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HomeMy WebLinkAbout2000 01 10 Regular C Safehouse of Seminole County COMMISSION AGENDA ITEM C Consent Informational Public Hearing Regular X 01-10- 2000 Meeting MGR ~/DEPT C.\Y. Authorization REQUEST: The Parks and Recreation Department requests the Commission deny Safehouse of Seminole's request to waive all fees for soccer field use on Friday, Saturday, and Sunday June 1-3,2000, by Safehouse of Seminole County to conduct a fund raising soccer tournament. PURPOSE: The purpose of this item is to receive Commission denial for all fees to be waived for soccer field use June 1-3,2000 for Safehouse of Seminole County to conduct a fundraising soccer tournament. CONSIDERATION: · Safehouse of Seminole County is a needed non-profit organization that does a good job helping over 8,000 domestic violence clients a year. . The City of Winter Springs adoption of Resolution #701 and Ordinance No. 635-A which establishes Fees and Charges for various activities at Central Winds Park. . No variance of this policy has been requested or approved prior to this request. Six (6) non-profit groups presently pay for usage of the soccer fields for games and tournaments. . The 4 soccer fields are scheduled to be lighted this year. With this improvement and the new restroom/concession building the fields will be in high demand year round by many non-profit organizations FUNDING: . $2,210.80 fee for field usage and supervision (if waved). RECOMMENDATION: Safehouse of Seminole County does a good job with its domestic violence shelter and helps many Winter Springs residents. However, staff is of the opinion that there are also many other non-profit organizations that provide worthwhile services to Winter Springs residents and the community. An exception should not be made to this policy at this time. ATTACHMENTS: Attachment # 1- Attachment #2- Letter from Safehouse of Seminole County Fee for field usage request COMMISSION ACTION: AGENDA92.doc ATTACHMENT #1 of S e m i n 0 I e Safehouse SEMINOLE COUNTY VICTIM'S RIGHTS COALITION P.O. Box 2921 · Sanford, Florida, 32772-2921 Administrative Office: (407) 302-1700 Fax: (407) 302-1777 24 Hour Hotline: (407) 330-3933 December 20, 1999 R.T. Hillary Chuck Pula Winter Springs Department of Parks and Recreation 1126 E. State Road 434 Winter Springs, FL 32708 Dear R.T. and Chuck: Thank you both for taking the time to listen to me and discuss the possibility of a Safehouse of Seminole Soccer Tournament being offered at Central Winds Park as per your suggestion, I am putting this request in writing. As I discussed with you, Safehouse of Seminole is a non-profit domestic violence center that serves over eight thousand clients a year and is interested in sponsoring a one time, fund raising event during the weekend of June 2 - 3,2000. In the future, Safehouse of Seminole is interested in pursuing for profit, athletic endeavors and this would be an inaugural event for us. It would be our hope to do well and get good media coverage with this effort. Because Safehouse of Seminole is a non-profit agency, we have limited funding. We ask that you support us by allowing us the use of the beautiful, well maintained Central Wind fields and -by not charging us for the fields that weekend. This would be a great gift to an agency that does so much good in Seminole County. This would limit our risk of loosing money. Again, thank you for your guidance, information and support. If I can clarify anything else, please feel free to call me at (407)302-1700. I have enclosed a copy of our brochure and annual report. Sincerely, n,'ekt- fI.r'~ Michele Hickey Executive Director Safehouse of Seminole ~LORIDA DEPARTMENT OF ..... CHILDREN .., & FAMILIES '~ Safe Haven For Domestic Violence Victims. /I . ATTACHMENT 112 CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708-2799 Telephone (407) 327-1800 Fax (407) 327-0018 Parks & Recreation Dept. INVOICE Date: December 22. 1999 Bill To: I Safehouse Of Seminole I 'tichole Hickev. Executive D~ecto' PO Box 2921 Sanford. FL 32772-2921 Invoice #: 99-20000602001 SitelFacility: Central Winds Park 4 Soccer fields Tax TD #: Phone: ~07-302-1700 Fax: 407-302-1777 SLOTS/ WEEKS/ PRICE QTY ITEM HOURS DAYS DESCRIPTION PER HOUR TOTAL ~ Fa, Fb, Fc,Fd ~ 1 Fidd Rental: Friday: 4p-8p 15.00 240.00 4 Fa, Fb, FC.Fd 10 2 Saturday & Sunday: 8a-6p 15.00 1,200.00 2 ST AFF 6 1 Park AttendantlField Prep $12.00 144.00 2 ST AFF 12 2 Park Attendant/Field Prep $12.00 576.00 SUBTOTAL 2,160.00 TAX 100.80 TOTAL 2,260.80 DEPOSIT 565.80 BALANCE DUE BY 1,695.00 12:00 Noon on / / \ \P ARKSREC _ PDC\RHILLER Y\Docs\ W ord\Adminis\INVOICES\99-2000 0602001 SOS.doc . \ CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING JANUARY 10,2000 I. CALL TO ORDER The Regular Meeting of January 10,2000 of the City Commission was called to order by Deputy Mayor Cindy Gennell at 6:35 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor Paul P. Partyka: Absent Deputy Mayor Gennell: Present Commissioner Miller: Present Commissioner Martinez: Present Commissioner Blake: Present Commissioner McLeod: Arrived at 7:58 p.m. City Manager Ronald W. McLemore: Present City Attorney Anthony Garganese: Present The Invocation was followed by the Pledge of Allegiance. Commissioner Edward Martinez Jr. asked that we remember Jan Palladino's Mother, and resident Isabelle Laub's Husband, who recently passed away. II. PUBLIC INPUT Mr. Medford McCoy, J J 4 Brookshire Court, Winter Springs, Florida: asked about the Code "That allows for commercial buildings to be restricted on the amount of tjme they can be vacant, before they have to be tom down". There was brief discussion"" about public safety concerns. Ms. Terry Scarlata. 1006 Nancy Circle, Winter Springs, Florida: spoke about her desire to "Follow through with a petition for appeal to the DCA". Ms. Scarlata further addressed the City's Comprehensive Plan in regards to open and recreational spaces". Mr. Eric Queen, 1198 Gulfstar Drive, Winter Springs. Florida: spoke about extensions for commercial vehicles permits. Mr. Queen was asked to speak with the Code Enforcement Department on ways that he may be able to come into compliance. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 2 of 17 M'i. Ethel Beecher, 1207 Winter Springs Boulevard, Winter Springs, Florida: As a Board Member for the Safehouse of Seminole organization, Ms. Beecher was in favor of the City waiving the fees for a proposed soccer tournament at Central Winds Park. Ms. Patty Reilley, 1207 Winter Springs Boulevard, Winter Springs, Florida: discussed area recreational activities and facilities; and asked if the City had any plans to support cheerleaders and football organizations within Winter Springs. Mr. Chuck Pula, Parks and Recreation Director acknowledged the City's desire to pursue other athletic organizations. III. CONSENT A. Community Development Department - Land Development Division Requests That The Commission Approve The Recordation Of The Plat For The Reserve At Tuscawilla Phase I-A. B. Community Development Department Requests The Commission Authorize The Transfer Of $25,000.00 From Surplus Appropriations To Line Code 1510-54930 Classified Advertising. C. Public Works Department Requesting An Increased Authorization For The Hayes Road Turn Lane Improvements. D. Public Works Department Requesting Authorization To Expend Funds To Convert To Underground Or Eliminate Existing Overhead Electric, Cable And Telephone Crossings And Stay Guy Wires On S.R. 434 From S.R. 419 To Tuskawilla Road. E. General Services Department Requests That The City Commission Authorize The Execution Of A Contract With Information On Demand, Inc., Post Office Box 600, Winter Park, Florida 32790- 0600. F. General Services Department Requests That The City Commission Authorize The Purchase Of Selected Replacement Furniture For The City Commissioners' Office In City Hall Through Thomas W. Ruff And Company, 911 South Orlando Avenue, Maitland, Florida 32751. G. City Clerk's Office Approval Of The Minutes Of The Regular Meeting Of December 13, 1999. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 3 of 17 H. Office Of The Mayor Resolution Number 911, A Resolution Of The City Of Winter Springs, Florida, Expressing Appreciation To Jim Ryan For His Service On The Board Of Trustees. Deputy Mayor Gennell said, "I'll entertain a Motion to approve the Consent Agenda, less Items "A" and "F", "SO MOVED". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. .:..:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE TAKEN OFF THE CONSENT AGENDA FOR A SEPARATE VOTE. .:..:. A. Community Development Department - Land Development Division Requests That The Commission Approve The Recordation Of The Plat For The Reserve At Tuscawilla Phase I-A. Commissioner Martinez stated that "I voted against this project way back when it was first approved by this Commission, for obvious reasons, which I put on the record then, and I still maintain that we should have been subject to - and therefore since I am not in agreement, I want to continue my record to run the same", The Commission and Mr. Don LeBlanc, Land Development Coordinator spoke of the proposed recordation; provisions; litigation concerns; possibly tabling this item; and reasons for voting against this at tonight's meeting. "MADAM CHAIRMAN, I WOULD LIKE TO MAKE A MOTION THAT WE POSTPONE THE CONSIDERATION OF ITEM "A", UNTIL THE NEXT COMMISSION MEETING" - ("THE 24TH OF JANUARY"). MOTION BY COMMISSIONER MILLER SECONDED BY COMMISSIONER BLAKE. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 4 of \7 F. General Services Department Requests That The City Commission Authorize The Purchase Of Selected Replacement Furniture For The City Commissioners' Office In City Hall Through Thomas W. Ruff And Company, 911 South Orlando Avenue, Maitland, Florida 32751. Commissioner Michael S, Blake stated, "I recommend no action", Commissioner Robert S, Miller said, "I'd like to see the City Manager come back with some alternatives at the next Commission Meeting, whenever he gets additional information", Deputy Mayor Gennell added, "Perhaps a simpler, less expensive design may be called for", Deputy Mayor Gennell then said, "We'll just take no action on this Item - and let it come back again, when they have the information ready", IV. INFORMATIONAL A. Parks And Recreation Department Wishes To Inform The City Commission That It Plans To Conduct A Summer Day Camp Program At The Sunshine Park Civic Center. B. Utility Department Advising The City Commission Of A Public Meeting To Review The Risk Management Plan For Chlorine Leaks At The County Services Building. C. City Manager Informing The Commission Of Operational Problems With The Solid Waste Collection Encountered During The Week Of January 3, 2000. "MOTION TO APPROVE INFORMATIONAL AGENDA". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. V. PUBLIC HEARINGS CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 5 of 17 Community Development Department - Planning Division Requests The City Commission Hold A Public Hearing For The Second Reading And Adoption Of Ordinance 756 To Designate The Lamoureux Property (2.5 Acres) Commercial On The Future Land Use Map. Mr. Thomas Grimms, AICP, Comprehensive Planning Coordinator spoke briefly about the property owner being interested in "Annexing into the City", Attorney Anthony Garganese read Ordinance 756 by "title only", Deputy Mayor Gennell opened the Public Input portion of this Agenda Item, There were no comments. The Public Input portion of this Agenda Item was then closed. Deputy Mayor Gennell said, "I'll entertain a Motion to Adopt Item "A", "MOTION TO ADOPT". SECONDED. MOTION BY COMMISSIONER MARTINEZ. Deputy Mayor Gennell added, "Ordinance 756", DISCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. B. Community Development Department - Planning Division Requests The City Commission Hold A Second Reading Of Ordinance 758 To Consider Adopting Three (3) Large Scale Comprehensive Plan Amendments, LG- CP A-2-98, LG-CP A-3-98, LG-CP A-4-98) Dealing With Land Conservation And Resource Protection. Attorney Garganese read Ordinance 758 by "title only", Mr. Grimms briefly spoke on this Agenda Item, and Deputy Mayor Gennell read the "Purpose" of this Item. Deputy Mayor Gennell opened the Public Input portion of this Agenda Item, There were no comments, CITY OF WINTER SI'RJNGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 6 of 17 The Public Input portion of this Agenda Item was then closed. Members of the Commission discussed Lake Jesup and the "Parkstone" development. Commissioner Martinez asked the City Manager, (or his staff) if the Code has been strengthened, as this was discussed several months ago, Mr. Ronald W, McLemore, City Manager replied that "Those Ordinance changes are currently under development", "DEPUTY MAYOR, I'D LIKE TO MAKE A MOTION TO ADOPT ORDINANCE 758, THE LARGE SCALE COMPREHENSIVE PLAN AMENDMENTS 2-98,3-98, AND 4-98". MOTION BY COMMISSIONER BLAKE. SECONDED. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. ADD-ON C. Office Of The Mayor The City Attorney Is Requesting That The City Commission Consider The First Reading Of Ordinance Number 2000-01, Which Staggers The Term Of Members Of The Board Of Trustees - Pension Plan ("Board Of Trustees"). "MOTION TO READ BY 'TITLE ONLY"'. MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. Attorney Garganese read Ordinance 2000-01 by "title only". Attorney Garganese briefly explained the staggering of terms, based on the request of the City Commission, at the last meeting, Deputy Mayor Gennell opened the Public Input portion of this Agenda Item, There were no comments, Deputy Mayor Gennell closed the Public Input portion of this Agenda Item. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETI"G - JANUARY 10,2000 Page 7 of 17 Commissioner Blake suggested adding "Some language that clarj fies that the appointee need not live in the respective district; that appointees should be residents of the City; and that the reference to 'reasonable time' be defined, such as after three (3) Regular Commission Meetings, if an appointment is not filled by the Commissioner, then it is an 'at-large' appointment", Discussion ensued on "reasonable period of time", "I'D MAKE A MOTION TO MOVE THIS TO SECOND READING WITH THE THREE (3) CORRECTIONS - THE FIRST ONE BEING THAT THE APPOINTMENTS ARE MADE AT LARGE BY EACH INDIVIDUAL COMMISSIONER FOR EACH SEAT; SECOND, THAT THE APPOINTMENTS MUST BE RESIDENTS OF THE CITY; AND THE THIRD, THAT REASONABLE PERIOD OF TIME IS DEFINED AS THREE (3) REGULAR COMMISSION MEETINGS". MOTION BY COMMISSIONER BLAKE. SECONDED. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: NAY COMMISSIONER MILLER: AYE MOTION DID NOT CARRY. "I'D LIKE TO POSE A MOTION TO ADOPT THE POINT 'A' AND 'B' THAT COMMISSIONER BLAKE JUST RAISED, AND LEAVE ITEM 'c' AS IS". MOTION BY COMMISSIONER MILLER. DEPUTY MAYOR ADDED, "THE MOTION IS TO PASS ON TO SECOND READING ORDINANCE 2000-01 WITH THE FIRST TWO (2) CHANGES SUGGESTED BY COMMISSIONER BLAKE, AND LEAVING THE REASONABLE TIME STIPULATION AS IT IS". SECONDED BY MARTINEZ. DISCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: NAY COMMISSIONER MILLER: AYE MOTION DID NOT CARRY. Deputy Mayor Gennell said, "I'll entertain a Motion to postpone this until the following meeting" , "SO MOVED". MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 8 of 17 VOTE: COMMISSIONER BLAKE: NAY COMMISSIONER MARTINEZ: AYE COMMISSIONER MILLER: AYE MOTION DID NOT CARRY. Deputy Mayor Gennell said, "I'm just going to move on then - it's a dead issue. We'll leave it the way it was already written". Brief discussion ensued regarding this Item; appointment terms; and advertising, Commissioner Martinez asked Attorney Garganese if this could be added to the next Commission Meeting Agenda, Manager McLemore stated, "At the next Commission Meeting you could request it, and then it'll be brought back at the following one", VI. REGULAR A. Public Works Department Providing Cost Estimates For The Relocation Of George Street To Accommodate The Parking Needs For The Residents. Mr. Kipton D. Lockcuff, P,E, Public WorkslUtility Department Director discussed with the Commission various options; recommendations; and liability, Tape IISide B Discussion ensued on the original suggestion from the Police Department; the proposed options; parking concerns; what the recommendations of Staff are; and related costs. The consensus of the Commission was to eliminate options one (1) and two (2), Discussion followed regarding option three (3); materials used to stabilize the parking area; and the size for such an area. Deputy Mayor Gennellsaid, "Is' it the desire of the Commission to have the City Manager come back with a cost estimate to put a very firm stabilization (i,e, asphalt) over there, the normal parking width which is approximately ten (10) feet, and some hedges" - "to define the parking area, and restrict parking then to that side of the road or in people's driveway"? Discussion ensued on the actual size needed for parking, and members of the Commission suggested that a cost estimate be brought back for both an area nine (9) and ten (10) feet wide. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 9 of 17 B. Parks And Recreation Department Wishes To Inform The Commission Of The "Wetlands Jurisdictional Line" On The Police Station Property, Sketch Of Possible Sports Field Activities And Recommendation Of Starmer-Ranaldi Planning And Architecture, Inc. A map was shown of the area, and discussion ensued regarding a possible expansion; the wetlands; mitigation; the size of the two (2) parcels on State Road 419; related costs; possible alternatives; acquiring the Parker property; other possible alternatives; and possibly holding a Workshop, Commissioner David W McLeod arrived at 7:58 p.m. Deputy Mayor Gennell stated, "I would entertain a Motion to have the City Manager and Staff investigate this more thoroughly, and bring back some more information at a future workshop, Do I have a Motion"? COMMISSIONER MILLER SAID, "YES, I WOULD SUPPORT THAT MOTION WITH THE PROVISO THAT HE COME BACK WITH SOME MITIGATION COSTS". MOTION BY COMMISSIONER MILLER. MOTION DIED FOR LACK OF A SECOND. Further discussion continued regarding mitigation, and preserving the wetlands, Deputy Mayor Gennell asked, "Is there a Motion for a Workshop on this piece of property - to discuss it at greater length, with the City Manager and the Staff', "I WOULD SO MOVE". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION ENSUED REGARDING WHAT COSTS HAVE ALREADY BEEN SPENT ON THIS PLAN; A WORKSHOP; LAND AVAILABLE TO BE DEVELOPED; ACTIVITIES AT AREA PARKS; AND POLICIES FOR THE PARKS. DEPUTY MAYOR GENNELL CLARIFIED, "THE MOTION IS TO SCHEDULE A WORKSHOP TO DISCUSS THE USE OF CITY LANDS, AND THE FUTURE USE FOR PARK AND RECREATION AREAS". VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: NAY COMMISSIONER MILLER: AYE COMMISSIONER McLEOD: NAY DEPUTY MAYORGENNELL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 10 of 17 The Commission discussed possible dates for the Workshop, and the consensus of the Commission was to hold a Workshop on March 20th, 2000. C. Parks And Recreation Department Requests The Commission Deny Safehouse Of Seminole's Request To Waive All Fees For Soccer Field Use On Friday, Saturday, And Sunday, June 1-3, 2000, By Safehouse Of Seminole County To Conduct A Fundraising Soccer Tournament. Mr. Chuck Pula, Parks and Recreation Director introduced this Agenda Item, and spoke of the use of Central Winds Park; soccer; and fundraising events, Ms. Michele Hickey, Executive Director of Safehouse of Seminole: addressed the proposed fundraising soccer tournament. The Commission, Manager McLemore and Mr. Pula discussed use of the facilities by other non-profit organizations; Safehouse of Seminole being a "charitable" organization; rental of the fields; costs; maintenance; rental rates; were fees waived at a previous date for the Rotary organization; policy decisions; and fee schedules. "I WANT TO MAKE A MOTION TO APPROVE THIS REQUEST ON A ONE TIME BASIS". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: NAY COMMISSIONER McLEOD: NAY DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. Manager McLemore asked for direction for future requests. Attorney Garganese suggested that "If there is going to be this policy of the Commission to grant waivers to these permit fees, I suggest that you put that in writing, and include that in your policy, so that the next time somebody requests one, at least you have some set guidelines in which to grant or deny". Deputy Mayor Gennell then advised Attorney Garganese, "I suggest you draft something and bring it back to the Commission, and they can fine tune it, or pass it, or turn it down". Commissioner McLeod asked if Deputy Mayor Gennell was involved with the Safehouse of Seminole organization. Deputy Mayor Gennell said, "No" - she is not involved with the organization, CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY J 0,2000 Page II of 17 Commissioner McLeod suggested either a Workshop or an Agenda Item regarding a "policy", and to put this "in writing", Discussion, Tape 2/Side A Deputy Mayor Gennell called a recess at 8:40 p.m. The meeting was called back to order at 8:55 p.m, D. Parks And Recreation Department Requests The City Commission To Award The Central Winds Park Concession Operation To Fred's Franks At The Base Bid Or Alternate Bid Option, Whichever The Commission Deems Most Appropriate. Mr. Pula addressed the Commission regarding this Agenda Item, Commissioner Blake returned to the Commission Chambers at 8:57 p.m. Manager McLemore returned to the Commission Chambers at 8:57 p.m. Discussion ensued on industry standards; profits; and prices, Ms, Marsha Manara, 1118 Seafarer Lane, Winter Springs, Florida: spoke of pricing; and their use of Boar's Head products. The Commission discussed expenses; projected earnings; concession staffing; food service; inventory problems; previous losses; industry standards; staffing; operations management; differences in prices; quality of products; product comparisons; and business operations, COMMISSIONER BLAKE STATED, "I THINK THE RIGHT THING TO DO HERE IS TO AWARD THEM THE CONTRACT AND TO DO IT, KEEP THE PRICES THE SAME. WE'VE RUN ALL OF OUR OTHER OPERATIONS-AT A REVENUE NEUTRAL BASIS, OR ATTEMPTED TO. THE CITY'S POSITION, I THINK, IN THE PAST HAS BEEN NOT TO CHARGE PRICES TO ATTEMPT TO MAKE MONEY OFF OF PEOPLE. ALL WE TRY TO DO IS TO BREAK EVEN AND COVER OUR COSTS, AND I THINK THE BASE BID, A TEN PERCENT (10%) RETURN TO THE CITY IS THE WAY TO GO". COMMISSIONER BLAKE ADDED, "THAT'S THE MOTION I WOULD MAKE". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McLEOD. DISCUSSION ENSUED REGARDING PRESENT INVENTORY; AND BACKGROUND CHECKS. COMMISSIONER McLEOD SUGGESTED THAT AN IDENTIFICATION BADGE WITH A PICTURE AND NAME BE CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 12 of 17 REQUIRED. FURTHER DISCUSSION INCLUDED USING UNIFORMS WITH A NAME; PRODUCT QUALITY; THE SEVEN-YEAR OLD PRICE STRUCTURE; A CONTRACT WITH "COCA-COLA" INVOLVING THE USE OF (COCA-COLA) CUPS; A TEN PERCENT (10%) GAIN; BID PACKAGE SPECIFICATIONS; THE BID PROCESS; AND COSTS OF BEVERAGES. COMMISSIONER McLEOD STATED, "MY SUGGESTION HERE WOULD BE THAT THE MOTION THEN BE CHANGED - THAT ALL OF THEIR ITEMS BE HELD AT PRESENT COST, AND THAT THE SOFT DRINKS - A SIXTEEN (16) OUNCE BE BROUGHT TO THE $1.50, AND THE TWELVE (12) OUNCE TO A $1.25; AND GO FORWARD WITH YOUR CONTRACT". COMMISSIONER BLAKE STATED, "I WOULD LIKE TO MAKE AN AMENDED MOTION TO DIRECT THE CITY MANAGER TO SIT DOWN WITH THE BIDDER AND TO WORK OUT THE DETAILS OF THE AGREEMENT, THE GOAL BEING PRICES REMAINING AT A PARITY OF WHERE THEY ARE NOW, WITH THE EXCEPTION OF THE COKE ISSUE, AND WITH THE ALLOWANCE OF THEM BRINGING IN ADDITIONAL PRODUCTS, AS LONG AS THEY MAINTAIN THE CORE BASIC MIX THAT WE CURRENTLY HAVE - WOULD BE MY AMENDMENT". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE (ON THE AMENDMENT): COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. VOTE (ON THE MAIN MOTION): COMMISSIONER MILLER: AYE COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. Deputy Mayor Gennell asked to see a copy of the "Coca-Cola" contract. E. City Manager Requesting That The City Commission Of The City Of Winter Springs Consider Endorsing The Recent Recommendation Of City Of Oviedo Council Member, The Honorable Thomas Hagood, Who Was Recently Renominated To The Seminole County Expressway Authority (SCEA), By The Members Of The Council Of Local Governments In Seminole County (CALNO). CITY OF WINTER SPRlNGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 13 of 17 The Commission briefly discussed this appointment. "I MAKE A MOTION TO APPROVE IT". MOTION BY COMMISSIONER MARTINEZ. MOTION DIED FOR LACK OF A SECOND. F. City Manager Is Asking That The City Commission Of The City Of Winter Springs Consider The Request To Officially "Formalize" The Appointment Of Mr. Bob Lochrane To The Citizens' Advisory Committee (CAC) Of The Metroplan Orlando Organization. Deputy Mayor Gennell asked if anyone knew Mr. Lochrane, or could offer information about his appointment. "I'LL MAKE A MOTION TO OFFICIALLY APPOINT MR. LOCHRANE TO THE CITIZENS' ADVISORY COMMITTEE (CAC)". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McLEOD. DISCUSSION. The City Clerk advised the Commission ofMr. Lochrane's background. Tape 2/Side B VOTE: COMMISSIONER MILLER: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. G. City Manager Requesting That The City Commission Of The City Of Winter Springs Review The Attached Resolution Number 2000-01 Which Establishes A Written And. Officiai Public Records Policy For The City Of Winter Springs, In Accordance With Florida Statutes. Members of the Commission discussed compliance with Florida Statutes; extensive requests for Public Records; and that the Policy should be available in the lobby at City Hall. "I'D LIKE TO MAKE A MOTION THAT WE APPROVE RESOLUTION 2000- 01, RESOLUTION RELATING TO THE ESTABLISHMENT OF PUBLIC RECORDS POLICY FOR THE CITY OF WINTER SPRINGS". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER MILLER. DISCUSSION. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 14 of 17 VOTE: COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. ADD -ON H. City Manager Requests The Commission To Approve Reinstatement Of 444 Hours Of Sick Leave For Don LeBlanc Subject To One Year Extension Of Employment. Manager McLemore briefly addressed this Agenda Item. "I MAKE A MOTION WE APPROVE ITEM "H". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McLEOD. DISCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. The Commission briefly discussed Agenda Items on tonight's Agenda. VII. REPORTS A. City Attorney - Anthony Garganese, Esquire Attorney Garganese spoke of the status of the Bond Validation Hearing, and thai "The Intervention was granted for Mr. Lein and Mr. Lenzeni to participate in the Bond Validation Hearing", Attorney Garganese then advised the Commission that two (2) petitions that were filed (with respect to the last Comprehensive Plan Amendment for the 434 Corridor) have been dismissed by the Department of Community Affairs (DCA), B. City Manager - Ronald W. McLemore Manager McLemore brought up the upcoming Florida Arbor Day Ceremony. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 15 of 17 Ms, J imette Cook, Code Enforcement Inspector advised the Commission that this ceremony will be held on Friday, January 21,2000, at 10:00 a,m" at Central Winds Park, (The actual location will be the first parking lot, after entering the park), This will be a cooperative effort involving the Code Enforcement Department and the Parks and Recreation Department. Ms, Cook extended an invitation to the Commission and said that the public will be invited. Planting demonstrations will be held dealing with irrigation, and proper planting and pruning techniques, C. City Clerk - Andrea Lorenzo-Luaces No Report, D. Commission Seat II - Michael S. Blake No Report, E. Commission Seat III - Edward Martinez, Jr. COMMISSIONER MARTINEZ STATED, "I HAVE A PERSON THAT I WANT TO NOMINATE THIS EVENING. HIS NAME IS VINCENT GIANONI". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER McLEOD. DISCUSSION REGARDING THE TERM OF APPOINTMENT. COMMISSIONER MARTINEZ STATED, "I AM ENTITLED TO AN APPOINTMENT AT THIS TIME, BECAUSE THE TERM FOR THE FORMER MEMBER EXPIRING - HE RESIGNED, SO I AM NAMING THIS PERSON AS HIS REPLACEMENT". VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. Commissioner Martinez asked about the letter that was to be written to the residents of Winter Springs, and whether the City Manager could be directed to send the letter. Discussion, "I MAKE A MOTION THAT WE DIRECT THE MANAGER TO RESPOND TO THIS LETTER, AS WE DIRECTED THEM TO - AT THE LAST COMMISSION CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 16 of 17 MEETING". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION ON THE LETTER IN QUESTION; THE MAYOR'S ABSENCE FROM THIS EVENING'S MEETING; AND WILL THIS RESPONSE CONFLICT WITH THE BOND VALIDATION HEARING. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: NAY COMMISSIONER MILLER: AYE COMMISSIONER McLEOD: NAY DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. Commissioner Martinez then addressed a letter from a resident at 1070 Talmo Street. Commissioner Martinez gave the letter to Manager McLemore, and asked that a member of Staff contact Gary Parker. The Commission and Manager McLemore spoke of the Commission's previous direction; and a $5,000.00 fine, Manager McLemore said that he will call the resident; and he will also check on the status of the $5,000,00 dollar fine, and to see whether the monies could be used to possibly extend a brick wall or enhance this area, Commissioner Martinez spoke of seven (7) letters he had received from residents, regarding the Tuscawilla Lighting and Beautification Assessment District, and handed them to Attorney Garganese, for documentation use with the referenced lawsuit. Commissioner Martinez read one of the letters, Commission Seat IV - Cindy Geonell No report; however Deputy Mayor Gennell did thank members of the Commission for their "indulgence" and assistance at tonight's meeting, Commission Seat V - David W. McLeod Commissioner McLeod apologized for his absence from the beginning of this meeting, and then read a letter into the record (Attachment "A") regarding the Mikes lawsuit. Commissioner McLeod asked Attorney Garganese if was aware of such a lawsuit, and then asked whether the Commission also viewed this as a personal issue. "I'D LIKE TO MAKE A MOTION THAT THE CITY MANAGER INFORM THE LEAGUE OF CITIES THAT MR. PARTYKA HAS BEEN - HAS PRESENTED A LAWSUIT TO MR. MIKES, AND THAT THIS CITY COMMISSION DOES CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 17 of 17 UNDERST AND THAT IT IS A PERSONAL LAWSUIT, BETWEEN MR. MIKES AND MR. PARTYKA, AND HAS NO WAY DOES IT INVOLVE THE CITY AND THEREFORE THE COMMISSION IS INFORMING THEM THAT WE ARE NOT WILLING TO SUPPORT FUNDING OF THAT LAW SUIT". MOTION BY COMMISSIONER McLEOD. SECONDED BY COMMISSIONER MILLER. DISCUSSION ENSUED ABOUT BEING CAUTIOUS UNTIL WE RECEIVE MORE INFORMATION PERTAINING TO THIS LAWSUIT. ATTORNEY GARGANESE STATED, "GIVE ME AN OPPORTUNITY TO REVIEW THE LAWSUIT, AND DISCUSS IT WITH THE CITY MANAGER BEFORE YOU TAKE SOME FORMAL ACTION". COMMISSIONER MILLER AMENDED THE MOTION AND STATED, "THAT THE ATTORNEY FORWARD THE LETTER AFTER HE'S SEEN THE SUIT AND IT APPEARS TO HIM THAT IT IS A PERSONAL ISSUE BETWEEN THE MAYOR AND MR. MIKES". VOTE: COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. H. Commission Seat I - Robert S. Miller No Report, I. Office of the Mayor - Paul P. Partyka Absent. VIII. ADJOURNMENT Deputy Mayor Gennell adjourned the meeting at 10:52 P ,M. Re.spectfully Submitted By: Andrea Lorenzo-Luaces City Clerk f. PAUL p, PARTYKA, NOTE: These minutes were approved at the January 24. 2000 City Commission Meeting. 011 l-{)./()() ~IUN 17: 02 FAX 407 679 5655 A ll{ - t-' Al\ l4J 001 ATTACHMENT "A" CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAO 434 WINTER SPRINGS. FLORIOA 3<708.<799 Tolephone (407) 327-1600 January 6, 2000 TO: SUBJECT h1ayorPaul Partyka Commissioner Robert Miller Commissioner Michael Blake Commissioner Edward Martinez. Jr. Deputy Mayor Cindy Gennell City Manager Ronald McLemore City Attorney Anthony Garganese, ES~~ j Commissioner David W, McLeod c-7:[( '{ -------- Legal Defense Expenditure FROM: In my absence, I would like to have this memorandum read into the record on my behalf by the Mayor, or by the Deputy Mayor should the Mayor not wish to do so, [ understand that Mr. Mikes has filed a law suit against Mr. Partyka. This lawsuit is personal in nature, and is in no way related to Mr. Partyka's responsibilities in carryi.ng out city business. Therefore, as I have stated before, I do not believe that any legal expenses encountered by Mr. Partyka should be funded by the citizens of Winter Springs, Florida or the League of City's Insurance. I further believe that this Commission should take a stand at this time, and direct the City Manager to inform the League of City's that tllis commission does not condone a legal defense expenditure for Mr. Partyka on this matter, JAt.J-10-2000 is: 0S 407 67'3 5655 '3S% P,01