HomeMy WebLinkAbout2000 02 14 Consent E Contract Renewal with the Florida Department of Transportation for Maintenance of S.R. 434
COMMISSION AGENDA
ITEM E
CONSENT X
INFORMATIONAL
PUBLIC HEARING
REGULAR
February 14,2000
Meeting
MGR p../' /DEPT ~
Authorization
REQUEST: Public Works Department Requesting Authorization for the Contract Renewal
with the Florida Department of Transportation for Maintenance of S.R. 434.
PURPOSE: The purpose of this Board item is to request authorization for the renewal of the
landscape and highway maintenance contract with FDOT for S.R. 434.
CONSIDERA TIONS:
This contract renewal is needed to continue to perform landscape and highway
maintenance activities on S.R. 434 from Talmo Street to Tuskawilla Road. The original
contract was approved in 1998 for $17,500 and renewed last year with a 3% increase to
$18,025. This renewal contract is for the period March 16,2000 to March 15,2001 with
another 3% increase in revenues to the City. The new reimbursement amount is $18,565.75
for all landscape and highway maintenance activities.
The current landscape maintenance contract costs the City $35,724.00. The higher
cost is due to the increased frequencies, fertilization, pest control, mulching and an overall
higher level of service over the FDOT standard that was adopted in junction with the
beautification project. In addition, we incur costs of about $4,000 per year for the other
associated maintenance activities included in the contract. These include pond maintenance,
litter removal, sidewalk repairs, inlet cleaning, sodding, and tree trimming. The FDOT
required the City to assume the landscape maintenance activities on S.R. 434 as an approval
condition of the beautification improvements.
21400CE.doc
February 14,2000
Consent Agenda Item E
Page 2
The reimbursement for the highway maintenance activities covers and exceeds the
actual costs for the highway maintenance portion. The landscape maintenance component of
the revenues from FDOT does not cover expe~ses as listed below.
Landscape Maintenance Frequencv Expense
FDOT
City of Winter Springs
5.7 cuts/year
20 cuts/year
$3,811 (reimbursed to City)
$35,725
FUNDING:
No additional expenditures are required for this approval. The reimbursement from
FDOT of$18,565.75 is a General Fund revenue.
RECOMMENDATION:
It is recommended that authorization be given to renew the contract with the Florida
Department of Transportation for the maintenance of S.R. 434 from Talmo Street to
Tuskawilla Road for a one-year period from March 16,2000 to March 15,2001.
IMPLEMENTATION SCHEDULE:
The new contract will commence on March 16, 2000 for a twelve-month period.
Reimbursements are on a quarterly basis.
ATTACHMENTS:
1. Contract Renewal
COMMISSION ACTION:
21400CE.doc
A TT ACHMENT NO. 1
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
CONTRACT RENEWAL
CONTRACTS ADMINISTRATION
OGC - 08198
Contract No.: AF525
Financial Project No(s).: 77906-9251/73; 244880-1-72-01
WPI No(s).: 5612631
County(ies): Seminole
Renewal: 0 First @ Second
This Agreement made and entered into this _ day of " by and between the State of
(This date to be entered by DOT only.)
Florida Department of Transportation, hereinafter called "Department", and City of Winter Springs
of 1126 East State Road 434; Winter Springs, FL 32708-2799
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on March 2, 1998
entered into an Agreement whereby the Department retained the Contractor to perform
routine maintenance on all paved, landscaped, and/or turfed areas on state roads within the City limits of Winter Springs
; and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement dated March 2, 1998
for a period of one year beginning the 16th day of March ,2000 and ending the 15th
day of March ,2001 at an annual cost of $ 18,565.75 increase includes 3% as allowed
on page 6 of MOA specified herein.
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
(SEAL)
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
\.
(SEAL) BY:
BY:
District Secretary or Designee
Title:
Title: DISTRICT DIRECTOR OF OPERATIONS
Attest:
Legal:
Surety
Date
By:
Fiscal:
Date
Approval as to Availability of Funds
Countersigned:
Resident Florida Agent
Date
(SEAL)
RECYCLED PAPER *