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Home My WebLink About2008 09 22 Consent 203 Contract for Landscape Maintenance and Chemical Services for ParksCOMMISSION AGENDA ITEM 203 Consent X Informational Public Hearing Regular September 22, 2008 ~~~ Regular Meeting Mgr. / Dept. Authorization REQUEST: The Parks and Recreation Department is requesting authorization to award the contract for Landscape Maintenance and Chemical Services for Winter Springs Neighborhood Parks. PURPOSE: The purpose of this item is to request authorization to enter into a contract agreement with Central Florida Landscaping and Maintenance, Inc. at an annual cost of $65,652.00 and a contract agreement with TruGreen Limited Partnership at an annual cost of $9,975.00 to provide landscape maintenance and chemical services for Winter Springs Neighborhood Parks, beginning October 1, 2008. CONSIDERATIONS: • At the July 14, 2008 City Commission meeting, the Commission reviewed contracting out neighborhood parks maintenance as an additional budget reduction from the general fund. • The maintenance was advertised for bid on August 26, 2008. The bids were opened on September 11, 2008. Four (4) staff members performed an independent bid analysis. • Staff unanimously found Central Florida Landscaping and Maintenance, Inc. the lowest and best bid of $65,652.00 to provide landscape maintenance. Also, staff unanimously found TruGreen Limited Partnership the lowest and best bid to provide chemical services at a cost of $9,975.00. • Included in the scopes of work is: Regular mowing, weeding, edging, shrub trimming, fertilization, weed control, insect control, and irrigation maintenance services. • Central Florida Landscaping and Maintenance, Inc. and TruGreen Limited Partnership have been providing these services to the City of Winter Springs for Tuskawilla Road and Oak Forest and perform good service. Agenda Item Consent 203 September 22, 2008 Page 2 City General Fund -Reductions: * Staffing Approx. $120,000 Operating Supplies $ 33,500 Capital $ 33,000 $186,500 *The 3 'h FT Parks Maintenance position reductions represent not filling 1 vacant position, the transfer of 2 FT Parks Maintenance employees to openings in Public Works, and the Reduction of 1 FT Parks Maintenance position in April, 2009 due to retirement. Budget Reductions $186,500 Contractor Services $100,000 Total: Approx $ 86,500 FUNDING: Contractor Services -Expenses Landscaping $ 65,652 Pest Control $ 9,975 Plants, Mulch, Misc. $ 24,373 $100,000 2009 Budget Reduction to General Fund The funding for Landscaping Maintenance and Chemical services are provided for in the Parks and Recreation -Parks and Grounds Budget 7230-53186. RECOMMENDATIONS: Staff recommends authorization to award the Neighborhood Parks Landscape Maintenance Contract to Central Florida Landscaping and Maintenance, Inc. for the contract amount of $65,652.00 and the Neighborhood Parks Chemical Services Contract to Trugreen Limited Partnership for the contract amount of $9,975.00 IMPLEMENTATION SCHEDULE: The contract will commence on October 1, 2008 fora 12 month period with an option for a second and third 12 month period with a maximum increase of 4% upon renewal based on the Bureau of Labor and Statistics -Producer Price Index. ATTACHMENTS: Attachment #1 Neighborhood Parks, Landscaping Maintenance and Chemical Program ITB 016/08/AG Bid Tab. Attachment #2 Staff Bid Analysis COMMISSION ACTION: ATTACHMENT #1 CITY OF WINTER SPRINGS, FL 1126 EAST STATE ROAD 434 WINTER SPRINGS, FL 32708 407-327-1800 Neighborhood Parks Landscape Maintenance and Chemical Program ITB 016/08/AG Called By: Nancy Vobornik-Purchasing Coordinator ITB Opened: 3:00 PM ITB Closed : 3:14 PM Date: September 11, 2008 Witness: Steven Richart-Urban Beautification Services Manager Alan Greene-Parks Superintendent Greenways of America 2435 US Hwy 19 # 344 Holiday, FL 34691 David J. Lucadano Phone 727-919-3913 Fax 727-645-6423 dave.l(a'~reenwaysofamerica.com Landscape Maint., Irrigation Maint. & Chemical Base Bid: $ 262,320.00 Groundtek of Central Florida, Inc. 862 McGuire Road Ocoee, FL 34761 George L Bori Phone 407-877-7473 Landscape Maint., Irrigation Maint. & Chemical Base Bid: $ 165,204.00 DTE Landscape, Inc. 2140 Missoula Trl Deltona, FL 32738 Landscape Maint and Irrigation Maint. Only Base Bid: $ 73,488.00 Page Two Carol King Landscape Maintenance, Inc. 7032 Old Cheney Highway Orlando, FL 32807 Chris Tocco Phone:407-275-6200 Fax: 407-273-4348 www, carolki ngscapes. c om Landscape Maint., Irrigation Maint, & Chemical Program Base Bid: $ 141,900.00 RA Watson, Inc. DBA Mr Irrigation 26815 Leslye Ln Eustis, FL 32736 Renee J. Watson Landscape Maint and Irrigation Maint. Only Base Bid: $ 77,346.00 Helping Hand Lawn Care, Inc. 25105 SR 48 Sorrento, FL 32776 Landscape Maint. And Irrigation Maint. Only Base Bid: $ 99,240.00 Sunshine Irrigation, Landscaping and Maintenance, Inc. PO Box 678914 Orlando, FL 32867-8914 Phone:407-275-9779 Irrigation Maintenance Only Base Bid: $ 84,000.00 Annan Landscape Co LLC 991 Explorer Cove Suite 133 Altamonte Springs, FL 32701 Landscape Maint., Irrigation Maint. & Chemical Program Base Bid: $80,040.00 Trugreen Limited Partnership 2175 N Forsyth Rd Orlando, FL 3280 Chemical Program only Base Bid: $ 9,975.00 Central Florida Landscaping and Maintenance, Inc. PO Box 620645 Oviedo, FL 32762-0645 , Landscape Maint and Irrigation Maint only Base Bid: $ 65,652.00 ATTACHMENT 2 -BID ANALYSIS #1 Item 203 - 9/22/08 Bid Analysis -NEIGHBORHOOD PARKS LANDSCAPE BID Bid # ITB 016/08/AG Sep-08 SCORE 0 =Failed to Qualify 1 -5 =Quality (1 lowest / 5 highest) Chuck Pula, Parks and Recreation Director Bidder Responsiveness Score Responsi ble Score Due Dil igence Total Rank LS IR CH Services Bid Base Bid Doc. Signed Corp. Seal Comp. Forms Cust. Refs. Ins Provided Unit Costs Financial Resources Prove Exp. Provide Occ. Lic. Provide Licenses Work Quality Unit Price Value GROUND TEK UI/C $165,204.00 5 0 5 4 5 5 5 4 5 5 4 2 49 3 3 3 3 GREENWAYS UI $262,320.00 5 0 0 0 0 0 0 0 0 0 0 0 5 9 9 9 DTE UI $73,488.00 5 0 5 0 0 3 0 0 2 0 0 1 16 8 8 8 CAROL KING UI/C $141,900.00 5 0 5 5 5 3 5 5 0 5 4 1 43 4 4 4 4 RA WATSON UI $77,346.00 5 5 4 4 0 3 0 2 5 5 3 1 37 5 5 5 HELPING HANDS UI $99,240.00 5 0 5 4 0 3 0 3 5 3 3 2 33 8 6 6 SUNSHINE I $84,000.00 5 0 5 0 0 4 0 0 5 5 1 3 28 7 7 ANNAN UI/C $80,040.00 5 5 5 5 0 4 5 5 5 5 4 5 53 2 2 2 2 TRUGREEN C $9,975.00 5 5 5 5 5 5 4 5 5 5 4 5 58 1 1 CFL UI $65,652.00 5 5 5 5 5 5 5 4 5 5 4 5 58 1 1 1 `Ranking score is a result of a combination of factors including: price, responsiveness, responsibility and results of the due diligence process. Generally, the company with the lowest rank will be recommended for contract award unless some services are omitted, at which time another company would also be recommended for a second contract to provide the services omitted. EXEL Evaluation Maint. Serv. ATTACHMENT 2 -BID ANALYSIS #2 Item 203 - 9/22/08 Bid Analysis -NEIGHBORHOOD PARKS LANDSCAPE BID Bid # ITB 016/08/AG Sep-08 SCORE 0 =Failed to Qualify 1 -5 =Quality (1 lowest / 5 highest) Steve Richert, Urban Beautification Manager Bidder Responsiveness Score Responsi ble Score Due Dil igence Total Rank LS IR CH Services Bid Base Bid Doc. Signed Corp. Seal Comp. Forms Cust. Refs. Ins Provided Unit Costs Financial Resources Prove Exp. Provide Occ. Lic. Provide Licenses Work Quality Unit Price Value GROUND TEK UI/C $165,204.00 5 0 5 5 5 5 5 5 5 5 4 3 52 4 2 2 2 GREENWAYS UI $262,320.00 5 0 0 0 0 0 0 0 0 0 0 0 5 10 9 9 DTE UI $73,488.00 5 0 4 0 0 3 0 0 5 0 2 2 21 9 8 8 CAROL KING UI/C $141,900.00 5 0 5 5 5 4 5 5 0 5 3 1 43 5 4 4 4 RA WATSON UI $77,346.00 5 5 3 5 0 3 0 4 5 5 4 2 41 6 5 5 HELPING HANDS UI $99,240.00 5 0 5 5 3 5 0 1 5 0 2 3 34 7 6 6 SUNSHINE I $84,000.00 5 0 5 0 0 5 0 0 0 5 1 3 24 8 7 ANNAN UI/C $80,040.00 5 5 5 5 0 5 5 5 5 5 4 5 54 3 3 3 TRUGREEN C $9,975.00 5 5 5 5 5 5 5 5 5 5 5 5 60 1 1 1 CFL UI $65,652.00 5 5 5 5 5 5 5 5 5 5 5 4 59 2 1 1 1 'Ranking score is a result of a combination of factors including: price, responsiveness, responsibility and results of the due diligence process. Generally, the company with the lowest rank will be recommended for contract award unless some services are omitted, at which time another company would also be recommended for a second contract to provide the services omitted. EXEL Evaluation Maint. Serv. ATTACHMENT 2 -BID ANALYSIS Item 203 - 9/22/08 #3 Bid Analysis -NEIGHBORHOOD PARKS LANDSCAPE BID Bid # ITB 016/08/AG Sep-08 SCORE 0 =Failed to Qualify 1 -5 =Quality (1 lowest / 5 highest) Alan Greene, Parks Superintendent Bidder Responsiveness Score Responsi ble Score Due Dil igence Total Rank LS IR CH Services Bid Base Bid Doc. Signed Corp. Seal Comp. Forms Cust. Refs. Ins Provided Unit Costs Financial Resources Prove Exp. Provide Occ. Lic. Provide Licenses Work Quality Unit Price Value GROUND TEK UI/C $165,204.00 5 0 5 5 5 5 5 5 5 5 5 3 53 3 2 2 2 GREENWAYS UI $262,320.00 5 0 0 0 0 0 0 0 0 0 0 0 5 9 9 9 DTE UI $73,488.00 5 0 4 0 0 3 0 0 1 0 0 2 15 8 8 8 CAROL KING UI/C $141,900.00 5 0 5 5 5 3 5 5 0 5 4 2 44 4 4 4 4 RA WATSON UI $77,346.00 5 5 4 5 0 3 1 3 5 5 3 2 41 5 5 5 HELPING HANDS UI $99,240.00 5 0 5 2 1 3 0 2 5 0 2 2 27 6 6 6 SUNSHINE I $84,000.00 5 0 5 0 0 5 0 0 0 5 2 4 26 7 7 ANNAN UI/C $80,040.00 5 5 5 5 0 5 4 5 5 5 4 5 53 3 3 3 TRUGREEN C $9,975.00 5 5 5 5 5 5 4 5 5 5 5 4 58 1 1 CFL UI $65,652.00 5 5 5 5 5 5 4 5 5 5 4 4 57 2 1 1 'Ranking score is a result of a combination of factors including: price, responsiveness, responsibility and results of the due diligence process. Generally, the company with the lowest rank will be recommended for contract award unless some services are omitted, at which time another company would also be recommended for a second contract to provide the services omitted. EXEL Evaluation Maint. Serv. ATTACHMENT 2 -BID ANALYSIS #4 Item 203 - 9/22/08 Bid Analysis -NEIGHBORHOOD PARKS LANDSCAPE BID Bid # ITB 016/08/AG Sep-08 SCORE 0 =Failed to Qualify 1 -5 =Quality (1 lowest / 5 highest) Brian Murphy, Crew Chief Bidder Responsiveness Score Responsi ble Score Due Dil igence Total Rank LS IR CH Services Bid Base Bid ~ Doc. Signed Corp. Seal Comp. Forms Cust. Refs. Ins Provided Unit Costs Financial Resources Prove Exp. Provide Occ. Lic. Provide Licenses Work Quality Unit Price Value GROUND TEK UI/C $165,204.00 5 0 5 5 5 5 5 5 5 4 3 47 3 3 3 3 GREENWAYS UI $262,320.00 5 0 0 0 0 0 0 0 0 0 0 0 5 9 9 9 DTE UI $73,488.00 5 0 4 0 0 3 0 0 5 0 0 2 19 8 8 8 CAROL KING UI/C $141,900.00 5 0 5 5 5 3 5 5 0 5 3.5 2 43.5 4 4 4 4 RA WATSON UI $77,346.00 5 5 4 5 0 2 0 3 5 5 4 2 40 5 5 5 HELPING HANDS UI $99,240.00 5 0 5 4 2 2 0 2 5 0 2 3 30 6 6 6 SUNSHINE I $84,000.00 5 0 5 0 0 2 0 0 0 5 4 21 7 7 ANNAN UI/C $80,040.00 5 5 5 5 0 5 5 5 5 5 4 5 54 2 2 2 2 TRUGREEN C $9,975.00 5 5 5 5 5 5 5 5 5 5 5 5 60 1 1 CFL UI $65,652.00 5 5 5 5 5 5 5 5 5 5 5 5 60 1 1 1 'Ranking score is a result of a combination of factors including: price, responsiveness, responsibility and results of the due diligence process. Generally, the company with the lowest rank will be recommended for contract award unless some services are omitted, at which time another company would also be recommended for a second contract to provide the services omitted. EXEL Evaluation Maint. Serv.