+t'll,-tl-I"1 .. -- -.. -.'-+ -- -- -I - -.. . _. .... . __ _'. _ '111'1+-1..."" -I'" -I , - -- ... - . _.H . _ _ _... . .. ""_, 1'11'11 - -- -.. ,.- -j-j I II I .". --.. :.: ~ -:-= .~.,., : .=,:::::.. - -.-' - -n': II 1"1' ., 1"'--,' . - ,: ~.. -. .. .--- --',~: -: '~I.';hk:~-II 'Ir n- I - .n"'-" - 17J;T ll<.r _ ~ V/. tuflr~CD. ,,$:> "L LX "c.HR - OLSS 'oN =r 1 J JI'-LLL J_LI U~I'l'_"ll .1 ~: _I-'+I_U _.1-1- _1_ -I _ _ _ _._ _ . -[ 11 ITIT11TI I 1-~-rlP 11,j:1'IIJT1Jn?T!~1~'=I='~~: --' m:j:==::::: =: ~===,= =~=: .. ~. .. . 111..1.' I .. . -. ,. u~-:... u_ _ _: 1-. n...... -... - . ~ .. .. -- ._~___. ~ _==___ ._. u__ u___' . : - - oo -.. . . :. : -: .: : . .. - --- . '- .. ._ _. __ _ C __ __ _ . _. __ __ _ .. -Lj: ---n-:I-n::: _ .._~~ _::. :__ ._____. .__~__:: :;;:== __ __ __~====:=_::_;:_,=--=:--- .. _ _ ..: -:'-- - ..--oo-- :1-- __ ~__ .: .._ .:: _ . _ __ t[ .- -;-:. ':::.:. .: . -. ..:: -... . .-. .:._=__ =-- __ _::..:::: J :.~: _=,==__:: ' _.. . n ._ _ __ '_.. ,J: ~, . I. .. _ _ .. .. _ _ _ . .. oo, __ _: _ __ .. ,- . .. .. -. .. - u.. . -- +- 1- . -- T -- __ _. __ = _ _ .. _ _n _ _ . 1 -.' : :. .:. --I _... ... n _ : :___ .. _ .____ . __ ._. . - . .-. __ u_ ._ . .. oo _ __.. - - .. " - ': .,. ;.: : ~ .- .. . .: -..: oo __ : : :::_ - ., - : - \-- .. I I 1'1'- , UCIf' ~ I .. "l - -.- -j.., ... .. ..~ ... .I ----~ -- - - - ---1- I - ~ !- ----- - - i f n - :: -::::.- - - - _... _ _. _. ~... .. _ - - - - .. 11-- -- ::: ~ ~. __ : :: ~ =: -- . : ~: _ __ ;':_: -- -. --- : ::. -- - - .t. . -, ... __ .. _ 1 - - _ _ _ - -. .. _ _: _ :1: __ __ ::: =:::: __:. :.: ._: _ _. _ _ -j - .- -. . -- .. -.. . . -- - --- +- -- .- . -- . ..- -- . .- ..::< =:: . -.:: ~::. ::;;.: :,:,:-,,.1:,: ,: :., ,-,. ",:, :,:",:, _. __ n ,. .. '- _ .. -- nJ-. - J. 1-11<.1 J/lo,c.U\< '01. tuff ~ "". CON n x "eft n - 0 L S:J -- - -- : -. -- - - -- =: :': : : = = = = '- - -- =1: - : = : : : : _:: =:.::. = : : _ :. _ ..- -- - .. -:: ::: =:.....:= - - - - l -. -- ::'1- - - - -- - ._ __ _ h I -- - -.. - .- - ._ - - ~ ::- = =I=:.. =: '1' ~ -. <::: J -. -- - - -- _ _u ....+ r I ~ I... -I-< __1-, .. _1____ ~ "I ~ · -- : ~ ~ . _ 1-.. ~ . -; ,- J;... .. __ ,_ ,___ -- -- -- -'--.'--.:::: 0--- ,-- H--':'.'-.I".'.'.I 1 J . ~ .. - -- I-I- - .,,_ l I~I~I' It- I-t 1"'1- 1 1 I .. -....:: -- -. -- -I-I- -InrI' T -1-1- I 1 ... m - .:: ... - .,. '"lTr rl-T T '-1- r '1"1 -II II .. ? I f 1 ..( $')-