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Home My WebLink About2000 01 10 Regular D Awarding Central Winds Park Concession Operations 01/10/2000 Meeting COMMISSION AGENDA ITEM D Consent Informational Public Hearing Regular X MGR ~EPT C .W Authorization REQUEST: The Parks and Recreation Department requests the City Commission to award the Central Winds park Concession operation to Fred's Franks at the Base Bid or Alternate Bid Option, whichever the Commission deems most appropriate. PURPOSE: The purpose of this agenda item is to have the City Commission determine if it desires to privatize the Parks and Recreation Central Winds Park Concession and if so, select the option it deems most appropriate (Base Bid or Alternate Bid). CONSIDERATION: . On 10/25/99 the City Commission reviewed the concession operation and directed the City Manager to ask for proposals from the private sector regarding the Parks and Recreation Department's concession operation. . On 12/29/99, RFP-003-00CP was opened with only bidder being Fred's Franks. The Request For Proposal was properly advertised in the newspaper, listed with Information On Demand and sent to approximately 32 potential bidders. Fred's Franks is qualified to do the work and his RFP is acceptable. . Fred's Franks is an established private concessionaire who provided good service to the City of Oviedo for 5 years at their Municipal Sports Complex. . Based on staff evaluation and a"cceptance of the Fred's Franks Base Bid (same service and prices as current staff operation) the net benefit to the City should be approximately $9,700.00 for one year. . Based on staff evaluation and acceptance of Fred's Franks Alternate Bid . ...~ . \ CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING JANUARY 10,2000 I. CALL TO ORDER The Regular Meeting of January 10, 2000 of the City Commission was called to order by Deputy Mayor Cindy Gennell at 6:35 p,m, in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). ROLL CALL: Mayor Paul p, Partyka: Absent Deputy Mayor Gennell: Present Commissioner Miller: Present Commissioner Martinez: Present Commissioner Blake: Present Commissioner McLeod: Arrived at 7:58 p,m. City Manager Ronald W, McLemore: Present City Attorney Anthony Garganese: Present The Invocation was followed by the Pledge of Allegiance, Commissioner Edward Martinez Jr. asked that we remember Jan Palladino's Mother, and resident Isabelle Laub's Husband, who recently passed away. II. PUBLIC INPUT Mr. Medford McCoy, II 4 .Brookshire Court, Winter Springs. Florida: asked about the Code "That allows for commercial buildings to be restricted on the amount of ~jme they can be vacant, before they have to be tom down", There was brief discussion.. about public safety concerns. Ms, Terry Scarlata, 1006 Nancy Circle, Winter Springs, Florida: spoke about her desire to "Follow through with a petition for appeal to the DCA". Ms, Scarlata further addressed the City's Comprehensive Plan in regards to open and recreational spaces". Mr, Eric Queen, 1198 Gulfstar Drive, Winter Springs, Florida: spoke about extensions for commercial vehicles permits. Mr. Queen was asked to speak with the Code Enforcement Department on ways that he may be able to come into compliance, , .. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 2 of 17 Ms. Ethel Beecher, 1207 Winter Springs Boulevard, Winter Springs, Florida: As a Board Member for the Safehouse of Seminole organization, Ms. Beecher was in favor of the City waiving the fees for a proposed soccer tournament at Central Winds Park. Ms, Patty Reilley, 1207 Winter Springs Boulevard, Winter Springs, Florida: discussed area recreational activities and facilities; and asked if the City had any plans to support cheerleaders and football organizations within Winter Springs, Mr. Chuck Pula, Parks and Recreation Director acknowledged the City's desire to pursue other athletic organizations, Ill. CONSENT A. Community Development Department - Land Development Division Requests That The Commission Approve The Recordation Of The Plat For The Reserve At Tuscawilla Phase I-A. B. Community Development Department Requests The Commission Authorize The Transfer Of $25,000.00 From Surplus Appropriations To Line Code 1510-54930 Classified Advertising. C. Public Works Department Requesting An Increased Authorization For The Hayes Road Turn Lane Improvements. D. Public Works Department Requesting Authorization To Expend Funds To Convert To Underground Or Eliminate Existing Overhead Electric, Cable And Telephone Crossings And Stay Guy Wire"s On S.R. 434 From S.R. 419 To Tuskawilla Road. E. General Services Department Requests That The City Commission Authorize The Execution Of A Contract With Information On Demand, Inc., Post Office Box 600, Winter Park, Florida 32790- 0600. F. General Services Department Requests That The City Commission Authorize The Purchase Of Selected Replacement Furniture For The City Commissioners' Office In City Hall Through Thomas W. Ruff And Company, 911 South Orlando Avenue, Maitland, Florida 32751. G. City Clerk's Office Approval Of The Minutes Of The Regular Meeting Of December 13, 1999. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 3 of 17 H. Office Of The Mayor Resolution Number 911, A Resolution Of The City Of Winter Springs, Florida, Expressing Appreciation To Jim Ryan For His Service On The Board Of Trustees. Deputy Mayor Gennell said, "I'll entertain a Motion to approve the Consent Agenda, less Items "A" and "F", "SO MOVED". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. .:. .:. AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE TAKEN OFF THE CONSENT AGENDA FOR A SEP ARA TE VOTE. .:. .:. A. Community Development Department - Land Development Division Requests That The Commission Approve The Recordation Of The Plat For The Reserve At Tuscawilla Phase I-A. Commissioner Martinez stated that "I voted against this project way back when it was first approved by this Commission, for obvious reasons, which I put on the record then, and I still maintain that we should have been subject to - and therefore since I am not in agreement, I want to continue my record to run the same", The Commission and Mr. Don LeBlanc, Land Development Coordinator spoke of the proposed recordation; provisions; litigation concerns; possibly tabling this item; and reasons for voting against this at tonight's meeting, "MADAM CHAIRMAN, I WOULD LIKE TO MAKE A MOTION THAT WE POSTPONE THE CONSIDERATION OF ITEM "A", UNTIL THE NEXT COMMISSION MEETING" - ("THE 24TH OF JANUARY"). MOTION BY COMMISSIONER MILLER SECONDED BY COMMISSIONER BLAKE. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 4 of 17 F. General Services Department Requests That The City Commission Authorize The Purchase Of Selected Replacement Furniture For The City Commissioners' Office In City Hall Through Thomas W. Ruff And Company, 911 South Orlando Avenue, Maitland, Florida 32751. Commissioner Michael S, Blake stated, "I recommend no action", Commissioner Robert S, Miller said, "I'd like to see the City Manager come back with some alternatives at the next Commission Meeting, whenever he gets additional information", Deputy Mayor Gennell added, "Perhaps a simpler, less expensive design may be called for", Deputy Mayor Gennell then said, "We'll just take no action on this Item - and let it come back again, when they have the information ready", IV. INFORMATIONAL A. Parks And Recreation Department Wishes To Inform The City Commission That It Plans To Conduct A Summer Day Camp Program At The Sunshine Park Civic Center. B. Utility Department Advising The City Commission Of A Public Meeting To Review The Risk Management Plan For Chlorine Leaks At The County Services Building. C. City Manager Informing The Commission Of Operational Problems With The Solid Waste Collection Encountered During The Week Of January 3, 2000. "MOTION TO APPROVE INFORMATIONAL AGENDA". MOTIOl'f BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. V. PUBLIC HEARINGS CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 5 of 17 Community Development Department - Planning Division Requests The City Commission Hold A Public Hearing For The Second Reading And Adoption Of Ordinance 756 To Designate The Lamoureux Property (2.5 Acres) Commercial On The Future Land Use Map. Mr. Thomas Grimms, AICP, Comprehensive Planning Coordinator spoke briefly about the property owner being interested in "Annexing into the City". Attorney Anthony Garganese read Ordinance 756 by "title only", Deputy Mayor Gennell opened the Public Input portion of this Agenda Item, There were no comments, The Public Input portion of this Agenda Item was then closed, Deputy Mayor Gennell said, "I'll entertain a Motion to Adopt Item "A". "MOTION TO ADOPT". SECONDED. MOTION BY COMMISSIONER MARTINEZ. Deputy Mayor Gennell added, "Ordinance 756", DISCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. B. Community Development Department - Planning Division Requests The City Commission Hold A Second Reading Of Ordinance 758 To Consider Adopting Three (3) Large Scale Comprehensive Plan Amendments, LG- CP A-2-98, LG-CP A-3-98, LG-CP A-4-98) Dealing With Land Conservation And Resource Protection. Attorney Garganese read Ordinance 758 by "title only". Mr. Grimms briefly spoke on this Agenda Item, and Deputy Mayor Gennell read the "Purpose" of this Item. Deputy Mayor Gennell opened the Public Input portion of this Agenda Item. There were no comments, CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 6 of 17 The Public Input portion of this Agenda Item was then closed, Members of the Commission discussed Lake Jesup and the "Parkstone" development. Commissioner Martinez asked the City Manager, (or his staff) if the Code has been strengthened, as this was discussed several months ago, Mr. Ronald W, McLemore, City Manager replied that "Those Ordinance changes are currently under development", "DEPUTY MAYOR, I'D LIKE TO MAKE A MOTION TO ADOPT ORDINANCE 758, THE LARGE SCALE COMPREHENSIVE PLAN AMENDMENTS 2-98, 3-98, AND 4-98". MOTION BY COMMISSIONER BLAKE. SECONDED. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. ADD-ON C. Office Of The Mayor The City Attorney Is Requesting That The City Commission Consider The First Reading Of Ordinance Number 2000-01, Which Staggers The Term Of Members Of The Board Of Trustees - Pension Plan ("Board Of Trustees"). "MOTION TO READ BY 'TITLE ONLY"'. MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. Attorney Garganese read Ordinance 2000-01 by "title only", Attorney Garganese briefly explained the staggering of terms, based on the request of the City Commission, at the last meeting, Deputy Mayor Gennell opened the Public Input portion of this Agenda Item, There were no comments. Deputy Mayor Gennell closed the Public Input portion of this Agenda Item. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 7 of 17 Commissioner Blake suggested adding "Some language that clarifies that the appointee need not live in the respective district; that appointees should be residents of the City; and that the reference to 'reasonable time' be defined, such as after three (3) Regular Commission Meetings, if an appointment is not filled by the Commissioner, then it is an 'at-large' appointment", Discussion ensued on "reasonable period of time". "I'D MAKE A MOTION TO MOVE THIS TO SECOND READING WITH THE THREE (3) CORRECTIONS - THE FIRST ONE BEING THAT THE APPOINTMENTS ARE MADE AT LARGE BY EACH INDIVIDUAL COMMISSIONER FOR EACH SEAT; SECOND, THAT THE APPOINTMENTS MUST BE RESIDENTS OF THE CITY; AND THE THIRD, THAT REASONABLE PERIOD OF TIME IS DEFINED AS THREE (3) REGULAR COMMISSION MEETINGS". MOTION BY COMMISSIONER BLAKE. SECONDED. DISCUSSION. VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: NAY COMMISSIONER MILLER: AYE MOTION DID NOT CARRY. "I'D LIKE TO POSE A MOTION TO ADOPT THE POINT 'A' AND 'B' THAT COMMISSIONER BLAKE JUST RAISED, AND LEAVE ITEM 'c' AS IS". MOTION BY COMMISSIONER MILLER. DEPUTY MAYOR ADDED, "THE MOTION IS TO PASS ON TO SECOND READING ORDINANCE 2000-01 WITH THE FIRST TWO (2) CHANGES SUGGESTED BY COMMISSIONER BLAKE, AND LEAVING THE REASONABLE TIME STIPULATION AS IT IS". SECONDED BY MARTINEZ. DISCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: NAY COMMISSIONER MILLER: AYE MOTION DID NOT CARRY. Deputy Mayor Gennell said, "I'll entertain a Motion to postpone this until the following meeting", "SO MOVED". MOTION BY COMMISSIONER MILLER. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUAR Y 10,2000 Page 8 of 17 VOTE: COMMISSIONER BLAKE: NAY COMMISSIONER MARTINEZ: AYE COMMISSIONER MILLER: AYE MOTION DID NOT CARRY. Deputy Mayor Gennell said, "I'm just going to move on then - it's a dead issue, We'll leave it the way it was already written". Brief discussion ensued regarding this Item; appointment terms; and advertising, Commissioner Martinez asked Attorney Garganese if this could be added to the next Commission Meeting Agenda. Manager McLemore stated, "At the next Commission Meeting you could request it, and then it'll be brought back at the following one", VI. REGULAR A. Public Works Department Providing Cost Estimates For The Relocation Of George Street To Accommodate The Parking Needs For The Residents. Mr. Kipton D. Lockcuff, P.E, Public Works/Utility Department Director discussed with the Commission various options; recommendations; and liability, Tape IISide B Discussion ensued on the original suggestion from the Police Department; the proposed options; parking concerns; what the recommendations of Staff are; and related costs, The consensus of the Commission was to eliminate options one (1) and two (2). Discussion followed regarding option three (3); materials used to stabilize the parking area; and the size for such an area. Deputy Mayor Gennellsaid, "Is it the desire of the Commission to have the City Manager come back with a cost estimate to put a very firm stabilization (i,e, asphalt) over there, the normal parking width which is approximately ten (10) feet, and some hedges" - "to define the parking area, and restrict parking then to that side of the road or in people's driveway"? Discussion ensued on the actual size needed for parking, and members of the Commission suggested that a cost estimate be brought back for both an area nine (9) and ten (10) feet wide, CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 9 of 17 B. Parks And Recreation Department Wishes To Inform The Commission Of The "Wetlands Jurisdictional Line" On The Police Station Property, Sketch Of Possible Sports Field Activities And Recommendation Of Starmer-Ranaldi Planning And Architecture, Inc. A map was shown of the area, and discussion ensued regarding a possible expansion; the wetlands; mitigation; the size of the two (2) parcels on State Road 419; related costs; possible alternatives; acquiring the Parker property; other possible alternatives; and possibly holding a Workshop. Commissioner David W McLeod arrived at 7:58 p.m. Deputy Mayor Gennell stated, "I would entertain a Motion to have the City Manager and Staff investigate this more thoroughly, and bring back some more information at a future workshop, Do I have a Motion"? COMMISSIONER MILLER SAID, "YES, I WOULD SUPPORT THAT MOTION WITH THE PROVISO THAT HE COME BACK WITH SOME MITIGATION COSTS". MOTION BY COMMISSIONER MILLER. MOTION DIED FOR LACK OF A SECOND. Further discussion continued regarding mitigation, and preserving the wetlands, Deputy Mayor Gennell asked, "Is there a Motion for a Workshop on this piece of property - to discuss it at greater length, with the City Manager and the Staff', "I WOULD SO MOVE". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION ENSUED REGARDING WHAT COSTS HAVE ALREADY BEEN SPENT ON THIS PLAN; A WORKSHOP; LAND AVAILABLE TO BE DEVELOPED; ACTIVITIES AT AREA PARKS; AND POLICIES FOR THE PARKS. DEPUTY MAYOR GENNELL CLARIFIED, "THE MOTION IS TO SCHEDULE A WORKSHOP TO DISCUSS THE USE OF CITY LANDS, AND THE FUTURE USE FOR PARK AND RECREATION AREAS". VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: NAY COMMISSIONER MILLER: AYE COMMISSIONER McLEOD: NAY DEPUTY MAYORGENNELL: AYE MOTION CARRIED. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 10 of 17 The Commission discussed possible dates for the Workshop, and the consensus of the Commission was to hold a Workshop on March 201\ 2000. C. Parks And Recreation Department Requests The Commission Deny Safehouse Of Seminole's Request To Waive All Fees For Soccer Field Use On Friday, Saturday, And Sunday, June 1-3, 2000, By Safehouse Of Seminole County To Conduct A Fundraising Soccer Tournament. Mr. Chuck Pula, Parks and Recreation Director introduced this Agenda Item, and spoke of the use of Central Winds Park; soccer; and fundraising events, Ms. Michele Hickey, Executive Director of Safehouse of Seminole: addressed the proposed fundraising soccer tournament. The Commission, Manager McLemore and Mr. Pula discussed use of the facilities by other non-profit organizations; Safehouse of Seminole being a "charitable" organization; rental of the fields; costs; maintenance; rental rates; were fees waived at a previous date for the Rotary organization; policy decisions; and fee schedules. "I WANT TO MAKE A MOTION TO APPROVE THIS REQUEST ON A ONE TIME BASIS". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION. VOTE: COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: NAY COMMISSIONER McLEOD: NAY DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. Manager McLemore asked for direction for future requests, Attorney Garganese suggested that "If there is going to be this policy of the Commission to grant waivers to these permit fees, I suggest that you put that in writing, and include that in your policy, so that the next time somebody requests one, at least you have some set guidelines in which to grant or deny", Deputy Mayor Gennell then advised Attorney Garganese, "I suggest you draft something and bring it back to the Commission, and they can fine tune it, or pass it, or turn it down", Commissioner McLeod asked if Deputy Mayor Gennell was involved with the Safehouse of Seminole organization. Deputy Mayor Gennell said, "No" - she is not involved with the organization. , \ CITY OF WINTER SPRlNGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page I} of 17 Commissioner McLeod suggested either a Workshop or an Agenda Item regarding a "policy", and to put this "in writing". Discussion, Tape 2/Side A Deputy Mayor Gennell called a recess at 8:40 p.m. The meeting was called back to order at 8:55 p.m, D. Parks And Recreation Department Requests The City Commission To Award The Central Winds Park Concession Operation To Fred's Franks At The Base Bid Or Alternate Bid Option, Whichever The Commission Deems Most Appropriate. Mr. Pula addressed the Commission regarding this Agenda Item. Commissioner Blake r~turned to the Commission Chambers at 8:57 p.rn. Manager McLemore returned to the Commission Chambers at 8:57 p.m. Discussion ensued on industry standards; profits; and prices, Ms, Marsha Manara, 1118 Seafarer Lane, Winter Springs, Florida: spoke of pricing; and their use of Boar's Head products, The Commission discussed expenses; projected earnings; concession staffing; food service; inventory problems; previous losses; industry standards; staffing; operations management; differences in prices; quality of products; product comparisons; and business operations, COMMISSIONER BLAKE STATED, "I THINK THE RIGHT THING TO DO HERE IS TO AWARD THEM THE CONTRACT AND TO DO IT, KEEP THE PRICES THE SAME. WE'VE RUN ALL OF OUR OTHER OPERATIONS.AT A REVENUE NEUTRAL BASIS, OR ATTEMPTED TO. THE CITY'S POSITION, I THINK, IN THE PAST HAS BEEN NOT TO CHARGE PRICES TO ATTEMPT TO MAKE MONEY OFF OF PEOPLE. ALL WE TRY TO DO IS TO BREAK EVEN AND COVER OUR COSTS, AND I THINK THE BASE BID, A TEN PERCENT (10%) RETURN TO THE CITY IS THE WAY TO GO". COMMISSIONER BLAKE ADDED, "THAT'S THE MOTION I WOULD MAKE". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McLEOD. DISCUSSION ENSUED REGARDING PRESENT INVENTORY; AND BACKGROUND CHECKS. COMMISSIONER McLEOD SUGGESTED THAT AN IDENTIFICATION BADGE WITH A PICTURE AND NAME BE CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 12 of 17 REQUIRED. FURTHER DISCUSSION INCLUDED USING UNIFORMS WITH A NAME; PRODUCT QUALITY; THE SEVEN-YEAR OLD PRICE STRUCTURE; A CONTRACT WITH "COCA-COLA" INVOLVING THE USE OF (COCA-COLA) CUPS; A TEN PERCENT (10%) GAIN; BID PACKAGE SPECIFICATIONS; THE BID PROCESS; AND COSTS OF BEVERAGES. COMMISSIONER McLEOD STATED, "MY SUGGESTION HERE WOULD BE THAT THE MOTION THEN BE CHANGED - THAT ALL OF THEIR ITEMS BE HELD AT PRESENT COST, AND THAT THE SOFT DRINKS - A SIXTEEN (16) OUNCE BE BROUGHT TO THE $1.50, AND THE TWELVE (12) OUNCE TO A $1.25; AND GO FORWARD WITH YOUR CONTRACT". COMMISSIONER BLAKE STATED, "I WOULD LIKE TO MAKE AN AMENDED MOTION TO DIRECT THE CITY MANAGER TO SIT DOWN WITH THE BIDDER AND TO WORK OUT THE DET AILS OF THE AGREEMENT, THE GOAL BEING PRICES REMAINING AT A PARITY OF WHERE THEY ARE NOW, WITH THE EXCEPTION OF THE COKE ISSUE, AND WITH THE ALLOWANCE OF THEM BRINGING IN ADDITIONAL PRODUCTS, AS LONG AS THEY MAl NT AIN THE CORE BASIC MIX THAT WE CURRENTLY HAVE - WOULD BE MY AMENDMENT". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER MARTINEZ. DISCUSSION. VOTE (ON THE AMENDMENT): COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. VOTE (ON THE MAIN MOTION): COMMISSIONER MILLER: AYE COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. Deputy Mayor Gennell asked to see a copy of the "Coca-Cola" contract. E. City Manager Requesting That The City Commission Of The City Of Winter Springs Consider Endorsing The Recent Recommendation Of City Of Oviedo Council Member, The Honorable Thomas Hagood, Who Was Recently Renominated To The Seminole County Expressway Authority (SCEA), By The Members Of The Council Of Local Governments In Seminole County (CALNO). CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 13 of 17 The Commission briefly discussed this appointment. "I MAKE A MOTION TO APPROVE IT". MOTION BY COMMISSIONER MARTINEZ. MOTION DIED FOR LACK OF A SECOND. F. City Manager Is Asking That The City Commission Of The City Of Winter Springs Consider The Request To Officially "Formalize" The Appointment Of Mr. Bob Lochrane To The Citizens' Advisory Committee (CAC) Of The Metroplan Orlando Organization. Deputy Mayor Gennell asked if anyone knew Mr. Lochrane, or could offer information about his appointment. "I'LL MAKE A MOTION TO OFFICIALLY APPOINT MR. LOCHRANE TO THE CITIZENS' ADVISORY COMMITTEE (CAC)". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McLEOD. DISCUSSION. The City Clerk advised the Commission ofMr. Lochrane's background. Tape 2/Side B VOTE: COMMISSIONER MILLER: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. G. City Manager Requesting That The City Commission Of The City Of Winter Springs Review The Attached Resolution Number 2000-01 Which Establishes A Written And Official Public Records Policy For The City Of Winter Springs, In Accordance With Florida Statutes. Members of the Commission discussed compliance with Florida Statutes; extensive requests for Public Records; and that the Policy should be available in the lobby at City Hall. "I'D LIKE TO MAKE A MOTION THAT WE APPROVE RESOLUTION 2000- 01, RESOLUTION RELATING TO THE ESTABLISHMENT OF PUBLIC RECORDS POLICY FOR THE CITY OF WINTER SPRINGS". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER MILLER. DISCUSSION. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 14 of 17 VOTE: COMMISSIONER McLEOD: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. ADD-ON H. City Manager Requests The Commission To Approve Reinstatement Of 444 Hours Of Sick Leave For Don LeBlanc Subject To One Year Extension Of Employment. Manager McLemore briefly addressed this Agenda Item, "I MAKE A MOTION WE APPROVE ITEM "H". MOTION BY COMMISSIONER BLAKE. SECONDED BY COMMISSIONER McLEOD. DISCUSSION. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MILLER: AYE MOTION CARRIED. The Commission briefly discussed Agenda Items on tonight's Agenda. VII. REPORTS A. City Attorney - Anthony Garganese, Esquire Attorney Garganese spoke of the status of the Bond Validation Hearing, and that "The Intervention was granted for Mr. Lein and Mr. Lenzeni to participate in the Bond Validation Hearing", Attorney Garganese then advised the Commission that two (2) petitions that were filed (with respect to the last Comprehensive Plan Amendment for the 434 Corridor) have been dismissed by the Department of Community Affairs (DCA). B. City Manager - Ronald W. McLemore Manager McLemore brought up the upcoming Florida Arbor Day Ceremony. CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 15 of 17 Ms. Jimette Cook, Code Enforcement Inspector advised the Commission that this ceremony will be held on Friday, January 21, 2000, at 10:00 a,m" at Central Winds Park. (The actual location will be the first parking lot, after entering the park). This will be a cooperative effort involving the Code Enforcement Department and the Parks and Recreation Department. Ms, Cook extended an invitation to the Commission and said that the public will be invited. Planting demonstrations will be held dealing with irrigation, and proper planting and pruning techniques. C. City Clerk - Andrea Lorenzo-Luaces No Report, D. Commission Seat II - Michael S. Blake No Report. E. Commission Seat III - Edward Martinez, Jr. COMMISSIONER MARTINEZ STATED, "I HAVE A PERSON THAT I WANT TO NOMINATE THIS EVENING. HIS NAME IS VINCENT GIANONI". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER McLEOD. DISCUSSION REGARDING THE TERM OF APPOINTMENT. COMMISSIONER MARTINEZ STATED, "I AM ENTITLED TO AN APPOINTMENT AT THIS TIME, BECAUSE THE TERM FOR THE FORMER MEMBER EXPIRING - HE RESIGNED, SO I AM NAMING THIS PERSON AS HIS REPLACEMENT". VOTE: COMMISSIONER BLAKE: AYE COMMISSIONER McLEOD: AYE COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE MOTION CARRIED. Commissioner Martinez asked about the letter that was to be written to the residents of Winter Springs, and whether the City Manager could be directed to send the letter. Discussion, "I MAKE A MOTION THAT WE DIRECT THE MANAGER TO RESPOND TO THIS LETTER, AS WE DIRECTED THEM TO - AT THE LAST COMMISSION CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10,2000 Page 16 of 17 MEETING". MOTION BY COMMISSIONER MARTINEZ. SECONDED BY COMMISSIONER MILLER. DISCUSSION ON THE LETTER IN QUESTION; THE MAYOR'S ABSENCE FROM THIS EVENING'S MEETING; AND WILL THIS RESPONSE CONFLICT WITH THE BOND VALIDATION HEARING. VOTE: COMMISSIONER MARTINEZ: AYE COMMISSIONER BLAKE: NAY COMMISSIONER MILLER: AYE COMMISSIONER McLEOD: NAY DEPUTY MAYOR GENNELL: AYE MOTION CARRIED. Commissioner Martinez then addressed a letter from a resident at 1070 Talmo Street. Commissioner Martinez gave the letter to Manager McLemore, and asked that a member of Staff contact Gary Parker. The Commission and Manager McLemore spoke of the Commission's previous direction; and a $5,000.00 fine. Manager McLemore said that he will call the resident; and he will also check on the status of the $5,000,00 dollar fine, and to see whether the monies could be used to possibly extend a brick wall or enhance this area. Commissioner Martinez spoke of seven (7) letters he had received from residents, regarding the Tuscawilla Lighting and Beautification Assessment District, and handed them to Attorney Garganese, for documentation use with the referenced lawsuit. Commissioner Martinez read one of the letters, Commission Seat IV - Cindy Gennell No report; however Deputy Mayor Gennell did thank members of the Commission for their "indulgence" and assistance at tonight's meeting, Commission Seat V - David W. McLeod Commissioner McLeod apologized for his absence from the beginning of this meeting, and then read a letter into the record (Attachment "A") regarding the Mikes lawsuit. Commissioner McLeod asked Attorney Garganese if was aware of such a lawsuit, and then asked whether the Commission also viewed this as a personal issue. "I'D LIKE TO MAKE A MOTION THAT THE CITY MANAGER INFORM THE LEAGUE OF CITIES THAT MR. PARTYKA HAS BEEN - HAS PRESENTED A LAWSUIT TO MR. MIKES, AND THAT THIS CITY COMMISSION DOES . , CITY OF WINTER SPRINGS MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10.2000 Page 17 of 17 UNDERSTAND THAT IT IS A PERSONAL LAWSUIT, BETWEEN MR. MIKES AND MR. PARTYKA, AND HAS NO WAY DOES IT INVOLVE THE CITY AND THEREFORE THE COMMISSION IS INFORMING THEM THAT WE ARE NOT WILLING TO SUPPORT FUNDING OF THAT LAWSUIT". MOTION BY COMMISSIONER McLEOD. SECONDED BY COMMISSIONER MILLER. DISCUSSION ENSUED ABOUT BEING CAUTIOUS UNTIL WE RECEIVE MORE INFORMATION PERTAINING TO THIS LAWSUIT. ATTORNEY GARGANESE STATED, "GIVE ME AN OPPORTUNITY TO REVIEW THE LAWSUIT, AND DISCUSS IT WITH THE CITY MANAGER BEFORE YOU TAKE SOME FORMAL ACTION". COMMISSIONER MILLER AMENDED THE MOTION AND STATED, "THAT THE ATTORNEY FORWARD THE LETTER AFTER HE'S SEEN THE SUIT AND IT APPEARS TO HIM THAT IT IS A PERSONAL ISSUE BETWEEN THE MAYOR AND MR. MIKES". VOTE: COMMISSIONER MILLER: AYE COMMISSIONER MARTINEZ: AYE COMMISSIONER McLEOD: AYE COMMISSIONER BLAKE: AYE MOTION CARRIED. H. Commission Seat I - Robert S. Miller No Report, I. Office of the Mayor - Paul P. Partyka Absent. VIII. ADJOURNMENT Deputy Mayor Gennell adjourned the meeting at 10:52 P.M. Re.spectfully Submitted By: Andrea Lorenzo-Luaces City Clerk t PAUL P. PARTYKA, NOTE: These minutes were approved at the January 24. 2000 City Commission Meeting. Olll.ovO() ~1UN 17: 02 fAX 407 679 5655 A i I{ - t' '\1\ lID 001 . " ATTACHMENT "A" CITY OF WINTER SPRINGS, FLORIDA 1126 EAST STATE ROAO 434 WINTER SPRINGS. FlORIOA 3270e-2799 Telephone (407) 327-1800 January 6, 2000 TO: SUBJECT ~ayorPaul Partyka Commissioner Robert Miller Commissioner Michael Blake Commissioner Edward Martinez, Jr. Deputy Mayor Cindy Gennell City Manager Ronald McLemore City Attorney Anthony Garganese, ES~/ j Commissioner David W, McLeod ~'( '{ ------ Legal Defense Expenditure FROM: In my absence, I would like to have this memorandum read into the record on my behalf by the Mayor, or by the Deputy Mayor should the Mayor not wish to do so, I understand that Mr. Mikes has filed a law suit against Mr. Partyka. This lawsuit is personal in nature, and is in no way related to Mr, Partyka's responsibilities in ca.rryi.ng out city business. Therefore, as I have stated before, [ do not believe that any legal expenses encountered by Mr. Partyka should be funded by the citizens of Winter Springs, Florida or the League of City's Insurance. r further believe that this Commission should take a stand at this time, and direct the City Manager to inform the League of City's that this commission does not condone a legal defense expenditure for Mr. Partyka on this matter. JAN-i0-:2000 16: 06 407 673 5655 '36% P.Ol (increased selling price and less items) the net benefit to the City should be approximately $17,900.00 for one year. . Base Bid 10% Return to City Alternate Bid 20% Return to City Current Selling Price Increased Selling Price/Less Items Return to City (based on 99 revenues) $ 8,200 $16,400 City Cost-Utilities (est. for 2000) 4,500 4,500 Repairs/Maint. (est. for 2000) 500 500 $ 5,000 $ 5,000 Benefit to the City $3,200 $11,400 Current City operation less Net of inventory -6,500 -6,500 Net benefit to City $9.700 $17.900 FUNDING: None Required RECOMMENDATION: The Parks and Recreation staff recommends awarding Central Winds Park concession operation to Fred's Franks at his Base Bid or Alternate Bid Option whichever the Commission deems most appropriate and authorize the City Manager to enter into a contract with Fred's Franks. IMPLEMENTATION SCHEDULE: Execute contract with Fred's Franks with service to begin approximately February 1,2000. A TT ACHMENTS: Attachment #1- Attachment #2- Attachment #3- Attachment #4- COMMISSION ACTION: AGENDA9J.doc Commission agenda item from 10/25/99 Copy ofRFP RFP-003-00CP from Fred's Franks Staff memo t . ~,..." . ATTACHMENT III COMMISSION AGENDA ITEM A Consent Informational Public Hearing Regular X cCY 10/25/99 Meeting MGR REQUEST: The Parks and Recreation Department is requesting the City Commission to consider asking for proposals from the private sector regarding the Parks and Recreation Department's concession operation. PURPOSE: To review the operation of the Parks and Recreation Department's concession operation and receive direction from the City Commission. APPLICABLE LAW AND PUBLIC POLICY: N/A ISSUE ANALYSIS: · The Parks and Recreation Department's concession operation is a quality operation. It has a Concession Manager, Bonnie Hershelman who has done an outstanding job for five (5) years providing service to our citizens. The concession operation has accurately accounted for all funds collected. It has not restricted its menu to high profit items and charged exorbitant prices. It has always been fully stocked and has opened for even small events to provide a good service to the public. The facility is clean and orderly and passes all government and staff inspections. · The Parks and Recreation Department concession operation increased its total revenues from $65,320.00 in 1998 to $82,370.00 in 1999, which is a $17,050.00 increase. ',- ,., Page 2 Agenda Item-Concession Operations October 25, 1999 · The concession operation has continued to show an operating loss over a five (5) year period: 1995 1996 1997 1998 1999 Revenues Expenses +- Dollars $66,302. $83,284. ($16,982.) $69,577 . $87,979. ($18,403.) $75,150. $84,081. ($ 8,931.) $65,320. $78,605. ($13,285. ) $82,370. $95,314. ($12,944.) Additionally, the concession operation had an inventory at fiscal year end of $6.437.00. · The Parks and Recreation Department can take further measures to reduce the operating loss by allocating more of the Concession Manager's time to parks maintenance functions, close the concession entirely during slow months (January, June and July) and purchase minimal food and drink supplies near the end of the fiscal year. However, it is staff opinion that it may still show an operating loss. · The cities of Altamonte Springs, Casselberry, Lake Mary, Sanford, Longwood and Seminole County all contract out to the private sector their Parks and Recreation Department's concession operations. Oviedo went to a city employee Concession Manager in July of 1999. · The Parks and Recreation Concession operations vary from 8% to 22% of gross sales depending on location, provided equipment and utilities. All governmental entities have concerns regarding quality and variety of products and consistency of hours of operation with their contracted out concession operations. " · Should the City Commission elect to privatize the Parks and Recreation Department's operation, the budgetary net savings could be as follows: (based on 1999 expenses) SalariesfBenefits Full-Time SalariesfBenefits Part-Time Operating SupplieslMisc. Operating Supplies/Food Operating SupplieslDrink Janitorial Supplies TOTAL $26,679. $13,497. $ 3,843. $22,732. $23,320. $ 254. $90.325. ... Page 3 Agenda Item-Concession Operations October 25, 1999 Projected Revenue ($-82,370.00) Projected Revenue from private sector If 20% of gross sales $ 16,474.00 Concession Stand Operational Savings $ 24.429.00 The budgeted Concessions Manager's position would be converted to a maintenance position which is a needed position in light of the increased facilities and maintenance needs of the Parks Improvement Program in 2000. Also, budgeted for Fiscal year 2000 is the new soccer concession stand equipment, in the amount of $20,960.00. This equipment mayor may not be purchased depending on RFP negotiations. FUNDING: No funding required for RFP. RECOMMENDATION: Staff is recommending that the Parks and Recreation Department be authorized to request proposals for possible privatization of concession operations. IMPLEMENTATION SCHEDULE: November 1, 1999 November 15, 1999 December 6, 1999 RFP sent out RFP's reviewed RFP recommendation to City Commission ATTACHMENTS: Attachment #1- Concession Stand Operating Statement Attachment #2- Concession Operations Survey COMMISSION ACTION: Agenda88 ! CITY OF WINTER SPRINGS CONCESSION STAND- OPERATING STATEMENT FOR FY 95-99 .' Year Ended 9/30/95 Year Ended 9/30/96 Year Ended 9/30/97 Year Ended 9/30/98 Year Ended 09/30/99 Revenues: $66,302 $69,577 $75,150 $65,320 $ 82,370 Operating Expenses: Salaries/Benefits. Full Time $21,617 $22,566 $23,397 $24,229 $ 26,679 * Salaries/Benefits - Part Time $16,264 $17,473 $14,740 $9,697 $ 13,497 Operating Supplies-Mise $3,200 $3,300 $3,370 $3,495 $ 3,843 Operating Supplies-Food $21,058 $20,073 $16,781 $15,985 $ 22,732 ** Operating Supplies-Drink $16,308 $19,533 $21,218 $20,480 $ 23,320 ** Janitorial Supplies $137 $156 $100 $48 $ 254 Repair & Maint-Equipment $801 $543 $374 $415 $ 533 *** Utility Services $3,899 $4,335 $4,100 $4,256 $ 4,455 Total Operating Expenses $83,284 $87,979 $84,081 $78,605 $ 95,314 Revenues Over (Under) Expenses ($16,982) ($18,403) ($8,931 ) ($13,285) $ (12,944) * NOTE: CONCESSION MANAGER'S SALARY/BENEFITS IS STA TED AT 80% OF TOTAL AMOUNT. PRIOR YEAR INFORMATION HAS ALSO BEEN ADJUSTED TO REFLECT THIS PERCENTAGE. ** INVENTORY A T FISCAL YEAR END AMOUNTED TO: $6,437.00 ~ ~ I *** REPAIR & MA/NTENANCE-EQUIPMENT IS ESTIMA TED. "lilo I-' '~2 ~;~~~(.~,N ~t;;~i';.:};~;~~~ . " SEMINOLE COUNTY/CITY PARKS & RECREATION CONCESSION OPERATIONS SURVEY : CITY /COUNTY Does your city contract its concession services? If yes at what annual rate? ALTAMONTE SPRINGS. Yes; 80/0 - 22% CASSELBERRY Yes; $2,500.00 - $3,000.00 LAKE MARY Yes; $3,500 or 10% - 20% which ever is greater LONG WOOD Yes; $2,500.00 OVIEDO No; City Runs SANFORD Yes; $1,800.00 WINTER SPRINGS No; City Runs SEMINOLE COUNTY Yes; 15% s i ~ N \\P ARKSREC ]DC\RHILLER Y\Docs\ Word\Adminis\CO~CESSI\SUR VEYdoc ATTACHMENTJ:i12 . .. CITY OF WINTER SPRINGS 1126 East State Road 434 Winter Springs, FL 32708 INVITATION FOR SEALED BID PROJECT NAME: CONCESSION OPERATIONS FOR CENTRAL WINDS PARK BID NUMBER: RFP -003-00/CP BID DOND REQUIRED: NO PERFORll1ANCE BOND REQUIRED: NO REFER ALL TECHNICAL QUESTIONS REGARDING THIS BID TO CHUCK PULA, PARKS AND RECREA TION DIRECTOR 1 J 26 East State Road 434, Winter Springs, Florida 32708 (407) 327-7110 BID CLOSING DATE: December 29, 1999 BID CLOSING TIME: 3:00 P.M. CITY OF WINTER SPRINGS FLORIDA INVIT A TION FOR SEALED BID Notice to proposer: Sealed Bid's will be received until the time, and at the place, and for the items listed on the attached city Bid forms. The Bid's will be received in the office of the City Clerk, the City of Winter Springs, 1126 East SR 434, Winter Springs FL. 32708 containing quotations for supplying the city with item(s) or service(s) herein listed and as further specified. After tabulation and review, and when required, Bid's will be presented to the City Commission for award of the bid, such award to be made at a subsequent Commission meeting. How to submit proposal: All Bid's shall be submitted in sealed envelopes and mailed or hand delivered to the City Clerk, the City of Winter Springs, 1126 East State Road 434, Winter Springs, Florida 32708, and plainly marked on the outside of the envelope. the Bid number, item, identification and time and date of Bid opening. It will be the sole responsibility of the prOpOSel" to ensure that the pmposal reaches the office of the City Clerk, City of Winter Springs, on or before closing hour and date shown on the enclosed proposal. Purpose of BID: The City of Winter Springs plan to secure a vendor for service(s) at the highest percentage who has completed all required submittals for concession and has the greatest understanding of scope of work/methodology and qualifications and expedence. Any faillll'e on the p31"t of the pr'oposel' to comply with the ensuring conditions and specifications, shall be reason for tennination of contract. The city reserves the right to make an award to the proposer where the service meets the specifications, terms and conditions and wher'e the Bid is considered to serve the City's best interest. Proposers Signature: Print: Company Name: INSTRUCTIONS FOR PREPARING PROPOSALS Finns desiring to submit a proposal should carefully I-eview the instructions to Proposers. Compliance with all requirements will be solely the responsibility of the Proposer. Proposers are encoul'aged to submit only I"elevant infonnation. PROPOSAL FORMAT: The proposal must be submitted on 8 Y2" x 11" paper and typewritten. The PI"oposal must be divided into four (4) sections. The four (4) sections shall be named: 1. Required Submittals 2. Undel'standing of Scope of Work/Methodology 3. Qualifications and Experience 4. Percentage Proposal I. REQUIRED SUBMITTALS: Tlte Proposer sltall submit tlte ref/ub'ed information at tlte time o( submittal o(Request for Proposal. Failure to provide tlte re{fuired in(ormation will a((ect tlte evaluation o( tlte proposal, A. LETTER OF TRANSMITTAL: This letter will summal-ize in a brief and concise manner, the proposer's understanding of the scope of work and make a positive commitment to perform the work in a timely manner, The letter shall name all of the persons authorized to make repl"esentations for the PI-oposer, including the titles, addl'esses and telephone nUll1bel"S of such pel-sons. An authol'ized agent of the Proposel' must sign the Lettel" of Transmittal indicating the agent's title or authority. This letter should not exceed two pages in length. B. TYPE OF BUSINESS: The PI-oposer shall identify the type of business entity involved (e.g.; sole proprietorship, partnel'ship, corporation, joint venture, etc.). The PI"oposcr shall identify whether the business entity is incorporated in Florida, another state, or a foreign country. c. FEIN: PI"oposer. Provide the Federal Employer Identification Number of the D. SSN: In the case of a sole proprietorship, provide Social Security number.s for all owners/partners. E. PRINCIPALS: The proposal must name all persons or entities serving, or intending to serve as principals in the Proposer's firm. F. CORPORATE INFORMATION: Ira Proposer is a corporation, shall provide a copy of the certification from the Florida Secretary of State verifying the PI.oposer's corporate status and good standing, and in the case of out-of-state corporations, evidence of authority to do business in the state of Florida. G. ST A TEMENT OF INSURANCE COMPLAINCE: this package. Form provided in H. SUMMARY OF LITIGATION: Provide a summary of any litigation, claim (s), or contract dispute (s) filed by or against the Proposer in the past five (5) years which is related to the services that Proposer provides in the regular course of business. The summary shall state the nature of the litigation, claim, or contract dispute, a br'ief description of the case, the outcome or projected outcome, and the monetary amounts involved (see Dispute Disclosure Form). 1. LICENSE SANCTIONS: List any regulatory or license agency sanctions. J. ACKNOWLEDGEMENT OF ADDENDA: Include a signed and dated copy of last addendum issued by the CITY, if any. K. ADDITIONAL DATA: Any additional information, which the Proposer considers pertinent for consideration, should be included in a separate section of the proposal. 1. UNDERSTANDING SCOPE OF WORK/METHODOLOGY: This section of the proposal must explain the Scope of Work as understood by the proposer and detail the approach, activities and work products. The proposal shall also include: Approach to the project. Innovative ideas. Cost savings ideas/methods. Proposed plan for operating the concession facilities. Other information the Proposer may deem advantageous to demonstrate understanding and approach to the work. 2. QUALIFICATIONS AND EXPERIENCE: The Proposer shall include qualifications and experience of the firm/individual(s) who will provide the services. The submission must include: List at least three (3) clients and all completed projects associated with them as well as the names of the clients (names, address, telephone number, and current fax number) to be used as a reference. References who are located in foreign countdes aloe not acceptable. Details on the qualifications of the individual(s) who will perform the work and key personnel; including relevant college, graduate or professional courses and experience in similar work, resumes. Details on the qualifications of the firm including relevant and similar experiences to the services required in this RFP. The general performance of the proposel' as evidenced by the experience in concession operations. 3. PERCENTAGE PROPOSAL: The Proposer shall submit Percentage Proposal Forms provided in this RFP. GENERAL INFORMATION 1. SUBMISSION AND RECEIPT OF BID'S: Proposals to receive consideration must be received on prior to the specified time and date of the opening, as designated in the proposal. Unless otherwise specified, proposer must use the proposal formes) furnished by the City; failure to do so may be cause for rejection of the Bid. Removal of any part of the Bid fOI"ms may invalidate the Bid. Proposal having any erasures or corrections must be initialed by the Proposer in ink. Bids shall be signed in ink; all forms shall be typewritten or printed with pen and ink. Separate proposals must be submitted on each Bid reference number. 2. PERCENTAGES TO BE FIRM: Proposers wan-ants by virtue of bidding that percentages, terms and conditions quoted in the Bid willl'emain firm for acceptance by the City for a period of 60 days from the date of Bid opening, unless otherwise stated by the City. 3, SIGNATURE REQUIRED: All numbered City Bid pages must be signed, where indicated, with the company name by an officer 01' employee having authority to bind the company or firm by signature. 4. V ARIA TIONS TO THE SPECIFICATIONS: For the purposes of evaluation, proposer must indicate any variances from the City specifications, no matter how slight. If variations are not stated in the proposal, it will be assumed that the service fully complies with the City specifications, terms and conditions. 5. DEFAULT PROVISION: In the case of default by the successful proposer, the City of Winter Springs may procure the services from other sources and hold the proposer responsible for any excess cost incurred thereby. 6. PRICING: Percentages shall be stated in the Bid specification. 7. COPYRIGHTS AND/OR PATENT RIGHTS: Proposer warrants that there has been no violation of copyrights and/or patent ,-ights in the selling of goods, shipped or ordered, as a result of the Bid and the seller agrees to hold the purchaser harmless from any and all liability, loss or expense occasioned by any such violation. 8. SAFTEY STANDARDS: The proposer warrants that the services supplied to the City conforms in all respects to the standards set froth in the Occupational Safety and Health Act (OSHA) and State of Florida Department of Business and Professional Regulation; Division of Hotels and Restaurants and its amendments, failure to comply with this condition will be considered a breech of contract. 9. TAXES: The City of Winter Springs, Florida is exempt from any tax imposed by the State of Florida and/or Federal Government. Sales Tax Exemption Certificate No. 69-13- 035082-45C applies and appears on each City of Winter Springs Purchase Order. Exemption Cel-tificates supplied upon request. 10. FAILURE TO QUOTE: If you do not quote, please return the form, UNABLE TO SUBMIT A BID, stating reason thereon and request that your name be retained on the City mailing list. 11. SIGNED BID CONSIDERED AN OFFER: The signed Bid shall be considered an offer on the part of the proposer, which offer shall be deemed acceptable upon approval by the City Commission of the City of Winter Springs, Florida and in case of default on the part of the successful proposer, after such acceptance, the City may take such action as it deems appropriate, including legal action, for damages or specified performance. 12. LIABILITY, INSURANCE, LICENSES AND PERMITS: Where proposers are required to enter onto City of Winter Springs property to deliver materials or perform work services, as a result of a Bid award, the proposer will assume full, obligation and expenses obtaining all necessary licenses, permits, inspection and insurance, as required. The proposer shall be liable for any damages or loss to the City occasioned by negligence of the proposer (or agent) or any person the proposel- has designated in the completion of a contract as a result of the Bid. 13. RESERVATIONS FOR REJECTION AND AWARD: The City of Winter Springs, reserves the right to accept or reject any or all Bid's or parts of Bid's, to waive irregularities and technicalities, and to request I-e-bid's on the required materials. The City also reserves the right to award the contract on such services the City deems will serve its' best interests. The City also reserves the right to waive minor variations to specifications (interpretation of minor variations will be made by applicable City Department Personnel). In addition, the City reserves the right to cancel any contract by giving thirty (30) days written notice. 14. AWARD: After the award, the selected vendor will commence work no later than 20 working days from date of NOTICE TO PROCEED. 15. PROTEST BOND POLICY: A Protest Bond of ten (10) percent or one-thousand dollars ($1,000.00), whichever is greater, shall be required from a vendor (within forty eight (48) hours with the protest fOI-m), in the event a protest of the awarding of this Bid/proposal. Monies will be submitted in the form of cash or a cashiers/certified check (deposit made with the City). The bond will be required at the time the protest is registered with the Purchasing Office. In the event, the City Commission determines the bid protest is without merit the bond will be forfeited. All forms may be obtained from the Purchasing Department. 16. SPECIFICATIONS: Any omissions of the detailed specifications stated herein, that would render the services fl"om use, as specified, will not relive the proposer from responsibility. 17. BID ATTACHMENTS: A Bid response to an Invitation-for BID, which has attached a condition of services or any other attachments which alters the specifications, conditions, terms or makes it subordinated, may be cause for rejection. 18. EN CLOSURES: a. One complete set of Invitation for Sealed Bids, Instructions for Preparing Proposal, General Information, General Specifications, Percentage Proposal, Statement of Insurance Compliance, Disputes Disclosure Form, Alternate Proposal, Concession Foods Service Prices, Concession Stand Equipment, Concession Stand Revenues, Statement of No Bid, Option of Vendor. Note: Signature and Company Name must be the same as on the Invitation to Bid page of this proposal. Proposer's Signature: Company Name: GENERAL SPECIFICATIONS FOR BID NO: RFP-003-00CP CONCESSION OPERATIONS FOR CENTRAL WINDS PARK The purpose of these specifications are to solicit proposals from which the City of Winter Springs can select a qualified awarded proposer permission and right to manage and opel-ate concessions services at Central Winds Park. Central Winds Park is located in the City of Winter Springs in Seminole County. It is a super sports park with 2 baseball fields, 2 softball fields, 4 soccer fields and areas for other sports events. It is estimated that over 137,000 patron will use the park annually. Mobile concession units have been used directly at the soccer fields and other sports areas. The city does not guarantee the number of patrons who will utilize the concession services. The City of Winter Springs (Parks and Recreation) has operated the concession the past five (5) years. Attached is a basic operating statement for your information as is a current price list of all products sold in the concession. All base bid percentages are to be made based on this price list. Also attached is a listing of all equipment that is available for use in the concession. Concessionaire shall use proper care and cleaning of all concession equipment. The concessionaire shall immediately report malfunctioning city owned equipment. The concessionaire shall pay for all minor repairs to the equipment up to $250.00. The concessionaire shall maintain high quality concession products and maintain adequate inventory levels of all products to meet patron demand. Only Coca Cola products may be sold as the exclusive soft drink due to an existing contract. Concessionaire shall also provide all cooking utensils, eating utensils and paper goods. The concessionaire shall be responsible for keeping the concession area clean, attractive, safe and sanitary in accordance with all regulatory requirements. The concessionaire shall prepare and affix signage displaying concession product menu and pricing which must be approved by the City of Winter Springs. The concessionaire shall also have adequate staffing and personnel with appropriate training and they sh~lI be the sole responsibility of the contractor. All staff working in the concession stand must be prior approved by the City of Winter Springs by successfully completely a backgl'ound check. The concessionaire shall provide uniforms for all its employees at a minimum, a shirt or blouse with a name tag identification. The concessionaire shall be responsible for obtaining all necessary permits and licenses. The concessionaire shall be responsible for compliance with all federal, state and local laws, rules and regulations relating to the operation and sale of concession products. The concessionaire agrees to maintain the following insurance coverage: All insunlnce policies shall be issued by companies authorized 0 do business under the laws of the state of Florida and acceptable to the City of Winter Springs Risk Manager. The vendor shall furnish Certificates of Insurance to the City prior to the commencement of operations, The Certificates shall cleal"ly indicate that the vendor has obtained insul"ance of the type, amount and classification as required for strict compliance with this paragraph and that no material change or cancellation of the insurance shall be effective without thirty (30) days prior notice to the city. Compliance with the foregoing requirements shall not relieve the vendor of his/her liability and obligations under this contract. Coverage shall be as follows: 1. Wo,"kers' Compensations-The vendor will provide Workel"s' Compensation for all employees, The limits will be statutory for Workers' Compensation and $100,000 for Employer's Liability. 2. Comprehensive Gerieral Liability-The vendor will provide coverage for all ope,"ations including, but riot limited to, contractual, products and completed operations and pcrsonal injury. Thc limits will not bc less than $500,000 Combined Single Limit (CSL) or its equivalent. 3. Compl"ehensivc Automobile Liability-The vcndor will providc covel"age for owned and non-owned vehicles for limits of not less than $500,000 Combined Single Limit (CSL) or its equivalent. All insUl"ance othel' than Workers' Compensation, to be maintained by thc vendor shall specifically include the City of Winter Springs as an "additional insured". The conccssionail'c shall agl'ce to protect, defend, indemnify and hold harmless the City of Winter Springs and its officers, employees and agents from and against all losses, penalties, damages, settlements, costs, charges, professional fees and other expenses or liabilities of ,every kind and character arising out of the actions, proceedings or causes of action of every kind and character in connection with or arising di,"ectly or indirectly out of this contract and or CONCESSIONAIRES performance thereof. The City of Winter Springs will be responsible for their own negligence. The concessionaire may also use the one-(l) city mobile unit and bring in other units to serve park patrons, The City of Winter Springs shall designate the location of these units and establish periods for set-up and removal. These mobile units must be kept neat and clean by the concessionaire at all times. Except for food services dclive,re!l, the walkways must be opcn to facilitate right-of- way fOI" emcrgency units and parks maintenance vchicles. Parking for concession employees will be in the general'parking area of the park. The City of Winter Springs rcserves the right to inspect as it deems necessary the concession area for compliancc when accompanied by the concessionaire representatives. Concession services will be required to scrvice all games, clinics, tryouts, etc. seven (7) days a week year' round for the sports leagues at Central Winds Park. The concession stand will be open for business at least thirty (30) minutes prior to starting times and stay open until the last event finishes. A schedule of cvents will be provided by thc City of Winter Springs. The concessionaire shall pay monthly payments of the percentage due based upon the contractually stated percentage of gross receipts for the month less State of Florida Sales Tax. Paymcnt due checks shall be sent or given to the City of Winter Springs payable to the City of Winter Springs by the 5th day of the following month. The check must bc accompanied by the statement of all records from the city owned computer system as substanti'ating documentation. All sales done by the concessionaire must be recorded on the city computer system. Concessionaire will be responsible for paying and reporting all appropriate state and federal taxes and submit to the City of Winter Springs on a monthly basis a copy of the state sales tax ,"eceipt. The concessionaire must not sublet services to any other- entity without City of Wintel" Spl'ings approval. Should a contract result from this invitation to bid the term of the contract shall be for twelvc (12) months. The contract may be rcnewed for an additional twelve (12) months upon mutual agreement of both parties. The contact may be cancelled by the awarded vcndor for good cause, upon nincty (90) days written notice. The City of Winter' Springs r"etains thc right to terminate the contr'act with or without good cause upon thirty (30) days prior written notice. PERCENTAGE PROPOSAL FORMS Item(!)) Required: Concession Operations for Central Winds Park Using City Department(s): Parks and Recreation Bids must be submitted by 3:00pm, December 29,1999 The Invitation-for-BID, General Conditions, Instructions to Proposer, Special Conditions, Specifications, Addendum's, and/or any other pertinent document, from a part of this proposal and by reference are made a part hereof. ANTI-COLLUSION STATEMENT: The undersigned proposer has not divulged to, discussed, or compared their BID with other proposers and has not colluded with any of the proposer of parties to this BID whatsoever. Company Name: Telephone No: Address: City: State: Zip Code: Authorized Person Signature (Sign in Ink) Title: Print Name: Date: Base Bid Percentage % Less anticipated State of Florida Sales Tax Written Base Bid Percentage % Less anticipated State of Florida Sales Tax Proposer's Term if different than bid: It is specifically agreed the proposer, his assigns, agents or employees are strictly independent contractors. The undersigned, his heirs, assigns or successors in interest, agree and shall protect, defend, reimburse, indemnify and hold the City, its agents, employees and elected officers jointly and severally free and harmless at all times from and against any and all claims, liability, expenses, losses, suits, costs, fine and damages, including attorney fees, or causes of action of any kind or character associated with or arising out of this agreement. damages, including attorney fees, or causes of action of any kind or character associated with or arising out oft/tis agreement. Note: Signature and Company Name must be the same on each of the fOllowing sheets of this proposal as they appear on the previous page. Indicate Whiclt: Individual ( ) Partnership ( ) Corporation ( ) Other () To the City Commission of the City of Winter Springs, Florida: We (I) the above signed hereby agree to furnish the following item(s) conditions, specifications, and all attachments hereto. We (I) have read all attachments including the specifications and fully understand what is required. STATEMENT FOUND IN FLORIDA STATUTES 287.133 -.. person affiliate who has been placed on the convicted vendor list following a conviction for a public entity . :....=c ",ay not submit a bid on a contract to provide any goods or services to a public entity, may not submit a ,;.1 on a contract with a public entity for the construction or repair of a public building or public work, may not ..!::_,-.o:' bids on leases or real property to a public entity, may not be awarded or perform work as a contractor, _...-.;.~::-_=-, subcontractor, or consultant under a contract with any public entity, and may not transact business ..::~_ 2.:?Y public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO - . a period of36 months from the date of being placed on the convicted vendor list. STATEMENT OF INSURANCE COMPLIANCE The undcl'signed firm agrees to obtain prior to award, of selected, General Liability Insurance, Automobile Liability Insurance and Worker's Compensation in accordance to the requirements as set forth in Request for Proposal, attached hereto. BIDDER AUTHORIZED SIGNATURE OFFICER TITLE DATE: CITY OF WINTER SPRINGS STATEMENT OF NO BID IF YOU DO NOT INTEND TO BID ON THIS PROPOSAL RETURN THIS FORM TO: CITY OF WINTER SPRINGS 1126 EAST S.R. 434 WINTER SPRINGS, FLORIDA 32708 A TTN: PURCHASING AGENT I/we have declined to bid on your bid proposal Number RFP-003-00 CP Bid Description Concession Operations for Central Winds Park. For the Following: I. Specifications are to "tight", i,e, geared toward one brand of manufacturer only (explain reason below), 2. Insufficient time to respond to bid invitation, 3, We do not offer this commodity/service or equivalent. 4. Our product/service schedule would not permit us to perform. 5. Unable to meet specifications, 6. Specifications unclear (Explain below). 7. Other (Specify below). REMARKS: - Attach additional pages if required, . I/we understand that if the "No Bid" form is not executed and returned, our name may be deleted from the list of qualified bidders for the City of Winter Springs, Company Name: Add ress: Telephone Number: Fax Number: Signature of Proposer: (Print) DISPUTES DISCLOSURE FORM Answer thc following questions by placing an X after YES or NO, If you answer YES, plcasc explain in the space provided or via attachment, Has YOUI" firm, or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulation or any other regulatory agency or pl"ofessional association within the last five years'? YES NO Has your finn, 01' any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO Has your firm had filed against it or filed any requests for equitable adjustments, contract claims or litigation on the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO _ If yes, state the nature of the request for equitable adjustment, contl"act claim or litigation, a brief description of the case, the outcome or status of suit and the monetary amounts or extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement 01' misrepresentation or falsification of facts shall be cause for forfcitul"c of rights for further consideration of this project: PROJECT: CITY OF WINTER SPRINGS CONCESSION OEPRATIONS FOR CENTRAL WINDS PARK FIRM DATE AUTHORIZED SIGNATURE OFFICER TITLE PRINTED OR TYPED NAME 9. ALTERNATE PROPOSAL MENU ITEM PROPOSED SALE PRICE I. $ 2. $ 3. $ 4. $ 5. $ 6. $ 7. $ 8, $ $ 10. $ 11. $ 12, $ 13. $ 14. $ 15. $ THE SALE OF TOBACCO, GUM AND ALCOHOLIC BEVERAGES IS PROHIBITED. Attach additional pages as required WINTER SPRINGS PARKS A;"iD RECRE.-\TlON CONCESSION FOODS SELLING PRICES DANISH SAUSAGE & BISCUIT HOTDOG . CHILI DOG KIELBASA PEPPERONI PIZL-\ HOT POCKETS NACHO CHEESE/CHIPS BOWL OF CHILI SUNFLOWER SEEDS SPORTS ;"iUTS CHIPS PRETZEL SALTED PEAJ'IUTS CASHEWS PICKLES POPCORN SNO-CONES ITALIAN ICE SNICKERS PAYDAY REESE'S PEAJ'IUT BUTTER CUPS TWIZZLERS REESE"S PIECES FRUIT CHEWS MINT CHEWS WHISTLE POPS SODA 120Z SODA 160Z POWERADE 200Z BOTTLED WATER FROZEN LEMONADE MINUTE MAID JUICE CUP OF ICE COFFEE HOT TEA NESTE A ICED TEA S .75 SI.IHI S l.50 S 1. 75 $2,00 $2,25 S1,50 S l.50 $ 1.25 $ ,50 S 1.50 S ,50 S 1.00 S .50 S ,75 S ,75 $ ,50 S .75 S 1. 00 $ .75 S .75 $ ,75 S ,75 S ,75 S ,75 $ ,75 S ,25 S .75 S 1. 00 sum S 1.00 S1.00 S .75 S .25 S ,50 S .50 S .75 CIT OF WINTER SPRINGS PARKS AND RECREATION CONCESSION STAND EQUIPMENT Food Server w/pump and warmer-Nacho Cheese-l #10 can Roper Chest Freezer 5.3 Cubic Feet 1 Tappan Microwave 800 Watts Sharp Carousel II Mic"rowave 600 Watts 1 True Freezer 23 Cubic Feet True Refrigerator 23 Cubic Feet Ice-O-Matic 600 Pounds Wyatt Hot Dog Steamer 130 Capacity 1 Fountier Soup Kettle 8 Quart Capacity Star Popcorn Machine 8 Oz. Kettle 2 Computers w/monitors and receipt printers and cash drawers CITY OF WINTER SPRINGS PARKS AND RECREATION DEPARTMENT CONCESSION EQUP!\tIENT :\lOT OWNED BY THE CITY OF WINTER SPRINGS Sno-Cone Machine Best Pop Concession Supply Lemonade Machine-5 gal. Sunspot Beverage 3-Burner Coffee Machine Sysco ., -t-Drink Pre-Mix Dispenser Coke ., Beverage Coolers (15 case and 6 case) Coke CITY O,F WINTER SPRINGS CONCESSION STAND REVENUES FOY FY 95-99 REVENUES (less State of Florida Sales Tax) Year Year Year Year Ended Ended Ended Ended 9/30/95 9/30/96 9/30/97 9/311/98 $66,3112 $69,577 $75,150 $65,3211 Year Ended 9/311/99 82,370 ~ OPTION FOR VENDOR "State if you will extend the same percentage, terms and conditions to other State of Florida Governmental Agencies. " WILL EXTEND SAME PERCENTAGE, TERMS AND CONDITIONS TO OTHER STATE OF FLORIDA GOVERNMENTAL ENTITIES: YES NO COMPANY NAME: ADDRESS: PHONE NUMBER: FAX NUMBER: Signature of Proposer: Print: , . - , "'-.;., ATTACHMENT 113 ---~ ORIGINA; PROPOSAL~ CONCESSIONS OPERATIONS FOR CENTRAL WINDS PARK . (RFP - 003 - OOCP) .' ,'~/1, ..;::'~;.:.\ - .~,.. ,. ',..'." "t',. .. '-'. ., :;,!.'>, ..~ ~~~' Prepared for: City of vVinter Springs Piepaied by: Fred's Franks Proposal Due Date: December 29, 1999 STATEMENT OF INSURANCE COMPLIANCE The undersigned firm agrees to obtain prior to award, of selected, General Liability Insurance, Automobi~e Liability Insurance and Worker's Compensation in accordance to the requirements as set forth in Request for Proposal, attached hereto. FRED'S FRANKS BIDDER ~~ ~/)f/l1AL/)A...- IGNA TURE OWNER OFFICER TITLE DATE: 12-27-99 I DISPUTES DISCLOSURE FORM Answer the following questions by placing an X after YES or NO. If you answer YES, please explain in the space provided or via attachment. Has your firm, or any of its officers, received a reprimand of any nature or been suspended by the Dellartment of Professional Regulation or any other regulatory agency or professional association within the last five years? YES NO ')( Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO L ...- i t Has your firm had filed against it or filed any requests for equitable adjustments, contract claims or litigation on the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO L If yes, state the nature of the request for equitable adjustment, contract claim or litigation, a brief description of the case, the outcome or status of suit and the monetary amounts or extended contract time involved. . I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights for further consideration of this project: PROJECT: CITY OF WINTER SPRINGS CONCESSION OEPRA TIONS FOR CENTRAL WINDS PARK DECEMBER 27,1999 DATE OWNER OFFICER TITLE FRED J. MANNARA PRINTED OR TYPED NAME II RFP ~ 003 - OOCP Concession Operations For Central Winds Park REQUIRED SUBMITTALS - 1 SUB- PAGE SECTION Letter of Transmittal 1A 03 Type of Business 18 04 FEIN 1C 04 SSN 1D 04 Principals 1E 04 Corporate Information 1F 04 Insurance Compliance 1G 04 Summary of Litigation 1H 04 license Sanctions 11 04 Acknowledgment of Addenda 1J 04 Additionai Data 1K ^ AI U4 2 RFP - 003 - OOCP Concession Operations For Central Winds Park 1. REQUIRED SUBI'v11TTALS A. Letter of Transmittal December 29, 1999 RFP Review Board City of Winter Springs Dear RFP Review Board, Fred's Franks is a family owned and operated business previously providing exclusive concession services under agreement with the City of Oviedo at the Oviedo Sports Complex. We were operating at their site for five years where we continue to implement our philosophy of providing superior products and services to patrons of the Oviedo Sports Complex, Our experience in the concession business has proven to be beneficial in several respects, 1. We are able to identify the appropriate selection of products to maximize revenues and increase customer satisfaction. 2. Inventory is maintained at a level sufficient to provide product to all patrons without excessive ending inventory, This allows us to maintain the high quality and fresh products our customers have come to expect. 3. Operations are run efficiently and additional support added as necessary to handle peak loads often experienced at the competition of individual sporting events, Fred's Franks understands the scope, nature and concession operations which are outlined and required in this RFP and will fulfillment them should we be awarded this contract. Fred's Franks authorizes the following person to make representations and presentations on behalf of the company: Mr. Fred J. Mannara and Mrs, Marsha Mannara, Owners; 1118 Seafarer Lane; Winter Springs, FL 32708-6200;PH: 407/699-5359, 3 RFP - 003 - OOCP Concession Operations For Central Winds Park B. Type of Business Fred's Franks is a sole proprietorship business located at the above address in Florida. C. FEIN Fred's Franks federal identification number is: 58-51598R-4 D. SSN Owner Fred J, Mannara Social Security Number is: E. Principals Mr, Fred J, Mannara is the only person designated as a principal of Fred's Franks, Mr. Mannara has granted authority to Mrs. Marsha Mannara to oversee operations in his absence, F. Corporate Information Fred's Franks is not incorporated, G. Statement of Insurance Compliance See Statement of Insurance Compliance Form H, Summary of Litigation Fred's Franks has no litigation, claims, or contract disputes filed by or against our business in the last five years which relate to the service we provide, (Please see Dispute Disclosure form) I. License Sanctions: Fred's Franks has no regulatory or license sanctions imposed against it by any regulatory body or licensing agency, J. Acknowledgment of Addenda As of December 27, 1999, Fred's Franks acknowledges the receipt of no Addendum, K. Additional Data Orlando Sentinel article that was wrote on Fred's Franks Owner: 4 RFP - 003 - OOC? Concession Operations For Central Winds Park Additional Data Orlando Sentinel article that was wrote on Fred's Franks Owner: ;.~ .~~'.'. '::',The ca:re.would:be"a'bOlsterous coiwiv" ! ."/ jatp.lace:ringirifWith~'lnughte'r:md friend~ '.:" i.. !Y:~sultS :becaus'e~o:~. c.an\ take . the! Ooy3 ; out oC-.New-York..but..you canT take.: New': : '.Yorkoutoftheboy""::".r,..: 1': ..... ".:.ii I....:::!.. -:':,Foririciw::h'e' .'has' ,,: .,.Irt).. :~f I~ :~; ;~. :.J' ,'. ~': . : '. " .. . . '. '. . ':.' .'so.o . a...c.uel.WluIOut'" ::. ::'. .~""!;ll~': :1ght;:th:eie::on.' the~'sidewillk.: using ..., ~. . . ne...'Yspaper,:boxes;~truck:'fenders' and,. .':':: . che~po.:.~~C~I.fu"m.itui'e-for: seating,'He.; ,;it " se~~s:,to:, be;, on" a ,first,name::basis with . .'- ..."" .----.-..,.... -,... ". .most of his.hard-hafeusto'mers: '....:1. . . .' :Greg' Dawson.~::/;':'()!':~:?;~:i;f:.'>..> .: .:;Hey;' Pririce!~}:'oit~~want':'ancitherrori~?'::' , , ',"'" ,....'. . ,.,:..:.(j:.~ '''<''','1'::.: . '~~narabeUowed'over his shoulder to a SE .~ 0 . . -.. .' . lith. .e'7oung:m_ an,:!.i,n:an'ILA:~:Raiders,T.: . NTlNEL COLUMN1ST;':~:~'~, t;,;:,'-<,:.,;;":,,,.::/J ~;.:... h . ., . ,,""L""'r:! ,SI;W~.'W o:~:seated,in.theshade..:' " ". - -: . .: '1:~:." ':::~'~::"" ..,.;':;:.~;" i~'=':!.::=...'-;':':':=~:,~~.'. ,':'~'~..rreal'l:ria:me"-.is :'la:rTy, Fred~~1 said" ....::Nos'e fO(new's::~I.~ads,:~.:t:. . :~~h~ MI~nan,.FtedI 's,wife... . ',.'.~ .:c'" . .I..... ',' '..;..:. ,,'. ,....,__ ...,;. i,.e ,,'. now, c.alJ him that because ". to . qe!ecta.:qt~::SH~.99Y~!Yr:.', ~-::;"~~/~~' ~~;~~~ o~~ ~~\n~~o~~ S eventy 'deirees/i:1eciin~bl.I;i,~.skY./a.;. ,: ,'customer'3.Eats:likethere~s' no.tomorrow,: hint.of. breeze: ~.was it- possible':to:. : . . ;:\nd:~,e'never gains any, weight.~' .,-"':...,'.. ; . :imprOve:..on::lhAt~momen~;lo;Pam'.';;:: "'1.'9n:..: an~a~rage<,daY;';Manna:ra.:'seus, 10 ". ' per. the,' senses: niore~sweet1y';Yo~af iniCi:;=.!;;': :';:. ,.:.::'.sausages:and': 60~~ot;,dogs~.Paraaaxic::L!.ly;'""" winter's ~.in Ceriti:i1l:u.9,ri~r;r~ft:~'~~}: !:; ,...,~Wte:COUrthouse.. goes' up;:his buSiness:' . ,Actually; yes.. Add:.the~ir9ma:oC!Sau'er~~'i-tl ;':.":"'..:,.}.,~~~,. ,~~..k.~.e,..rs.' ;,'6e~...~~,:,~.;.'(~,.,o,' ii~,',;fp:'i:r"',. ::n.' '''00' '"rs.....,.; a.;t~; ~.' kra~t:'::'1ustard'.an'd :ite~~~:;~s~~ag.~~~~] -I ..~ walling up/rom)"red.Mannara.s:;h()t~d~&j;.-:~, .,::;/,. u.n9.t:. ana...:!tex:e',sv:ow.:~I!Ood-trailet:o~~. I r. ' .cart:-,'That's C1more:~.wh.at'America~~i:rrial'':~J . ..:-:.. .t}jMe:s~te,::::;,,~:,~:'7~~':~')'~ .:':..'::~" .~: " , :..::....r..cr.~.., . I;':;'. . 'aprop':laurea.~~'.Bem'~mivht'~:;'1l' .. :". ,~'.~..an'riara.7.wils::a."-:sn'ackSi'distribut.O'r. U;'~' ........-:-:nt!S1~nose.' ". _...::;.:'::.:i.:;::::::.....:..~: . ,.:::::.NEW..Yor~~~pui~~Siia~p.le.~ne-n..peoPle.::.: j. . . ..Mannara's:'C3.rt is'sUtionfd in'fro.nt"o(;~:: . :..(.:-.-:~~~~.:wh~,t,~:,S~~.PPle!-t/.:The: company I' .the. gutted:':Steak ..~N~ Egg;on,'Magr(olia:';:. ,'.'~,'. })OUghtr:!.~Out.ll1J8'monthS," hesaid~'.:.;i.;} <Avenue;~ not,:qul.te.J~)~e;s.~q~;;oqhe;;,i~ . ': He. came'to'.Central:Florida~U,.. sell :'Arr:'~ new Orange County-.courthouse:going\up;~',:zo'ria icedfteii;.~!,~.r.-;:;-J.:~::..:;::,.w: ':.. . '.> . I. : acrOSs. the' street;?:;j~;'~~.c::~~~....,....~. .,.... :~ '. '::.That ~-ent: wen.':'until.:. the' '~" th:~' ~~.'. . I ':. 'E:ha(i1:wandeie:d,f~~fMa~.9ua~~\h:~ " '.': P.3?Y- tOld~Mirinani;lt':di<in't'''nffii iina~;~" I 1 .'the. idea:.'oC.:inlervie.,.iing.:.workeci'iabOut :'.i ." ....:.':.penaent.aealei?"aiiYriiore<-v,.~::-~ty(,....". :.-il':;.', '. what theY paclced;ul:..their:I~~~)~~Cke!-ii;:~'::1 ":i:; ;:):::::N.EW,:~e;s:;nus-urng:aog~~~tt~(d;f! ,. ..~t I neo;~r madeit.:on~.the. si~.~~:.~~:,:~' ~:\'~;'.:. _._.___ ::.:..::. h.i~~',~~?~~~ithe:Mann8fuT'alicf:tli'eir-::':~ , .Instead.'.I, found"myseWdrawni.to;;the':',!, ..' 'tv.:O.,.daugl:1ters, are~hapPY.:here".Jn::New'.\.,. .ambrosia.:or. mustard. and~kr.iut~the:-::Vr.i.y:;:r:; . ,':,:'- Y~~~::tJ:1e~.~a.:~a~:.~~m 1 aPartment!?, ,Odysseus was tempted,by.the Sirens, sea. ., ;', ~.,:l~:a,.hlgh'nse;co"op~m..Queens:iHe-re"'.I, " nymphs._who lured'.sailors' with: lhei1i:":;': ;~;;:S.:.they,'re. re,'~tingfa':" fciui'beCiroom~home'.in t: : beautif~l.voices.:. ..,. .,> ", .: ,..1,.-:,;::..: . ~r:.!~0":: ;D,:':;,:?/inter.'Spnngs with (big kitChen, family'" . . ,-.The big':di1Terencelis;',~" :":'.!.-~cfom'and'bQck'Yard. '. .. . ." .:~ :: l!:tat:no :orie~W?Ul~ ,c~~r>.~ ini!:i::'\i~~?;'l:ere, ~ave 'been, .ce'reain. cultural ~d. :.,.'-::"':i< . ' ,:mi~ta.-ke Ft:~.:~~:~~ r.(.r.;;J .Wll.~~ts;,' M~rsha:'recalled ,the S.uper _.~ .,""!: ;..(or;a.~ea'n~pI:t:,;~~.~:~ :~"f::~~~J!p~~.t.l:ey..~<?s~edto.get'acquamted, .:~n~ra)s::46.!Y..$~r.~; p!d~'~'i~~ :' . '::.".~.Ui thelr.nelg~1X?r'3""'."".l:~"''''''..('J'''';,.... '.' ...,;. . ::., ;;'.' ~.w,~ t,~: ta.t~!?~s~o."n :~<!,tl?;e~ . .;,.:::.::.:,~:~}.!he~ ..~e.,,~~v~. a party,:w~ give a par- ~J'9~~1~d~.~,~~~:,1;"~: .::._:,;, 1I''r~~l.1~.:,sa.td:.i,. We: ha~ 'titis; salads;'a big. . tlY3'!~cc.e~~t~gl,di~s;;~:~lt /.;-~~i;r:uh!!C~J:..(bre~ds;' shrlmt;>,. People...~ere. ~:I: .:~:: ''7slice!.o{.fr~~h.mou.arel.~~~: ~;(::;'''s ~e(:L..We,.weren't.trymg to shaw,ofr.' . !. ,.... .:.~. , N.~~~;:~y,~~:;:lf?~?1,::~~~~.t;i{ f~>~~}.r,~;~e~way':w.e:.are..Yo~ Invite'peOpl~:':'. ~~ I,'.. '.:" . ,.; \ ~::' '~~!;i.t!>,I.d..rn~~~.\;I.l:.ijf~, :tl :;,:.I~;:t~~JY~U;I!h.?m~.: a~,:.~n,er. .~e,~ J:o~ A~n't ' . ,:.1.' , ":M'...... '. '."".-";''i,dream,o(..opemng,.an'':Jl (:'1:'\'\lgx:o-:edthem;~ps'7,;~~I:1i."':,,~,~, ': . '.' '.;'y,,' .....~.. ann8ra~.'"...~(",.~,. ..-......r'...~. ~-I" ......:.~ le7ri....t(.;.i'i..d~.M .. .' .-..s..'.~~_~'" .' ......'.... I:~, ?...:"; .,.. :';"" .~~.'~'~..... '.'~o..:;~)~~lltetY.,.-:;:'";~.e,~~aW!J' >i i"'~.a..\...~ .~< a~nara.'.]s,:,.still, working. on; the. , C-. ;l.mi!carel.!-:'~l'iri~the~Old)Ste;'Io-""N"Eg'gr;~ !;:,:t;~~'.deaIuor.:the.Jury.Rocim'.Cafe:, . """.: C...', . ~,,(1i. ,1\. -'~'li:...;~':, .o) ""~ ~I/J"' ,;;U."',~",-,,,,:>,~ :'~'~'If!thaedoe' 't'."" k...."t"Ih. '. . . ::.....,. ...~(,< .. ,. . , . ,III!'; wt'''\~~~ ~:".::.~ -. ~a" ..J" _. sn, _"v.ro.r ,ou aye another . l-.J. .; ,:;.i::.~~.w.rY}:J~~~;~~q~4!~l1g~~3f.':~!-;-::~~:''- , '::~,; P~~S'7-~;Iz:t!i~di:'S">~e., said.~ ~:I'll call it! the'~, " '.;;t::,,~ ,:;.' :;Yeah;':yq.urMo,J1I~.~1llr'jaxm:~1~tri~ ..,,>;D~g)~o~s~:and, ser:'e ;hot:dogs, knishes',: ' ';I:::,\::':::al,:::ManIiar;l'Saiq:(,~~1>>.~:[:"i::::"'~~t;~:i;.r.,\~v.~.::~ :. ~::; :.an.~'~,egg;.cr.e~s;;Wlth... foamy heads; and , .:~ ~{~:::::i:~t~~f!h;:y.ou:niecm:iiL;.y;~:'~~ISa!~1%~;~:;~~~~~~~::'I:: ;W.'/':~The.:r;g~t:~~~~~r:sYrUP'~;,:,::::,::.: ~::;:.: >:>:. :.,:.. . .. '.. "':i:.!I"';.~lllgo..The.Jwy.;Rooin:,C1fe ".catenng,to:;.iii, !,;:;,.~.....~,; _ at. s ,mUSIC. to' my. ears:. .,:'.:.. . ,Lot...,"", th''''''' ...-: .. .4.....~....:".....~,..'....'11h......'.\:'...l.i.r .~....~.,.'~"~o\t...,(.t}'".~lJ'lI..~I:..-1t. ...... , .' '.' ~\l.::.:l:'.,.te);courthouse.:crowd...wouldi ave:an;~.. ....".. .:,!:~~ ~11!,'_!~f.~,":~''::;~:;~ ~:~.~t~:'..;,.:,.:'::, .:: d' \. . ;:: :.-~":'2:::'eclectic: menu':"'NiUi;:'lte~~;;I\J.m:.::ui;';"'~ld~t... .' .',. ' . . t' '...:;.. ~~, ..~.. ".........!l:'. ,:;"""(,':!ol',',,,~. ..- """,\:,.:,>,1 :. :;:.... ~::":CO_\!.~ try::'@.J~9,Q~~Y!!-)i~uc~!:~~~~0~YJ~~,~;~:;, : '.1. '.~ m~tzar.ella';eggs.r.a~d,;'~.l!ara,:s"\spe!=~~,~~ :', .: knIShes, which he sells' from)his':cart:~~X.:';~ .. .,.. ." ....'... ,'.' ."........,-,..... 4B I j, F I I: I I 'f. j' RFP - 003 - OOCP Concession Operations For Central Winds Park QUALIFICA TIONS - 3 SUB- PAGE SECTION Reference 3A 06 Assigned Project Lead 38 07 Past Performance 3C 07 Proper Licenses 3D 07 list of Equipment 3E 07 5 RFP - 003 - OOCP Concession Operations For Central Winds Park 3. QUALlFICA liONS A. Reference Fred's Franks has preformed the same Concession services, which City of Winter Springs is requesting, for the companies listed below: *************************************** City of Oviedo Recreation & Sports Complex Ms. Cara Greers, Recreation Superintendent 400 Alexandria Blvd. Oviedo, FL 32765 (407) 977-6078 *************************************** Boar's Head Classic Deli Provisions Co. Mr. John Montaldo, President 164 Hope Street Longwood,FL 32750 Phone (407) 834-3399 Fax (407) 834-3299 *************************************** Orlando Citrus Co. Mr. Jim Garceau 3156 Yorych Lane Orlando, FL 32822 Phone (407) 275-5610 *************************************~~ 6 RFP - 003 - OGe? Concession Operations For Central Winds Park B. Assigned Project Lead Fred's Franks Owner, Fred J, Mannara; will be the assigned project lead. C, Past Performance As mention in our letter of transmittal above Fred's Franks provided concession services under agreement with the City of Oviedo at the Oviedo Sports Complex for five years, until July 1999 when the City began to run their on concession services. 0, Proper Licenses Below are Fred's Franks Licenses and Number ~ Business & Professional Regulation Licenses No, 58 51598R-4 ~ City of Orlando Occupational License No. 97-009834 ~ Orange County Occupational License No, 1703-0000053 ~ Revenue Certificate of Registration No. 58-20-146400-48 ~ City of Winter Springs Occupational License No, E. List of Equipment Fred's Franks currently owns a self contain Mobile Hot Dog Cart, Fred's Franks will purchase any of necessary equipment to maintain a profitable concession; such as, Ice machine, snow- ~o~e ",~,..j ~"'pc"'r~ e"'. v II ,QIIU tJu U II, vl. 7 RFP - 003 - ooep Concession Operations For Central Winds Park PERCENTAGE PROPOSAL Price Proposal Aiternate Price Proposai 4 4A 48 8 09 10 RFP - 003 - ooep Concession Operations For Central Winds Park 4. PERCENTAGE PROPOSAL A, Price Proposal City Price Proposal Form PRICE PROPOSAL FORy{ CITY OF \VINTER SPRINGS CONCESSION OPER-\. TIONS .. FOR CENTR;\.L \VINDS PARK The undersigned hereby submits the following price proposal and agrees to execute A. contract with the City of Winter Springs to operate concession facilities in accordance with the terms and conditions as stated in the RFP and proposers response. Proposer offers to pay the City as follows: a. 10 % of Gross Sales less applicable State and Florida Sales Tax; b. Proposer hereby specifies alternate proposal as follows: 20% WITH FRED'S FRANKS PROPOSED MENU & PRICE SEE NEXT PAGE (PAGE #10) SIGNA TURE OF PROPOSER FRED J. MANNARA PRINTED OR TYPED NAME OWNER TITLE 9 RFP - 003 - OOCP Concession Operations For Central Winds Park 4. PERCENTAGE PROPOSAL B. Alternate Price Proposal Fred's Franks offers to pay the City of Winter Springs 20% of Gross Sales less applicable State and Florida Sales Tax should the city select to uses this Proposed Menu and Price List shown below. Fred's Franks Proposed Menu with Prices List 1, Hot Dogs 2, Sausages 3, Keilbassa 4. Potato Knishes 5. Hot Boiled Peanuts 6. Nachos & Cheese 7. Pizza 8. Hamburgers 9. Hot Pretzels 10. Sausage Biscuits & Bagels Hot Foods $2,00 $3,00 $3,00 $2,50 $2.00 $1,75 $1,75 $2.00 $1.50 $ ,75 - $3,00 Snacks 11, Assorted Chips 12. Assorted Candies 13. Assorted Cookies & Snacks 14, Popcorn 15. Pickles 16. AssOited Fresh Fruit 17, Danish & Snack Cakes $ ,75 $ .25 - $1.00 $ ,25 - $1.00 $1.00 - $1,50 $ .75 - $1,00 $ .75 - $2,00 $ ,75 - $2,00 Drinks & Frozen Snacks 18, Water BotUe Water $1.00 - $1.50 19. Assorted Sports Drinks $1,25 - $1,50 20,Assorted Soda Drinks $1,00 - $1,50 21.Coffee, Tea & Hot Choc, $ ,75 - $1.50 22, Ice Creamlltalian Ice $1.00 - $1,75 23. Snow Cones $1,50 - $2.00 10 CITY OF WINTER SPRINGS 1126 EAST STATE ROAD 434 WINTER SPRINGS, FLORIDA 32708 PHONE (407) 327-1800 FACSIMILE (407) 327-4753 CONCESSION OPERA nONS REQUEST FOR PROPOSAL NUMBER: RFP-003-00-CP REQUEST FOR PROPOSAL OPENING: DECEMBER 29, 1999 Request For Proposal Opening Was Called By: Ms, Nancy Vobomik Purchasing Department RFP Opened: RFP Closed: 3:01 p,m, 3:06 p,m, One (1) RFP Received: 1. FRED'S FRANKS 1118 SEAFARER LANE, WINTER SPRINGS, FLORIDA 32708-6200 TELEPHONE: (407) 699-5359 Copy: Mr. Chuck Pula, Director, Parks and Recreation Department Ms, Nancy Vobomik, Purchasing Department DOCS/bids/resulls/fy9900/00-003.doc ATTACHMENT 84 MEMORANDUM TO: City Commission Chuck Pula, Parks and Recreation Director C.~ FROM: RE: Concession Information DATE: 1/5/99 In order to assist the City Commission in making a decision regarding the future of the parks and recreation Central Winds Park concession, staff has listed the following information obtained from research and evaluation: 1. Continuation of the current concession operation with existing personnel cost and also existing prices will again result in a deficit operation. Nationwide the average in-house staffed parks and recreation concession operation loses $2,000 per year. 2. In order for the City Parks and Recreation in-house staffed operation to be a profit making service two factors must be addressed. First, the cost of all of items sold must be increased. The industry standard for concession prices is 27% cost of goods (see attached comparison). Also, the industry standard for labor cost is 25% of total revenue. With a total revenue of approximately $82,000 per year our total personnel cost should be about $20,500 per year. It was $26,679 for a full time and $13,497 for part time help in a total of $40,176. In order to reduce it closer to 25% the concession would need to be operated only by part-time help with full time staff oversight. The quality and consistency of the operation will probably be reduced from what it presently is. If I can answer any other questions or provide additional information, let me know. AGENDA93 MEMORANDUM,doc CITY OF WINTER SPRINGS PARKS AND RECREATION CONCESSION FOODS COST/PRICE DIFFERENT INDUSTRY BETWEEN CITY ITEM COST OF FOODS SELLING ST ANDARD SELLING AND INDUSTRY PRICE PRICE (27%) STANDARD SELLING PRICE DANISH 0.41 0.75 1,52 (0.77) SAUSAGE & BISCUIT 0.45 1,00 1,67 (0.67) HOTDOG 0.47 1.50 1.74 (0.24) CHILI DOG 0.62 1.75 2,30 (0,55) KIELBASA 0.60 2,00 2,22 (0.22) PEPPERONI PIZZA 0,82 2.25 3.04 (0.79) HOT POCKETS 0.78 1.50 2.89 (1,39) NACHO CHEESE/CHIPS 0.45 1,50 1,67 (0,17) BOWL OF CHILI 0.44 1.25 1.63 (0.38) SUNFLOWER SEEDS 0,20 0,50 0,74 (0,24) SPORTS NUTS 0.90 1.50 3,33 (1.83 ) CHIPS 0.24 0,50 0,89 (0,39) PRETZEL 0.36 1,00 1,33 (0,33) SAL TED PEANUTS 0.22 0.50 0.81 (0,31 ) CASHEWS 0,27 0,75 1.00 (0,25) PICKLES 0,36 0.75 1,33 (0.58) POPCORN 0,12 0,50 0.44 0,06 SNO-CONES 0.18 0,50 0,67 (0,17) IT AllAN ICE 0.43 1,00 1,59 (0.59) CANDY BARS 0.45 0.75 1.67 (0,92) FRUIT CHEWS 0,27 0,75 1,00 (0,25) WHISTLE POPS 0,18 0.25 0,67 (0.42) SODA 1202 0,36 0,75 1,33 (0.58) SODA 1602 0.40 1,00 1.48 (0.48) POWERADE 200Z 0,63 1.00 2,33 (1.33) BOTTLED WATER 0,55 1,00 2,04 (1,04) FROZEN LEMONADE 0,32 1,00 1,19 (0.19) JUICE 0,52 0.75 1,93 (1,18) ICE TEA 0.41 0,75 1,52 (0.77) COFFEE 0.15 0,50 0.56 (0,06) HOT TEA 0.10 0,50 0.37 0.13 CUP OF ICE 0,10 0,25 0.37 (0,12) AGENDA93 SELLING PRICE,doc