HomeMy WebLinkAbout2008 12 08 Regular 600 Scottish Highland Games PartnershipCity of Winter Springs
Regular Meeting December 8, 2008
120808_COMM_Regul ar_600_Scottish_Highlands_Games_Partnership
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COMMISSION AGENDA
ITEM 600
December 8. 2008
Regular Meeting
Consent
Informational
Public Hearing
Regular X
MGR. ~~ /DEPT.
Authorization
REQUEST: The City Manager requesting Commission to consider approval of a Partnership
with the Scottish Highlands Games, Chamber of Commerce and the City for the 2009 Scottish
Highland Games Event in Winter Springs.
PURPOSE: This agenda item is needed for the City Commission to consider approval of a
Partnership with the Scottish Highlands Games, Chamber of Commerce and the City for the
2009 Scottish Highland Games Event in Winter Springs.
CONSIDERATION: In the 2008 Scottish Games that was held on January 19-20, 2008 the City, the
Scottish Highlands Games Organization, and the Oviedo/Winter Springs Chamber of Commerce
entered into athree-way partnership to fund the expansion of the games from 1-day to a 2-day
event, moving the annual Ceilidh from Altamonte Springs to the Winter Springs Town Center,
and providing for a parade and Scottish bands for entertainment.
Highlands Games representatives have made the City aware that they would like to enter into a
similar partnership for the 2009 games including the following:
• Passage of a City resolution designating Scottish Highlands Games Week in .Winter
Springs.
• Thursday and Friday night activity in the Town Center during the week.
• Two day main event game activity at Central Winds Park.
• Saturday night Ceilidh in the Town Center.
• Saturday night Scottish Parade and Entertainment in the Town Center.
Approximately 12,000 people attended the 2008 Games; an estimated 2,500 people attended
the Saturday night event. It is believed that threatening weather diminished the Saturday night
event.
City of Winter Springs
Regular Meeting December 8, 2008
120808_COM M_Regular_600_Scottish_Highl and s_Game s_Partnersh ip
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FUNDING: As shown in Attachment "B", the Chamber and the City will undertake the challenge
of raising $6,000.00 in donations to cover the Saturday night event in the Town Center with
three caveats as follows:
The chambers will guarantee a pledge of not less than $3,000.00
Any donations received in excess of the estimated $6,000.00 cost of Saturday night
event will be escrowed in a chamber account to help fund the 2010 event.
It is understood that the budget is an estimate and if additional costs over and beyond
are required that all donations will be utilized to cover these additional legitimate costs.
In 2008 the City contributed approximately $20,000 in police and fire public safety services.
As shown in Exhibit "A", through substantial belt tightening the Scottish Highlands Games are
reducing their request for police and fire public safety services from $20,000.00 to $11,400.00
for the 2009 event.
BENEFITS:
• The City retains venue for the two day main event.
• The two day main event which is heavily attended by local residents, provides clean,
safe family entertainment.
• The two day main event has a positive economic impact on the City.
• The Saturday event focuses additional economic impact and entertainment
opportunities for the community on the Town Center which are not offered by the two
day main event at Central Winds Park.
• Most, if not all of the costs of the Saturday Night Event is paid for by donations.
RECOMMENDATION:
It is recommended that the City Commission consider the Scottish Highland Games request for
an $11,400.00 contribution of police and fire public safety services in return for their $125,000
plus investment in the Winter Springs event.
ATTACHMENTS:
Attachment "A" Main Event
Attachment "B" Town Center Event
COMMISSION ACTION:
2009 Highlands Games Main Event
Exhibit "A"
2009
SCOTTISH HIGHLAND GAMES
MAIN EVENT
Total City Chamber Highlands
2Day Activities (Sat & Sunl
Police
Po I ice $11,400.00 $11,400.00
Explorers 500.00 $500.00
$11,900.00
Fire/EMS
Parks
Park Rental $ 6,000.00 $ 6,000.00
Grounds Repair 500.00 500.00
$ 6,500.00 $ 6,500.00
Sub-Total $18,400.00 $11,400.00 $ 7,000.00
Other Event Cost $118,000.00 $118,000.00
Total $136,400.00 $11,400.00 $125,000.00
Exhibit "B"
2009
SCOTTISH HIGHLAND GAMES
TOWN CENTER EVENT
2009 Highlands Games Town Center Event
Total C~ Chambers Highlands
Town Center Activities
Saturday Evening
Police -Security $ 600.00 $ 600.00
Stage & Sound System $ 1,500.00 $ 1,500.00
Entertainment $ 1,000.00 $ 1,000.00
Light Tower (inc. Kids Area) $ 1,500.00 $ 1,500.00
Restrooms $ 900.00 $ 900.00
Police
Fire
Misc. (Kids Area) 1 500.00 1 500.00
Sub Total $ 7,000.00 $ 3,000.00 $ 3,000.00
Lost Revenue (Ceilidh) $ 3,000.00 $ 3,000.00
Total $ 10,000.00 $ 3,000.00 $ 3,000.00 $ 4,000.00