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Home My WebLink About2000 01 10 Consent D Authorization to Expend Funds To Convert To Underground or Eliminate Existing Overhead Electric r~ COMMISSION AGENDA ITEM D CONSENT X INFORMATIONAL PUBLIC HEARING REGULAR January 10, 2000 Meeting MGR ~ /DEPT j.J:J.--- Authorization REQUEST: Public Works Department Requesting Authorization to Expend Funds to Convert to Underground or Eliminate Existing Overhead Electric, Cable and Telephone Crossings and Stay Guy Wires on S.R. 434 from S.R. 419 to Tuskawilla Road PURPOSE: The purpose of this Board item is to request authorization from the City Commission to Enter into a Authorization Agreement with Florida Power Corporation, Time Warner Cable, and BellSouth to Convert the Existing Overhead Crossings to Underground Crossings and eliminate stay guy crossings on S.R. 434 from S.R. 419 to Tuskawilla Road at a cost not to exceed $158,594.47. CONSIDERA TIONS: This work is needed to continue the process of eliminating overhead utility crossings on S.R. 434, which will enhance the appearance of the corridor. Florida Power has provided us a cost of $98,797.47 to convert the existing overhead electric crossings from S.R. 419 to Tuskawilla Road. This does not include the FPL transmission lines near the intersection ofS.R. 434 and S.R. 419. Time Warner Communications and Bellsouth have also provided cost estimates $6,600 and $53,200, respectively to eliminate the cable and phone crossings from S.R. 419 to Tuskawilla Road. Sprint does not have any crossings in this area. Consent Agenda Item 0 January 10, 2000 Page 2 To date, we have expended $169,590.64 on eliminating overhead crossings and burying overhead utilities along the S.R. 434 corridor. Approval of these appropriations would complete the removal of the utility crossings on the S.R. 434 corridor. FUNDING: The $158,594.47 was part of the $500,000 utility conversion component of the $1,000,000434 Village Walk budgeted expense included in the 1999 Construction Fund budget. The budget line code would be #56316 under the 1999 Construction Fund. RECOMMENDA TION: It is recommended that authorization be given to Enter into a Authorization Agreement with Florida Power Corporation, Time Warner Communications and BellSouth for a total cost not to exceed $158,594.47 to convert the Existing Overhead Crossings on S.R. 434 from S.R. 419 to Tuskawilla Road to Underground Crossings payable from the 1999 Construction Fund. Funds will be expended within sixty days of approval. IMPLEMENTATION SCHEDULE: The crossings will be scheduled for construction when the utility companies receive payment. DOT permits are pending. Utilities should be complete within 180 days of the execution of the authorization. ATTACHMENTS: 1. Authorization and Agreement - FPC 2. Time Warner Communications, Inc. Quote 3. BellSouth Quote COMMISSION ACTION: ATTACHMENT NO.1 ..... . ..~...;'. FLORIDA :. ~.~ \:\...,:1 POWER .....i. .' -...... AUTHORIZATION AND AGREEMENT CORPORATION [8] WORK AUTHORIZATION CUSTOMER'S NAME ( TRADE NAME [] JOB ORDER REPRESENTATIVE'S NAME J35-99,1571UG REPRESENTATIVE'S TITLE INVOICE NUMBER 99-1571 CITY DIRECTOR OF PUBLIC WORKS STATE ZIP CITY OF WINTER SPRINGS KIP LOCKCUFF 1126 E SR 434 WORK DESCRIPTION WINTER SPRINGS FL 32708 CONTRIBUTION IN AID OF CONSTRUCTION REMOVE ALL OVERHEAD ELECTRIC DISTRIBlITlON ROAD CROSSINGS AND ALL SPAN GUYS AND GUY POLES ON SR 434 BETWEEN CR419 AND TUSKAWILLA ROAD. INSTALL NEW UNDERGROUND ELECTRIC DISTRIBUTION AND REPLACE WOOD POLE WITH CONCRETE POLE RESPECTFULLY. Florida Power Corporation is nO! responsible for damage 10, or costs arising from unknown underground facilities, landscape or driveways in trench roUles. BILLING METHOD ~Contract Price $ 98797.47 ~Cost OTHER TERMS OF PAYMENT OCostplus 15% TERMS OF PAYMENT nor ore Other 20 days after ~ In advance 0 Date of invoice 0 Explain below OWNERSHIP OF COMPLETED PROJECT DATE CHECK RECEIVED ~FPC o Customer AGREEMENT The Customer is responsible for the cost. repair or replacement of (1) any sod,trees,shrubbery,or other plants damaged in the normal course of performing or gaining access to the above work, and (2) any damage to non,FPC underground wires. conduit. pipes or other utility facilities that have not been staked or located by owner of the facilities. Contract price and terms of payment become invalid if the signed Agreement is not received by FPC on or before ......... 30 DAYS The Undersigned hereby authorizes and employs Florida Power Corporation to perform the above work including all necessary labor, facilities, equipment and ( or materials to pay in accordance with the above terms of payment. SIGNATURE OF ABOVE CUSTOMER OR REPRESENTATIVE DATE REPORTING LOCATION JAMESTOWN ACCOUNTING INFORMATION DATE (MONTH&YEAR) J.E.(MONTH&NUMBER) SEa 2 6 6 10 ACTIVITY COMMENT , 3. OH TO UG CONVERSION CHARGES (DEBIT) CREDITS $ AMOUNT PRIMARY PRIMARY IA:'IVKA ACCOUNT RA EAC ACTIVITY A CODE ACCOUNT RA EAC ACTIVITY CODE <0 <J <6 <. ss <0 <3 <6 <. ss 14220 562 364 562 811 AJ3519 51232X $4,336.12 14220 562 365 562 811 AJ3519 51232X $2,135.70 14220 562 562 809 AJ3619 50485W $20,475.00 14220 562 562 809 AJ3519 51232W $71,850.65 TOTAL $98,797.47 TO: CONTROLLER'S DEPARTMENT , Please open Job Order (or accumulating costs. U:OU!;S rEO 8'( DATE I ACIIVI'.... I rASI( IC()V"~€ flOt4 OA1( I'll:,,";': 1:111',': Joh QHlm 10 ,_ ev. "^,, WORK ORDER NUMBER 7068023333 ORIGINAL PLANr ACCOUNlIf<G/GENErlAL ACCOUNrlNG COPIES TO P&DAO; Dlsn~'CT Or-FICE; CUSTOMEH, OHIGINATlNG DEPAHTMENT .. 1: " t': i I. , '.' I! i I -,' i~'.. 'r ;. ATTACHMENT NO.2 (:;"1" If"III/1I ;..h.; .>J;f, I,) ./11- '. ::;,;, ,"(J.,'5o I;, \ -Ifl~' (, ,\'J.II/,: ~ TIME WARNER " COMMUNICATIONS November 9, 1998 Mr. Kipton D. Lockcuff, P.E. City of Winter Springs 1126 East S.R. 434 Winter Springs, Florida 32708 RE: State Road 434 Utility Conversion (Phase I) Highway 17-92 to C.R. 419 (Phase II) C.R. 419 to Tuskawilla Road Dear Mr. Lockcuff: As requested, Time Warner Communications has completed its preliminary cost assessment to convert overhead CATV crossings to underground along the above referenced corridor. It is our understanding that your request is limited to that of removing our overhead facilities which currently cross over State Road 434. As previously discussed, this activity will necessitate the installation of a directional bore at each of our existing overhead crossing locations. The following cost is representative of all construction, splicing and overhead cable removal required to accommodate the City of Winter Springs' request. Please note, schedules, dependent activities and duration's of construction have not been assessed or identified as of this date. Phase I - (State Road 434, from Highway 17-92 to C.R. 419) Construct, splice and activate new underground CATV lateral crossings at (9) nine locations. Removal of existing overhead crossings at (10) ten locations. Cost $29,700 Phase II - (State Road 434, from C.R. 419 to Tuskawilla Road) Construct, splice and activate new underground CATV lateral crossings at (2) two locations. Removal of existing overhead crossings at (3) three locations. Cost $6,600 Following your review of the aforementioned information, please do not hesitate to contact me if you should have any questions or comments. I can be reached at (407) 654-0657. Sincerely, -#ltWvAd-~gt . Marvin L. Usry, Jr. Construction Supervisor '-':r-"'- "'10 lED At:...,'....!":". '.:', cc: P.J. King, Time Warner Communications ~j n IJ ~ :1 1998 C", :';.{ :..;?RINGS 'J: :..' 1'( ',JI;={[(;T')R j. ~ t. ( ATTACHMENT NO.3 @ BELLSOUTH BellSouth Telecommunications. Inc. 407277,1697 450 North Goldenrod Road Fax 407 277,7241 Orlando. Florida 32807 November 17, 1998 Kip Lockcuff, P.E. City of Winter Springs 1126 East S.R. 434 Winter Springs, Fl. 32708 Re: Relocation of BellSouth cable facilities, S.R 434 Dear Kip, Per your request, I have run an estimate on the cost of relocating all BellSouth's aerial cable facilities to underground, within the scope of your project. As I have stated in our telephone conversation, we have no aerial facilities which need to be relocated in Phase 1 of this project, from S.R. 17-92 to C.R. 419. In Phase 2, which runs from c.R. 419 to Tuscawilla Rd., we have four separate locations where we have aerial fiber or copper cables crossing the road. The approximate billable cost to relocate these facilities would be $53,200, and we would like 90 days notice, prior to the start of the project, to issue drawings to relocate these facilities. Piease contact me at 273-5084 if you have any further questions regarding these costs. I will put this work on hold until I hear back from you on an estimate start date, so we can begin the engineering work required to complete this work. Sincerely, 9P~~ ~ Farrell, Project Manager